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Home My WebLink AboutAgenda Packet - LB - 1976.02.17 BURLINGAME PUBLIC LIBRARY BOARD AGENDA February 17, 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $8,628.75 Special Fund: $1,087.34 MINUTES OF THE MEETING OF JANUARY 27, 1976. , ,LIBRARIAN'S REPORT: CORRESPONDENCE: ' OLD BUSINESS: Raise in Price of Reserve Cards: Air Conditioning: Powers of the Library Board of Trustees: Listing of Plant Assets: NEW BUSINESS: Appointment of Mrs. Barbara Rowe, New Branch Librarian, effective February 2, 1976. ADJOURNMENT: NEXT MEETING SCHEDULED FOR MARCH 16, 1976. MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD January 27, 1976 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet at 5:00 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian BILLS: Warrants+totaling $9,239.78 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Lynes, and carried. Special Fund bills in the amount of $5.28 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of December 16, 1975 were approved and ordered filed. ,,_LIBRARIAN'S REPORT: Some discussion was held on various items of the Librarian's Report. CORRESPONDENCE: A donation of $25.00 was received from Mr. Charles Delgado, 413 Howard Avenue, Burlingame. Mr. Delgado has made such donations in the past and a thank-you note has been sent acknowledging his gift. The Burlingame Art Society donated $75.00 to the library in appreciation for the use of the library's facilities for their monthly meetings. A thank-you letter was received from Mr. John Arnette, 1262 Balboa Avenue, Burlingame. Mr. Arnette expressed his appreciation to all the staff and volunteers who make it possible for him to receive shut-in service from our library. OLD BUSINESS: Overdue Fines: The Librarian reported that there were no further developments on this subject. Air Conditioning: Librarian Lechich stated that the technician is working on the pricing of variab�e motors and other minor changes are being designed. Library Board Minutes January 27, 1976 Page Two OLD BUSINESS: Continued Classification and Salary Survey: The Librarian reviewed some of the errors in the survey. The City Manager has been informed of the errors and the Librarian is working on recommenda- tions for changes in the survey for the library. NEW BUSINESS: Peninsula Library System: Mrs. Bergsing was asked to give a brief report on the Peninsula Library System project in which they have applied for a grant for L.S.C.A. funds. This project is based on the Peat, Marwick and Mitchell study and suggests that the Peninsula Library System be used as the subject of a demonstration project. This application has been submitted and April 1st will be the date that we will hear if the grant has been approved. Mrs. Bergsing will report at that time.- Powers ime.- Powers of the Library Board: The Librarian referred to a letter from the Burlingame City Attorney regarding the powers of the Library Board. Discussion was held and further research will be made on this subject. Listing of Plant Assets: The Librarian reported that a List of Plant Assets was received from the- City. This list was compiled by an appraisal consultant which was hired by the City to compile an inventory of the City's holdings. This inventory will take much time to sort-out and match-up to our own inventory. Raise in Price of Reserve Cards: Discussion was held and Mrs. Bergsing was asked to make a report at the next Board meeting. New Branch Librarian: Mrs. Barbara Rowe has been hired to replace Mrs. Miriam Dunn as the new Branch Librarian. Mrs. Rowe placed number one on the Civil Service examination 'list and will start on Monday, February 2, 1976. ADJOURNMENT: The meeting was adjourned on a motion by Trustee Lynes at 6:20 P.M. The next Board meeting is scheduled for February 17, 1976. Respectfully submitted, George Paul Lechich Clerk of the Board GPL:jq t LIBRARIAN'S REPORT February 17, 1976 CIRCULATION: The circulation decreased 5.850 -- this is probably due to the abnormal increase last year of loo for the month of January; in fact, the high increase extended from December through April which shared a 19.40 increase. This was due to the Branch circulation nearly doubling. REFERENCE: Reference activity increased 1.6%. REGISTRATIONS: Registrations increased to 18,518. Peninsula "Library System patrons increased 1,060 from January 1975 to January 1976. for a total of 4,631. This represents a large increase in potential shoppers as we know from our past survey that over half become customers of our local merchants. REFERENCE DEPARTMENT: Bicentennial: Several Bicentennial projects are currently underway: l) The library is sponsoring the popular film series "America" on successive Tuesday evenings from 7:30 P.M. beginning February 3rd. 2) A bibliography of sources on the history of Burlingame is being compiled. STATISTICS FOR JANUARY 1976 CIRCULATION: MAIN BRANCH P -ks, Adult Non-Fiction 11,395 1,296 Child Non-Fiction 1,289 624 Adult Fiction 8,839 2,207 Child Fiction 1,725 960 TOTAL BOOKS. . . . . . . . .23,248 . . . . . . . . . . . . .. . . . . .5,087 Periodicals 1,346 663 Pamphlets 306 8 Maps 1 - Games 8 --14 Subtotal. . . . . . . . . . .24,909. . . . . . . . . . . . . .. . . . .5,768 Phonograph Records 2,237 - Slides 24 - Art Prints 35 - Cassettes 86 - Films 62 - Equipment Loaned 12 - TOTAL CIRCULATION. . . . . . .26,.365 • • . . . . . . . . . . . • • • •5,768 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .'.32,133 . (1975 Circ: 34,014 - 5.95% Decrease) Average Daily Circ. , Main: 942 - Average Daily Circ. , Branch: 222 TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,164 TRAFFIC: . TRAFFIC COUNT AT MAIN LIBRARY NOT AVAILABLE--COUNTER PADS STICKING TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE --- ---------------- REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 2,020 ILL Activity Incoming: 343 Microfilm Use: 4 ILL Activity Outgoing: 352 A/V ,Equipment Use: 173 brv,�ND TOTAL REF. ACTIVITY: 2,715 ILL Activity Total: 695 Total A/V Use: 177 REGISTRATIONS: ADULT CHILD TOTAL Membership 12/31/75 15,657 3,298 18,955 PLS PATRONS Additions - January 1976 336 63 399 TO DATE: 4,631 Withdrawals - January 1976 345 43 388 Increase of: . 79 _TOTAL REGISTRATIONS - 1/31/76 15,648 3,318 18,966 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS, 12/31/75 ADDED CELLED OF 1/31/76 Adult Non-Fiction 122,332 533 203 122,662 Child Non-Fiction 16,918 69 49 16,938 Y.A. Non-Fiction 2,995 10 5 3,000 Adult Fiction 42,977 142 102 43,017 Child Fiction 12,634 27 20 12,641 Y.A. Fiction 2,389 24 0 2,413 200,245 805 379 200,671 Net Increase in Book Stock: 426 Included in above figures: 85 gift books and 449 new books Pamphlets Added: 127 Maps Added: 0 Pamphlets Discarded: 1 Maps Discarded: 0 TOTAL. . .13,171 TOTAL.. 1,043 RECORDINGS: AS OF 12/31/75 ADDED DISCARDED AS OF 1/31/76 78's 501 0 0 501 33's 3,498 49 0 3,547 Cassettes 304, 2 0 306 TOTALS: 4,303 51 0 4,354 DEPOSITED WITH CITY TREASURER: MAIN: $1,624.56 BRANCH: 241.83 TOTAL: $1,866.39_,__, CITY OF BURLINGAME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 FEBRUARY 1976 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 806.22 2,880.92 4,368 1,487.08 12 Special Departmental Expense 67.81 1,291.17 2,970 1,678.83 12.1 Books and Maps 5,378.14 37,511.52 54,500 16,988.48 12.1A Records and Cassettes 227.01 2,057.33 2,000 (57.33) 12.2 Periodicals 7.94 5,830.34 6,500 669.66 12.3 Binding 353.55 2,097.94 2,258 160.06 12.4 Cataloging 180.03 1,409.28 2,350 940.72 13 'Small Tools and Equipment 28.46 183.38 300 116.62 16 Communications 169.74 1,184.50 1,900 715.50 17 Utilities 109.38 6,775.71 10,790 4,014.29 19 Maint. of Bidgs. and Grounds 302.79 4,037.74 4,100 62.26 J Maint. of Equipment 56.00 560.00 550 (10.00) 20.1 Operations of Equipment -0- 32.92 200 167.08 21 Prof. and Special Services -0- 2,400.00 2,400 -0- 22 Other Contractual Services 910.00 6,552.00 10,500 3,948.00 23 Insurance and Surety Bonds -0- `0- 2000 2,000.00 24 Dues and Subscriptions -0- 260.25 325 64.75 25 Travel 11.68 87.85 500 412.15 25.1 Conf. & Mtgs. - Librarian -0- 166.72 275 108.28 25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16.16 25.3 Conf. & Mtgs. - Trustees -0- 83.25 250 166.75 26 Training & Safety Program 20.00 75.00 300 225.00 29 Other Charges '-0- 12.66 100 87.34 n� Capital Outlay -0- -0- 675 675.00 TOTAL BEFORE SALARIES 8,628.75 75,774.32 110,411 34,636.68 TOTAL AFTER SALARIES BURLINGAME PUBLIC LIBRARY BOARD AGENDA January 27, 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: ALSO PRESENT: BILLS: Warrants: $9,239.78 Special Fund: $5.28 MINUTES OF THE MEETING OF DECEMBER 16, 1975 LIBRARIAN'S REPORT: CORRESPONDENCE OLD BUSINESS: Non-Resident Overdue Fines: Air Conditioning: Classification & Salary Survey: NEW BUSINESS: Peninsula Library System Project: Powers of the Library Board of Trustees: Listing of Plant Assets: Raise in Price of Reserve Cards: ADJOURNMENT: NEXT MEETING SCHEDULED FOR FEBRUARY 17, 1976. LIBRARIAN'S REPORT January 27, 1976 CIRCULATION: The circulation increased 2.470 over December 1974--that month increased 100 over 1973--which is high and would make December 1975 lower than usual. TRAFFIC: The traffic contact pads are sticking and will have to be replaced. We tried to remedy this but to no avail. They are several years old and it is to be expected. REFERENCE: Reference activity increased 19.40 over the month of December 1974. Records are being kept in order to determine our position as a borrower or lender in P.L.S. PARKING SURVEY: We are continuing our count of on-street and parking lot cars. It seems to be about the same. Our greatest difficulty is recording the activity. Everyone seems to forget. PENINSULA LIBRARY SYSTEM: The P.L.S. has asked for a grant to carry out a test program on how the application of the modified Peat, Marwick & Mitchell recommendations will effect one system. As this - is based upon renumeration to net lenders and net reference.,,questions,. we would be the recipient of considerable funds. BOOK STOCK: Last month (November) , I failed to mention that we now have over 200,000 accessioned books (plus perhaps 15,000 unaccessioned stored duplicates) . This means that we must 'continue our inventory and discard program at an even greater rate. INVENTORY PROGRESS: The following is a "Brief Report to the Library Board on 600 Inventory" by Mrs. Joy Molder. An inventory of the 600 classification section was begun on December 15, 1975 and basically completed within the following three weeks. The objective was to verify the number of titles missing, replace and update titles as needed, and to weed out-dated and unused titles. This objective was accomplished by two librarians with the assistance of pages. The result was a more useful, up-to-date section, as well as furnishing the two librarians who select in that subject area a greater knowledge of the collection for public service. STATISTICS FOR DECEMBER 1975 CIRCULATION PLAIN BRANCH Books, Adult Non-Fiction 10,065 1,007 Child Non-Fiction 1,123 435 Adult Fiction 7,722 1,873 Child Fiction 1,358 856 TOTAL BOOKS.. . . . . . . .20,268. . . . . . . . . . . .. . . . . .4,171 Periodicals 1,264 720 Pamphlets 176 - Maps 29 - Games 4 7 Subtotal.. . . . . . .. .21,741. . . . .... . . .... . . . . .4,898 Phonograph Records 1,046 Slides - - Art Prints 39 _ Cassettes 34 - Films 55 - Equipment Loaned 18 1 TOTAL CIRCULATION. .... . .22y93�. . . . . . .... . . .. .4,899 GRAND TOTAL CIRCULATION, BRANCH & MAIN 27=832) (1974 Circ: 27,182 - 2.47% Increase) Average Daily Circ. , Main: 849 Average Daily Circ. , Branch: 196 TOTAL DAILY CIRC. AVERAGE.. . . . . . .1,045 TRAFFIC: TRAFFIC COUNT AT MAIN NOT AVAILABLE--COUNTER PADS STICKING TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,718 ILL Activity Incoming: 342 Microfilm Use: 5 ILL Activity Outgoing: 295 A/V Equipment Use: 123 GP-- D TOTAL REF. ACTIVITY: 2,355 ILL Activity Total: ' 637 TC;tal A/V Use: 128 at_IiSTRATI0i3S: ADULT CHILD TOTAL Membership 11/30/75 15,620 3,284 18,904 PLS PATRONS Additions - December 1975 286 46 °332 TO DATE: 4,552 Withdrawals - December 1975 249 32 281 Increase of: 72 TOTAL REGISTRATIONS - 12./31/75 15,657 3,298 18,955 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL, AS 12/31/75 ADDED CELLED OF 12/31/75 Adult Non-Fiction 122,433 506 607 122,332 Child Non-Fiction 16,901 46 29 16,918 Y.A. Non-Fiction 3,002 4 11 2,995 Adult Fiction 42,854 169 46 42,977 Child Fiction 12,611 85 _ . 62 12,634 Y.A. Fiction 2,379 14 4 2,389 200,180 824 759 200,245 Net Increase in Book Stock: 65 Included in above figures: 66 gift books and 431 new books Pamphlets Added: 191 Maps Added: 0 Pamphlets Discarded: 5 Maps Discarded: 0 TOTAL. . .13,045 TOTAL_. .1,043 RECORDINGS: AS OF- 11/30/75 ADDED DISCARDED AS OF 12/31/75 78's 501 0 0 501 33's 3,462 43 7 3,498 Casettes . 304 _0 0 304 TOTALS: 4,267 43 7 4,303 DEPOSITED WITH CITY TREASURER: MAIN: $1,693.09 BRANCH: 267.66 TOTAL: $1,960.75 ` CITY OF BURLINGAl,IE BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 JANUARY 1976 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 55.07 2,074.70 4,368 2,293.30 12 Special Departmental Expense 40.00 1,223.36 2,970 1,746.64 12.1 Books and Maps 4,167.99 32,133.38 54,500 22,366.62 12.1A Records and Cassettes 275.96 1,830.32 2,000 169.68 12.2 Periodicals 685.46 5,822.40 6,500 677.60 12.3 Binding 407.90 1,744.39 2,258 513.61 12.4 Cataloging 297.82 1,229.25 2,350 1,120.75 13 Small Tools and Equipment -0 154.92 300 145.08 16 Communications 109.18 1,014.76 1,900 885..24 17 Utilities 1,936.94 6,666.33 10,790 4,123.67 19 Maint. of Bldgs. and Grounds 54.96 3,734.95 4,100 365.05 ALO Maint. of Equipment 32.00 504.00 550 46.00 20.1 Operations of Equipment 28.00 32.92 200 167.08 21Prof. and Special Services -0- 2,400.00 2,400 -0- 2.2 Other Contractual Services 910.00 5,642.00 10,500 4,858.00 23 Insurance and Surety Bonds _0- -0 2,000 2,000.00 24 Dues and Subscriptions 117.25 260.25 325 64.75 25 Travel -0- 76.17 500 423.83 25.1 Conf. & Mtgs. - Librarian 50.00 166.72 275 108.28 25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16.16 25.3 Conf. & Mtgs. -Trustees 71.25 83.25 250 166.75 26 .. .Training & Safety Program -0 55.00 300 245.00 29 Other Charges -0- 12.66 100 87.34 Capital Outlay -0- -0- 675 675.00 TOTAL BEFORE SALARIES 9,239.78 67,145.57 110,411 43,265.43 TOTAL AFTER SALARIES