HomeMy WebLinkAboutAgenda Packet - LB - 1975.10.21 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
October 21, 1975
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS :
Warrants: $8,312.67
Special Fund: $275. 34
MINUTES OF THE MEETING OF SEPTEMBER 16, 1975.
LIBRARIAN' S REPORT:
CORRESPONDENCE:
OLD BUSINESS :
Raise in Non-Resident Fees and Overdue Fines:
NEW BUSINESS :
Mrs. Patricia Bergsing -- Metropolitan Library System Workshop
Sponsored by the Library Council of Greater Cleveland
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR NOVEMBER 18, 1975.
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
September 16, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet at
5:05 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee Hechinger, excused, business
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
Ms. Abby Fredrickson, Journalist, Boutique & villager
BILLS:
Warrants totaling $14,413.54 were ordered paid on a motion by Trustee Lynes, seconded by
Trustee DeMartini. Speical Fund bills in the amount of $558.44 were paid on a motion by
Trustee DeMartini, seconded by Trustee Phelan, and carried by those Trustees present.
MINUTES:
Minutes of the meeting of August 19, 1975 were approved and ordered filed.
LIBRARIAN'S REPORT:
The Board was interested in the letters sent to Burlingame school teachers. Mrs. Bergsing
explained that the Children's Department sent the letters to explain the services available
and to invite the teachers to bring their classes to the library for orientations, visits, etc.
Mrs. Bergsing explained the nature of the Computerized Community Information Project survey
in which the Reference Department is participating. The survey asks what type of questions our
library is receiving regarding community information. The information will be used to set up the
computer. This is being made possible trhough a two-year grant received by the Peninsula Library
System.
CORRESPONDENCE:
Chairman Cohendet read a letter received from Mrs. Phillis Porter, 537 Almer Road, Burlingame.
Mrs. Porter is leaving the Burlingame area and wanted to express her appreciation to Mrs. Mary
Lang, coordinator of the Shut-In Program, and to all who made the shut-in service possible.
OLD BUSINESS:
1975-1976 Fiscal Year Budget: The Librarian explained a new addition to the budget. The
library has been allowed $300 to cover the expenses for employees to attend training and safety
programs. He explained that this item will be helpful as there are many programs that have not
been attended by our staff due to lack of funds.
Raise in Non-Resident Fees and Overdue Fines: The Librarian reported that San Mateo County and
San Mateo City libraries have agreed to raise their non-resident fees to $50 per family per year
subject to action of their Board of Supervisors.
NEW BUSINESS:
Friends of the Library Booksale: Mrs. Bergsing distributed the Friends, Newsletter announcing
the Fall Booksale to be held October 17th, 18th, and 19th. An invitation to the Pot Luck Supper
to be held on Friday, September 19th, at 6:30 P.M. was extended to the Board. The newsletter
also announced the slate of officers elected for the new year.
Chairman Cohendet expressed the Board's appreciation to Ms. Fredrickson for her presence at
the Board meeting.
ADJOURNMENT:
The meeting was adjourned at 5:45 P.M. on a motion by Trustee Lynes with the next Board meeting
scheduled for October 21, 1975.
Respectfully submitted,
r"
George Paul Lechich
Clerk of the Board
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LIBRARIAN'S REPORT
October 21, 1975
CIRCULATION:
The circulation increased 120 over September of 1974. The average circulation was
on a daily basis for 1974 --- 1975.
Main 884 887
Branch 179 221
Total - 1,063 1,108
This increase at the Branch can be attributed not only to the refurbishing but during
September 1974, the Branch activity was considerably .less due to the remodeling and
was also closed for one week.
CHILDREN'S DEPARTMENT:
A new session of pre-school story hour began this month and a coffee was held at the
Main and Branch libraries for the mothers. New books of interest to the pre-schoolers
were previewed and the mothers were told what happened in story hour.
A number of classes visited the library to hear stories and class visits were made to
the schools to promote our School-Age Halloween Story Hour which will be held on
Tuesday, October 28th, at 4:00 P.M.
Plans are being made to celebrate Children's Book Week, November 16 through 21. So
far, there will be a guest speaker, Sybil Warsowe, a children's library specialist,
who will speak about picture books and illustrations on Tuesday, November 18th, at
• 7:30 P.M. in the Community Room. A puppet show will be held at the Main Library on
Monday, November 17th, at 4:00 P.M. and at the Branch on Wednesday, 'November 18th.
tXHIBITS AND DISPLAYS:
Peninsula Art Association to September 27th.
Wine and' the Wine Country of California.
American Issues Forum.
Ceramics of Amy Aldrich Close.
STATISTICS FOR SEPTEMBER 1975
CIRCULATION:
MAIN BRANCH
Books, Adult Non-Fiction 8,936 1,044
Child Non-Fiction 1,158 648
Adult Fiction 8,427 2,189
Child Fiction 1,779 875
TOTAL BOOKS. . . . . . . . . . . . .20,300. ..... . .. . .. ... . . . . . . .4,756
Periodicals 1,223 532
Pamphlets 153 4
Maps 30 -
Games 4 12
Subtotal. . . . . . . . . . . . . . . .21,710. . . . . . . . . . .. .. . . . . . .5,304
Phonograph Records 986 2
Slides 132 -
Art Prints 35
Cassettes 118 -
Films 56 -
Equipment Loaned _ 22 1
TOTAL CIRCULATION. . . . 9. .. . . . . . . .. . . . . . . . . .5,307
GRANT TOTAL CIRCULATION, BRANCH & MAIN. . _.28,366 ) (1974 circ: 25,323 - 12% Increase)
Average Daily Circ. , Main: 887 -
Average Daily Circ. , Branch: 221
TOTAL DAILY CIRC. AVERAGE. . .1,108 _
TRAFFIC: Total Traffic, Main: 26,605 Daily Average Traffic, Main: 98`:i
TRAFFIC COUNT AT BRANCH�LRARY NOT A\ ,ILABLE
REFERENCE STATISTICS: _- --� - - - - A/V USE PALLY:
Reference Requests Total: 1,676 ILL Activity Incoming: 344 'Microfilm Use: 10
ILL Activity Outgoing: 361 A/V Equip. Use: 113
AND TOTAL REF. ACTIVITY: 2,331 ILL Activity Total: 705 TOTAL- A/V USE: 123
REGISTRATIONS: ADULT CHILD TOTAL
Membership 8/31/75 15,548 3,300 18,848 PLS PATRONS
Additions - Sept. 1975 388 57 445 TO DATE: 4,284
Withdrawals - Sept. 1975 327 39 366 Increase of: 111
TOTAL REGISTRATIONS - 9/30/75 15,609 3,318 18,927
ACCESSIONS & WITHDRAWALS OF BOOK: STOCK: AS OF CAN- GRAND TOTAL AS�
8/31/75 ADDED CELLED OF 9/30/75
Adult Non-Fiction 121.,412 467 72 121,807
Child Non-Fiction 16,824 14 38 16,800
Y.A. Non-Fiction 3,002 3 9 2,996
Adult Fiction 42,398 204 9 42,593
Child Fiction 12,500 66 36 12,530
Y.A. Fiction 2,390 3 - 2,393
198,526 757 164 199,119
Net Increase in Book Stock: 593
Included in above figures: 70 gift books and. 340 new books
Pamphlets Added: 158 Maps Added:. 0
Pamphlets Discarded: 23 Maps Discarded: 0
TOTAL. . .12,444 TOTAL. . .985
RECORDINGS: AS OF 8°/31/75 ADDED DISCARDED AS OF 9/30/75
78's 501 0 0 501
33's 3,296 127 0 3,423
Cassettes 267 30 0 297
TOTALS: 4,064 157 0 4,221
DEPOSITED WITH CITY TREASURER: MAIN: $1,266.79
BRANCH: 206.54
TOTAL: $1,473.33.,
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
OCTOBER, 1975
•THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 322.03 1,735.82 4,368 2,632.18
12 Special Departmental Expense 269.77 966.98 2,970 2,003.02
12.1 Books and Maps 4,615.21 21,906.42 54,500 32,593.58
12.1A Records and Cassettes 505.12 1,119.65 2,000 880.35
12.2 Periodicals 113.75 4,843.44 6,500 1,656.56
12.3 Binding 215.20 653.39 2,258 1,604.61
12.4 Cataloging 213.37- 652.47 2,350 1,697.53
13 Small Tools and Equipment 5.45 72.57 300 227.43
16 . Communications 178.09 610.61 1,900 1,289.39
17 Utilities 845.32 3,104.67 10,790 7,685.33
Maint. of Bldgs. and Grounds 23.64 2,520.30 4,100 1,579.70
61 31 393.
20 Maint. of Equipment 176. •550 156.39
.20.1 Operations of Equipment -0- 4.92 200 195.08
21 Prof. and Special Services -0- 2,400.00 2,400 -0--
22 Other Contractual Services 728.00 2,912.00 10,500 7,588.00
23 Insurance and Surety Bonds -0 -0 2,000 2,000.00
24 Dues and Subscriptions 95.00 125.00 325 200.00
25 Travel -0- 57.63 500 442.37
25.1 Conf., & Mtgs. - Librarian -0- 51.63 275 223.37
25.2. Conf. & Mtgs. - Personnel -0- 153.84 300 146.16
25.3 Conf. & Mtgs. - Trustees -0 -0 250 250.00
26 Training & Safety Program -0 -0 300 300.00
29 Other Charges 6.41 12.66 100 87.34
Capital Outlay -0 -0 675 675.00
TOTAL BEFORE SALARIES 8,312.67 44,297.61 110,411 66,113.39
TOTAL AFTER SALARIES j