HomeMy WebLinkAboutAgenda Packet - LB - 1976.01.27 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
January 27, 1976
TRUSTEES PRESENT:
TRUSTEES ABSENT:
ALSO PRESENT:
BILLS:
Warrants: $9,239.78
Special Fund: $5.28
MINUTES OF THE MEETING OF DECEMBER 16, 1975.
LIBRARIAN`S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
Non-Resident Overdue Fines:
Air Conditioning:
Classification & Salary Survey:
NEW BUSINESS:
Peninsula Library System Project:
Powers of the Library Board of Trustees:
Listing of Plant Assets:
Raise in Price of Reserve Cards:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR FEBRUARY 17, 1976.
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
December 16, 1975
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet at
5:05 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes
BILLS:
Warrants in the amount of $7,637.92 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Phelan, and carried by those Trustees present. Special Fund bills
totaling $647.47 were paid on a motion by Trustee DeMartini, seconded by Trustee Hechinger,
and carried.
MINUTES:
Minutes of the meeting of November 18, 1975 were approved and ordered filed.
LIBRARIAN'S REPORT:
The Librarian's Report was discussed with special interest to the Peninsula Library System
and the Peat, Marwick and Mitchell & Company report regarding financial benefits for our
library.
CORRESPONDENCE: None
OLD BUSINESS:
Non-resident Overdue Fines: The Librarian reported that there were no new developments at
this time.
Air Conditioning: Librarian Lechich stated that variable motors were suggested by the technician.
Price estimates are being gathered at this time.
Retirement Open House for Mrs. Miriam Dunn: The Retirement Open House for Mrs. Miriam Dunn
will be held on December 28th, between 2 to 4 P.M. at the Easton Drive Branch Library.
Staff Christmas Party: A reminder that the Staff Christmas Party will be held on Wednesday,
December 17th, from Noon to 2 P.M., and the staff would be looking forward to having the Board
members and their spouses join them.
Classification & Salary Survey: Tabled
NEW BUSINESS:
Parking Survey: The Librarian explained that he is conducting a parking survey of cars parked
in the two-hour meters and on the street. He will be appearing before the Parking Commission
on January 8, 1976 to present his findings. He also stated that a patron wrote a note that due
to the parking situation she has stopped coming to the library.
ADJOURNMENT:
The meeting was adjourned at 5:50 P.M. with the next Board meeting scheduled for January 20,
1976.
Respectfully submitted,
I
it
V \�
George Paihl Lechich
Clerk of the Board
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LIBRARIAN'S REPORT
January 27, 1976
CIRCULATION:
The circulation increased 2.470 over December 1974--that month increased 10% over
1973--which is high and would make December 1975 lower than usual.
TRAFFIC:
The traffic contact pads are sticking and will have to be replaced. We tried to remedy
this but to no avail. They are several years old and it is to be expected.
REFERENCE:
Reference activity increased 19.4% over the month of December 1974. Records are being
kept in order to determine our position as a borrower or lender in P.L.S.
PARKING SURVEY:
We are continuing our count of on-street and parking lot cars. It seems to be about the
same. Our greatest difficulty is recording the activity. Everyone seems to forget.
PENINSULA LIBRARY SYSTEM:
The P.L.S. has asked for a grant to carry out a testprogramon how the application of
the modified Peat, Marwick & Mitchell recommendations will effect one system. As this
is based upon renumeration to net lenders and net reference., questions,. we would be the
recipient of considerable funds.
BOOK STOCK:
Last month (November) , I failed to mention that we now have over 200,000 accessioned
books (plus perhaps 15,000 unaccessioned stored duplicates) . This means that we must
'continue our inventory and discard program at an even greater rate.
INVENTORY PROGRESS:
The following is a "Brief Report to the Library Board on 600 Inventory" by Mrs. Joy Molder.
An inventory of the 600 classification section was begun on December 15, 1975 and basically
completed within the following three weeks. The objective was to verify the number of
titles missing, replace and update titles as needed, and to weed out-dated and unused
titles. This objective was accomplished by two librarians with the assistance of pages.
The result was a more useful, up-to-date section, as well as furnishing the two librarians
who select in that subject area a greater knowledge of the collection for public service.
STATISTICS FOR DECEMBER 1975
CIRCULATION
PLAIN BRANCH
Books, Adult Non-Fiction 10,065 1,007
Child Non-Fiction 1,123 435
Adult Fiction 7,722 1,873
Child Fiction 1,358 856
TOTAL BOOKS. . . . . . . . .20,268. . . . . . . . . .. .. . . . ..4,171
Periodicals 1,264 720
Pamphlets 176 -
Maps 29 -
Games 4 7
Subtotal.. . . . . . ...21,741. . . . ...... . . .. .. . . . .4,898 _ -
Phonograph Records 1,046 -
Slides - -
Art Prints 39 -
Cassettes 34 _
Films 55 -
Equipment Loaned 18 1
,TOTAL CIRCULATION.. .. .. .2219 . .. ..„e .. „ ._ .4,899
GRAND TOTAL CIRCULATION, BRANCH & MAIN 27,832) (1974 Circ: 27,182 - 2.47% Increase)
Average Daily Circ. , Main: 849
Average Daily Circ. , Branch: 196
TOTAL DAILY CIRC. AVER-AGE. . . . . . . .1,045
TRAFFIC: TRAFFIC COUNT AT MAIN NOT AVAILABLE--COUNTER PADS STICKING
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 1,718 ILL Activity Incoming: 342 Microfilm Use: 5
ILL Activity Outgoing: 295 A/V Equipment Use: 123
GP-- D TOTAL REF. ACTIVITY: 2,355 ILL Activity Total: 637 Tt;tal A/V Use: 128
R8!�PTSTP.ATIONS: ADULT CHILD TOTAL
Membership 11/30/75 15,620 3,284 18,904 PLS PATRONS
Additions - December 1975 286 46 332 TO DATE: 4,552
Withdrawals - December 1975 249 32 281 Increase of: 72
TOTAL REGISTRATIONS - 12./31/75 15,657 30,298 18,955
ACCESSIONS & WITHDRA:•IALS OF BOOK STOCK: AS OF CA11T- GRAND TOTAL AS
12%31/75 ADDED CELLED OF 12/31/75
Adult Non-Fiction 122,433 506 607 122,332
Child Non-Fiction 16,901 46 29 16,918
Y.A. Non-Fiction 3,002 4 11 2,995
Adult Fiction 42,854 169 46 42,977
Child Fiction 12,611 85 _ 62 12,634
Y.A_ Fiction 14 4 2,389
2u6;Tb6- 824 759 200,245
Net Increase in Book Stock: 65
Included in above figures: 66 gift books and 431 neva books
Pamphlets Added: 191 Maps Added: 0
Pamphlets Discarded: 5 Maps Discarded: 0
TOTAL. . .13,045 TOTAL.. .1,043
RECORDINGS: AS OF- 11/30/75 ADDED DISCARDED AS OF 12/31/75
78's 501 0 0 501
33's 3,462 43 7 3,498
Casettes . 304 _0 0 304
TOTALS: 4,267 43 7 4,303
?DEPOSITED WITH CITY TREASURER: MAIN: $1,693.09
BRANCH: 267.66
TOTAL: `$1,960.75 i
CITY OF BURLINGA24E
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
JANUARY 1976
THIS TO BUDGET
1,ONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 55.07 2,074.70 4,368 2,293.30
12 Special Departmental Expense 40.00 1,223.36 2,970 1,746.64
12.1 Books and maps 4,167.99 32,133.38 54,500 22,366.62
12.1A Records and Cassettes 275.96 1,830.32 2,000 169.68
12.2 Periodicals 685.46 5,822.40 6,500 677.60
12.3 Binding 407.90 1,744.39 2,258 513.61
12.4 Cataloging 297.82 1,229.25 2,350 1,120.75
13 Small Tools and Equipment -0- 154.92 300 145.08
16 Communications 109.18 1,014.76 1,900 885.24
17 Utilities 1,936.94 6,666.33 10,790 4,123.67
19 Maint. of Bldgs. and Grounds 54.96 3,734.95 4,100 365.05
ALO Maint. of Equipment 32.00 504.00 550 46.00
20.1 Operations of Equipment 28.00 32.92 200 167.08
21 Prof. and Special Services -0- 2,400.00 2,400 -0-
2.2 Other Contractual Services 910.00 5,642.00 10,500 4,858.00
23 Insurance and Surety Bonds _0- -0- 20,000 2,000.00
24 Dues and Subscriptions 117.25 260.25 325 64.75
25 Travel -0- 76.17 500 423.83
25.1 Conf. & Mtgs. - Librarian 50.00 166.72 275 108.28
25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16_16
71.25 83.25 166.75
25.3 Conf. & Mtgs. - Trustees 250
26 Training & Safety Program -0 55.00 300 245.00
29 Other Charges -0- 12.66 100 87.34
Capital Outlay -0- -0 675 675.00
TOTAL BEFORE SALARIES 9,239.78 67,145.57 110,411 43,265.43
TOTAL AFTER SALARIES