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HomeMy WebLinkAboutAgenda Packet - LB - 1977.08.16 BURLINGAME LIBRARY BOARD AGENDA August 16, 1977 , 4:30 P.M. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESENTATION: Gaylord/Magnavox Security System by Mr. Herb Robards BILLS: Warrants: $9,952.23 Special Fund: $655.48. MINUTES OF THE MEETING OF JULY 19, 1977. LIBRARIAN'S REPORT: CORRESPONDENCE: UNFINISHED BUSINESS: Election of Officers for 1977-1978: Repairing Cement Surface of Wheelchair Ramp: Conflict of Interest Code: NEW BUSINESS: Annual Report: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR SEPTEMBER 20, 1977. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES July 19, 1977 CALL TO ORDER: The meeting of the Library Board of Trustees was called to order by Vice Chairman Phelan at 4:45 P.M. on July 19, 1977. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes, excused, vacation PRESENTATION: Presentation of the Checkpoint Book Security System was made by Mr. Jim Gaffney and Mr. Bob Rayborn. After explanation of the operation of the system, discussion was held on the two kinds of circu- lation' procedures (by-pass and full-circulation) involved and the physical arrangement of the system. BILLS: Sprcial Fund bills in the amount of $1 ,107.93 were approved for payment on a motion by Trustee DeMartini, seconded by Trustee Cohendet, and carried by those Trustees present. Warrants totaling $12,287.28 were paid on a motion by Trustee Cohendet, seconded by Trustee DeMartini. MINUTES: Minutes of the meeting of June 28, 1977 were approved and ordered filed. LIBRARIAN'S REPORT: The Board commented that the Librarian's Report was very thorough in reporting the activities of the library. Librarian Bergsing was commended and the Board expressed their enthusiasm in being more involved in the library's activities. The Librarian reported that the Library Budget Request for 1977-78 was tentatively approved by the City Council at their study session held on July 13th without any cuts in service hours. Everyone expressed gratification in Council 's understanding and concern for the need to continue to provide quality service to the citizens of Burlingame. Discussion was held on library expenditures for service to Hillsborough patrons. Librarian Bergsing reported that a meeting with the City Manager was scheduled for 9:00 A.M. on July 20th to discuss procedures in handling of the Hillsborough Contingency Fund. Librarian Bergsing reported to the Board that the Finance Director, Mr. David Millican, notified the library of the auditor's recommendation that the Library Special Fund be controlled by the City Council. She will keep the Board informed of further action. CORRESPONDENCE: The Board of Trustees commented that the remodeling of the California and Board rooms was pro- gressing very nicely. The rooms have been painted and the carpeting, furnished through funds raised by the Friends of the Library, was done in good taste. Vice Chairman Phelan requested that a letter be written to the Friends to express their appreciation. UNFINISHED BUSINESS: Disposal of Old Furniture, Shelving, etc.: The Librarian was given approval to proceed with the sale of surplus furniture on a motion by Trustee DeMartini, seconded by Trustee Hechinger. Beginning Study for Establishing Library's Goals, Objectives and Priorities: The Librarian asked for Board support for the staff to begin a study to plan long-range goals and objectives and to and to establish priorities. Discussion was held and the Board agreed that the time spent on such a study would be worthwhile. San Mateo County Library System Capital Improvement Study: The Librarian informed the Board that they will be receiving a letter from the Board of Supervisors requesting their partici- pation in this study. Repairing Cement Surface of Wheelchair Ramp: It was brought to our attention by Trustee Lynes that the surface of the wheelchair ramp was peeling and was in need of repair. Trustee DeMartini suggested that the Librarian obtain cost estimates and present them to the Board at the next meeting. Conflict of Interest Code: Talbed NEW BUSINESS: Election of New Officers for 1977-1978: Tabled Policy Regarding Pets in the Library: Pursuant to an informal policy set by the City Librarian prohibiting pets in the library, a letter from Mrs. Fred Dias was received in protest to this policy. The Librarian asked that the Board set a policy regarding this matter. On a motion by Trustee DeMartini, seconded by Trustee Hechinger, a policy prohibiting pets in the library was established. The Librarian will inform Mrs. Dias as to the Board's action. Individual Library Employees Giving Brief Presentations to the Board: The Librarian suggested to the Board that introduction of one employee and a brief description of their duties be done on a regular basis, perhaps, one per meeting. The Board was very receptive and directed the Librarian to proceed with the plan. Burlingame Avenue Area Parking Study: In response to a parking study done by Mr. Tom Moore, City Traffic/Civil Engineer, a draft of a letter to Mr. Schwalm, Mr. Moore, and the Traffic, Safety & Parking Commission was distributed to the Board. The Librarian explained that she wrote the letter objecting to the proposed installation of ten-hour meters on one side of Bellevue and one side of Douglas. The Board agreed that the library patrons would suffer the loss of free two-hour parking if this was done. New Accrual/Encumbrance Budgeting Procedure: The Librarian reported that the Finance Department has changed their accounting procedures for funds accrued and encumbered for the end of each fiscal year. For the next couple of months, invoices pertaining to 1976-77 will still be charged against last year's budget. ADJOURNMENT: The meeting was adjourned at 6:30 P.M. with the next meeting scheduled for August 16, 1977. Since there will be another security system demonstration scheduled for the August meeting, it was suggested that arrangements might be made for the prsentation to begin at 4:00 or 4:30 P.M. The Librarian will make the necessary arrangements and notify the Board. Respectfully submitted. Patricia M. Bergsing Clerk of the Board LIBRARIAN'S REPORT August 16, 1977 �-- SERVICE TO HILLSBOROUGH During the first month of the contract to serve Hillsborough residents we have gathered the following usage statistics. Registered Borrowers - July 1 - August 10, 1977 665 - New Hillsborough Patrons 148 - Former Fee Cards 65 - Former Property Owners 878 - Total Cards $1 ,249.25 - Total Refunds, July 1 - August 10, 1977 Circulations Statistics - Hillsborough - July 1 - 31 , 1977 Main Library Branch Library Total Adult Book Circulation 1 ,750 168 Total Periodical Circulation (Adult & Juvenile) 169 - Total Juvenile Book Circulation 653 90 Total Record Circulation 89 - Total Games Circulated 2 - 2,663 258 Total Hillsborough Circulation: 2,921 - 9.5% of Total Library Circulation Reserves - July 1 - 31 , 1977 400 - Total Reserves from all patrons 60 - Total Reserves from Hillsborough patrons Interlibrary Loan Requests - July 1 - 31 , 1977 308 - Total Outgoing Interlibrary Loan Requests 23 -* Total Requests from Hillsborough Overdues Sent - July 1 - 31 , 1977 414 - Total Overdues sent to all Patrons - Main Library 43 - Total Overdues sent to Hillsborough Patrons - Main Library Use of Other Services - July 1 - 31 , 1977 32 - Books Circulated for a Teacher's Collection 3 - Children in the Summer Reading Club 13 - In-Library Use of Audio-Visual Equipment 2 - Children Attending Story Hour at the Branch Library Librarian's Report August 16, 1977 Page Two HILLSBOROUGH CONTINGENCY FUND Since the last Board meeting, the City Librarian met with the City Manager regarding methods for handling the Hillsborough Contingency Fund. At that meeting, it was agreed that the simplest and most easily administered procedure will be for the library to document all costs directly related to serving Hillsborough (in so far as possible) . These expenditures will then be deducted from the library's regular budget, with an accounting submitted to the City Manager on a regular basis. As we' approach the end of the fiscal year, and to the extent that we can justify costs related to Hillsborough we will request transfer of funds from the contingency fund to the library operating budget. We are hoping this procedure will work, but it is going to be difficult to assign cost figures to all the services the library performs. BUDGET The City Council approved the City's 1977-78 Operating Budget on Wednesday, August 3rd. This included setting the Library's tax rate at 19 cents per hundred dollars of assessed valuation compared with the 22 cents rate of last year. The Library's budget was passed as presented in July. FURNITURE DISPOSAL The disposal of the library's old and excess furniture is progressing somewhat differently than we anticipated. We notified all the City departments of what we had available and they took so many items that we have very little left. Therefore we have decided to let anyone who is interested place a bid on the items , but we will not publicize the sale any more than we have. I think we run the risk of being deluged with calls from the general public and then their being disappointed about how little is there. Whatever remains by August 19th, we will simply keep and try to sell in conjunction with the book sale in October. Attached are the procedures we set up for the auction and a list of the remaining items. INVENTORY The inventory of the library's adult non-fiction collection is proceeding right on schedule. The two Anti-Recession employees who have been working on the project for the past six months should complete the 500's classification by August 31st, the date the federal funds allocated for their salaries expire. This will mean that all the adult book collection except the 000's (which are primarily reference and library science oriented materials) will have been inventoried since we remodeled in 1972. In September, we hope to have two of our new C.E.T.A. employees complete the 000's and then we will compile a detailed report on our losses. I believe this will give us some excellent hard data for statistical comparison and evaluation of our losses after we install our new security system. REMODELING OF CALIFORNIA AND BOARD ROOMS Unfortunately, there is nothing new to report except that Mrs. Bergsing has moved into the office upstairs. We are still awaiting delivery on shutters, board room table, bookshelves and beams around light fixtures in California Room. Hopefully, some addi- tional progress will be made before the September Board meeting. Librarian' s Report . August 16, 1977 Page Three PERSONNEL CETA EMPLOYEES - The major activity of July was the interviewing of applicants for the three Library Assistant CETA positions available at our library. The three employees hired were Richard Jones, Elizabeth (Betty) Hallock, both of whom started July 25th. A third employee, Victoria Landauer, will begin August 15th. All three employees will be involved in tasks and new projects within several departments of the library as well as learning normal operations for support of permanent staff. OTHER EMPLOYEE NEWS - Two new part-time staff members were added in July for service in both the Main Library's Circulation Department and the Branch Library. They are Ginny Rollett and Sue Ridgeway. Both women were introduced to all departments of the library before receiving training in the Circulation Department and the Branch. LIBRARIAN I EXAM - A Librarian I Civil Service Oral exam has been scheduled for August 8, 9, and 16 and is currently underway to interview approximately 45 applicants to fill the position vacated in the Reference Department due to promotions. Two professional Librarians from the San Mateo County Library System, Ms. Jan Engel , Head Librarian at Pacifica, and Ms. Marcia Keller, Head of Acquisitions for the County System, are assisting the Civil Service Commission in evaluating the candidates for the list. PAGE EXAM - A page exam will be held Thursday, August 18, at 4:00 P.M. for student employee applicants. Several pages from our staff will be leaving library employment at the end of summer. New employees will be hired to fill the vacancies from this test. REPLACEMENT FOR JANICE QUON - Applicants are now being interviewed to fill the secretarial �— position of Janice Quon during her maternity leave. Janice will be on leave for the months of October, November and December. FRIENDS OF THE LIBRARY The Board of the Friends met on July 27th to plan their Fall programs and events. Mary Lang, the new President, and Elaine White, the Book Sale Chairman, announced the Fall Book Sale dates would be October 7, 8, and 9. A general membership meeting is scheduled for Friday evening, October 21 , and will include a pot-luck supper and a tour of the library to point out all the many items the Friends have given the Library. In addition, the Friends agreed to sponsor a slide/talk program on D. H. Lawrence. The date has not been set. BOOTH AT THE SAN MATEO COUNTY FAIR The Peninsula Library System's Booth at the fair was a resounding success. Burlingame Library staff members assisted children (and adults) in block printing their names in Egyptian hieroglyphics during Burlingame Day at the Fair. The following staff (and spouses) participated: Joy Molder, Paula McConihe, Al and Barbara Escoffier, Esther Cummings, Christine Dassoff, Pat Thomas, Warren Wickliffe, Mike Jarrett, Patti and Dick Bergsing. An exhausting, extremely messy, but very rewarding time was had by all . CHILDREN'S DEPARTMENT `-- In general , the activities during July were a continuation of our planned summer program-- pre-school story hour, summer reading club and our young adult book chat. The response to the young adult book chat has been limited, but we are continuing and have scheduled it for the Fall . It is hoped that by contacting the school librarians and intermediate Librarian's Report August 16, 1977 Page Four CHILDREN'S DEPARTMENT - Continued teachers they might encourage some of their more voracious readers to attend. A tour was given to a group of Japanese students who were here under the auspices of the American Institute for Foreign Study. Although there were interpretors, the workings of the library had to be explained in very elementary terms. They seemed to have enjoyed the experience. The Summer Reading Club party will be held on August 24th, at 2:00 P.M. , at the Burlingame Recreation Center. Cantini , the magician, will provide the entertainment and ice cream and cookies will be given to the children at the coi;clusion of the program. Approximately sixty-five children from the Main Library, and seventy-five from the Easton Branch will complete the eight-week program and receive their certificates. This summer program and the party are sponsored by the Burlingame Lions Club. As always , we deeply appreciate their support. Nina Fohner, the librarian at West School in Hillsborough, contacted us to talk about how we could be of service to each other during the coming school year. On September 21 and 23, Joan Riordan Leach will speak to the classes at West School . This will be to intro- duce them to the services of the library and tell them how to get library cards. Ms. Fohner will keep the Children's Librarian informed of school assignments and what she is doing in her school library. COMPARATIVE STATISTICS FY 76/77 (From California Public Library Reports) V �S l i� � (From Local Sources) Total 1 7 Per Capita ; H A,",i/,`z, /� 7. Budget Tax Rate Librns Library Population Collect Unfit-s- Titles Circ. A/V BPL 27,450 208,958 10,641 5,998 12.9 192,907 °�' 461 ,754 5 22 9. DCL 73,100 136,773 9,862 5,724 6.69 210,660 338,200 .169 8 'SPL 26,300 88,021 4,487 2,672 13.45 184,498 252,083 --- RCL 54,700 182,886 F4,800457 7,420 10.2 259,039 . 675,256 .26 15 A. 5 SBL 39,900 78,077 3 4,429 3.73 157,123 241,450 '-"- S9CO 235,075 599,099 44,392 14,113 6.10 1 ,148,378 3,070,666 � 5.29 43.6 SMPL 79,000 282,319 17,275 8,589 7.76 386,693 790,446 28 14.3 18. 11.4 5'S SSF 49,250 138,000 5,200 3,300 7.06 350,381 399,548 Cctober 19, 1977 ILL ILR Your ques. STAFF � — Hrs. of .Svc. answered Ques. Tot. Area Main P1tls Total From To by anstirered Clerical FTE (So. Mi.) Library Budget Circ. Others Others Others by you 19.5 31 6.05 76 77,740 354,215 1 ,776 2,889 317 278 25 33 7.5 58 70,000 489,165 1 ,473 730 218 73 19 69 38,919 353,785 370 494 32 25 27.75 43.75 33.1 69 116,540 558,377 1,944 1 ,411 63 235 8 12.5 5.87 62 32,271 148,963 892 657 126 50 113.1 154.7 351 45 457,641 1 ,434,413 2,497 1 ,960 279 74 39.28 53.58 'i4..75 68 116,613 613,395 1,089 1,419 227 320 14.5 20 l0 71 39,864 347,922 ----- ----- --- -'- STATISTICS FOR JULY ].9 77 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,546 992 Child Non-Fiction 855 560 Adult Fiction 9,046 2,688 `.. Child Fiction 2,085 1,650 TOTAL BOOKS. . . . . . 21,512 . . , . . _ . . • " ' .632 -5,890 Periodicals 1.,386 Pamphlets 223 - Maos 29 Games 17 1 Small Press 13 - Subtotal. . • . • . • 23,180• . . . . . . . . ... .. . .. . .6,523 Phonograph Records 922 Slid-as - _ Art Prints 42 - Cassettes 76 - Films 57 - Equir#.,ent Loaned 8 - TQTAL CIRCUL_ATION. . . . . . .24,355 . . . . . . . . . . . . . . . . . . .6,523 GRAND TOTAL CIRCULATION, BRANCH & .30,878 ( 1976 Circ: 31,297 - 1.3% decrease) Average Daily Circ. , rain: 902 • Aver4ge Daily Circ. , Branch: 261 TOTAL DAILY CIRC. AVERAGE.. . . . . . .1,163 TRA-EF'ra- TRAFFIC COUNT bTSC0NTINt1E15 _-- _ A/V USE TALLY: P.�EP..=="•:CE STATISTICS: __. _____ Reference Recuests Total: 1,536 ILI, Activity Incoming: 337 Microfilm Use: 0 ILL Activity Outgoing: 323 A/V Equipment Use: _89 'ND TOTAL REF. ACTIVITY: 2,856 ILL Activity Total: �b Total A/V Use: 89_ REGISTRATIONS: ADULT_ CHILD TOTALT Membership - 6/30/77 16,119 3,101 19,220 PLS PATRONS Additions -July 1977 936 169 1,105 TO DATE: 5,770 Withdrawals - July 1977 308 52 _ 360 Increase of: 47 TOTAL R:]GISTRATIo.is - 7/31/77 16,747 3,218 19,965 ACCESSIONS & WITi-IDR_AWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 6/30/77 ADDED CELLED OF 7/31Z77 Adult Ion-Fiction 128,034 348 788 127,594 Child Non-Fiction 17,090 129 38 17,181 Y.A. Non-Fiction 3,165 15 23 3,157 Adult Fiction 44,873 143 13 45,003 Child Fiction 13,232 67 82 13,217 Y.A. Fiction 2,564 5 1 2,568 208,958 707 945 208,720 Net Increase in Book Stock: 238 Included in above figures: 35 gift books and 392 new books Panohlets Added: 361 Maps Added: 68 Pamphlets Discarded: 35 Maps Discarded: 101 TOTAL. . 17,128 TOTAL. . .1,138 RECORDINGS: AS OF 6/30/77 ADDED DISCARDED AS OF 7/31/77 78's 501 0 0 501 33's 3,954 0 0 3,954 'asset.tes 425 0 0 425 �... TOTALS: 4,880 0 0 4,880 DEPOSIT;':D WITH CITY TREASURER: MAIN: $1,153.36 BRANCH: 9_3.66 TOTAL: AUGUST 1977 (ACCRUAL 76-7 1.08 4,747.29 A50;0 (247.29) -'- _0_ 3,164.23 3 1.001 (64.23) i - I 68,401.35 (6,726.35) 35.90 " i -0- 2,596.60 3,000 403.40 6,741.65 6,700 (41.65) -%`-2 Por 3.65 i i2 _ _0_ 2,852.83 2,750 (102.83) - , -0- 2r 866.00 3 032 166.00 1Ca t al of i i _ - - 1? r, 4 _0_ 251.17 300 48.83. 22.07 2,004.47 2,080 75.53 17 596.86 14,994.48 1-2,200 (2,194.48) 125.38 4,601.76 4 500 (119.56) -0- 383.65750 384.15 -0- 192.90 200 7.10 of -0- 2,400.00 21_ - 2,400 -0- pro:. <<:�- S�vcal .,=._;,• ��� -0- _ 8,190.00 910 (7,280.00) ' = ai:-tL!c_1_ S t_-v.I-..mss -0- 23 s. _!mace �� surety Bon-- 2,000.00 2,000 -0- -0- 2�= 7Li S c-: S_bscriptions 365.75 3^_0 (25.75) - -0- 25 325.23 500 174.77 • 18.15 25.1- Coni_- £ 'It:;s_ - Librarian -0- 293.57 300 6.43 j 350.22 350 (.22) 2_-2 Con f- F. Mtgs. Pc:�_`.�0:1i2?1_ -0- 12.07 5) 262.93 2_i_ 3 Cc�r..__ & "�_rJ _ - 'Crtt:t.� -0- 275)='6 & S�> et:y Yrogr�:: -0- 9.00 300 291.00 15.63 29 _ _ -0- 84.37 100 i Q ;: C -0- 933.00 9"13 -0- i $L1.3,%")5 (14,966.59) �•_ :.:t -. ':':?: S_`.':'.:t:i:: i 803.09 128,761.59 y 1�,c�,93"1 L,1 I 1 UI UV I\L L I40M1'11 - BUDGET EXPENDITURE l.Ir>RAttl' f tii�U ACCOUN'r NUi•ttiEi2 03-750 _ _. AUGUST 1977 {rliS TO BUDGET t iONTH _ DATE . -_- ALLOW. _- BALANCE Salaries 11 OFIA ce Expense 418.70 1 ,305.68 12 Sr:c!cial Dept. Expense 397.50 397. 50 12. 1 Gooks and Maps 4,451 .98 5,624.25 12.2 Periodicals 32.00 3,072.03 12.3 Binding -0- 227.20 12.4 Cataloging 184.70 184.70 12.5 Records & Cassettes 50.85 50.85 13 S;r,al 1 Tools & Equip. -0- 16 Co^,mun-ications 99.72 116.73 17 Utilities 596.86 596.86 19 Maint. of B`=29.3. & Gds. 427.82 427.82 20 Mfaint. of F, -0- -0- 2_t i 0;::,rations c Equip. 33.00 73.89 21 F'roF. & S}_;?~tial Svcs. 2,400.00 2 ,400.00 22 Othl-r Contr. S„cs. -0- -0- 23 Insurance &. Surety Bonds -0- -0- Dues & Subscriptions 10.00 40.00 25 Travel 4.95 4.95 25. 1 Ccnf. & Mtgs. - Librarian -0- -0- 25.2 Co , `. & Mtgs. - Personnel -0- -0- 25.3 Ca;11`. & Mtgs. - Trustees -0- -0- 23 Training & Safety Program 25.00 90.00 16.06 16.06 29 Other Charges -0- -0- 80 Capital Outlay TOT\L BEFORE SALARIES 9 ,149.14 14,628.52 TOTAL AFTER SALARIES BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES �-- July 19, 1977 CALL TO ORDER: The meeting of the Library Board of Trustees was called to order by Vice Chairman Phelan at 4:45 P.M. on July 19, 1977. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee DeMartini , Trustee Hechinger, Trustee Phelan Trustees Absent: Trustee Lynes , excused, vacation PRESENTATION: Presentation of the Checkpoint Book Security System was made by Mr. Jim Gaffney and Mr. Bob Rayborn. After explanation of the operation of the system, discussion was held on the two kinds of circulation procedures (by-pass and full-circulating) involved and the physical arrangement of the system. BILLS: Special Fund bills in the amount of $1 ,107.93 were approved for payment on a motion by Trustee DeMartini , seconded by Trustee Cohendet, and carried by those Trustees present. Warrants totaling $12,287.28 were paid on a motion by Trustee Cohendet, seconded by Trustee DeMartini . MINUTES: Minutes of the meeting of June 28, 1977 .were approved and ordered filed. LIBRARIAN'S REPORT: The Board commented that the Librarian' s Report was very thorough in reporting the activi- ties of the library. Librarian Bergsing was commended and the Board expressed their enthusiasm in being more involved in the library's activities. The Librarian reported that the Library Budget Request for 1977-78 was tentatively approved by the City Council at their study session held on July 13th without any cuts in service hours. Everyon^. expressed gratification in Council ' s understanding and concern for the need to continue to provide quality service to the citizens of Burlingame. Discussion was held on library expenditures for service to Hillsborough patrons. Librarian Bergsing reported that a meeting with the City Manager was scheduled for 9:00 A.M. on July 20th to discuss procedures in handling of the Hillsborough Contingency Fund. Librarian Bergsing reported to the Board that the Finance Director, Mr. David Millican, notified the library of the auditor's recommendation that the Library Special Fund be controlled by the City Council . She will keep the Board informed of further action. Library Board Minutes July 19, 1977 Page Two CORRESPONDENCE: The Board of Trustees commented that the remodeling of the California and Board rooms was progressing very nicely. The rooms have been painted and the carpeting, furnished through funds raised by the Friends of the Library, was done in good taste. Vice Chairman Phelan requested that a letter be written to the Friends to express their appreciation. UNFINISHED BUSINESS: Disposal of Old Furniture, Shelving, etc. : The Librarian was given approval to proceed with the sale of surplus furniture on a motion by Trustee DeMartini , seconded by Trustee Hechinger. Beginning Study for Establishing Library's Goals, Objectives and Priorities: The Librarian asked for Board support for the staff to begin a study to plan long-range goals and ob- jectives and to establish priorities. Discussion was held and the Board agreed that the time spent on such a study would be worthwhile. San Mateo County Library System Capital Improvement Study: The Librarian informed the Board that they will be receiving a letter from the Board of Supervisors requesting their participation in this study. Repairing Cement Surface of Wheelchair Ramp: It was brought to our attention by Trustee Lynes that the surface of the wheelchair ramp was peeling and was in need of repair. Trustee DeMartini suggested that the Librarian obtain cost estimates and present them to the Board at the next meeting. �- Conflict of Interest Code: Tabled NEW BUSINESS: Election of New Officers for 1977-1978: Tabled Policy Regarding Pets in the Library: Pursuant to an informal policy set by the City Librarian prohibiting pets in the library, a letter from Mrs. Fred Dias was received in protest to this policy. The Librarian asked that the Board set a policy regarding this matter. On a motion by Trustee DeMartini , seconded by Trustee Hechinger, a policy prohibiting pets in the library was established. The Librarian will inform Mrs. Dias as to the Board's action. Individual Library Employees Giving Brief Presentations to the Board: The Librarian suggested to the Board that introduction of one employee and a brief description of their duties be done on a regular basis, perhaps, one per meeting. The Board was very receptive and directed the Librarian to proceed with the plan. Burlingame Avenue Area Parking Study: In response to a parking study done by Mr. Tom Moore, City Traffic/Civil Engineer, a draft of a letter to Mr. . Schwalm, Mr. Moore,_ and the Traffic, Safety &Parking Commission was distributed to the Board. The Librarian explained that she wrote the letter objecting to the proposed installation of ten-hour meters on one side of Bellevue and one side of Douglas. The Board agreed that the library patrons would suffer the loss of free two-hour parking if this was done. Library Board Minutes July 19, 1977 Page Three NEW BUSINESS: Continued New Accrual/Encumbrance Budgeting Procedure: The Librarian reported that the Finance Department has changed their accounting procedures for funds accrued and encumbered for the end of each fiscal year. For the next couple of months , invoices pertaining to 1976-77 will still be charged against last year's budget. ADJOURNMENT: The meeting was adjourned at 6:30 P.M. with the next meeting scheduled for August 16, 1977. Since there will be another security system demonstration scheduled for the August meeting, it was suggested that arrangements might be made for the presentation to begin at 4:00 or 4:30 P.M. The Librarian will make the necessary arrangements and notify the Board. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB:jq i r