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HomeMy WebLinkAboutMin - LB - 1975.08.19 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD August 19, 1975 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet at 5:15 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes, excused, due to another engagement Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian Mrs. Miriam Dunn, Branch Librarian BILLS: Warrants in the amount of $8,918.56 were paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and carried by those Trustees present. Special Fund bills totaling $945.93 were paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of July 15, 1975 were approved and ordered filed. LIBRARIAN'S REPORT: Trustee Hechinger commented on the increased reference activity and asked if this was due to requests from Peninsula Library System patrons. The Librarian replied that this was partially the case, but that reference requests seemed to be increasing in all libraries. Chairman Cohendet inquired about the time of the Summer Reading Club party. Mrs. Dunn informed her that it was at 2:00 P.M. on Wednesday, August 20th, but that she was unhappy that more children had not finished the club this year and would, therefore, not be attending the party. Some discussion was held regarding a change of time for the party next year, or having the club divided into several shorter time periods. The fact that many families go on vacation the end of August was cited as one reason for low attendance at the party. Chairman Cohendet asked about the move of the "3" collection to lock cases. CORRESPONDENCE: A thank-you letter was received from Mrs. Woods Giberson expressing her appreciation for the art books which have been bookplated in memory of her husband. A thank-you letter from Mr. Kennedy Kiley, who is a teacher at Enrichment Summer School, was received by Mrs. Miriam Dunn, Branch Librarian, and brought to the attention of the Board. Mr. Kiley thanked Mrs. Dunn for a classroom visitation and presentation that helped deal with reading for younger children. A letter of gratitude was sent by the Board of Trustees to Mr. Hugo Aravello, Jr., of the Millbrae Lumber Company, 200 E1 Camino Real, Millbrae, California. Mr. Aravello provided the library with wood blocks and cut them into specific sizes to suit our needs. The wood blocks will be used to indicate title changes of periodicals, thus adding to the accessibility of our permanent bound volume collection. The August 12th issue of the Boutique & Villager was discussed by the Board since the front page featured the Library's Summer Reading Club program. '1 OLD BUSINESS: 1975-1976 Fiscal Year Budget: The Librarian reported that the City Council had approved the City's Operating Budget for 1975-76 at the meeting of August 18th, 1975. Special funds have been set aside from the General Fund to cover any recommendations approved as a result of the Cooperative Personnel Services Job Classification & Salary Survey. This report is due in September, and in the past, the library's budget has had to cover any proposed changes. Burlingame's tax reate was set at $1.00 per $100.00 of assessed valuation, and the library tax rate was set at 204, a drop of 24 from last year. Mr. Lechich also pointed out that he was very pleased with the new budget format and financial reporting procedures developed by the City Finance Director. NEW BUSINESS: The Librarian recommended a raise in non-resident fees to $50.00 at such time as San Mateo Public Library and San Mateo County Library agrees to the same change. This figure was achieved by taking the total budget, divided by the population, multiplied by the average family size. Trustee DeMartini moved that the non-resident fee be raised to $50.00 per family per year subject to and contingent upon action by the San Mateo Public Library and San Mateo County libraries. He also suggested overdue fines and other fees be adjusted to commensuate with the other jurisdictions and dependent upon the discretion of the City Librarian. He asked that a report be made to the Board at-the time any proposed action was decided upon, and that adequate publicity be given any fee changes and that notification in writing of the changes be available at the circulation desks of the Main and Branch libraries. The motion was seconded by Trustee Phelan. Ayes: Cohendet, DeMartini, Phelan Abstain: Hechinger Mrs. Miriam Dunn, Branch Librarian, announced her retirement effective December 31, 1975. She mention how happy she had been working for Burlingame, how much she was going to miss everyone when she left, and expressed her thanks to the Board for having made the remodeling of the Easton Branch Library possible. All the Board expressed deep regret on hearing of her intention to retire and thanked her for her many years of outstanding and dedicated service to the citizens of Burlingame. They wished her every happiness in her new life. Trustee DeMartini suggested a survey of the air conditioning system to see what steps could be taken to provide a more permanent and lasting solution to the on-going problems. The Librarian was authorized to hire someone for $300.00 to conduct such a survey. ADJOURNMENT: The meeting was adjourned at 6:20 P.M. with the next Board meeting scheduled for September 16, 1975. Respectfully submit d, : �LLQZu , George laul Lechich Clerk of the Board GPL:pmb:jq