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Home My WebLink AboutAgenda Packet - LB - 1977.03.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA March 15, 1977 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $10,677.63 Special Fund: $1,376.97 MINUTES OF THE MEETING OF FEBRUARY 15, 1977. LIBRARIAN'S REPORT: CORRESPONDENCE: OLD BUSINESS: Hillsborough Library: Book Security Syste,-.e, Remodeling of California and Board Rooms: NEW BUSINESS: Mrs. Patricia M. Bergsing appointed by City Manager to position of City Librarian as of May 1 , 1977. Mr. James Kaufman -- Civil service appointment by City Manager to position of Custodian as of March 1 , 1977. ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR APRIL 19, 1977. MINUTES BURLINGAME LIBRARY BOARD February 15, 1977 CALL TO ORDER: The meeting of the Burlingame Library Board was called to order by Chairman Lynes at 5:10 P.M. on February 15, 1977. ROLL CALL: Trustees Present: Trustee DeMartini , Trustee Hechinger, Trustee Lynes , Trustee Phelan Trustees Absent: Trustee Cohendet, excused, business trip Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian Mrs. Elaine White, Friends of the Library BILLS: Warrants totaling $14,281 .71 were approved for payment on a motion by Trustee Phelan, seconded by Trustee Hechinger, and carried by those Trustees present. Special Fund bills in the amount of $1 ,292.60 were paid on a motion by Trustee Phelan, seconded by Trustee DeMartini , and carried. MINUTES: Minutes of the meeting of January 18, 1977 were approved as mailed. LIBRARIAN'S REPORT: Discussion was held on the increase of the number of registered patrons and the number of Peninsula Library System patrons who are registered at our library. OLD BUSINESS: Hillsborough Library: Librarian Lechich and Mrs. Bergsing brought the Board up to date on the status of the Hillsborough Library situation. No agreements have been reached but a consultant has been hired to make a survey. Book Security System: The Librarian and Assistant Librarian are researching other book security systems. At the moment, they have contacted and are waiting to hear from Gaylord Company and 31M Business Products. NEW BUSINESS: Remodeling of the California Room: The Librarian explained that the Friends of the Library have been discussing the remodeling of the California Room as a project for their group. He also explained that they were thinking of installing glass cases for rare books and books that could not be replaced, along with new rugs and furniture. The Board was agreeable and on a motion by Trustee DeMartini , the Librarian was empowered to proceed with the specifications for the modification or remodeling of the California Room and Board Room. The motion was seconded by Trustee Phelan and carried by those Trustees present. Library Board of Trustees Minutes February 15, 1977 Page Two Chairman Lynes welcomed Mrs. Elaine White to the meeting and asked if she would like to make any comments. Mrs. White expressed that she was very pleased that the Board decided to go ahead with the remodeling of the California Room as the Friends have been talking about this project for some time. She also expressed her feelings about the raise in fines and fees and if the purpose was to encourage people to bring their books back on time. The Librarian explained that this was the main purpose, however, the costs of mailing and processing of overdue notices and billing expenses were rising also -- and in view of these costs, the raise in fines and fees will balance out evenly. ADJOURNMENT: The meeting was adjourned at 6:00 P.M. with the next Board meeting scheduled for March 15, 1977. Respectfully submitted, George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT March 15, 1977 CIRCULATION: The circulation was 11/6% less than Febrary of 1976. This despite the fact we have 19,051 registered patrons and 5,512 regular Peninsula Library patrons. It was recommended that we purchase more copies and less titles which would probably help as the circulation of new, in demand, titles is greater as evidenced by the number of reserves. This policy is now in effect and some improvement should be seen shortly . ' . 3 or 4 months. Reference activity was down slightly. CHILDREN'S DEPARTMENT: In addition to our pre-school and school visits to the library, there have been a number of talks given to various groups. A visit to a high school Child Growth and Development class as well as two book talk sessions with a group of reluctant readers also at the high school were given. A girl scout troop was taken on a tour of the library and saw how our memory typewriter in our Technical Processing Depart- ment operates. Of paramount importance at the mement is the preparation of materials for the Summer Reading Club. AUDIO VIS`,'AL: Mr. Esco"ier consulted :roberto Esteves of the California Resource Project on the feasibility of adding a video cassette system for circulation at our library. Much useful advice was received and we plan to move ahead in this area after careful study of the alternatives availadle. BURLINGA E POETRY CONS?IR:",CY: February 20th's program o"ered Florence Mill , Craig Walker, and Margot Bollock reading their poems and wc:rks of those who had influenced them. Mr. Wickliffe also read two poems by an anonymous (on request) poet. Mr. Wickliffe is also working with the San Myteo County Arts 'Council for future programs and is planning for some type of participation at the Library booth at "Art in the Park" in May, 1977. STATISTICS FOR FEBRUARY 1977 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,746 1,TT$ Child Non-Fiction 1,044 528 Adult Fiction 7,552 2,076 �. Child Fiction 1,343 713 TOTAL BOOKS. . . . . . . . . 19,685. . . . . . . . . . . . . . . . . . .4,365 Periodicals 1,286 644 Pamphlets 225 1 Maps 9 2 6 Ses _ mali Press 9 Subtotal. . . . . . . . . . . . 21,216. . . . . . . . . . . . . . . . .. . 5,016 Phonograph Records 970 - Slides - Art Prints 41 - Cassettes 111 - Films 54 - Equipment Loaned 26 - TOTA . CIRCULATION. . . . . . . 22 418. . . 00 .. . . . . . . . . 5,016 GRAND TOTAL CIRCULATION, BRANCH & MAIN. . . . 7,43 ( 1976 Circ: 30,629 -11.6% decrease) Average Daily Circ. , Main: 897 Average Daily Circ. , Branch: 218 TOTAL DAILY CIRC. AVERAGE. . . . . . . . 1,115 TRAFFIC: TRAFFIC: Main Library ---2 Daily Average: 844 TRAFFIC COUNT AT BRANCH 'L-1$RARY NOT AVAILABLE REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,642 ILL Activity Incoming: 302 Microfilm Use: 0 ILL Activity Outgoing: 385 A/V Equipment Use: 102 'AND TOTAL REF. ACTIVITY: 2,329 ILL Activity Total: 687 Total A/V Use: 102 �GISTRATIONS: ADULT CHILD TOTAL Membership - 1/31/77 15,862 3,178 19,040 PLS PATRONS Additions - February 1977 296 39 335 TO DATE: 5,512 Withdrawals - February 1977 279 45 324 Increase of: . 40 TOTAL REGISTRATIONS - 2/28/77 15,879 3,172 19,051 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 1/31/77 ADDED CELLED OF 2/28/77 Adult Non-Fiction 126,940 670 454 127,156 Child Non-Fiction 17,237 47 510 16,774 Y.A. Non-Fiction 3,107 17 4 3,120 Adult Fiction 44,333 108 27 44,414 Child Fiction 12,915 97 90 12,922 Y.A. Fiction 2,510 10 - 2,520 207,042 949 1,085 206,906 Net Increase in Book Stock: 136 Included in above figures: 126 gift books and 521 new books Pamphlets Added: 90 Maps Added: Pamphlets Discarded: 13 Maps Discarded: 10 TOTAL. . 14,990 TOTAL. . 7,4 RECORDINGS: AS OF 1/31/77 ADDED DISCARDED AS OF 78's 501 0 0 - 33's 3,762 31 0 3,793 Cassettes 401_ 4 0 405 TOTALS: 466 DEPOSITED WITH CITY TREASURER: MAIN: $1,762.30 BRANCH: 185.42 TOTAL: $1,947.72 CITY OF BUY-INGAME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 MARCH 1977 THIS TO BUDGET DATE ALLOW. BALANCE S-1 & 3 Salaries $377,142 11 Office Expense 699.46 4,500 1,450.80 12 Special Departmental Expense 162.58 3,100 398.46 12.1 Books and Maps 4,034.12 61,675 15,859.86 '_2_1A Records and Cassettes 453.32 3,000 1,405.95 12_2 Periodicals 42.99 6,700 944.83 ► 12_3 Binding 203.90 2,750 1,594..05 32.4 Cataloging 188.56 3,032 1,217.21 66 300 169.47 13 Small Tools and Equipment 11. • 16 Co---unications 155.11 2,080 724.43 17 Utilities 1,188.41 12,800 3,376.19 lg 2?dint_ of Bldgs. and Grounds 229.75 4,500 2,398.21 ,-g0 t2aint. of Equip^ent 34.86 750 504.15 20.1 Operations of Equipment 44.26 200 50.59 21 Prof. and Special Services -0- 2,400 -0_ 22 Other Contractual Services 910.00 910 (7,280.00) 23 InsL,Yance and Surety Bonds 2,000.00 2,000 -0- 24 Dues and Subscriptions 170.00 340 (13.25) 25 Travel 139.65 500 297.95 25.1 Conf. & Mtgs. - Librarian -0- 300 12.93 350 59.78 23_2 Conf. & Mtgs. - Personnel -0- 275 267.93 25_3 Conf. & Mtgs. - Trustees -0- 300 291.00 26 Training & Safety Program 9.00 100 75.00 29 Other Charges -0- _ 933 -0- Capital Outlay -0 TOTAL, Ba-FORE SALARIES 10,677.63 $113,795 23,805.54 TCrT«I. AFTER SALARIES $490,937