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Home My WebLink AboutAgenda Packet - LB - 1977.02.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA February 15, 1977 TRUSTEES PRESENT: TRUSTEES ABSENT: Mrs. Edith Cohendet, Business Trip BILLS: Warrants: $14,282.67 Special Fund: $1,292.60 MINUTES OF THE MEETING OF JANUARY 18, 1977. LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS: Hillsborough Library: NEW BUSINESS: Book Security System: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR MARCH 15, 1977. MINUTES OF THE MEETING OF BURLINGAME LIBRARY BOARD January 18, 1977 CALL TO ORDER: The meeting of .the Burlingame Library Board of Trustees was called to order at 5:00 P.M. on January 18, 1977 by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini , Trustee Hechinger, Trustee Lynes Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. -Bergsing, Assistant City Librarian BILLS: Warrants totaling 56,244.61 and Special Fund bills in the amount of $80.66 were ordered paid on a motion by Trustee Phelan, seconded by Trustee Cohendet, and carried. LIBRARIAN' S REPORT: Some discussion was held on the service offered by the Reference Department in arranging to give book talks to community groups. CORRESPONDENCE: A thank-you letter was received from Ms. Esther M. Dickie, Secretary, Burlingame Women's Club Book Secton complimenting Miss Joan Riordan and Mrs. Barbara Rowe on the excellent job they did on book reviewing for their club. OLD BUSINESS: Hillsborough Library: There was some discussion on the present status of the Hillsborough Library tax and comments were made in regard to Mr. Roger Hawley's article in the Boutique and pillager. The Librarian will keep the Board informed. NEW BUSINESS: Book Security System: The Librarian asked firs. Bergsing to explain the different types of systems that are available. Mrs. Bergsing also explained that San Mateo Public Library presently uses the Check Point By Pass System and that they are very happy with it. They will be researching all the popular systems and will report their findings at the next Board meeting. Disposing of Extra Chairs, Shelving, etc. : The Librarian discussed the possibility of disposing of the old furniture at an auction and asked the Board's permission to do so. On a motion by Trustee Phelan, seconded by Trustee DeMartini , Librarian Lechich has permission to sell the furniture. Library Board Minutes January 18, 1977 Page Two NEW BUSINESS: Continued Presentation of "Washington Landmark" : Trustee Cohendet presented a copy of "Washington Landmark" by the National Society Daughters of the American Revolution to Librarian Lechich. He accepted the gift and stated the book will be a valuable addition our collection. ADJOURNMENT: The meeting was adjourned at 6:00 P.M. with the next meeting scheduled to be held on February 15, 1977. Respectfully submitted, George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT FEBRUARY 15, 1977 ACTIVITY: Circulation for January 1977 decreased 0.8 of one percent over January 1976. Traffic was nearly the same as last year while reference activity increased 12%. REGISTRATION: We now have 19,040 registered patrons. This is 74 more than in January 1976. During This period, we registered or issued to new patrons , approximately 6,347 cards. We now have 5,472 Peninsula Library System registered patrons. This is 841 more than in January 1976. BOOK STOCK: We now have 206,416 volumes as of January 31 , 1977, 14,913 pamphlets, 1 ,087 maps, and 4,664 records. FINES AND FEES: We are depositing with the City Treasurer considerably more than last year. This month, $2,355.19 which is $488.80 more than last year. REFERrNCE DEPARTMENT: Library Services Talk: Mrs. Joy Molder presented a 20-minutes talk to two women's circles of the United Methodist Church of Burlingame on January 19th. Aproximately 45 women heard of the many resources and services of our library and of P.L.S. and C.I.N. San Francisco Public Library Tour: The Bay Area Reference Center once again sponsored a tour of the San Francisco Public Library subject collections for librarians in the various Bay Area systems. Mrs. Escoffier participated in the tour. STATISTICS FOR JANUARY 1977 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 12,412 1,292 Child Non-Fiction 1,000 607 Adult Fiction 8,152 2,188 Child Fiction 1,556 832 TOTAL BOOKS. . . __ 23,120. . . . . . . . . . . . . . . . . . . 4,919 Periodicals 1,628 625 Pamohlets 311 3 Maps 2 ! 4 Games 21 - Small Press Subtotal. . . . . . . ... . . . 25,096. . . . . . . . . . . . . . . . . . . 5,551 Phonograph Records 964 - Slides 24 Art Prints 51 - Cassettes 100 - Films 77 - Equipment Loaned 17 - TOTAL CIRCULATION. . . . . . . 26, :� . . . . . . . . . . . . . . . 5,551 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . .' 311,880r ) ( 1976 Circ: 32,133 - .004% decrease) Average Daily Circ. , Mair.: 957 Average Daily Circ. , Branch: 222 TOTAL DAILY CIRC. AVrRAGE. . . . . . . �r179 TRAFFIC: TRAFFIC: Main Library -- Estimate`21,901 ,,) Daily: 796 TRAFFIC COUNT AT BRANCH LIBRARY NOTBLE REFERENCE STATISTICS: A/V USE TALLY: Reference Re(7.iests Total: 2,252 ILL Activity Incoming: 321 Microfilm Use: 1 ILL Activity Outgoing: 461 A/V Equipment Use: 95 ',_.�AND TOTAL REF. ACTIVITY: 3,034 ILL Activity Total: 782 Total A/V Use: 96 REGISTRATIONS: ADULT CHILD TOTAL Membership - 12/31/76 15,825 3,203 19,028 PLS PATRONS Additions - January 1977 389 36 425 TO DATE: 5,472 Withdrawals - January 1977 352 61 413 Increase of: 54 TOTAL REGISTRATIONS - 1/31/77 15,862 3,178 19,040 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 12/31/76 ADDED CELLED OF 1/31/77 Adult Non-Fiction 126,427 675 162 126,940 Child Non-Fiction 17,231 52 46 17,237 Y.A. Non-Fiction 3,083 31 7 3,107 Adult Fiction 44,209 166 42 44,333 Child Fiction 12,974 16 75 12,915 Y.A. Fiction 2,492 20 2 2,510 206,416 960 334 207,042 Net Increase in Book Stock: 626 Included in above figures: 132 gift books and 623 new books Pamphlets Added: 266 Maps Added: 0 Pamphlets Discarded: 1 Maps Discarded: 0 TOTAL. . . 14,913 TOTAL. . •1.087 RECORDINGS: AS OF /31/76 ADDED DISCARDED A5 OF 1/31/77 78's 501 0 0 501 33's 3,778 13 29 3,762 Cassettes 364 37 0 401 TOTALS: 4,643 50 29 4,664 DEPOSITED WITH CITY TREASURER: MAIN: $2,233.83 BRANCH: 121.36 TOTAL: '"` $2,355.19 BUDGET EX-DZNDITURE LIBRARY FUND ACCOUrTT ZRZIBER 03-750 THIS TO BUDGET MONTH DATE ALLOW. BALANCE '-`S-1 & 3 Salaries $357,194 11 Office Expense 431.28 2,349.74 4,500 2,150.26 12 Special Departmental Expense 504.67 2,528.36 3,100 571.64 12.1 Books and Maps 10,182.05 41,792.58 61,675 19,882.42 '2_lA Records and Cassettes -0- 1,140.73 3,000 1,859.27 12_2 Periodicals 114.44 5,712.18 6,700 987.82 12_3 Binding -0- 952.05 2,750 1,797.95 12.4 Cataloging 221.41 1,626.23 3,032 1,405.77 13 Small Tools and Equipment -0 118.87 300 181.13 16 Comr:L-zications 186.05 1,200.46 2,080 879.54 17 Utilities 1,021.48 8,235.40 12,800 4,564.60 ?9589.20 1,872.04 4,500 2,627.96 Maint. of Bldgs. and Grounds 0 Maint. of Equipment- 73.19 210.99 750 539.01 20.1 Operations of Equipment 5.30 105.15 200 94.85 21 Prof. and. Special Services -0- 2,400.00 2,400 -0- 22 Other Contractual Services 910.00 7,280.00 .910 (6,370.00) 23 Insurance and Suretv Bonds -0- -0- 2,000 2,000.00 24 Dues and Subscriptions -0- 183.25 340 156.75 25 Travel 18.60 62.40 500 437.60 25.1 Conf. & bugs. - Librarian -0- 287.07 300 12.93 25_2 Conf. & rugs. - Personnel -0- 290.22 350 59.78 25_3 Conf. & bugs_ - Trustees _0- 7.07 275 267.93 26 Training & Safety Program -0- -0- 300 300.00 29 Other Charges 25.00 25.00 100 75.00 Capital Outlay -0- 933.00 933 -0 i"'OTAL BEFORE SALARIES 14,282.67 79,312.79 $113,795 34,482.21 T7TAL AFTER S_1LARIES $470,989