Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1976.11.16 BURLINGAIvIE PUBLIC LIBRARY AGENDA November 16, 1976 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $9,439.20 Special Fund: $167.44 MINUTES OF THE MEETING OF OCTOBER 19, 1976. LIBRARIAN' S REPORT: `- CORRESPONDENCE: OLD BUSINESS: NEW BUSINESS : ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR DECEMBER 21 , 1976. MINUTES OF THE BURLINGAME LIBRARY BOARD October 19, 1976 CALL TO ORDER: The meeting of the Burlingame Library Board of Trustees was called to order by Chairman Lynes at 5:00 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian BILLS: Warrants in the amount of $9,716.95 were paid on a motion by Trustee Phelan, seconded by Trustee DeMartini, and .carried. Special Fund bills totaling $514.63 were ordered: paid on a motion by Trustee Phelan, seconded by Trustee DeMartini , and carried. MINUTES: Minutes of the meeting of September 21 , 1976 were approved and ordered filed. LIBRARIAN'S REPORT: Mrs. Bergsing distributed the Friends of the Library Newsletter and photographs of the Dorothy Giberson Autograph Party. The Board commented that both the Friends Book Sale and the Auto- graph Party were very successful and that the people who worked so hard in making it possible were to be congratulated. CORRESPONDENCE: A thank-you letter was received from Mrs. Dorothy Giberson expressing her appreciation for the autograph party given in her honor. A letter from Mr. Cy Silver, Chief of Development Services, California State Library, regarding library legislation was received. OLD BUSINESS: California Library Association Convention: Trustees Cohendet and Phelan re prted that they would be attending the conference to be held in Los Angeles in December. NEW BUSINESS: Friends of the Library Pot Luck Dinner: The Board members were invited to attend the Friends Post Luck Dinner to be held on November 5, at 6:00 P.M. Friends of the Library: Discussion was held on the possibility of a member of the Friends of the Library attending the Library Board of Trustees meetings and Trustees to attend Friends of the Library Board meetings. It was moved by Trustee Hechinger, seconded by Trustee DeMartini , that an invitation be sent to the President of the Friends inviting them to attend the Library Board meetings. NEW BUSINESS: Continued Authors and Illustrators' Festival: Chairman Lynes commended the efforts of Miss Joan Riordan, Children's Librarian, and Ms. Shirley Robertson, of Franklin School , in making the festival such a huge success. On a motion by Trustee Cohendet, seconded by Trustee DeMartini, a letter will be sent to Ms. Robertson with a copy to Dr. James Black, Superintendent, Burlingame Elementary School District. ADJOURNMENT: The meeting was adjourned at 6:00 P.M. with the next meeting scheduled for November 16, 1976. Respectfully submitted, ' o George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT November 16, 1976 CIRCULATION: Though the circulation for October was 4.0% more than September, it was 9.3% less than October 1975. The Branch lost 18.7% while the Main lost 7.4%. The only explanation that seems feasible is the unusual summer-like weather which causes many people to forego their recreational reading. The Reference activity remained the same thus showing that the more serious patrons continued to use the library as much as ever. P.L.S. PATRONS: The rate of increase in new P.L.S. patrons has been gradually decreasing. At some point in time, it should level off. CHILDREN'S DEPARTMENT: Programs for October included our regular pre-school story hours and a special pre- sentation for Halloween. The Halloween presentation was a movie, an Appalachian version of Hansel and Gretel and a mime by Janet Coshow and Louisa Geralds. The presentation concluded with treats for the children. Book talks were given to the 4th, 5th and 6th grades at Washington School . REFERENCE DEPARTMENT: C. I.N. Annual Meeting: The CIN Annual meeting featured Stanford Law Librarian, J. Myron Jacobstein, who discussed the implications of the recently approved Copyright Law (effective January 1 , 1978). Mr. Escoffier attended this meeting. Burlingame Writers Club Tea: Mr. Wickliffe attended the tea on October 28th, in honor of members with recent publications. A majority of the publications were children' s book with one by Mabel Watts translated into Chinese. There were several adult authors represented including Dorothy Giberson and Shirley Radl . CLS Automation Update III Workshop: Mr. Escoffier attended this workshop on October 29th, which dealt with automated circulation systems. Presentations were given by vendors, discussion groups were held by librarians from systems already using automated systems , and equipment from major companies was exhibited. Mrs. Bergsing and Mrs. Ward also attended. STATISTICS FOR OCTOBER 1976 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 10,372 964 Child Non-Fiction 1,206 573 Adult Fiction 7,276 2,015 Child Fiction 1.728 829 TOTAL BOOKS. . . . . . . . . 20,582. . . . . . . . . . . . . . 59 . . 4,381 Periodicals 2,341 593 Pamphlets 219 5 Maps 11 _ Games 9 3 Subtotal. . . . . . . . . . . 22,162 . . . . . . . . . . . . . . . . . . . 4,982 Phonograph Records 1,206 _ Slides - _ Art Prints 36 _ Cassettes 57 _ Films 61 _ Equipment Loaned 11 _ TOTAL CIRCULATION. . . . . . . 23,533 4,982 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .: ,515 ( 1975 Circ: 31,173 - 9.3% decrease) Average Daily Circ. , Main: 826L— —,--- Average Daily Circ. , Branch: 192 TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,018 TRAFFIC: TRAFFIC COUNT AT MAIN LIBRARY NOT AVAILABLE - ERROR IN COUNTER TRAFFIC COUNT AT BRANCH LIBRARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: ^ Reference Requests Total: 2.010 ILL Activity Incoming: 246 Microfilm Use: 0 ILL Activity Outgoing: 339 A/V Equipment Use: 111 GRAND TOTAL REF. ACTIVITY: 2,690 ILL Activity Total: 5-8-5_ Total A/V Use: 13� REGISTRATIONS: ADULT CHILD TOTAL Membership - 9/30/76 15731 -32-42 18,913- PLS PATRONS Additions - October 1976 336 26 362 TO DATE: 5,335 Withdrawals - October 1976 357 62 419 Increase of: 67 TOTAL REGISTRATIONS -10/31/76 15,7n -3—I£6b I$,9I6- ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 9/30/76 ADDED CELLED OF 10/31/76 Adult Non-Fiction 125,264 509 65 125,708 Child Pion-Fiction 17,357 9 - 17,366 Y.A. Non-Fiction 3,082 6 - 3,088 Adult Fiction 43,788 169 34 43,923 Child Fiction 12,950 54 - 13,004 Y.A. Fiction 2,448 20 _2 2,466 204,889 767 101 205,555 Net Increase in Book Stock: 666 Included in above figures: 145 gift books and 427 new books Pamphlets Added: Maps Added: 26 Pamphlets Discarded: 7 Maps Discarded: 16 TOTAL. . -319 TOTAL. . .1,052 RECORDINGS: AS OF 9/30/76 ADDED DISCARDED AS OF 10/31/76 78's — SZ51 0 0 Sol — 33's 3.729 21 0 3,750 Cassettes 330 0 0 330 TOTALS: 0 4,581 DEPOSITED WITH CITY TREASURER: MAIN: $1,342.45 BRANCH: 125.00 TOTAL: $1,467.45 %-.Lx x Vr r;u cul r%Z •=. BUDGET EXPLIDITURE LIBRARY FUND ACCOUTTT NU?49ER 03-750 NOVEMBER 1976 THIS TO BUDGET r!O1^cH DATE ALLO`A. BALANCE S-1 & 3 Salaries $357,194 11 - Office Expense 360.00 1 ,062.88 4,500 3,437. 12 12 Special Departmental Expense 226.53 1 ,050.80 3,100 2,049.20 12.1 Books and Maps 5,957.88 26,339.83 61,675 35,335. 17 2_2.1A Records and Cassettes 156.07 1 ,072.89 3,000 1 ,927:11 12.2 Periodicals 184. 14 4,591 .91 6,700 2,108.09 12.3 Binding -0- 345.80 2,750 2,404.20 12.4 Cataloging 202.73 973.76 3,032 2,058.24 13 small Tools and Equipment -0- 118'87 300 181 . 13 16 Communications 187.30 751 .32 2,080 1 ,328.68 17 utilities 935.47 5,107.61 12,800 7,692.39 '9 Maint. of Bldgs. and Grounds 298.28 1139.45 4,500 3,360.55 '*-z0 t4aint. of Equipment 20.80 60.80 750 689.20 20.1 Operations of Equipment _0_ 82.64 200 117.36 21 Prof. and Special Services _0_ 2,400.00 2,400 -0- 22 Other Contractual Services 910.00 4,550-00 910 (3,640.00) 23 Insurance and Surety Bonds -0- -0- 2,000 2,000.00 24 Dues and Subscriptions -0- 38.00 340 302.00 25 Travel -0- 43.80 500 456.20 25.1 Conf. & Mtgs. - Librarian 0- -0- 300 300.00 25.2 Conf. & Mtgs. - Personnel -0- -0- 350 315.25 25.3 Conf. & Mtgs. - Trustees -o- 34.75 275 275.00 26 Training & Safety Program -0- -0- 300 300.00 29 Other Charges -0- -0- 100 100.00 � Capital Outlay -0- 190.00 933 743.00 TO'T'AL BEFORE SALARIES 9,439.20 49,955. 11 $113,795 63,839.89 TOTAL AFTER SALARIES $470,989