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HomeMy WebLinkAboutAgenda Packet - LB - 1976.05.18 BURLINGAME PUBLIC LIBRARY BOARD AGENDA May 18, 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $7,693.56 Special Fund: $909.15 MINUTES OF THE MEETING OF APRIL 20, 1976. LIBRARIAN'S REPORT: `- CORRESPONDENCE: OLD BUSINESS: Air Conditioning: Listing of Plant Assets: 1976-1977 Fiscal Year Budget: NEW BUSINESS: ADJOURNMENT: NEXT MEETING SCHEDULED FOR JUNE 15, 1976. S MT W T F S M T W T F Y S.M T W T F 515'M T'W'T F )AN UANI EE.—.31 -/ MAN C.N AP9il 4 5 6 8 9 10 8 9 0,1112 3 4 7 8 9 3 11123 4 5 6 8 9 0 1112 14151617 15161718192021 1415 17181920 1112 14151617 3X 20 21 22 23 24 22.27 24 25 26 27 28 2 j 22 23 24 2526 27 18 20 21 22 23 24 25 26 27 28 29 30 31 .T 2829 30 31 2627232930 MA'' LUNE IUIY -'US, 2 3 4 5 6 7 8 7 2 3 4 5 1 2 3 to�2 3 4 5 67 9 10 11 72 13 74 15 6 7 8 9 1011 12 4 5 6 7 8 9 10 6 9 1011 12 13 14 161716192021 22 13141516111819 11121314151617 15161718192021 2324 25 26 27 28 29 2021 2223242, 2232425 26 18 19 202 1222324 22 23 24 25252723 27282930 25 26 27 28 29 30 31 29 30 31 SEP TEw NEN 1 2 3 4 "c"b N NoVEM BEN OECEMSEP 1 2 3 4 5 6 7 8 9 1011 3 4 5 6 7 8 9 1 2 3 4 5 6 5 6 7 8 9 1011 121374 15161718 10111213141516 7 8 9 70111213 12131415161718 1920 21 22 23 24 25 1718 79 20 21 22 23 1415 16 17 18 1920 19 20 21 22 23 24 25 262723 62728 2930 91 25 2627282930 22122 23 8 24 25 26 27 26 27 26 29 30 31 MINUTES OF THE.MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD April 20, 1976 CALL TO ORDER: The meeting of the Burlingame Public Library Board was called to order by Chairman Pro-Tem Lynes at 5:00 P.M. on April 20, 1976. ROLL CALL: Trustees Present: Trustee DeMartini , Trustee Hechinger, Trustee Lynes , Trustee Phelan Trustees Absent: Trustee Cohendet, excused, business trip Also Present: Patricia M. Bergsing, Assistant Librarian BILLS: Abby Fredrickson, Boutique/Villager Warrants in the amount of $7,150.25 were paid on a motion by Trustee Phelan, seconded by Trustee Hechinger, and carried by those Trustees present. Special Funds in the amount of $305.21 were ordered paid on a motion by Trustee Phelan, seconded by Trustee DeMartini , and carried. MINUTES: Minutes of the meeting of March 16, 1976 were approved and ordered filed. LIBRARIAN'S REPORT: Discussion was held regarding the decrease in circulation for the month of March. The Librarian explained that the 18% decrease was actually a total of about 200 books less than March of 1975. The Board was interested in the I.B.M. Memory typewriter which is being used in the Cataloging Department. The Librarian explained that the typewriter was working out very well and that it was a more efficient way of processing cards. Discussion was held regarding the gifts from the Friends of the Library. Chairman Pro-Tem Lynes suggested that a thank-you letter be sent to the Friends expressing their appreciation for the additions to the library. Trustee Hechinger moved that such a letter be sent. The motion was seconded by Trustee Phelan and carried. OLD BUSINESS: Air Conditioning: The Librarian reported that the technician has submitted the estimates for the modifications in the air conditioning system. The Librarian will submit the estimate of $2,100 to $3,000 for the capital improvement budget of 1976-77. Listing of Plant Assets: The Librarian stated that there was nothing new to report at this time. Library Board Minutes April 20, 1976 Page Two NEW BUSINESS: The Board perused the preliminary budget to be submitted by the Librarian. Mrs. Bergsing explained that the budget reflects salary increases that were actually approved by the City Council in December 1975. ADJOURNMENT: The meeting was adjourned at 5:50 P.M. with the next Board meeting scheduled for May 18, 1976. Respectfully submitted, George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT May 18, 1976 CIRCULATION: The circulation was 12.2% less than April 1975. This can be partially accounted for by the very unusual increase of 19.4% last year. However, the 1976 circulation is 6.4% higher than April 1974. TRAFFIC: Traffic at the Main Library showed that 32,130 patrons crossed our doors during the month. This is 0.9% less than April 1975. FINES AND FEES: Deposits with the City Treasurer were $2,709.73 or $544.41 more than the same month last year, a 25% increase. This increase can be attributed to the increase in fine and fee rates. It is probable that the increase will be more than this as people adjust to the new rates. Last year, we took in $20,641 and this year should be about $24,000, and the following year it may be at least $30,000 or more. As we doubled the fines, we could expect as much as $35,000 but we hope that there will be less overdues, etc. AUDIO VISUAL: A large number of records were added to the collection during the month. Many were gifts to the library. Although only records which are in pristine condition can be t added, about 50 such items were cataloged, processed and added to the collection. STATISTICS FOR MAY 1976 CIRCULATION MAIN BRANCH ? 776 ooks, Adult Non-Fiction 10 1,458 Child Non-Fiction 1,225 686 N.- Adult Fiction 8,074 4,406 Child Fiction 1,626 1,012 TOTAL BOOKS. . . . . . . . . 21,701 . . . . . . . . . . . . . . . . . . 5,562 Periodicals 1,310 747 Pamphlets 254 11 Maps 8 - Games 9 1_ Subtotal. . . . . . . . . . . .23,282 . . . . . . . . . . . . . . . . . . . 6,331 Phonograph Records 893 - Slides - - Art Prints 35 - Cassettes 78 - Films 72 - Equipment Loaned 5 1 TOTAL CIRCULATION. . . . . . .24,365_ . . . . . . . . . . . . . . . . 6,332 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . .30�) (1975 Circ: 34,444 - 12.2 Decrease) Average Daily Circ. , Main: 886 (1974 Circ: 28,852 6.4 Decrease) Average Daily Circ. , Branch: 244 TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,130 TRAFFIC: TRAFFIC: Main Library2 TRAFFIC COUNT AT BRANCH L RY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,792 ILL Activity Incoming: 301 Microfilm Use: 2 ILL Activity Outgoing: 346 A/V Equipment Use: 127 AND TOTAL REF. ACTIVITY: 2,439 ILL Activity Total: 647 Total A/V Use: 129 REGISTRATIONS: ADULT CHILD TOTAL Membership 3/31/76 15,674 3,305 18,979 PLS PATRONS Additions - April 1976 268 62 330 TO DATE: 4,901 Withdrawals - April 1976 280 41 321 Increase of: 71 TOTAL REGISTRATIONS - 4/30/76 15,662 3,326 18,988 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS, 3/31/76 ADDED CELLED OF 4/30/76 Adult Non-Fiction 123,539 568 176 123,931 Child Non-Fiction 17,052 120 20 17,152 Y.A. Non-Fiction 3,009 19 2 3,026 Adult Fiction 43,259 134 55 43,338 Child Fiction 12,679 81 30 12,730 Y.A. Fiction 2,433 9 _8 2,434 201.971 931 291 202,611 Net Increase in Book Stock: 640 Included in above figures: 117 gift books and 627 new books Pamphlets Added: 227 Maps Added: 0 Pamphlets Discarded: 11 Maps Discarded: 0 TOTAL. . .13,776 TOTAL. . .1,043 RECORDINGS: AS OF 3/31/76 ADDED DISCARDED AS OF 4/30/76 78's 501 0 0 501 33's 3,590 29 30 3,589 Cassettes 331 0 0 331 TOTALS: 4,422 29 30 4,421 DEPOSITED WITH CITY TREASURER: MAIN: $2,562.92 BRANCH: 1� 4_ TOTAL: $2,709.7 CITY OF BURLINGAME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 May 1976 THIS TO BUDGET MONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 8.48 3,185.91 4,368 1,182.09 12 Special Departmental Expense 89.45 1,578.54 2,970 1,391.46 12.1 Books and Maps 5,029.11 51,320.63 54,500 3,179.37 12.1A Records and Cassettes 6.24 2,495.71 2,000 (495.71) 12.2 Periodicals 57.90 5,924.32 6,500 575.68 , 12.3 Binding 170.05 2,693.84 2,258 (435.84) 12.4 Cataloging 174.90 1,994.24 2,350 355.76 13 Small Tools and Equipment -0- 284.35 300 15.65 16 Communications 128.05 1,654.13 1,900 245.87 17 Utilities 853.57 9,527.53 10,790 1,262.47 �9 Maint. of Bldgs. and Grounds 203.06 4,409.00 4,100 (309.00) 20 Maint_ of Equipment -0- 578.00 550 (28.00) 20.1 Operations of Equipment 32.75 100.49 200 99.51 21 Prof. and Special Services -0- 2,400.00 2,400 -0- 22 Other Contractual Services 910.00 9,282.00 10,500 1,218.00 23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00 24 Dues and Subscriptions -0- 270.25 325 54.75 25 Travel -0- 104.11 500 395.89 25.1 Conf. & Mtgs. - Librarian -0- 166.72 275 108.28 25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16.16 25.3 Conf. & Mtgs. - Trustees -0- 83.25 250 166.75 26 Training & Safety Program 30.00 105.00 300 195.00 29 Other Charges -0- 37.66 100 62.34 Capital Outlay -0- -0- 675 675.00 TOTAL BEFORE SALARIES 7,693.56 98,479.52 110,411 11,931.48 TOTAL AFTER SALARIES