HomeMy WebLinkAboutAgenda Packet - LB - 1976.05.18 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
May 18, 1976
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $7,693.56
Special Fund: $909.15
MINUTES OF THE MEETING OF APRIL 20, 1976.
LIBRARIAN'S REPORT:
`- CORRESPONDENCE:
OLD BUSINESS:
Air Conditioning:
Listing of Plant Assets:
1976-1977 Fiscal Year Budget:
NEW BUSINESS:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR JUNE 15, 1976.
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MINUTES OF THE.MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 20, 1976
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman
Pro-Tem Lynes at 5:00 P.M. on April 20, 1976.
ROLL CALL:
Trustees Present: Trustee DeMartini , Trustee Hechinger, Trustee Lynes , Trustee Phelan
Trustees Absent: Trustee Cohendet, excused, business trip
Also Present: Patricia M. Bergsing, Assistant Librarian
BILLS: Abby Fredrickson, Boutique/Villager
Warrants in the amount of $7,150.25 were paid on a motion by Trustee Phelan, seconded
by Trustee Hechinger, and carried by those Trustees present. Special Funds in the
amount of $305.21 were ordered paid on a motion by Trustee Phelan, seconded by Trustee
DeMartini , and carried.
MINUTES:
Minutes of the meeting of March 16, 1976 were approved and ordered filed.
LIBRARIAN'S REPORT:
Discussion was held regarding the decrease in circulation for the month of March. The
Librarian explained that the 18% decrease was actually a total of about 200 books less
than March of 1975.
The Board was interested in the I.B.M. Memory typewriter which is being used in the
Cataloging Department. The Librarian explained that the typewriter was working out
very well and that it was a more efficient way of processing cards.
Discussion was held regarding the gifts from the Friends of the Library. Chairman Pro-Tem
Lynes suggested that a thank-you letter be sent to the Friends expressing their appreciation
for the additions to the library. Trustee Hechinger moved that such a letter be sent.
The motion was seconded by Trustee Phelan and carried.
OLD BUSINESS:
Air Conditioning: The Librarian reported that the technician has submitted the estimates
for the modifications in the air conditioning system. The Librarian will submit the
estimate of $2,100 to $3,000 for the capital improvement budget of 1976-77.
Listing of Plant Assets: The Librarian stated that there was nothing new to report at
this time.
Library Board Minutes
April 20, 1976
Page Two
NEW BUSINESS:
The Board perused the preliminary budget to be submitted by the Librarian. Mrs. Bergsing
explained that the budget reflects salary increases that were actually approved by the
City Council in December 1975.
ADJOURNMENT:
The meeting was adjourned at 5:50 P.M. with the next Board meeting scheduled for
May 18, 1976.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
GPL:jq
LIBRARIAN'S REPORT
May 18, 1976
CIRCULATION:
The circulation was 12.2% less than April 1975. This can be partially accounted for
by the very unusual increase of 19.4% last year. However, the 1976 circulation is
6.4% higher than April 1974.
TRAFFIC:
Traffic at the Main Library showed that 32,130 patrons crossed our doors during the
month. This is 0.9% less than April 1975.
FINES AND FEES:
Deposits with the City Treasurer were $2,709.73 or $544.41 more than the same month
last year, a 25% increase. This increase can be attributed to the increase in fine
and fee rates. It is probable that the increase will be more than this as people
adjust to the new rates. Last year, we took in $20,641 and this year should be
about $24,000, and the following year it may be at least $30,000 or more. As we
doubled the fines, we could expect as much as $35,000 but we hope that there will
be less overdues, etc.
AUDIO VISUAL:
A large number of records were added to the collection during the month. Many were
gifts to the library. Although only records which are in pristine condition can be
t added, about 50 such items were cataloged, processed and added to the collection.
STATISTICS FOR MAY 1976
CIRCULATION
MAIN BRANCH ?
776
ooks, Adult Non-Fiction 10 1,458
Child Non-Fiction 1,225 686
N.- Adult Fiction 8,074 4,406
Child Fiction 1,626 1,012
TOTAL BOOKS. . . . . . . . . 21,701 . . . . . . . . . . . . . . . . . . 5,562
Periodicals 1,310 747
Pamphlets 254 11
Maps 8 -
Games 9 1_
Subtotal. . . . . . . . . . . .23,282 . . . . . . . . . . . . . . . . . . . 6,331
Phonograph Records 893 -
Slides - -
Art Prints 35 -
Cassettes 78 -
Films 72 -
Equipment Loaned 5 1
TOTAL CIRCULATION. . . . . . .24,365_ . . . . . . . . . . . . . . . . 6,332
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . .30�) (1975 Circ: 34,444 - 12.2 Decrease)
Average Daily Circ. , Main: 886 (1974 Circ: 28,852 6.4 Decrease)
Average Daily Circ. , Branch: 244
TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,130
TRAFFIC: TRAFFIC: Main Library2
TRAFFIC COUNT AT BRANCH L RY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 1,792 ILL Activity Incoming: 301 Microfilm Use: 2
ILL Activity Outgoing: 346 A/V Equipment Use: 127
AND TOTAL REF. ACTIVITY: 2,439 ILL Activity Total: 647 Total A/V Use: 129
REGISTRATIONS: ADULT CHILD TOTAL
Membership 3/31/76 15,674 3,305 18,979 PLS PATRONS
Additions - April 1976 268 62 330 TO DATE: 4,901
Withdrawals - April 1976 280 41 321 Increase of: 71
TOTAL REGISTRATIONS - 4/30/76 15,662 3,326 18,988
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS,
3/31/76 ADDED CELLED OF 4/30/76
Adult Non-Fiction 123,539 568 176 123,931
Child Non-Fiction 17,052 120 20 17,152
Y.A. Non-Fiction 3,009 19 2 3,026
Adult Fiction 43,259 134 55 43,338
Child Fiction 12,679 81 30 12,730
Y.A. Fiction 2,433 9 _8 2,434
201.971 931 291 202,611
Net Increase in Book Stock: 640
Included in above figures: 117 gift books and 627 new books
Pamphlets Added: 227 Maps Added: 0
Pamphlets Discarded: 11 Maps Discarded: 0
TOTAL. . .13,776 TOTAL. . .1,043
RECORDINGS: AS OF 3/31/76 ADDED DISCARDED AS OF 4/30/76
78's 501 0 0 501
33's 3,590 29 30 3,589
Cassettes 331 0 0 331
TOTALS: 4,422 29 30 4,421
DEPOSITED WITH CITY TREASURER: MAIN: $2,562.92
BRANCH: 1� 4_
TOTAL: $2,709.7
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
May 1976
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 8.48 3,185.91 4,368 1,182.09
12 Special Departmental Expense 89.45 1,578.54 2,970 1,391.46
12.1 Books and Maps 5,029.11 51,320.63 54,500 3,179.37
12.1A Records and Cassettes 6.24 2,495.71 2,000 (495.71)
12.2 Periodicals 57.90 5,924.32 6,500 575.68 ,
12.3 Binding 170.05 2,693.84 2,258 (435.84)
12.4 Cataloging 174.90 1,994.24 2,350 355.76
13 Small Tools and Equipment -0- 284.35 300 15.65
16 Communications 128.05 1,654.13 1,900 245.87
17 Utilities 853.57 9,527.53 10,790 1,262.47
�9 Maint. of Bldgs. and Grounds 203.06 4,409.00 4,100 (309.00)
20 Maint_ of Equipment -0- 578.00 550 (28.00)
20.1 Operations of Equipment 32.75 100.49 200 99.51
21 Prof. and Special Services -0- 2,400.00 2,400 -0-
22 Other Contractual Services 910.00 9,282.00 10,500 1,218.00
23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00
24 Dues and Subscriptions -0- 270.25 325 54.75
25 Travel -0- 104.11 500 395.89
25.1 Conf. & Mtgs. - Librarian -0- 166.72 275 108.28
25.2 Conf. & Mtgs. - Personnel -0- 283.84 300 16.16
25.3 Conf. & Mtgs. - Trustees -0- 83.25 250 166.75
26 Training & Safety Program 30.00 105.00 300 195.00
29 Other Charges -0- 37.66 100 62.34
Capital Outlay -0- -0- 675 675.00
TOTAL BEFORE SALARIES 7,693.56 98,479.52 110,411 11,931.48
TOTAL AFTER SALARIES