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HomeMy WebLinkAboutAgenda Packet - LB - 1976.09.21 BURLINGAME PUBLIC LIBRARY AGENDA September 21 , 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $11 ,563.49 Special Fund: $655.01 MINUTES OF THE MEETING OF AUGUST 17, 1976. LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS: Air Conditioning: 1976-1977 Fiscal Year Budget: NEW BUSINESS: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR OCTOBER 19, 1976. MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD August 17, 1976 CALL TO ORDER: The meeting of the Burlingame Library Board of Trustees was called to order by Vice Chairman Phelan at 5:01 P.M. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini , Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes, excused, out-of-town on business BILLS: Warrants in the amount of $7,281 .23 were paid on a motion by Trustee DeMartini , seconded by Trustee Hechinger, and carried by those Trustees present. Special Fund bills totaling $60.42 were ordered paid on a motion by Trustee Cohendet, seconded by Trustee DeMartini . MINUTES: Minutes of the meeting of July 27, 1976 were approved and ordered filed. LIBRARIAN'S REPORT: Charging systems and computerized charging systems were briefly discussed. Trustee Cohendet asked about the Summer Reading Club. The Librarian reported that the party for those completing the club had been held today and a complete report of the activities - would be submitted at the next Board meeting. CORRESPONDENCE: A letter addressed to the Librarian from Ms. Naomi J. Glasson, 1380 Oak Creek Drive, Palo Alto, California, was read to the Board. Ms. Glasson expressed her appreciation for the help of Mrs. Dorothy Morris, Interlibrary Loan Services, in locating hard-to-get books for her group in Burlingame, who have been preparing for the licensing exam in Marriage, Family, and Child Counseling. OLD BUSINESS: Air Conditioning: The Librarian reported that the new recommendations were reviewed and discussed by the City Council at their last meeting. 1976-1977 Fiscal Year Budget: Librarian Lechich anticipates that the new library budget (except the additional CETA position) will be approved at the special meeting next week. NEW BUSINESS: None ADJOURNMENT: The Board meeting was adjourned at 6:00 P.M. with the next meeting scheduled for September 21 , 1976. Respectfully submitted, George Paul Lechich Clerk of the Board LIBRARIAN'S REPORT September 21, 1976 FINES AND FEES: The estimated increase in fines is apparently holding up. In August, the total amount was $1 ,780.11 . Last year, it was $1 ,385.29 -- an increase of $394.82 or 29%. The increase in fines has also resulted in less overdue books which, after all , is the reason for fines. REFERENCE: Total reference activity is slightly more than last year -- .26%. This figure is deceptive as our patrons become more knowledgable regarding our reference service they are asking questions that take considerably more time to answer and may in- volve other libraries' reference departments whenever we are unable to come up with the answer or the materials requested. FRIENDS OF THE LIBRARY: The Friends of the Library held their regular monthly board meeting on September 1st, at 7:30 P.M. Plans were discussed for the Fall Book Sale slated for October 15, 16, and 17. The Lions' Ladies have also volunteered to assist the Friends with the sale. The President of the Friends this year is Mrs. Rosemary Wilkinson. This year's Book Sale Chairman is Mrs. Elaine White of San Mateo. The Friends are also participating in the Brown Bag Opera Lunches being held here in the Community Room this fall by serving coffee. The Treasury has a current balance of $5,841 .15. CONGRATULATIONS: Mrs. Patricia Bergsing, Assistant City Librarian, has just been elected to a four- year term on the Board of Directors of the Public Library Executives of Central California (P.L.E.C.C. ). DOROTHY GIBERSON PARTY: On Sunday afternoon, September 19th, from 2 to 4 P.M. , the Friends of the Library sponsored a highly successful open house and autograph party for Dorothy Giberson. The occasion was the publication of her new gothic romance novel entitled, "Someone is Watching" under the pseudonym Penelope Field. Refreshments were served and copies of the book were sold with proceeds going to the Friends of the Library. CONPUTERTZED COMMUNITY T_NFORMATION FILE: The Computerized Community Information File is a federally funded demonstration project of the Peninsula Library System. It consists of hundreds of entries on a computer for all governmental agencies in San Mateo County serving the public. It may be accessed through the teletype machine available at each public library in the county by the name of the agency, it's location, or the service it provides. Alfred Escoffier, representing the Reference Department, and Ms. Jane Irby, Director of the project, conducted two workshops/demonstrations on CIP for city personnel on August 11 and 18 at City Hall . The demonstrations were warmly received and provided a good informational base which city personnel may use themselves or for public referral . To date, the Reference Department has received many referrals by city personnel which is most rewarding. Librarian' s Report September 21 , 1976 Page Two LEGISLATION: The Government Relations Committee of the California Library Association has just completed the latest draft of the proposed legislation for funding public library systems in the State of California. This version will be widely distributed and discussed throughout the state in the hope that librarians and trustees attending the C.L.A. concerence in Los Angeles in December will be prepared to approve and support the legislation as proposed. The hope is to submit the bill to the legis- lature shortly after the first of the year. If it is to succeed, it will require the total support of the library profession in this state. COOPERATIVE INFORMATION NETWORK: The Cooperative Information Network will be holding its annual meeting on October 22 at Syntex Corporation in Palo Alto. The meeting is open to anyone associated with the Network and the speaker will be Dr. Jacobstein from the Stanford Law Library. His topic will be the New Copyright Law currently before Congress. REFERENCE DEPARTMENT: Mrs. Joy Molder spoke to the Golden Years Club of St. Catherine' s Parish in Burlingame on August 4th. She covered the many services and materials of interest and available to senior citizens. The club was most receptive and appreciative of the information provided. CHILDREN'S DEPARTMENT: The "Monster Gallery" Summer Reading Club party was held at the Recreation Center on August 17, at 2 P.M. Approximately 100 children attended the party out of the 149 who completed the project. Entertainment included a mime by Janet Coshow, student assistant in the Children's Room, and Louisa Geralds; and a monster movie entitled, "Ghosts and Ghoulies". Cookies and ice cream bars were served for refreshments. This entire program is sponsored by the Burlingame Lions Club. STATISTICS FOR AUGUST 1976 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,747 1,294 Child Non-Fiction 834 516 �. Adult Fiction 9,104 2,587 Child Fiction 2,039 1,437 TOTAL BOOKS. . . . . . . . . 21,724. . . . . . . . . . . . . . . . . ... 5,834 Periodicals 1,404 655 Pamphlets 259 15 Maps 12 2 Games 14 14 Subtotal. . . . . . . . . . . . 23,413. . . . . . . . . . . . . . . . . . .6,520 Phonograph Records 947 - Slides - - Art Prints 40 - Cassettes 80 - Films 61 - Equipment Loaned 14 - TOTAL CIRCULATION. . . . . . . 24,555 . .. . . . . . . . . . . . . . . . 6,520 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . 31,075 ( 1975 Circ: 31,172 - 0.03% Decrease) Average Daily Circ. , Main: 862 Average Daily Circ. , Branch: 251 TOTAL DAILY CIRC. AVERAGE. . . . . . . . 1,113 TRAFFIC: Main Traffic: 26,303 Average Daily Traffic: 923 TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,534 ILL Activity Incoming: 353 Microfilm Use: 0 ILL Activity Outgoing: 333 A/V Equipment Use: 101 'AND TOTAL REF. ACTIVITY: 2,220 ILL Activity Total: 686 Total A/V Use: 101 REGISTRATIONS: ADULT CHILD TOTAL Membership - 7/31/76 15,633 18,877 PLS PATRONS Additions - August 1976 372 58 430 TO DATE: 5,221 Withdrawals - August 1976 315 60 375 Increase of: 62 TOTAL REGISTRATIONS - 8/31/76 15,690 3,242 18,932 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 7/31/76 ADDED CELLED OF 8/31/76 Adult Non-Fiction 124,998 264 157 125,105 Child Non-Fiction 17,246 85 13 17,318 Y.A. Non-Fiction 3,070 15 4 3,081 Adult Fiction 43,621 131 88 43,664 Child Fiction 12,978 68 62 12,984 Y.A. Fiction 2,438 9 4 2,443 204,351 572 328 204,595 Net Increase in Book Stock: 244 Included in above figures: 50 gift books and 348 new books Pamphlets Added: 21 Haps Added: 17 Pamphlets Discarded: 13 Maps Discarded: 27 TOTAL. . 8 TOTAL. . . .1,050 RECORDINGS: AS OF 7/31/76 ADDED DISCARDED AS OF 8/31/76 78's 501 0 0 501 33's 3,655 43 0 3,698 Cassettes 330 0 0 330 TOTALS: 41486 43 0 4,529 DEPOSITED WITH CITY TREASURER: MAIN: $1,629.87 BRANCH: 150.24 TOTAL: $1,780.11 CITY OF BURLINGAKE BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 SEPTEMBER 1976 THIS - TO BUDGET MONTH DATE ALLOW. BALANCE S-1 & 3 Salaries 11 Office Expense 39.06 210.65 12 Special Departmental Expense 432.86 778.88 12.1 Books and Maps 7,892.42 14,139.19 12.1A Records and Cassettes 133.02 707.97 12.2 Periodicals 120.10 4,325.98 12_3 Binding 193.15 345.80 12.4 Cataloging 198.43 589.56 13 Small Tools and Equipment 23.79 93.96 16 Communications 171.49 445.24 17 Utilities 1,018.10 3,043.29 i9 14aint. of Bldgs. and Grounds 122.33 679.70 20 Maint. of Equipment -0- -0- 20.1 Operations of Equipment 80.74 80.74 21 Prof. and Special Services -0- 2,400.00 22 Other Contractual Services 910.00 2,730.00 23 Insurance and Surety Bonds -0- -0= 24 Dues and Subscriptions 38.00 38.00 25 Travel -0- -0- 25.1 Conf. & Mtgs. - Librarian -0- -0- 25.2 Conf. & Mtgs. - Personnel -0- 25-3 Conf. & Mtgs. - Trustees -0- -0- 26 Training & Safety Program -0- -0- 29 Other Charges -0- -0- Capital Outlay 190.00 190.00 TOTAL BEFORE SALARIES 11,563.49 30,798.96 TOTAL AFTER SALARIES