HomeMy WebLinkAboutAgenda Packet - LB - 1976.11.16 BURLINGAIvIE PUBLIC LIBRARY
AGENDA
November 16, 1976
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $9,439.20
Special Fund: $167.44
MINUTES OF THE MEETING OF OCTOBER 19, 1976.
LIBRARIAN' S REPORT:
`- CORRESPONDENCE:
OLD BUSINESS:
NEW BUSINESS :
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR DECEMBER 21 , 1976.
MINUTES OF THE
BURLINGAME LIBRARY BOARD
October 19, 1976
CALL TO ORDER:
The meeting of the Burlingame Library Board of Trustees was called to order by Chairman
Lynes at 5:00 P.M. on the above given date.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes,
Trustee Phelan
Trustees Absent: None
Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian
BILLS:
Warrants in the amount of $9,716.95 were paid on a motion by Trustee Phelan, seconded by
Trustee DeMartini, and .carried. Special Fund bills totaling $514.63 were ordered: paid on
a motion by Trustee Phelan, seconded by Trustee DeMartini , and carried.
MINUTES:
Minutes of the meeting of September 21 , 1976 were approved and ordered filed.
LIBRARIAN'S REPORT:
Mrs. Bergsing distributed the Friends of the Library Newsletter and photographs of the Dorothy
Giberson Autograph Party. The Board commented that both the Friends Book Sale and the Auto-
graph Party were very successful and that the people who worked so hard in making it possible
were to be congratulated.
CORRESPONDENCE:
A thank-you letter was received from Mrs. Dorothy Giberson expressing her appreciation
for the autograph party given in her honor.
A letter from Mr. Cy Silver, Chief of Development Services, California State Library,
regarding library legislation was received.
OLD BUSINESS:
California Library Association Convention: Trustees Cohendet and Phelan re prted that they
would be attending the conference to be held in Los Angeles in December.
NEW BUSINESS:
Friends of the Library Pot Luck Dinner: The Board members were invited to attend the
Friends Post Luck Dinner to be held on November 5, at 6:00 P.M.
Friends of the Library: Discussion was held on the possibility of a member of the Friends
of the Library attending the Library Board of Trustees meetings and Trustees to attend
Friends of the Library Board meetings.
It was moved by Trustee Hechinger, seconded by Trustee DeMartini , that an invitation be
sent to the President of the Friends inviting them to attend the Library Board meetings.
NEW BUSINESS: Continued
Authors and Illustrators' Festival: Chairman Lynes commended the efforts of Miss Joan
Riordan, Children's Librarian, and Ms. Shirley Robertson, of Franklin School , in making
the festival such a huge success. On a motion by Trustee Cohendet, seconded by Trustee
DeMartini, a letter will be sent to Ms. Robertson with a copy to Dr. James Black,
Superintendent, Burlingame Elementary School District.
ADJOURNMENT:
The meeting was adjourned at 6:00 P.M. with the next meeting scheduled for November 16, 1976.
Respectfully submitted, ' o
George Paul Lechich
Clerk of the Board
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LIBRARIAN'S REPORT
November 16, 1976
CIRCULATION:
Though the circulation for October was 4.0% more than September, it was 9.3% less
than October 1975. The Branch lost 18.7% while the Main lost 7.4%. The only
explanation that seems feasible is the unusual summer-like weather which causes
many people to forego their recreational reading. The Reference activity remained
the same thus showing that the more serious patrons continued to use the library as
much as ever.
P.L.S. PATRONS:
The rate of increase in new P.L.S. patrons has been gradually decreasing. At some
point in time, it should level off.
CHILDREN'S DEPARTMENT:
Programs for October included our regular pre-school story hours and a special pre-
sentation for Halloween. The Halloween presentation was a movie, an Appalachian
version of Hansel and Gretel and a mime by Janet Coshow and Louisa Geralds. The
presentation concluded with treats for the children.
Book talks were given to the 4th, 5th and 6th grades at Washington School .
REFERENCE DEPARTMENT:
C. I.N. Annual Meeting: The CIN Annual meeting featured Stanford Law Librarian, J.
Myron Jacobstein, who discussed the implications of the recently approved Copyright
Law (effective January 1 , 1978). Mr. Escoffier attended this meeting.
Burlingame Writers Club Tea: Mr. Wickliffe attended the tea on October 28th, in
honor of members with recent publications. A majority of the publications were
children' s book with one by Mabel Watts translated into Chinese. There were several
adult authors represented including Dorothy Giberson and Shirley Radl .
CLS Automation Update III Workshop: Mr. Escoffier attended this workshop on October 29th,
which dealt with automated circulation systems. Presentations were given by vendors,
discussion groups were held by librarians from systems already using automated systems ,
and equipment from major companies was exhibited. Mrs. Bergsing and Mrs. Ward also
attended.
STATISTICS FOR OCTOBER 1976
CIRCULATION
MAIN BRANCH
Books, Adult Non-Fiction 10,372 964
Child Non-Fiction 1,206 573
Adult Fiction 7,276 2,015
Child Fiction 1.728 829
TOTAL BOOKS. . . . . . . . . 20,582. . . . . . . . . . . . . . 59 . . 4,381
Periodicals 2,341 593
Pamphlets 219 5
Maps 11 _
Games 9 3
Subtotal. . . . . . . . . . . 22,162 . . . . . . . . . . . . . . . . . . . 4,982
Phonograph Records 1,206 _
Slides - _
Art Prints 36 _
Cassettes 57 _
Films 61 _
Equipment Loaned 11 _
TOTAL CIRCULATION. . . . . . . 23,533 4,982
GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .: ,515 ( 1975 Circ: 31,173 - 9.3% decrease)
Average Daily Circ. , Main: 826L—
—,---
Average Daily Circ. , Branch: 192
TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,018
TRAFFIC: TRAFFIC COUNT AT MAIN LIBRARY NOT AVAILABLE - ERROR IN COUNTER
TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE
REFERENCE STATISTICS: A/V USE TALLY: ^
Reference Requests Total: 2.010 ILL Activity Incoming: 246 Microfilm Use: 0
ILL Activity Outgoing: 339 A/V Equipment Use: 111
GRAND TOTAL REF. ACTIVITY: 2,690 ILL Activity Total: 5-8-5_ Total A/V Use: 13�
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 9/30/76 15731 -32-42 18,913- PLS PATRONS
Additions - October 1976 336 26 362
TO DATE: 5,335
Withdrawals - October 1976 357 62 419
Increase of: 67
TOTAL REGISTRATIONS -10/31/76 15,7n -3—I£6b I$,9I6-
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
9/30/76 ADDED CELLED OF 10/31/76
Adult Non-Fiction 125,264 509 65 125,708
Child Pion-Fiction 17,357 9 - 17,366
Y.A. Non-Fiction 3,082 6 - 3,088
Adult Fiction 43,788 169 34 43,923
Child Fiction 12,950 54 - 13,004
Y.A. Fiction 2,448 20 _2 2,466
204,889 767 101 205,555
Net Increase in Book Stock: 666
Included in above figures: 145 gift books and 427 new books
Pamphlets Added: Maps Added: 26
Pamphlets Discarded: 7 Maps Discarded: 16
TOTAL. . -319 TOTAL. . .1,052
RECORDINGS: AS OF 9/30/76 ADDED DISCARDED AS OF 10/31/76
78's — SZ51 0 0 Sol
—
33's 3.729 21 0 3,750
Cassettes 330 0 0 330
TOTALS: 0 4,581
DEPOSITED WITH CITY TREASURER: MAIN: $1,342.45
BRANCH: 125.00
TOTAL: $1,467.45
%-.Lx x Vr r;u cul r%Z •=.
BUDGET EXPLIDITURE
LIBRARY FUND ACCOUTTT NU?49ER 03-750
NOVEMBER 1976
THIS TO BUDGET
r!O1^cH DATE ALLO`A. BALANCE
S-1 & 3 Salaries $357,194
11 - Office Expense 360.00 1 ,062.88 4,500 3,437. 12
12 Special Departmental Expense 226.53 1 ,050.80 3,100 2,049.20
12.1 Books and Maps 5,957.88 26,339.83 61,675 35,335. 17
2_2.1A Records and Cassettes 156.07 1 ,072.89 3,000 1 ,927:11
12.2 Periodicals 184. 14 4,591 .91 6,700 2,108.09
12.3 Binding -0- 345.80 2,750 2,404.20
12.4 Cataloging 202.73 973.76 3,032 2,058.24
13 small Tools and Equipment -0- 118'87 300 181 . 13
16 Communications 187.30 751 .32 2,080 1 ,328.68
17 utilities 935.47 5,107.61 12,800 7,692.39
'9 Maint. of Bldgs. and Grounds
298.28 1139.45 4,500 3,360.55
'*-z0 t4aint. of Equipment
20.80 60.80 750 689.20
20.1 Operations of Equipment _0_ 82.64 200 117.36
21 Prof. and Special Services _0_ 2,400.00 2,400 -0-
22 Other Contractual Services
910.00 4,550-00 910 (3,640.00)
23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00
24 Dues and Subscriptions -0- 38.00 340 302.00
25 Travel -0- 43.80 500 456.20
25.1 Conf. & Mtgs. - Librarian 0- -0- 300 300.00
25.2 Conf. & Mtgs. - Personnel -0- -0- 350 315.25
25.3 Conf. & Mtgs. - Trustees -o- 34.75 275 275.00
26 Training & Safety Program -0- -0- 300 300.00
29 Other Charges -0-
-0- 100 100.00
� Capital Outlay -0- 190.00 933 743.00
TO'T'AL BEFORE SALARIES 9,439.20 49,955. 11 $113,795 63,839.89
TOTAL AFTER SALARIES $470,989