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HomeMy WebLinkAboutAgenda Packet - LB - 1976.01.27 BURLINGAME PUBLIC LIBRARY BOARD AGENDA January 27, 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: ALSO PRESENT: BILLS: Warrants: $9,239.78 Special Fund: $5.28 MINUTES OF THE MEETING OF DECEMBER 16, 1975. LIBRARIAN`S REPORT: CORRESPONDENCE: OLD BUSINESS: Non-Resident Overdue Fines: Air Conditioning: Classification & Salary Survey: NEW BUSINESS: Peninsula Library System Project: Powers of the Library Board of Trustees: Listing of Plant Assets: Raise in Price of Reserve Cards: ADJOURNMENT: NEXT MEETING SCHEDULED FOR FEBRUARY 17, 1976. MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD December 16, 1975 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet at 5:05 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes BILLS: Warrants in the amount of $7,637.92 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried by those Trustees present. Special Fund bills totaling $647.47 were paid on a motion by Trustee DeMartini, seconded by Trustee Hechinger, and carried. MINUTES: Minutes of the meeting of November 18, 1975 were approved and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was discussed with special interest to the Peninsula Library System and the Peat, Marwick and Mitchell & Company report regarding financial benefits for our library. CORRESPONDENCE: None OLD BUSINESS: Non-resident Overdue Fines: The Librarian reported that there were no new developments at this time. Air Conditioning: Librarian Lechich stated that variable motors were suggested by the technician. Price estimates are being gathered at this time. Retirement Open House for Mrs. Miriam Dunn: The Retirement Open House for Mrs. Miriam Dunn will be held on December 28th, between 2 to 4 P.M. at the Easton Drive Branch Library. Staff Christmas Party: A reminder that the Staff Christmas Party will be held on Wednesday, December 17th, from Noon to 2 P.M., and the staff would be looking forward to having the Board members and their spouses join them. Classification & Salary Survey: Tabled NEW BUSINESS: Parking Survey: The Librarian explained that he is conducting a parking survey of cars parked in the two-hour meters and on the street. He will be appearing before the Parking Commission on January 8, 1976 to present his findings. He also stated that a patron wrote a note that due to the parking situation she has stopped coming to the library. ADJOURNMENT: The meeting was adjourned at 5:50 P.M. with the next Board meeting scheduled for January 20, 1976. Respectfully submitted, I it V \� George Paihl Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT January 27, 1976 CIRCULATION: The circulation increased 2.470 over December 1974--that month increased 10% over 1973--which is high and would make December 1975 lower than usual. TRAFFIC: The traffic contact pads are sticking and will have to be replaced. We tried to remedy this but to no avail. They are several years old and it is to be expected. REFERENCE: Reference activity increased 19.4% over the month of December 1974. Records are being kept in order to determine our position as a borrower or lender in P.L.S. PARKING SURVEY: We are continuing our count of on-street and parking lot cars. It seems to be about the same. Our greatest difficulty is recording the activity. Everyone seems to forget. PENINSULA LIBRARY SYSTEM: The P.L.S. has asked for a grant to carry out a testprogramon how the application of the modified Peat, Marwick & Mitchell recommendations will effect one system. As this is based upon renumeration to net lenders and net reference., questions,. we would be the recipient of considerable funds. BOOK STOCK: Last month (November) , I failed to mention that we now have over 200,000 accessioned books (plus perhaps 15,000 unaccessioned stored duplicates) . This means that we must 'continue our inventory and discard program at an even greater rate. INVENTORY PROGRESS: The following is a "Brief Report to the Library Board on 600 Inventory" by Mrs. Joy Molder. An inventory of the 600 classification section was begun on December 15, 1975 and basically completed within the following three weeks. The objective was to verify the number of titles missing, replace and update titles as needed, and to weed out-dated and unused titles. This objective was accomplished by two librarians with the assistance of pages. The result was a more useful, up-to-date section, as well as furnishing the two librarians who select in that subject area a greater knowledge of the collection for public service. STATISTICS FOR DECEMBER 1975 CIRCULATION PLAIN BRANCH Books, Adult Non-Fiction 10,065 1,007 Child Non-Fiction 1,123 435 Adult Fiction 7,722 1,873 Child Fiction 1,358 856 TOTAL BOOKS. . . . . . . . .20,268. . . . . . . . . .. .. . . . ..4,171 Periodicals 1,264 720 Pamphlets 176 - Maps 29 - Games 4 7 Subtotal.. . . . . . ...21,741. . . . ...... . . .. .. . . . .4,898 _ - Phonograph Records 1,046 - Slides - - Art Prints 39 - Cassettes 34 _ Films 55 - Equipment Loaned 18 1 ,TOTAL CIRCULATION.. .. .. .2219 . .. ..„e .. „ ._ .4,899 GRAND TOTAL CIRCULATION, BRANCH & MAIN 27,832) (1974 Circ: 27,182 - 2.47% Increase) Average Daily Circ. , Main: 849 Average Daily Circ. , Branch: 196 TOTAL DAILY CIRC. AVER-AGE. . . . . . . .1,045 TRAFFIC: TRAFFIC COUNT AT MAIN NOT AVAILABLE--COUNTER PADS STICKING TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,718 ILL Activity Incoming: 342 Microfilm Use: 5 ILL Activity Outgoing: 295 A/V Equipment Use: 123 GP-- D TOTAL REF. ACTIVITY: 2,355 ILL Activity Total: 637 Tt;tal A/V Use: 128 R8!�PTSTP.ATIONS: ADULT CHILD TOTAL Membership 11/30/75 15,620 3,284 18,904 PLS PATRONS Additions - December 1975 286 46 332 TO DATE: 4,552 Withdrawals - December 1975 249 32 281 Increase of: 72 TOTAL REGISTRATIONS - 12./31/75 15,657 30,298 18,955 ACCESSIONS & WITHDRA:•IALS OF BOOK STOCK: AS OF CA11T- GRAND TOTAL AS 12%31/75 ADDED CELLED OF 12/31/75 Adult Non-Fiction 122,433 506 607 122,332 Child Non-Fiction 16,901 46 29 16,918 Y.A. Non-Fiction 3,002 4 11 2,995 Adult Fiction 42,854 169 46 42,977 Child Fiction 12,611 85 _ 62 12,634 Y.A_ Fiction 14 4 2,389 2u6;Tb6- 824 759 200,245 Net Increase in Book Stock: 65 Included in above figures: 66 gift books and 431 neva books Pamphlets Added: 191 Maps Added: 0 Pamphlets Discarded: 5 Maps Discarded: 0 TOTAL. . .13,045 TOTAL.. .1,043 RECORDINGS: AS OF- 11/30/75 ADDED DISCARDED AS OF 12/31/75 78's 501 0 0 501 33's 3,462 43 7 3,498 Casettes . 304 _0 0 304 TOTALS: 4,267 43 7 4,303 ?DEPOSITED WITH CITY TREASURER: MAIN: $1,693.09 BRANCH: 267.66 TOTAL: `$1,960.75 i CITY OF BURLINGA24E BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 JANUARY 1976 THIS TO BUDGET 1,ONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 55.07 2,074.70 4,368 2,293.30 12 Special Departmental Expense 40.00 1,223.36 2,970 1,746.64 12.1 Books and maps 4,167.99 32,133.38 54,500 22,366.62 12.1A Records and Cassettes 275.96 1,830.32 2,000 169.68 12.2 Periodicals 685.46 5,822.40 6,500 677.60 12.3 Binding 407.90 1,744.39 2,258 513.61 12.4 Cataloging 297.82 1,229.25 2,350 1,120.75 13 Small Tools and Equipment -0- 154.92 300 145.08 16 Communications 109.18 1,014.76 1,900 885.24 17 Utilities 1,936.94 6,666.33 10,790 4,123.67 19 Maint. of Bldgs. and Grounds 54.96 3,734.95 4,100 365.05 ALO Maint. of Equipment 32.00 504.00 550 46.00 20.1 Operations of Equipment 28.00 32.92 200 167.08 21 Prof. and Special Services -0- 2,400.00 2,400 -0- 2.2 Other Contractual Services 910.00 5,642.00 10,500 4,858.00 23 Insurance and Surety Bonds _0- -0- 20,000 2,000.00 24 Dues and Subscriptions 117.25 260.25 325 64.75 25 Travel -0- 76.17 500 423.83 25.1 Conf. & Mtgs. - Librarian 50.00 166.72 275 108.28 25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16_16 71.25 83.25 166.75 25.3 Conf. & Mtgs. - Trustees 250 26 Training & Safety Program -0 55.00 300 245.00 29 Other Charges -0- 12.66 100 87.34 Capital Outlay -0- -0 675 675.00 TOTAL BEFORE SALARIES 9,239.78 67,145.57 110,411 43,265.43 TOTAL AFTER SALARIES