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HomeMy WebLinkAboutAgenda Packet - LB - 1977.04.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA April 18, 1977 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $8,854.33 Special Fund: -0- MINUTES OF THE MEETING OF MARCH 15, 1977. LIBRARIAN' S REPORT: `— CORRESPONDENCE: OLD BUSINESS: Hillsborough Library: Book Security System: Remodeling of California and Board Rooms: NEW BUSINESS: 1977-1978 Preliminary Budget: Assistant City Librarian: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR MAY 17, 1977. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES `.. MINUTES March 15, 1977 CALL TO ORDER: The meeting of the Burlingame Public Library Board of Trustees was called to order by Chairman Lynes at 5:00 P.M. on March 15, 1977. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini , Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Patricia M. Bergsing, Assistant City Librarian - Mrs. Juliette Lenkert, Friends of the Library BILLS: Warrants totaling $10,677.63 were paid on a motion by Trustee DeMartini , seconded by Trustee Phelan, and unanimously carried. Special Fund bills in the amount of $1 ,376.97 were ordered paid on a motion by Trustee DeMartini , seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of February 15, 1977 were approved as mailed. LIBRARIAN'S REPORT: The Librarian's Report was read and discussed. OLD BUSINESS: Hillsborough Library: The Librarian discussed a letter regarding a proposed plan based on the agreement presently in effect between the City of Piedmont and the City of Oakland. This letter was prepared by Hillsborough's City Manager, Mr. Davidson. Librarian Lechich stated that both Burlingame and San Mateo do not agree with this plan and talks will continue. Book Security System: It was reported that more research on the various systems is still being done. Remodeling of California and Board Rooms: Mrs. Bergsing asked Mrs. Lenkert to bring the Board up to date on tentative plans for the rooms. Mrs. Lenkert has been working very hard in acquiring numerous estimates for the work outlined. Some of the items discussed were new rugs, shutters on the windows , new furniture, and new light fixtures. Chairman Lynes commended Mrs. Lenkert and the Friends of the Library for their hard work in implementing this project. BURLINGAME LIBRARY BOARD MINUTES March 15, 1977 Page Two NEW BUSINESS: Mrs. Patricia M. Bergsing appointed by City Manager to position of City Librarian as of May 1 , 1977: Chairman Lynes lead the Board in congratulations to Mrs. Bergsing on her recent appointment. Mr. James Kauffman -- Civil service appointment by City Manager to position of Custodian as of March 1 , 1977: The Librarian reported that Mr. Kaufman has been doing extremely well and that he was very pleased with his work. ADJOURNMENT: The meeting was adjourned at 5:55 P.M. with the next meeting 'scheduled for April 19, 1977. Respectfully submitted, George Paul Lechich Clerk of the Board GPL:jq LIBRARIAN'S REPORT April 18, 1977 CIRCULATION: Circulation decreased 34,305 in March last year to 32,145 or 6.7% this year. Circulation for March over the past 19 years was as follows: Year Circulation P.L.S. Patrons Library Patrons 1977 32,145 *25,395 5,592 19,105 1976 34,305 4,830 18,979 1975 34,734 3,740 18,615 1974 31,377 2,733 18,219 1973 32,021 1,718 17,832 1972 31,890 781 17,193 1971 32,551 17,338 1970 30,666 17,318 1969 31,525 17,385 1968 33,491 16,962 1967 33,851 16,744 1966 33,190 16,043 1965 31,495 15,804 1964 32,373 13,675 1963 34,730 12,584 1962 32,730 12,193 1961 31,477 11,943 1960 28,477 11,237 1959 26,545 10,558 * 21% P.L.S. Circulation Probably the most interesting phenomena in this table is though we have nearly twice as many registered patrons our circulation has only increased about 21%. If you count the P.L.S. patrons, we have about 2� times as many customers who do ask about three times as many reference questions as were asked in 1959 based upon the estimated total of that year. You will note that the loss in circulation in 1969 coincides with the buildup of the grade school libraries. The increase since that time has been by the adults as the children's circulation continues to decline. If the schools are unable to maintain their libraries due to insufficient funds, the children's circulation will probably increase. TRAFFIC: We have discontinued this count until such time the security system turnstiles are installed. Our present mats were inaccurate and after trying several -- we give up! REFERENCE DEPARTMENT: C.I.N. Exchange: Miss Lora Shank visited the Millbrae Public Library on March 17th as part of the C.I.N. Librarian/Library Exchange. Lora appreciated the opportunity to visit ^a P.L.S. library with which we have frequent interlibrary loan and interlibrary reference interchange. Upcoming staff exchanges will occur in later months. Librarian's Report April 18, 1977 Page Two Burlingame High School Poetry Class: Mr. Wickliffe addressed a class in American poetry at Burlingame High School on March 21st at the invitation of one of the students. He spoke mostly about basic poetry techniques and the poetic approach to writing. Congressional Information Service: Mr. Escoffier and Mrs. Molder attended a seminar on the Congressional Information Service which publishes comprehensive indexes of a vast amount of Congressional publications. The session was valuable in understanding this complicated reference source. B.A.R.C. Workshop: Mr. Escoffier and Mrs. Juliette Lenkert attended the first day of this workshop which covered the collection, preservation and maintenance of local history materials. Cooperative Selection Committee - P.L.S. : Mr. Escoffier has been asked by Mr. Jim Hensen, P.L.S. Coordinator, to chair the P.L.S. Cooperative Selection Committee. Alternatives and * approaches to cooperatively buying expensive and lesser used materials on a System-wide basis is the focal point of this committee. Staff Development: , Eleven staff members who participate in the Reference Function attended the meetings of March 3, 10 and 31 led by Esta Lee Albright of C.I.N. and Joan Larson of P.L.S. Interpersonal communication skills, and reference interview, and reference search strategy highlighted these sessions. They are proving invaluable training and refresher sessions. The final meeting will be April 7. A.A.R.P. : Mrs. Molder sang selections from My Fair Lady and Sound of Music for the South Burlingame Chapter of the A.A.R.P. on March 10th. Not able to pass up the chance, she featured the many books (The Trapp Family Singers, Family on Wheels, Maria) written by Maria Von Trapp to supplement the songs from Sound of Music which is based on the first title listed above. Other Activities: Mr. Escoffier continues to furnish articles to the Boutique/Villager and supervise library exhibits of local artists and displays of reading material. This month included exhibits by Wally Grant and Annette Casey; displays included Soviet peoples, water conservation, ballet in San Francisco, winter reading, do-it-yourself, and the San Francisco Symphony. STATISTICS FOR MARCH 1977 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 11,966 1,134 Child Non-Fiction 1.092 596 Adult Fiction 8,521 2,348 Child Fiction 1,763 976 TOTAL BOOKS. . .. . .•. . . 23,342. . . . . . . . . .. . . . . . . . .5,054 Periodicals 1,502 570 Pamphlets 295 7 Small Press 27 _ Maps 10 Games - Subtotal. . . . . . . . . . . . 25,176. . . . . . .. . . . . . . . . . . .5,636 Phonograph Records 1,039 _ Slides - _ Art Prints 58 _ Cassettes 146 _ Films 64 _ Equipment Loaned 26 TOTAL CIRCULATION. . . . . . . 26, . . • . .. . . . .... . . ..5,636 GRAND TOTAL CIRCULATION, BRANCH & MAIN. ... . 32,145 • (1976 Circ: 34,305 - 6.7% decrease) - Average Daily Circ., Mainr 914 Average Daily Circ., Branch: 209 TOTAL DAILY CIRC. AVERAGE. . . . . . . .1,123 TRAFFIC: Discontinued REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 1,987 ILL Activity Incoming: 402 Microfilm Use: 0 ILL Activity Outgoing: 476 A/V Equipment Use: 113 AND TOTAL REF. ACTIVITY: 2,865 ILL Activity Total: 878 Total A/V Use: 113 REGISTRATIONS: ADULT CHILD TOTAL Membership 2/28/77 15,879 .3,172 19,051 PLS PATRONS Additions - March 1977 354 39 393 TO DATE: 5,592 Withdrawals - March 1977 291 48 339 Increase of: 80 ` TOTAL REGISTRATIONS -3/31/77 15,942 3,163 19,105 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 2/28/77 ADDED CELLED OF 3/31/77 Adult Non-Fiction 127,156 671 459 127,368 " Child Non-Fiction 16,774 99 24 16,849 Y.A. Non-Fiction 3,120 24 9 3,135 Adult Fiction 44,414 167 59 44,522 Child Fiction 12,922 150 116 12,956 Y.A. Fiction 2,520 22 - 2,542 206,906 1,133 667 207,372 Net Increase in Book Stock: 466 Included in above figures: 55 gift books and 670 new books Pamphlets Added: 572 Maps Added: 25 Pamphlets Discarded: 46 Maps Discarded: 0 TOTAL. . . 15,516 TOTAL. . .1,149 RECORDINGS: AS OF 2/28/77 ADDED DISCARDED AS OF 3/31/77 78's 501 0 0 501 33's 3,793 68 0 3,861 ^assettes 405 0 0 405 �K TOTALS: 4,699 68 0 4,767 DEPOSITED WITH CITY TREASURER: MAIN: $2,230.82• BRANCH: 169.41- TOTAL: ,�"'" 2,400.23 4 CITY OF BURLINGAME BUDGET EXPENDITURE LIB2'1RY FUND ACCOUNT NUMBER 03-750 _ '---- APRIL 1977 - •THIS • TO BUDGET .MONTH DATE ALLOW.' BALANCE S-1 & 3 Salaries $377,142 11 Office Expense 487.48 3,536.68 ' 4,500 963.32 12 Special Departmental. Expense 201.22 2,902.76 3,100 197.24 12_1 Books and Maps 5,010.81 50,825.95 - 61,675 10,849.05 12.1A Records and Cassettes 448.73 2,042.78 3,000 957.22 12.2 Periodicals 9. 50 5,764.67 6,700 935.33 433.06 1,589.01 2,750 1,160.99 12.3 Binding 12.4 Cataloging 403 .62 2,218.41 3,032 813.59 13 Small Tools and Equipment 24.85 155.38 300 144.62 . 174.18 1,529.75 2,080 550.25 16 Communications ! 1,239.20 10,663.012,136.99 17 Utilities 12,800 276.89 2.,378.68 4,500 2,121.32 { Maint. of Bldgs_ and Grounds \/ -0- 245.85 504.15 20 Maint. of Equipment 7�0 182.36 17.64 20-1 Operations of Equipment 32.95 ?_00 2,400.00 2,400 -0- 21 Prof. and Special Services -0- 22 Other Contractual Services -0- 8,190.00 910 (7,280.00) 23 Insurance and Surety Bonds -0 2,000.00 2,000 -0- 24 Dues and Subscriptions 12.50 365.75 340 (25.75) 25 Travel 28.85 230.90 500 2.69.10 293.57 300 6.43 25.1 Conf_-- & Mtgs. - Librarian 6.50 25.2 Conf. & Mtgs. - Personnel 60.00 350.22 350 (.22) 25_3 Conf_ & Mtgs. - Trustees -0- 7.07 275 267.93 26 Training & Safety Program -0- 9.00 f 300 291.00 2q Other Charges 3.99 28.99 100 71.01 80 Capital Outlay -0- 933.00 933 -0- $113,795 14,951.21 TOTAL BEFORE SALARIES 8,854.33 98,843.79 $490,937 TOTAL AFTER SALARIES