HomeMy WebLinkAboutAgenda Packet - LB - 1975.09.16 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
September 16, 1975
TRUSTEES PRESENT
TRUSTEES ABSENT:
BILLS :
Warrants: $14,413.54
Special Fund: $558.44
MINUTES OF THE MEETING OF AUGUST 19, 1975.
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS :
1.975-1.976 Fiscal Year Budget :
Raise in Non-Resident Fees and Overdue Fines:
NEW BUSINESS:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR OCTOBER 21 , 1975 .
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
August 19, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet
at 5:15 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes, excused, due to another engagement
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
Mrs. Miriam Dunn, Branch Librarian
BILLS:
Warrants in the amount of $8,918.56 were paid on a motion by Trustee Hechinger, seconded by
Trustee Phelan, and carried by those Trustees present. Special Fund bills totaling $945.93
were paid on a motion by Trustee Hechinger, seconded by Trustee Phelan, and carried.
MINUTES:
Minutes of the meeting of July 15, 1975 were approved and ordered filed.
LIBRARIAN'S REPORT:
Trustee Hechinger commented on the increased reference activity and asked if this was due to
requests from Peninsula Library System patrons. The Librarian replied that this was partially
the case, but that reference requests seemed to be increasing in all libraries.
Chairman Cohendet inquired about the time of the Summer Reading Club party. Mrs. Dunn informed
her that it was at 2:00 P.M. on Wednesday, August 20th, but that she was unhappy that more
children had not finished the club this year and would, therefore, not be attending the party.
Some discussion was held regarding a change of time for the party next year, or having the club
divided into several shorter time periods. The fact that many families go on vacation the end
of August was cited as one reason for low attendance at the party.
Chairman Cohendet asked about the move of the "3" collection to lock cases.
CORRESPONDENCE:
A thank-you letter was received from Mrs. Woods Giberson expressing her appreciation for the art
books which have been bookplated in memory of her husband.
A thank-you letter from Mr. Kennedy Kiley, who is a teacher at Enrichment Summer School, was
received by Mrs. Miriam Dunn, Branch Librarian, and brought to the attention of the Board.
Mr. Kiley thanked Mrs. Dunn for a classroom visitation and presentation that helped deal with
reading for younger children.
A letter of gratitude was sent by the Board of Trustees to Mr. Hugo Aravello, Jr., of the Millbrae
Lumber Company, 200 E1 Camino Real, Millbrae, California. Mr. Aravello provided the library with
wood blocks and cut them into specific sizes to suit our needs. The wood blocks will be used to
indicate title changes of periodicals, thus adding to the accessibility of our permanent bound
volume collection.
The August 12th issue of the Boutique & Villager was discussed by the Board since the front page
featured the Library's Summer Reading Club program.
OLD BUSINESS:
1975-1976 Fiscal Year Budget: The Librarian reported that the City Council had approved the City's
Operating Budget for 1975-76 at the meeting of August 18th, 1975. Special funds have been set aside
from the General Fund to cover any recommendations approved as a result of the Cooperative Personnel
Services Job Classification & Salary Survey. This report is due in September, and in the past, the
library's budget has had to cover any proposed changes. Burlingame's tax reate was set at $1.00
per $100.00 of assessed valuation, and the library tax rate was set at 204, a drop of 24 from
last year.
Mr. Lechich also pointed out that he was very pleased with the new budget format and financial
reporting procedures developed by the City Finance Director.
NEW BUSINESS:
The Librarian recommended a raise in non-resident fees to $50.00 at such time as San Mateo Public
Library and San Mateo County Library agrees to the same change. This figure was achieved by
taking the total budget, divided by the population, multiplied by the average family size.
Trustee DeMartini moved that the non-resident fee be raised to $50.00 per family per year subject
to and contingent upon action by the San Mateo Public Library and San Mateo County libraries. He
also suggested overdue fines and other fees be adjusted to commensuate with the other jurisdictions
and dependent upon the discretion of the City Librarian. He asked that a report be made to the
Board at-the time any proposed action was decided upon, and that adequate publicity be given any
fee changes and that notification in writing of the changes be available at the circulation desks
of the Main and Branch libraries. The motion was seconded by Trustee Phelan. Ayes: Cohendet,
DeMartini, Phelan Abstain: Hechinger
Mrs. Miriam Dunn, Branch Librarian, announced her retirement effective December 31, 1975. She
mention how happy she had been working for Burlingame, how much she was going to miss everyone
when she left, and expressed her thanks to the Board for having made the remodeling of the Easton
Branch Library possible.
All the Board expressed deep regret on hearing of her intention to retire and thanked her for
her many years of outstanding and dedicated service to the citizens of Burlingame. They wished
her every happiness in her new life.
Trustee DeMartini suggested a survey of the air conditioning system to see what steps could be
taken to provide a more permanent and lasting solution to the on-going problems. The Librarian
was authorized to hire someone for $300.00 to conduct such a survey.
ADJOURNMENT:
The meeting was adjourned at 6:20 P.M. with the next Board meeting scheduled for September 16, 1975.
Respectfully submit d,
George laul Lechich
Clerk of the Board
GPL:pmb:Jq
LIBRARIAN' S REPORT
September 16, 1975
CIRCULATION:
Circulation increased 2% over August 1974. Most of this can be
attributed to the Branch which increased 13 . 8%. The grand total
reference activity increased 41. 17o. The foot traffic at the Main
Library. cannot be compared due to a faulty foot mat counter switch.
We have spent considerable time working on the new forms required
by the State. It will no longer be readable by anyone as the in-
structions are separate from the forms. Surely things have become
not only more voluminous but more complicated as well .
CHILDREN'S DEPARTMENT:
As the school year begins, letters informing the teachers of the
library services available to them and their students are being
sent to all teachers with the exception of the fourth and sixth
grades. Fourth and sixth grade teachers will receive individual
letters.
Pre-school story . hours will start in October .
REFERENCE DEPARTMENT:
PLS CLIP Survey: The Reference Department is currently participating
in the Computerized Community Information Project survey of community
questions. The survey will be complete in September.
Mrs. Joy Molder conducted a tour of the library for a group of Viet-
namese children on August 28th. Films were also shown to the group.
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
SEPTEMBER, 1975
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 241.16 1,413.79 4,368 2,954.21
12 Special Departmental Expense 298.49 697.21 2,970 2,272.79
12.1 Books and Maps 8,712.16 17,291.21 54,500 37,208.79
12.1A Records and Cassettes 334.78 614.53 2,000 1,385.47
12.2 Periodicals 85.05 4,729.69 6,500 1,770.31
12.3 Binding 176.00 438.19 2,258 1,819.81
12.4 Cataloging 237.93 439.10 2,350 1,910.90
13 Small Tools and Equipment -0-„ 67.12 300 232.88
16 Communications 137.89 432.52 1,900 1,467.48
17 Utilities 742.65 2,259..35 10,790 8,530.65
Maint. of Bldgs. and Grounds 257.55 2,496.66 4,100 1,603.34
2024.50 217.30 332.70
t4aint. of Equipment 550
20.1 Operations of Equipment -0- 4.92 200 195.08
21 Prof. and Special Services 2.400.00 2,400.00 2,400 -0-
22 Other Contractual Services 728.00 2,184.00 10,500 8,316.00
23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00
24 Dues and Subscriptions -0- 30.00 325 295.00
25 Travel 37.38 57..63 500 442.37
25.1 Conf. & Mtgs. - Librarian -0- 51.63 275 223.37 ,
25.2 Conf. & Mtgs. - Personnel -0- . 153.84 300 146.16
25.3 Conf. & Mtgs. - Trustees -0- -0- 250 250.00
26 Training & Safety Program -0- -0- • 300 300.00
29 Other Charges -0- 6.25 100 93.75
Capital Outlay -0- -0-
TOTAL BEFORE SALARIES 14,413.54 35,984.94
TOTAL AFTER SALARIES t
STATISTICS FOR AUGUST 1975 j
1
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 9,189 1,188
Child Non-Fiction 972 703
Adult Fiction 9,435 2,388
Child Fiction 2,248 1,485
TOTAL BOOKS. . . . . . . . . . .21,844. . . . . . . . . . . . . . . . . . . . . .5,764
Periodicals 1,370 682
Pamphlets 106 3
Maps 14 -
Games 8 16
Subtotal. . . . . .. . . . . . . .23,342. . . . .. . . . . . . . . .... . . . . .6,465
Phonograph Records 1,137 -
Slides - -
Art Prints 81 -
Cassettes 39 -
Films 79 -
Equipment Loaned 25 4
TOTAL CIRCULATION... . . . .24 703. . . . .. . . . .. . . . . . . . . . . . .6,469
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . ., (1974 circ: 30,558 - 2% Increase)
Average Daily Circ. , Main: 867
Average Daily Circ. , Branch: 249
TOTAL DAILY CIRC. AVERAGE. . . . .1,116
TRAFFIC: TRAFFIC COUNT AT MAIN LIBRARY NOT AVAILABLE DUE TO MALFUNCTION OF COUNTER
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 1,475 ILL Activity Incoming: 304 Microfilm Use: 3
ILL Activity Outgoing: 383 A/V Equip. Use: 105
C-RAND TOTAL REF. ACTIVITY: 2,162 ILL Activity Total: 687 TOTAL A/V USE: 108
lISTPATIONS: ADULT CHILD TOTAL
!Membership 7/31/75 15,484 3,294 18,778 PLS PATRONS
Additions - August 1975 363 50 413 TO DATE: 4,173
Withdrawals - August 1975 299 44 343 Increase of: 72
TOTAL REGISTRATIONS - 8/31/75 15,548 3,300 18,848
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
7/31/75 ADDED CELLED OF 8/31/75
Adult Non-Fiction 121,278 454 320 121,412
Child Non-Fiction 16,799 52 27 16,824
Y.A. Non-Fiction 2,999 9 6 3,002
Adult Fiction 42,269 196 67 42,398
Child Fiction 12,530 58 88 12,500
Y.A. Fiction 2,385 •6 1 2,390
198,260 775 509 198,526
Net Increase in Book Stock: 266
Included in above figures: 85 gift books and 478 new books
Pamphlets Added: 193 Maps Added: 0
Pamphlets Discarded: 0 Maps Discarded: 0
TOTAL. . .12,309 TOTAL. . .985
RECORDINGS: AS OF 7/31/75 ADDED DISCARDED AS OF 8/31/75
78's 501 0 0 501
33's 3,258 71 33 3,296
Cassettes 267 0 0 267
TOTALS: 4,026 71 33 4,064
OSITED WITH CITY TREASURER: MAIN: $1,121.38
BRANCH: 263.91
TOTAL: $1,385.29