HomeMy WebLinkAboutAgenda Packet - LB - 1977.08.16 BURLINGAME LIBRARY BOARD
AGENDA
August 16, 1977 , 4:30 P.M.
TRUSTEES PRESENT:
TRUSTEES ABSENT:
PRESENTATION:
Gaylord/Magnavox Security System by Mr. Herb Robards
BILLS:
Warrants: $9,952.23
Special Fund: $655.48.
MINUTES OF THE MEETING OF JULY 19, 1977.
LIBRARIAN'S REPORT:
CORRESPONDENCE:
UNFINISHED BUSINESS:
Election of Officers for 1977-1978:
Repairing Cement Surface of Wheelchair Ramp:
Conflict of Interest Code:
NEW BUSINESS:
Annual Report:
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR SEPTEMBER 20, 1977.
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
July 19, 1977
CALL TO ORDER:
The meeting of the Library Board of Trustees was called to order by Vice Chairman Phelan
at 4:45 P.M. on July 19, 1977.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini, Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes, excused, vacation
PRESENTATION:
Presentation of the Checkpoint Book Security System was made by Mr. Jim Gaffney and Mr. Bob Rayborn.
After explanation of the operation of the system, discussion was held on the two kinds of circu-
lation' procedures (by-pass and full-circulation) involved and the physical arrangement of the
system.
BILLS:
Sprcial Fund bills in the amount of $1 ,107.93 were approved for payment on a motion by Trustee
DeMartini, seconded by Trustee Cohendet, and carried by those Trustees present. Warrants
totaling $12,287.28 were paid on a motion by Trustee Cohendet, seconded by Trustee DeMartini.
MINUTES:
Minutes of the meeting of June 28, 1977 were approved and ordered filed.
LIBRARIAN'S REPORT:
The Board commented that the Librarian's Report was very thorough in reporting the activities of
the library. Librarian Bergsing was commended and the Board expressed their enthusiasm in being
more involved in the library's activities.
The Librarian reported that the Library Budget Request for 1977-78 was tentatively approved by
the City Council at their study session held on July 13th without any cuts in service hours.
Everyone expressed gratification in Council 's understanding and concern for the need to continue
to provide quality service to the citizens of Burlingame.
Discussion was held on library expenditures for service to Hillsborough patrons. Librarian
Bergsing reported that a meeting with the City Manager was scheduled for 9:00 A.M. on July 20th
to discuss procedures in handling of the Hillsborough Contingency Fund.
Librarian Bergsing reported to the Board that the Finance Director, Mr. David Millican, notified
the library of the auditor's recommendation that the Library Special Fund be controlled by the
City Council. She will keep the Board informed of further action.
CORRESPONDENCE:
The Board of Trustees commented that the remodeling of the California and Board rooms was pro-
gressing very nicely. The rooms have been painted and the carpeting, furnished through funds
raised by the Friends of the Library, was done in good taste. Vice Chairman Phelan requested
that a letter be written to the Friends to express their appreciation.
UNFINISHED BUSINESS:
Disposal of Old Furniture, Shelving, etc.: The Librarian was given approval to proceed with
the sale of surplus furniture on a motion by Trustee DeMartini, seconded by Trustee Hechinger.
Beginning Study for Establishing Library's Goals, Objectives and Priorities: The Librarian asked
for Board support for the staff to begin a study to plan long-range goals and objectives and to
and to establish priorities. Discussion was held and the Board agreed that the time spent on
such a study would be worthwhile.
San Mateo County Library System Capital Improvement Study: The Librarian informed the Board
that they will be receiving a letter from the Board of Supervisors requesting their partici-
pation in this study.
Repairing Cement Surface of Wheelchair Ramp: It was brought to our attention by Trustee Lynes
that the surface of the wheelchair ramp was peeling and was in need of repair. Trustee DeMartini
suggested that the Librarian obtain cost estimates and present them to the Board at the next
meeting.
Conflict of Interest Code: Talbed
NEW BUSINESS:
Election of New Officers for 1977-1978: Tabled
Policy Regarding Pets in the Library: Pursuant to an informal policy set by the City Librarian
prohibiting pets in the library, a letter from Mrs. Fred Dias was received in protest to this
policy. The Librarian asked that the Board set a policy regarding this matter. On a motion by
Trustee DeMartini, seconded by Trustee Hechinger, a policy prohibiting pets in the library was
established. The Librarian will inform Mrs. Dias as to the Board's action.
Individual Library Employees Giving Brief Presentations to the Board: The Librarian suggested
to the Board that introduction of one employee and a brief description of their duties be done
on a regular basis, perhaps, one per meeting. The Board was very receptive and directed the
Librarian to proceed with the plan.
Burlingame Avenue Area Parking Study: In response to a parking study done by Mr. Tom Moore,
City Traffic/Civil Engineer, a draft of a letter to Mr. Schwalm, Mr. Moore, and the Traffic,
Safety & Parking Commission was distributed to the Board. The Librarian explained that she
wrote the letter objecting to the proposed installation of ten-hour meters on one side of
Bellevue and one side of Douglas. The Board agreed that the library patrons would suffer
the loss of free two-hour parking if this was done.
New Accrual/Encumbrance Budgeting Procedure: The Librarian reported that the Finance Department
has changed their accounting procedures for funds accrued and encumbered for the end of each
fiscal year. For the next couple of months, invoices pertaining to 1976-77 will still be
charged against last year's budget.
ADJOURNMENT:
The meeting was adjourned at 6:30 P.M. with the next meeting scheduled for August 16, 1977.
Since there will be another security system demonstration scheduled for the August meeting, it
was suggested that arrangements might be made for the prsentation to begin at 4:00 or 4:30 P.M.
The Librarian will make the necessary arrangements and notify the Board.
Respectfully submitted.
Patricia M. Bergsing
Clerk of the Board
LIBRARIAN'S REPORT
August 16, 1977
�-- SERVICE TO HILLSBOROUGH
During the first month of the contract to serve Hillsborough residents we have gathered
the following usage statistics.
Registered Borrowers - July 1 - August 10, 1977
665 - New Hillsborough Patrons
148 - Former Fee Cards
65 - Former Property Owners
878 - Total Cards
$1 ,249.25 - Total Refunds, July 1 - August 10, 1977
Circulations Statistics - Hillsborough - July 1 - 31 , 1977
Main Library Branch Library
Total Adult Book Circulation 1 ,750 168
Total Periodical Circulation (Adult & Juvenile) 169 -
Total Juvenile Book Circulation 653 90
Total Record Circulation 89 -
Total Games Circulated 2 -
2,663 258
Total Hillsborough Circulation: 2,921 - 9.5% of Total Library Circulation
Reserves - July 1 - 31 , 1977
400 - Total Reserves from all patrons
60 - Total Reserves from Hillsborough patrons
Interlibrary Loan Requests - July 1 - 31 , 1977
308 - Total Outgoing Interlibrary Loan Requests
23 -* Total Requests from Hillsborough
Overdues Sent - July 1 - 31 , 1977
414 - Total Overdues sent to all Patrons - Main Library
43 - Total Overdues sent to Hillsborough Patrons - Main Library
Use of Other Services - July 1 - 31 , 1977
32 - Books Circulated for a Teacher's Collection
3 - Children in the Summer Reading Club
13 - In-Library Use of Audio-Visual Equipment
2 - Children Attending Story Hour at the Branch Library
Librarian's Report
August 16, 1977
Page Two
HILLSBOROUGH CONTINGENCY FUND
Since the last Board meeting, the City Librarian met with the City Manager regarding
methods for handling the Hillsborough Contingency Fund. At that meeting, it was agreed
that the simplest and most easily administered procedure will be for the library to
document all costs directly related to serving Hillsborough (in so far as possible) .
These expenditures will then be deducted from the library's regular budget, with an
accounting submitted to the City Manager on a regular basis. As we' approach the end
of the fiscal year, and to the extent that we can justify costs related to Hillsborough
we will request transfer of funds from the contingency fund to the library operating
budget.
We are hoping this procedure will work, but it is going to be difficult to assign cost
figures to all the services the library performs.
BUDGET
The City Council approved the City's 1977-78 Operating Budget on Wednesday, August 3rd.
This included setting the Library's tax rate at 19 cents per hundred dollars of assessed
valuation compared with the 22 cents rate of last year. The Library's budget was passed
as presented in July.
FURNITURE DISPOSAL
The disposal of the library's old and excess furniture is progressing somewhat differently
than we anticipated. We notified all the City departments of what we had available and
they took so many items that we have very little left. Therefore we have decided to let
anyone who is interested place a bid on the items , but we will not publicize the sale
any more than we have. I think we run the risk of being deluged with calls from the
general public and then their being disappointed about how little is there.
Whatever remains by August 19th, we will simply keep and try to sell in conjunction with
the book sale in October.
Attached are the procedures we set up for the auction and a list of the remaining items.
INVENTORY
The inventory of the library's adult non-fiction collection is proceeding right on
schedule. The two Anti-Recession employees who have been working on the project for
the past six months should complete the 500's classification by August 31st, the date
the federal funds allocated for their salaries expire. This will mean that all the
adult book collection except the 000's (which are primarily reference and library
science oriented materials) will have been inventoried since we remodeled in 1972.
In September, we hope to have two of our new C.E.T.A. employees complete the 000's and
then we will compile a detailed report on our losses. I believe this will give us some
excellent hard data for statistical comparison and evaluation of our losses after we
install our new security system.
REMODELING OF CALIFORNIA AND BOARD ROOMS
Unfortunately, there is nothing new to report except that Mrs. Bergsing has moved into
the office upstairs. We are still awaiting delivery on shutters, board room table,
bookshelves and beams around light fixtures in California Room. Hopefully, some addi-
tional progress will be made before the September Board meeting.
Librarian' s Report .
August 16, 1977
Page Three
PERSONNEL
CETA EMPLOYEES - The major activity of July was the interviewing of applicants for the
three Library Assistant CETA positions available at our library. The three employees
hired were Richard Jones, Elizabeth (Betty) Hallock, both of whom started July 25th.
A third employee, Victoria Landauer, will begin August 15th. All three employees will
be involved in tasks and new projects within several departments of the library as well
as learning normal operations for support of permanent staff.
OTHER EMPLOYEE NEWS - Two new part-time staff members were added in July for service in
both the Main Library's Circulation Department and the Branch Library. They are Ginny
Rollett and Sue Ridgeway. Both women were introduced to all departments of the library
before receiving training in the Circulation Department and the Branch.
LIBRARIAN I EXAM - A Librarian I Civil Service Oral exam has been scheduled for August 8,
9, and 16 and is currently underway to interview approximately 45 applicants to fill the
position vacated in the Reference Department due to promotions. Two professional Librarians
from the San Mateo County Library System, Ms. Jan Engel , Head Librarian at Pacifica, and
Ms. Marcia Keller, Head of Acquisitions for the County System, are assisting the Civil
Service Commission in evaluating the candidates for the list.
PAGE EXAM - A page exam will be held Thursday, August 18, at 4:00 P.M. for student
employee applicants. Several pages from our staff will be leaving library employment
at the end of summer. New employees will be hired to fill the vacancies from this test.
REPLACEMENT FOR JANICE QUON - Applicants are now being interviewed to fill the secretarial
�— position of Janice Quon during her maternity leave. Janice will be on leave for the
months of October, November and December.
FRIENDS OF THE LIBRARY
The Board of the Friends met on July 27th to plan their Fall programs and events. Mary
Lang, the new President, and Elaine White, the Book Sale Chairman, announced the Fall
Book Sale dates would be October 7, 8, and 9. A general membership meeting is scheduled
for Friday evening, October 21 , and will include a pot-luck supper and a tour of the
library to point out all the many items the Friends have given the Library.
In addition, the Friends agreed to sponsor a slide/talk program on D. H. Lawrence. The
date has not been set.
BOOTH AT THE SAN MATEO COUNTY FAIR
The Peninsula Library System's Booth at the fair was a resounding success. Burlingame
Library staff members assisted children (and adults) in block printing their names in
Egyptian hieroglyphics during Burlingame Day at the Fair. The following staff (and
spouses) participated: Joy Molder, Paula McConihe, Al and Barbara Escoffier, Esther
Cummings, Christine Dassoff, Pat Thomas, Warren Wickliffe, Mike Jarrett, Patti and Dick
Bergsing. An exhausting, extremely messy, but very rewarding time was had by all .
CHILDREN'S DEPARTMENT
`-- In general , the activities during July were a continuation of our planned summer program--
pre-school story hour, summer reading club and our young adult book chat. The response
to the young adult book chat has been limited, but we are continuing and have scheduled
it for the Fall . It is hoped that by contacting the school librarians and intermediate
Librarian's Report
August 16, 1977
Page Four
CHILDREN'S DEPARTMENT - Continued
teachers they might encourage some of their more voracious readers to attend.
A tour was given to a group of Japanese students who were here under the auspices of
the American Institute for Foreign Study. Although there were interpretors, the workings
of the library had to be explained in very elementary terms. They seemed to have enjoyed
the experience.
The Summer Reading Club party will be held on August 24th, at 2:00 P.M. , at the Burlingame
Recreation Center. Cantini , the magician, will provide the entertainment and ice cream
and cookies will be given to the children at the coi;clusion of the program. Approximately
sixty-five children from the Main Library, and seventy-five from the Easton Branch will
complete the eight-week program and receive their certificates. This summer program and
the party are sponsored by the Burlingame Lions Club. As always , we deeply appreciate
their support.
Nina Fohner, the librarian at West School in Hillsborough, contacted us to talk about how
we could be of service to each other during the coming school year. On September 21 and
23, Joan Riordan Leach will speak to the classes at West School . This will be to intro-
duce them to the services of the library and tell them how to get library cards.
Ms. Fohner will keep the Children's Librarian informed of school assignments and
what she is doing in her school library.
COMPARATIVE STATISTICS FY 76/77
(From California Public Library Reports)
V �S
l i� � (From Local Sources)
Total 1 7 Per Capita ; H A,",i/,`z,
/� 7. Budget Tax Rate Librns
Library Population Collect Unfit-s- Titles Circ. A/V
BPL 27,450 208,958 10,641 5,998 12.9 192,907 °�' 461 ,754 5
22 9.
DCL 73,100 136,773 9,862 5,724 6.69 210,660 338,200
.169 8
'SPL 26,300 88,021 4,487 2,672 13.45 184,498 252,083 ---
RCL 54,700 182,886 F4,800457 7,420 10.2 259,039 . 675,256 .26
15
A.
5
SBL 39,900 78,077 3 4,429 3.73 157,123 241,450 '-"-
S9CO 235,075 599,099 44,392 14,113 6.10 1 ,148,378 3,070,666 �
5.29 43.6
SMPL 79,000 282,319 17,275 8,589 7.76 386,693 790,446 28 14.3
18.
11.4 5'S
SSF 49,250 138,000 5,200 3,300 7.06 350,381 399,548
Cctober 19, 1977
ILL ILR
Your ques.
STAFF � — Hrs. of .Svc. answered Ques.
Tot. Area Main P1tls Total From To by anstirered
Clerical FTE (So. Mi.) Library Budget Circ. Others Others Others by you
19.5 31 6.05 76 77,740 354,215 1 ,776 2,889 317 278
25 33 7.5 58 70,000 489,165 1 ,473 730 218 73
19 69 38,919 353,785 370 494 32 25
27.75 43.75 33.1 69 116,540 558,377 1,944 1 ,411 63 235
8 12.5 5.87 62 32,271 148,963 892 657 126 50
113.1 154.7 351 45 457,641 1 ,434,413 2,497 1 ,960 279 74
39.28 53.58 'i4..75 68 116,613 613,395 1,089 1,419 227 320
14.5 20 l0 71 39,864 347,922 ----- ----- --- -'-
STATISTICS FOR JULY ].9 77
CIRCULATION
MAIN BRANCH
Books, Adult Non-Fiction 9,546 992
Child Non-Fiction 855 560
Adult Fiction 9,046 2,688
`.. Child Fiction 2,085 1,650
TOTAL BOOKS. . . . . . 21,512 . . , . . _ . . • " ' .632 -5,890
Periodicals 1.,386
Pamphlets 223 -
Maos 29
Games 17 1
Small Press 13 -
Subtotal. . • . • . • 23,180• . . . . . . . . ... .. . .. . .6,523
Phonograph Records 922
Slid-as - _
Art Prints 42 -
Cassettes 76 -
Films 57 -
Equir#.,ent Loaned 8 -
TQTAL CIRCUL_ATION. . . . . . .24,355 . . . . . . . . . . . . . . . . . . .6,523
GRAND TOTAL CIRCULATION, BRANCH & .30,878 ( 1976 Circ: 31,297 - 1.3% decrease)
Average Daily Circ. , rain: 902 •
Aver4ge Daily Circ. , Branch: 261
TOTAL DAILY CIRC. AVERAGE.. . . . . . .1,163
TRA-EF'ra- TRAFFIC COUNT bTSC0NTINt1E15
_-- _ A/V USE TALLY:
P.�EP..=="•:CE STATISTICS: __. _____
Reference Recuests Total: 1,536 ILI, Activity Incoming: 337 Microfilm Use: 0
ILL Activity Outgoing: 323 A/V Equipment Use: _89
'ND TOTAL REF. ACTIVITY: 2,856 ILL Activity Total: �b Total A/V Use: 89_
REGISTRATIONS: ADULT_ CHILD TOTALT
Membership - 6/30/77 16,119 3,101 19,220 PLS PATRONS
Additions -July 1977 936 169 1,105 TO DATE: 5,770
Withdrawals - July 1977 308 52 _ 360 Increase of: 47
TOTAL R:]GISTRATIo.is - 7/31/77 16,747 3,218 19,965
ACCESSIONS & WITi-IDR_AWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
6/30/77 ADDED CELLED OF 7/31Z77
Adult Ion-Fiction 128,034 348 788 127,594
Child Non-Fiction 17,090 129 38 17,181
Y.A. Non-Fiction 3,165 15 23 3,157
Adult Fiction 44,873 143 13 45,003
Child Fiction 13,232 67 82 13,217
Y.A. Fiction 2,564 5 1 2,568
208,958 707 945 208,720
Net Increase in Book Stock: 238
Included in above figures: 35 gift books and 392 new books
Panohlets Added: 361 Maps Added: 68
Pamphlets Discarded: 35 Maps Discarded: 101
TOTAL. . 17,128 TOTAL. . .1,138
RECORDINGS: AS OF 6/30/77 ADDED DISCARDED AS OF 7/31/77
78's 501 0 0 501
33's 3,954 0 0 3,954
'asset.tes 425 0 0 425
�... TOTALS: 4,880 0 0 4,880
DEPOSIT;':D WITH CITY TREASURER: MAIN: $1,153.36
BRANCH: 9_3.66
TOTAL:
AUGUST 1977 (ACCRUAL 76-7
1.08 4,747.29 A50;0 (247.29)
-'- _0_ 3,164.23 3 1.001 (64.23)
i -
I 68,401.35 (6,726.35)
35.90 "
i -0- 2,596.60 3,000 403.40
6,741.65 6,700 (41.65)
-%`-2 Por 3.65
i
i2 _ _0_ 2,852.83 2,750 (102.83) -
,
-0- 2r 866.00 3 032 166.00
1Ca t al of
i i _ - -
1? r, 4 _0_ 251.17 300 48.83.
22.07 2,004.47 2,080 75.53
17 596.86 14,994.48 1-2,200 (2,194.48)
125.38 4,601.76 4 500 (119.56)
-0- 383.65750 384.15
-0- 192.90
200 7.10
of
-0- 2,400.00
21_ - 2,400 -0-
pro:. <<:�- S�vcal .,=._;,• ���
-0-
_ 8,190.00 910 (7,280.00)
' = ai:-tL!c_1_ S t_-v.I-..mss
-0-
23 s. _!mace �� surety Bon-- 2,000.00 2,000 -0-
-0-
2�= 7Li S c-: S_bscriptions 365.75 3^_0 (25.75)
- -0-
25 325.23 500 174.77
• 18.15
25.1- Coni_- £ 'It:;s_ - Librarian -0-
293.57 300 6.43
j 350.22 350 (.22)
2_-2 Con f- F. Mtgs. Pc:�_`.�0:1i2?1_ -0-
12.07 5) 262.93
2_i_ 3 Cc�r..__ & "�_rJ _ - 'Crtt:t.� -0- 275)='6 & S�> et:y Yrogr�:: -0- 9.00
300 291.00
15.63
29 _ _ -0- 84.37 100
i Q ;: C -0- 933.00 9"13 -0-
i
$L1.3,%")5 (14,966.59)
�•_ :.:t -. ':':?: S_`.':'.:t:i:: i 803.09 128,761.59
y 1�,c�,93"1
L,1 I 1 UI UV I\L L I40M1'11 -
BUDGET EXPENDITURE
l.Ir>RAttl' f tii�U ACCOUN'r NUi•ttiEi2 03-750
_ _. AUGUST 1977
{rliS TO BUDGET
t iONTH _ DATE . -_- ALLOW. _- BALANCE
Salaries
11 OFIA ce Expense 418.70 1 ,305.68
12 Sr:c!cial Dept. Expense 397.50 397. 50
12. 1 Gooks and Maps 4,451 .98 5,624.25
12.2 Periodicals 32.00 3,072.03
12.3 Binding -0- 227.20
12.4 Cataloging 184.70 184.70
12.5 Records & Cassettes 50.85 50.85
13 S;r,al 1 Tools & Equip. -0-
16 Co^,mun-ications 99.72 116.73
17 Utilities 596.86 596.86
19 Maint. of B`=29.3. & Gds. 427.82 427.82
20 Mfaint. of F, -0- -0-
2_t i 0;::,rations c Equip. 33.00 73.89
21 F'roF. & S}_;?~tial Svcs. 2,400.00 2 ,400.00
22 Othl-r Contr. S„cs. -0- -0-
23 Insurance &. Surety Bonds -0- -0-
Dues & Subscriptions 10.00 40.00
25 Travel 4.95 4.95
25. 1 Ccnf. & Mtgs. - Librarian -0- -0-
25.2 Co , `. & Mtgs. - Personnel -0- -0-
25.3 Ca;11`. & Mtgs. - Trustees -0- -0-
23 Training & Safety Program
25.00 90.00
16.06 16.06
29 Other Charges
-0- -0-
80 Capital Outlay
TOT\L BEFORE SALARIES 9 ,149.14 14,628.52
TOTAL AFTER SALARIES
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
�-- July 19, 1977
CALL TO ORDER:
The meeting of the Library Board of Trustees was called to order by Vice Chairman Phelan
at 4:45 P.M. on July 19, 1977.
ROLL CALL:
Trustees Present: Trustee Cohendet, Trustee DeMartini , Trustee Hechinger, Trustee Phelan
Trustees Absent: Trustee Lynes , excused, vacation
PRESENTATION:
Presentation of the Checkpoint Book Security System was made by Mr. Jim Gaffney and Mr.
Bob Rayborn. After explanation of the operation of the system, discussion was held on
the two kinds of circulation procedures (by-pass and full-circulating) involved and the
physical arrangement of the system.
BILLS:
Special Fund bills in the amount of $1 ,107.93 were approved for payment on a motion by
Trustee DeMartini , seconded by Trustee Cohendet, and carried by those Trustees present.
Warrants totaling $12,287.28 were paid on a motion by Trustee Cohendet, seconded by
Trustee DeMartini .
MINUTES:
Minutes of the meeting of June 28, 1977 .were approved and ordered filed.
LIBRARIAN'S REPORT:
The Board commented that the Librarian' s Report was very thorough in reporting the activi-
ties of the library. Librarian Bergsing was commended and the Board expressed their
enthusiasm in being more involved in the library's activities.
The Librarian reported that the Library Budget Request for 1977-78 was tentatively approved
by the City Council at their study session held on July 13th without any cuts in service
hours. Everyon^. expressed gratification in Council ' s understanding and concern for the
need to continue to provide quality service to the citizens of Burlingame.
Discussion was held on library expenditures for service to Hillsborough patrons. Librarian
Bergsing reported that a meeting with the City Manager was scheduled for 9:00 A.M. on
July 20th to discuss procedures in handling of the Hillsborough Contingency Fund.
Librarian Bergsing reported to the Board that the Finance Director, Mr. David Millican,
notified the library of the auditor's recommendation that the Library Special Fund be
controlled by the City Council . She will keep the Board informed of further action.
Library Board Minutes
July 19, 1977
Page Two
CORRESPONDENCE:
The Board of Trustees commented that the remodeling of the California and Board rooms was
progressing very nicely. The rooms have been painted and the carpeting, furnished through
funds raised by the Friends of the Library, was done in good taste. Vice Chairman Phelan
requested that a letter be written to the Friends to express their appreciation.
UNFINISHED BUSINESS:
Disposal of Old Furniture, Shelving, etc. : The Librarian was given approval to proceed
with the sale of surplus furniture on a motion by Trustee DeMartini , seconded by Trustee
Hechinger.
Beginning Study for Establishing Library's Goals, Objectives and Priorities: The Librarian
asked for Board support for the staff to begin a study to plan long-range goals and ob-
jectives and to establish priorities. Discussion was held and the Board agreed that the
time spent on such a study would be worthwhile.
San Mateo County Library System Capital Improvement Study: The Librarian informed the
Board that they will be receiving a letter from the Board of Supervisors requesting their
participation in this study.
Repairing Cement Surface of Wheelchair Ramp: It was brought to our attention by Trustee
Lynes that the surface of the wheelchair ramp was peeling and was in need of repair.
Trustee DeMartini suggested that the Librarian obtain cost estimates and present them to
the Board at the next meeting.
�- Conflict of Interest Code: Tabled
NEW BUSINESS:
Election of New Officers for 1977-1978: Tabled
Policy Regarding Pets in the Library: Pursuant to an informal policy set by the City
Librarian prohibiting pets in the library, a letter from Mrs. Fred Dias was received in
protest to this policy. The Librarian asked that the Board set a policy regarding this
matter. On a motion by Trustee DeMartini , seconded by Trustee Hechinger, a policy
prohibiting pets in the library was established. The Librarian will inform Mrs. Dias
as to the Board's action.
Individual Library Employees Giving Brief Presentations to the Board: The Librarian
suggested to the Board that introduction of one employee and a brief description of their
duties be done on a regular basis, perhaps, one per meeting. The Board was very receptive
and directed the Librarian to proceed with the plan.
Burlingame Avenue Area Parking Study: In response to a parking study done by Mr. Tom
Moore, City Traffic/Civil Engineer, a draft of a letter to Mr. . Schwalm, Mr. Moore,_ and
the Traffic, Safety &Parking Commission was distributed to the Board. The Librarian
explained that she wrote the letter objecting to the proposed installation of ten-hour
meters on one side of Bellevue and one side of Douglas. The Board agreed that the
library patrons would suffer the loss of free two-hour parking if this was done.
Library Board Minutes
July 19, 1977
Page Three
NEW BUSINESS: Continued
New Accrual/Encumbrance Budgeting Procedure: The Librarian reported that the Finance
Department has changed their accounting procedures for funds accrued and encumbered for
the end of each fiscal year. For the next couple of months , invoices pertaining to
1976-77 will still be charged against last year's budget.
ADJOURNMENT:
The meeting was adjourned at 6:30 P.M. with the next meeting scheduled for August 16,
1977. Since there will be another security system demonstration scheduled for the
August meeting, it was suggested that arrangements might be made for the presentation
to begin at 4:00 or 4:30 P.M. The Librarian will make the necessary arrangements and
notify the Board.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB:jq
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