HomeMy WebLinkAboutAgenda Packet - LB - 1976.04.20 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
April 20, 1976
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS :
Warrants: $7, 150. 25
Special Fund: $305. 21
MINUTES OF THE MEETING OF MARCH 16, 1976.
LIBRARIAN' S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
Air Conditioning:
Listing of Plant Assets:
NEW BUSINESS:
1976-1977 Fiscal Year Budget :
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR MAY 18, 1976.
S M T W T F S M T W T FI Y' S.M T W T F S M TIW!Tl Fj S
RCH
JANUARY 3 FEBRUARY MAARRI! 1 2 3
4 5 6 3.6 910 7 2 3 4 S 7 7 2 3 5 6 4 5 6 7 B 9 10 -
13' 8 9 t0�Y7121314 7 8 9 111213
11 72 14751617 15 i6-1718192021 7415 17181920 1112 13 14 15 16 17
13 20 21 22 23 24 2T�3 24 25 2,27 28 21.2123 24 25 25 27 1819 20 2122 23 24 '
26 27 28 29 30 31 r29 .28293031 2526 27 28 29 30
Y 1 JU EIUIY AUGU57
8 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
2 3 4 5 6 7
9 10 11 12 13 14 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9.10 11 12 13 14
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2324 25 26 27 28 29 202122 23 24 25 26 1819 20 21 22 23 24 22 23 24 25 26 27 28
1 In 27 2829 30 25 26 27 28 29 30 31 293031
_ SEPTEw.BER 1 2 3 4 'OCT00ER NOVEMaER VECE—ER 1 2 3 4
5 6 7 8 91011 3 4 5 6 7 B 9 1 2 3 4 5 6 5 6 7 8 9 1011
01,
12 13 14 1i 76 7 8 9 1011 12 13
1213 14 15 16 17 18 1213 14 15 16 1111
19202122232425 1718 19 20 2122 23 141576171B 7920 1920 21 22 23 24 25
26 27 2829 30 24 2526 27 28 29 30 2122 23 24 2526 27
31 282930 26 27_28 29.30 3/ -
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 16, 1976
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet
at 5:05 P.M. on March 16, 1976.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Lynes, Trustee Phelan
Trustees Absent: Trustee Hechinger, excused, absence due to illness
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
BILLS:
Warrants in the amount of $7,861.39 were paid on a motion by Trustee DeMartini, seconded by
Trustee Phelan, and carried by those Trustees present. Special Fund bills in the amount of
$1,162.67, were paid on a motion by Trustee Phelan, seconded by Trustee DeMartini.
MINUTES:
Mrs. Bergsing asked that the minutes of the meeting of February 17, 1976 be amended as she
was unable to be present and was shown on the minutes of that meeting to be in attendance.
The minutes were then approved and adopted.
LIBRARIAN'S REPORT:
Discussion was held regarding the activities of the Children's Department. Trustee Phelan
asked what type of book talks are given to the visiting classes from St. Catherine's. Mrs.
Bergsing explained that the book talks given by Miss Joan Riordan, Children's Librarian, and
Mrs. Barbara Rowe, Branch Librarian, were brief previews of books to get the students interested
and encourage them to read the books themselves.
CORRESPONDENCE: None
OLD BUSINESS:
Air Conditioning: The Librarian reported that there were no new developments at this time and
that he will be getting the estimates in time to submit with the new fiscal budget.
Listing of Plant Assets: Librarian Lechich stated that a letter has been sent to the appraisal
consultant firm requesting the Library's list of plant assets be redone.
Trustee Phelan asked if there had been any reaction to the raise in price of the reserve cards.
The Librarian stated that they had not received any feedback as yet.
NEW BUSINESS:
Raise in Overdue Fines: Discussion was held on the possible raise in overdue fines. The
present charges for overdue books are 34 per day for juvenile books, 54 per day for adult
books, and 104 per day for records and cassettes. After much discussion, it was moved by
Trustee DeMartini that the overdue fines be raised from 34 per day for juvenile books to
5C per day; adult fines from 54 to 104 per day; and fines for records and cassettes from
104 to 154 per day. The motion was seconded by Trustee Phelan, and carried unanimously by
those Trustees present.
Chairman Cohendet asked to be excused from the meeting of April 20, 1976, as she will be on
a business trip during that time. Trustee DeMartini moved that Trustee Cohendet be excused
from the next meeting.
ADJOURNMENT:
The meeting was adjourned at 5:45 P.M. on a motion by Trustee DeMartini with the next Board
meeting scheduled for April 20, 1976.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
GPL:jq
LIBRARIAN'S REPORT
April 20, 1976
We now have over 201,197 accessioned books, 13,408 pamphlets and 1,043 maps. This
collection is well-used by our 18,979 cardholders, plus 4,830 Peninsula Library patrons
who use our library regularly..
With the new fine schedule, the tines so far this month seem to be running about 25%
more than last year. With-the increase in non-resident fees, our fines and fees should
run perhaps 50% ahead of last year and hopefully, will result in a decrease in overdues.
CIRCULATION:
Circulation decreased 1.3% overall, however, March of last year showed a loo increase
over March of 1974 which was unusually high. The Branch showed a small increase of 1.9%.
The increase is attributed to the increase in Adult Fiction. At the Main, the Children's
Diction decreased 18.20.
TECHNICAL PROCESSING:
We are using a new I.B.M. Memory Selectric typewriter for duplicating catalog cards.
This is reducing our back-log dramatically as well as shortening the time for a new book
to be processed and cards filed in the catalog. A "Rush" book can take less than 24 hours
because of the immediate reproduction, whereas, the minimum time required for catalog card
reproduction was one week or more and required considerable more filing and postage.
The significant part is that we can produce catalog cards immediately and in-house.
REFERENCE DEPARTMENT:
March was a busy month for the Reference Department. Three Burlingame High School classes
visited the library and stayed for a brief introduction and tour of the facilities.
Another class in English as a Second Language of the Red Cross, consisting mainly of young
foreign-speaking students, also participated enthusiastically in a tour of the library.
AUDIO VISUAL:
Several new items of equipment were added to the A/V Division was gifts of the Friends of
the Burlingame Library. Two cassette player/recorders have been added and other items on
order include a slide projector for circulation and a record player for use in the Community
Room.
CITY OF BURLINGAME
BUDGET 1976 - 1977
ACCOUNT NUMBER 03-750
SALARIES 1976-77 1975-76
Regular Salaries
Assistant City Librarian $18,960
Children's Librarian 15,576
City Librarian 30,329
Librarian III 31,920
Librarian II 43,374
Library Assistant III 23,832
Library Assistant II 41,588
Library Assistant I -0-
Senior Steno Clerk 11,286
$216,865
Custodian 9,360
Total Regular Salaries. . . . . . .$226,225
Part-Time Salaries
Librarian II $21,033
Library Aide 14,677
Library Assistant III 9,535
Library Assistant II 38,354
Library Assistant I 15,889
Pages _39,200
�-- Total Part-Time Salaries. . . . .$138,688
Grand Total Salaries. . .. . .. . .$364,913 $308,741
1976-1977 Library Budget
Account Number 03-750
Page Two
OPERATIONS 1976-77 1975-76
11 Office Expense $ 4,000 $ 4,368
12 Special Departmental Expense 2,970 2,970
1.2.1 Books & Maps 63 "75 54,500
12.1A Records & Cassettes 3,000 2,000
12.2 Periodicals 6,700 6,500
12.3 Binding 2,750 2,258
12.4 Cataloging 3,662 2,350
13 Small Tools & Equipment 300 300
16 Communications 2,080 ? 1900
17 Utilities 12,800 10,790
19 Maintenance of Buildings & Grounds 4,500 4,100
20 Maintenance of Equipment 750 550
20.1 Opera ions of Equipment 200 200
21 Professional & Special SerV4.ces 2,400 2,400
22 Other Contractual Services 910 10,500
23 Insurance & Surety Bords 2,000 2,000
24 Dues & Subscriptions 340 325
25 Travel 500 500
25.1 Conference & Meetings Librarian 300 275
25.2 Conference & Meetings - Personnel . 350 300
25.3 Conference & Meetings - Trustees 275 250
26 Training & Safety Programs 300 300
29 Other Charges ici 100
Total Operations. . . . . . . . . . . . .$115,162 $109,736
CAPITAL EXPENDITURES
80 Capital Outlay $933 $675
TOTAL BUDGET. . . . . . .. . . . .. . . . .$481,OOP $419,152
STATISTICS FOR MARCH 1976
CIRCULATION
MAIN BRANCH
Brooks, Adult Non-Fiction 12,330 1,383
Child Non-Fiction 1,481 683
Adult Fiction 8,966 2,406
Child Fiction 2,034 11169
TOTAL BOOKS. . . . . . . . . 24,811• • • • . . . . . . . . . . . . •5,641
Periodicals 1,524 704
Pamphlets 252 15
Maps 12 0
Games 9 14
Subtotal. . . . . . . . . . . . 26,608. . . . . . . . . . . . . . . . . . .6,374
Phonograph Records 1,003 -
Slides 72 -
Art Prints 42 -
Cassettes 75 -
Films 120 -
Equipment Loaned 11 -
TOTAL CIRCULATION. . . . . . . 27 . . . . . . . . . . . . . . . 6,374
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .`34,305 (1975 Circ: 34,735 - 1.3% Decrease)
Average Daily Circ. , Main: 96
Average Daily Circ. , Branch: 236
TOTAL DAILY CIRC. AVERAGE. . . . . . . . 1,199
TRAFFIC:
TRAFFIC COUNT ATBRANCHLIBRARY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 2,090 ILL Activity Incoming: 391 Microfilm Use 7
` ILL Activity Outgoing: 428 A/V Equipment Use: 106
I Mk. D TOTAL REF. .ACTIVITY: 2,909 ILL Activity Total: 819 Total A/V Use: 113
REGISTRATIONS: ADULT CHILD TOTAL
Membership 2/29/76 15,671 3,314 18,985 PLS PATRONS
Additions - March 1976 371 63 434 TO DATE: 4,830
Withdrawals - March 1976 368 72 440 Increase of: . 114
TOTAL REGISTRATIONS - 3/31/76 15,674 3,305 18,979
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
2/29/76 ADDED CELLED OF 3/31/76
Adult Non-Fiction 123,003 663 127 123,539
Child Non-Fiction 16,991 107 46 17,052
Y.A. Non-Fiction 3,000 10 1 3,009
Adult Fiction 43,121 177 39 43,259
Child Fiction 12,662 44 27 12,679
Y.A. Fiction 2,420 16 3 2_,433
201,197 1,017 243 201,971
Net Increase in Book Stock: 774
Included in above figures: 66 gift books and 666 new books
Pamphlets Added: 163 Maps Added: 0
Pamphlets Discarded: 11 Maps Discarded: 0
TOTAL. . 13,560 TOTAL. . . 1,043
RECORDINGS: AS OF 2/29/76 ADDED DISCARDED AS OF 3/31/76
78's 501 0 0 501
33's 3,577 16 3 3,590
Cassettes 321. 10 0 331
TOTALS: 4,399 26 3 4,422
DEPOSITED WITH CITY TREASURER: MAIN: $1,908.79
BRANCH: g;meq
TOTAL: $2,119.08
CITY OF BURLINGAiME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
APRIL 1976
THIS - TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 13.78 3,177.43 4,368 1,190.57
12 Special Departmental Expense 114.89 1,489.09 2,970 1,480.91
12.1 Books and Maps 4,042.75 46,291.52 54,500 8,208.48
12.IA Records and Cassettes 189.67 2,489.47 2,000 (489.47)
1.2.2 Periodicals 35.08 5,866.42 6,500 633.58
12.3 Binding 323.65 2,523.79 2,258 (265.79)
12.4 Cataloging 277.75 1,819.34 2,350 530.66
13 Small Tools and Equipment -0- 284.35 300 15.65
16 Communications 169.55 1,526.08 1,900 373.92
17 Utilities 960.97 8,673.96 10,790 2,116.04
i 1.9 Maint. of Bldgs. and Grounds 85.44 4,205.94 4,100 (105.94)
4 `20 Maint. of Equipment -0- 578.00 550 (28-00)
20.1 Operations of Equipment 26.72 67.74 200 132.26
21 Prof. and Special Services -0- 2,400.00 2,400 -0-
22 Other Contractual Services. 910.00 8,372..00 10,500 2,128.00
23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00
24 Dues and Subscriptions -0- 270.25 325 54.75
25 Travel -0- 104.11 500 395.89
25.1 Conf.. & Mtgs. - Librarian -0- 166.72 275 108.28
25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16.16
25.3 Conf. & Mtgs. - Trustees -0- 83.25 250 166.75
26 Training & Safety Program -0- 75.00 300 225.00
29 Other Charges -0- 37.66 100 62.34
Capital Outlay -0- -0- 675 675.00
TOTAL BEFORE SALARIES 7,150.25 90,785.96 110,411 19,625.04
TOTAL AFTER SALARIES