HomeMy WebLinkAboutAgenda Packet - LB - 1976.06.15 BURLINGAME PUBLIC LIBRARY BOARD
AGENDA
June 15, 1976
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $11,924.98
Special Fund: $544.93
MINUTES OF THE MEETING OF MAY 18, 1976.
LIBRARIAN'S REPORT:
CORRESPONDENCE:
OLD BUSINESS:
Air Conditioning:
1976-1977 Fiscal Year Budget:
NEW BUSINESS:
ADJOURNMENT:
NEXT MEETING SCHEDULED FOR JULY 20, 1976.
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MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
May 18, 1976
CALL TO ORDER:
The meeting of the Burlingame Public Library Board was called to order by Chairman Cohendet
at 5:04 P.M., on May 18, 1976.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes
Trustee Phelan
Trustees Absent: None
Also Present: Mrs. Patricia M. Bergsing, Assistant Librarian
Ms. Jann Edwards, Student, Mills High School Government Class
Mr. Mark Yeager, Student, Mills High School Government Class
BILLS:
Warrants in the amount of $7,693.56 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Hechinger, and carried. Special Fund bills in the amount of $909.15
were paid on a motion by Trustee Phelan, seconded by Trustee Lynes, and carried.
MINUTES:
Minutes of the meeting of April 20, 1976 were approved and ordered filed.
LIBRARIAN'S REPORT:
Discussion was held on the effect of the raise in fines. The Board was very surprised in
the considerable increase in fines collected in April 1976 over April 1975. The Librarian
explained that this increase in fines will be noticed until the patrons adjust to the new
fine rates and expect to have less overdues.
CORRESPONDENCE: None
OLD BUSINESS:
Air Conditioning: The Librarian reported that he has received a letter from Mr. Hector H.
Aiken, consulting engineer, regarding the air conditioner. Librarian Lechich reviewed some
of the items to be modified: the vacuum pump (furnace) must be replaced, add a water injector
to the boiler system, add a by-pass timer to the Community Room unit and attempt to muffle the
sound of the fan coil, install a fan coil in the Reference Department, install heat in the
vestibule.
Listing of Plant Assetts: As the insurance consulting firm has not responded to the Librarian's
letter, this item will be deleted from the agenda until such time any new developments arise.
OLD BUSINESS: Continued
1976-1977 Fiscal Year Budget: The Librarian reported that the City Manager and Council
have asked the departments to submit Capital Improvement Programs for 1976-1981 in order
to improve the capital improvement budgeting process.
The Library's Capital Imrpovement requests for 1976-77 include a fire and smoke detection
system with a direct alarm to the Burlingame Fire Department (estimated cost $38,000) along
with the modification of the air conditioning system as outlined above. Other projects
being considered are: a book-theft detection system, modification of lighting fixtures in
the Technical Processing Department and main circulation desk area, etc. The five-year
Capital Improvement Program will be submitted to the City Manager in June.
NEW BUSINESS: None
Chairman Cohendet introduced the students from Mills High School who came to observe the
Board meeting. They were introduced at this time as they arrived after the meeting was in
session. Chairman Cohendet thanked them for joining us and the students thanked the Board
in return.
ADJOURNMENT:
The meeting was adjourned at 6:05 P.M. with the next Board meeting scheduled for June 15,
1976.
Respectfully submitted:
George Paul Lich
Clerk of the Board
GPL:jq
LIBRARIAN'S REPORT
June 15, 1976
Deposits with the City Treasurer:
We deposited $2,213.41 with the City Treasurer for the month of May 1976. This is
$623.46 or 39% more than the month of May last year. Last month, the amount was
25% more than the month of April 1975. Deposits, for June should be considerably
more as we have more non-resident renewals, especially, from the parents of the
children who join the reading club.
Registrations:
This month, for the first time, we have crossed the 19,000 mark in the number of
registered patrons. As all cards are cancelled at the end of three years, this
means we have an active group. Of this group, there are 15,683 adults and 3,328
children, included are 343 non-resident family card holders, 43 students and 58
non-resident courtesy cards for those working in Burlingame. This totals 444
non-residents from Hillsborough. There are also 278 Hillsborough-Burlingame
property owners for a total of 722.
In addition, there are 4,993 Peninsula Library System patrons who use the library
often enough to warrant assigning a number. At the time of our last survey, there
were ? Burlingame residents using other system libraries, many of whom use
San Mateo's Business Collection, which is the main attraction, but there are more
and more people going from one library to the other hoping the book(s) they want
are not in circulation.
Pamphlet Collection:
Our well-organized collection of 13,921 pamphlets is getting greater use as the
public becomes familiar with its existence. This' month, circulation was 359
compared to 246 for last year. Most pamphlet .usage is within the library so is
not reflected in the statistics.
Art-in-the-Park:
The staff of the Library participated in "Art-in-the-Park" by having a booth and
demonstrating the art and craft of papermaking as it was done 200 years ago.
Various staff members researched "how to do it"; Paul Bruce Lechich made the pulp,
the molds and deckles and gathered the other equipment necessary for the project;
Esther Cummings made the "colonial" costumes; and many of the staff helped make
the paper.
In addition, Michael Taylor, the son of our City Electrician, made a wood block
carving of the front of the library and anyone could make a print and take it
home. This was very popular with the children because they could do it themselves
and it was great publicity for the library.
Joan Riordan, Barbara Rowe and Monica Crosetti put on two puppet plays on Saturday
which were enthusiastically received by everyone who attended.
We think our book was very popular and created a lot of interest in the library!
Librarian's Report
June 15, 1976
Page Two
Children's Department:
May in the Children's Room means Summer Reading Club, bedtime story hour and an
above average number of classes visiting the library.
This year the club is entitled "Monster Gallery". The children will receive a folder
in which the books they read will be entered. For each book read and reported on,
an activity sheet will be given. The individual sheets will include a bag puppet
crossword puzzle, a maze,and mix and match activity. We are asking the children to
create their own monster as the eighth activity. The club will conclude with a party
at the Recreation Center. As in the past, all this is made possible by the Burlingame
Lion's Club. Visits to the schools by Joan Riordan and Barbara Rowe informed the
children about the club.
Bedtime Story Hour begins on June 21st at 7:30 P.M. at the Main Library and June 22nd
at 7:30 P.M. at Easton Branch Library.
The Children's Room and the Reference Department were involved recently in a very
pleasant project. Barbara Forest, of Hoover School, brought her fifth grade class
for a tour of the facility which involved becoming familiar with the library as well
as our reference sources. Each child had chosen a topic and had to use periodical
and book materials to find information about their subject. Extra credit was given
if they came to the library on their own to complete their work. The activity
was well-planned, the class well-mannered, and it was an enjoyable experience for
the library staff.
A children's author/illustrator festival to be held in the fall is in the initial
stages of planning -- date of the festival will be Thursday, October 7, 1976.
STATISTICS FOR MAY 1976
CIRCULATION
MP_IN BRANCH
r _ ks, Adult Non-Fiction 10,737. 1,325
�.� Child Non-Fiction 1,087 682
Adult Fiction 7,561 2,303
Child Fiction 1,513 844
TOTAL BOOKS. . . . . . . . .20,898. . . . . . . . . . . . . . . . . . .5,154
Periodicals 1,283 721
Pamphlets 359 23
Maps 7
Games 3 10
Subtotal. . . . . . .. . .22,550. . . . . . . . . . . . . . . . . .5,908
Phonograph Records 909 -
Slides -
Art Prints 36 -
Cassettes 81
Films 77 -
Equipment Loaned 13 -
TOTAL CIRCULATION. . . . . . .23 . . . . . . . . . . . . . . .5,908
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .29,574 (1975 Circ: 31,585 - 6.7o Decrease)
Average Daily Circ. , Main: 861
Average Daily Circ. , Branch: 236
TOTAL DAILY CIRC. AVERAGE. . . . , . .1,097
TRAFFIC: Main Traffic: 8 Average Daily Traffic: 1,007
TRAFFIC COUNT NCH LIBRARY NOT AVAILABLE -
REFERENCE STATISTICS: A/V USE TALLY:
T cerence Requests Total: 1,771 ILL Activity Incoming: 294 Microfilm Use: -
ILL Activity Outgoing: 344 A/V Equipment Use: 111
GRAND TOTAL REF ACTIVITY 2,409 ILL Activity Total: 638 Total A/V Use 111
REGISTRATIONS• ADULT CHILD TOTAL
Membership - 4/30/76 15,662 3,326 18,988 PLS PATRONS
Additions - May 1976 280 42 322 TO DATE: 4,993
Withdrawals - May 1976 259 40 299 Increase of: 92
TOTAL REGISTRATIONS - 5/31/76 15,683 3,328 19,011
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS,
4/30/76 ADDED CELLED OF 5/31/76
Adult Non-Fiction 1.23,931 467 74 124,324
Child Non-Fiction 17,152 19 2 17,169
Y.A. Non-Fiction 3,026 17 1 3,042
Adult Fiction 43,338 115 11 43,442
Child Fiction 12,730 113 1 12,842
Y.A. Fiction 2,434 7 4 2.,437
202,611 738 93 203,256
Net Increase in Book Stock: 645
Included in above figures: 100 gift books and 414 new books
Pamphlets Added: 155 Maps Added: 0
Pamphlets Discarded: 10 Maps Discarded: 0
TOTAL 13,921 TOTAL. . 043
RECORDINGS: AS OF 4/30/76 ADDED DISCARDED AS OF 5/31/76
78's 501 0 0 501
` 33's 3,589 20 0 3,609
v Cassettes 331. 0 0 331
TOTALS: 4,421 20 0 4,441
DEPOSITED WITH CITY TREASURER: MAIN: $2,064.74
BRANCH:
TOTAL: !'� $2,213.4,1
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
.TUNE 1976
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
S-1 & 3 Salaries
11 Office Expense 2,090.83 5,276.74 4,368 (908.74)
12 Special Departmental Expense 518.00 2,096.54 2,970 873.46
12.1 Books and Maps 3,189.34 54,509.97 54,500 (9.97)
12.1A Records and Cassettes -0- 2,495.71 2,000 (495.71)
12.2 Periodicals 575.68 6,500.00 6,500 -0-
12.3 Binding -0- 2,693.84 2,258 (435.84)
12.4 Cataloging 178.35 2,172.59 2,350 177.41
13 Small Tools and Equipment 33.69 318.04 300 (18.04)
16 Communications 152.93 1,807.06 1,900 92.94
17 Utilities 1,224.55 10,752.08 10,790 37.92
19 Maint. of Bldgs. and Grounds 34.56 4,443.56 4,100 (343.56)
20 Maint. of Equipment -0- 578.00 550 (28.00)
20.1 Operations of Equipment -0- 100.49 20,3 99.51
21 Prof. and Special Services -0- 2,400.00 2,400 -0-
22 Other Contractual Services 910.00 10,192.00 10,500 308.00
23 Insurance and Surety Bonds 2,000.00 2,000.00 2,000 -0-
24 Dues and Subscriptions -0- 270.25 325 54.75
25 Travel 43.35 147.46 500 352.54
25.1 Conf. & Mtgs. - Librarian -0- 166.72 275 108.28
25.2 Conf. & Mtgs. - Personnel -0 283.84 300 16.16
25.3 Conf. & Mtgs. - Trustees -0- 83.25 250 166.75
26 Training & Safety Program 176.00 281.00 300 19.00
29 Other Charges -0- 37.66 100 62.34
Capital Outlay 797.70 797.70 675 (122.70)
TOTAL BEFORE SALARIES 11,924.98 110,404.50 110,411 6.50
TOTAL AFTER SALARIES