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HomeMy WebLinkAboutMin - LB - 1977.07.19 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES July 19, 1977 CALL TO ORDER: The meeting of the Library Board of Trustees was called to order by Vice Chairman Phelan at 4:45 P.M. on July 19, 1977. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes, excused, vacation PRESENTATION: Presentation of the Checkpoint Book Security System was made by Mr. Jim Gaffney and Mr. Bob Rayborn. After explanation of the operation of the system, discussion was held on the two kinds of circu- lation procedures (by-pass and full-circulation) involved and the physical arrangement of the system. BILLS: Sprcial Fund bills in the amount of $1 ,107.93 were approved for payment on a motion by Trustee DeMartini, seconded by Trustee Cohendet, and carried by those Trustees present. Warrants totaling $12,287.28 were paid on a motion by Trustee Cohendet, seconded by Trustee DeMartini. MINUTES: Minutes of the meeting of June 28, 1977 were approved and ordered filed. LIBRARIAN'S REPORT: The Board commented that the Librarian's Report was very thorough in reporting the activities of the library. Librarian Bergsing was commended and the Board expressed their enthusiasm in being more involved in the library's activities. The Librarian reported that the Library Budget Request for 1977-78 was tentatively approved by the City Council at their study session held on July 13th without any cuts in service hours. Everyone expressed gratification in Council 's understanding and concern for the need to continue to provide quality service to the citizens of Burlingame. Discussion was held on library expenditures for service to Hillsborough patrons. Librarian Bergsing reported that a meeting with the City Manager was scheduled for 9:00 A.M. on July 20th to discuss procedures in handling of the Hillsborough Contingency Fund. Librarian Bergsing reported to the Board that the Finance Director, Mr. David Millican, notified the library of the auditor's recommendation that the Library Special Fund be controlled by the City Council. She will keep the Board informed of further action. CORRESPONDENCE: The Board of Trustees commented that the remodeling of the California and Board rooms was pro- gressing very nicely. The rooms have been painted and the carpeting, furnished through funds raised by the Friends of the Library, was done in good taste. Vice Chairman Phelan requested that a letter be written to the Friends to express their appreciation. UNFINISHED BUSINESS: Disposal of Old Furniture, Shelving, etc.: The Librarian was given approval to proceed with the sale of surplus furniture on a motion by Trustee DeMartini, seconded by Trustee Hechinger. Beginning Study for Establishing Library's Goals, Objectives and Priorities: The Librarian asked for Board support for the staff to begin a study to plan long-range goals and objectives and to and to establish priorities. Discussion was held and the Board agreed that the time spent on such a study would be worthwhile. San Mateo County Library System Capital Improvement Study: The Librarian informed the Board that they will be receiving a letter from the Board of Supervisors requesting their partici- pation in this study. Repairing Cement Surface of Wheelchair Ramp: It was brought to our attention by Trustee Lynes that the surface of the wheelchair ramp was peeling and was in need of repair. Trustee DeMartini suggested that the Librarian obtain cost estimates and present them to the Board at the next meeting. Conflict of Interest Code: Talbed NEW BUSINESS: Election of New Officers for 1977-1978: Tabled Policy Regarding Pets in the Library: Pursuant to an informal policy set by the City Librarian prohibiting pets in the library, a letter from Mrs. Fred Dias was received in protest to this policy. The Librarian asked that the Board set a policy regarding this matter. On a motion by Trustee DeMartini, seconded by Trustee Hechinger, a policy prohibiting pets in the library was established. The Librarian will inform Mrs. Dias as to the Board's action. Individual Library Employees Giving Brief Presentations to the Board: The Librarian suggested to the Board that introduction of one employee and a brief description of their duties be done on a regular basis, perhaps, one per meeting. The Board was very receptive and directed the Librarian to proceed with the plan. Burlingame Avenue Area Parking Study: In response to a parking study done by Mr. Tom Moore, City Traffic/Civil Engineer, a draft of a letter to Mr. Schwalm, Mr. Moore, and the Traffic, Safety & Parking Commission was distributed to the Board. The Librarian explained that she wrote the letter objecting to the proposed installation of ten-hour meters on one side of Bellevue and one side of Douglas. The Board agreed that the library patrons would suffer the loss of free two-hour parking if this was done. New Accrual/Encumbrance Budgeting Procedure: The Librarian reported that the Finance Department has changed their accounting procedures for funds accrued and encumbered for the end of each fiscal year. For the next couple of months, invoices pertaining to 1976-77 will still be charged against last year's budget. ADJOURNMENT: The meeting was adjourned at 6:30 P.M. with the next meeting scheduled for August 16, 1977. Since there will be another security system demonstration scheduled for the August meeting, it was suggested that arrangements might be made for the prsentation to begin at 4:00 or 4:30 P.M. The Librarian will make the necessary arrangements and notify the Board. Respectfully submitted. Patricia M. Bergsing �J Clerk of the Board