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HomeMy WebLinkAboutMin - LB - 1977.05.17 BURLINGAME LIBRARY BOARD OF TRUSTEES MINUTES May 17, 1977 CALL TO ORDER: The meeting of the Burlingame Library Board of Trustees was called to order at 5:05 P.M. by Chairman Lynes. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: [lone Also Present: Mrs. Joy Molder, Reference Department Head Mrs. Helen Ward, Circulation Department Head PRESENTATION: Mr. Bob Hughes, Representative of the 3M Company, gave a presentation of a new book security system--demonstrating the installation of the detection device and showing slides of different libraries who presently have a 3M security system. BILLS: Warrants in the amount of $9,937.37 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. Special Fund bills totaling $1 ,521.70 were paid on a motion by Trustee Phelan, seconded by Trustee DeMartini, and carried. MINUTES: The minutes of the meeting of April 18, 1977 were approved as mailed. LIBRARIAN'S REPORT: Discussion was held on the Librarian's report of the status of the negotiations to provide library service to Hillsborough residents. The tentative agreement to proceed with a contract arrangement with Hillsborough will be effective July 1, 1977 through June 30, 1978. The Librarian also discussed the preliminary copy of the Resolution of Intent and the revised budget request showing estimated costs for this service. CORRESPONDENCE: A thank-you note was received from Ms. Mary Davidson, of the A.A.U.W., expressing their appreciation for the use of our Community Room. OLD BUSINESS: Library Service to Hillsborough: Topic dicussed in Librarian's Report. Remodeling of California and Board Rooms: Librarian Bergsing reported that plans were pro- gressing. Funds had been allocated from the 1976-77 Capital Improvement Budget to relocate the present light fixtures in the California Room to the main circulation area. Since the original request, the cost has risen and the Board was asked permission to use the Special Fund for the balance of the charges. The cost for painting the two rooms will be approxi- mately $500. On a motion by Trustee Cohendet, Librarian Bergsing was authorized to proceed with the plans with the approval of using the additional funds necessary to offset any additional charges. Motion was seconded by Trustee Phelan and unanimously carried. OLD BUSINESS: Continued Revised 1977-78 Budget: Librarian Bergsing informed the Board that the Library Budget Request for 1977-78 had been cut 4% in accordance with a letter from the City Manager just one hour before this meeting began. Discussion was held regarding the City Manager's recommendations, library staff recommendations for cutbacks, and suggestions from the Board. Some of the recommended cutbacks included closing the Branch Library on Friday evenings and Saturday mornings and closing the Main Library on Saturday evenings. This would represent a savings in staff salaries and utilities. Since the revised budget request must be in the City Manager's office in two days, the Librarian will personally contact each member of the Board regarding the recommended cutbacks to be submitted. Assistant City Librarian: The interviews for this position will be held on Tuesday, May 24, 1977. Membership Dues to California Association of Library Trustees and Commissioners: After some discussion, a $5.00 membership was authorized for Vice Chairman/Secretary Cohendet . to represent the Burlingame Board of Trustees. NEW 'BUSINESS: Library Legislation: The California Library Association has introduced new legislation regarding library system funding. The Board will be kept posted as to its developments. Paper Cutter: A request for the purchase of an industrial paper cutter was submitted to the Board. As our library has much need for this piece of equipment and feel that the savings in time and labor will more than offset its cost. The Board approved its purchase from the Special Fund Account on a motion by Trustee Cohendet, seconded by Trustee DeMartini. ADJOURNMENT: The meeting was adjourned at 6:30 P.M. with the next Board meeting scheduled for June 21 , 1977. Respeptfully submitted, Patricia M. Bergsing'�� Clerk of the Board PMB:jq