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HomeMy WebLinkAboutAgenda Packet - LB - 1977.10.18 BURLINGAME LIBRARY BOARD AGENDA October 18, 1977, 4:30 P.M. TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $7,038.11 Special Fund: $598.04 MINUTES OF THE MEETING OF SEPTEMBER 20, 1977 �— LIBRARIAN'S REPORT: CORRESPONDENCE: UNFINISHED BUSINESS: Library Security System Burlingame Avenue Area Parking Study NEW BUSINESS: Capital Improvement Program 1978 - 1983 ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR NOVEMBER 15, 1977 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 20, 1977 CALL TO ORDER: The meeting of the Library Board of Trustees was called to order by Chairman Hechinger at 4:30 P.M. on September 20, 1977. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee Lynes, Trustee DeMartini, Trustee Cohendet Trustees Absent: Trustee Phelan (excused due to illness). Also Present: Sue Reiterman, Janice Olsen BILLS: Warrants in the amount of $8,946.52 were approved for payment on a motion by Trustee DeMartini, seconded by Trustee Lynes, and carried by those Trustees present. Special Fund bills totaling $638.56 were paid on a motion by Trustee DeMartini, seconded by Trustee Hechinger. MINUTES: Minutes of the meeting of August 16, 1977 were approved and ordered filed. LIBRARIAN'S REPORT: Individual Fund Taxes: Trustee Cohendet asked for clarification of the change from Individual Fund Taxes to a single general fund tax as quoted in the State Librarian's September newsletter article "General City Tax Rates Clarified" and also mentioned in Councilman Irving Amstrup's budget message to the Council. Mrs. Bergsing stated that both articles referred to eliminating the dedicated-purpose tax rate. She expressed concern about how,this might affect the library at some future date. If city revenues continue to shrink in relation to expenses, it might mean that library expenditures could be cut drastically in favor of supporting other "essential" city services. The over-all needs of the City and the attitude of the Council toward adequate library services will determine the level of support for the library. Inventory: Trustee Lynes referred to the results of the inventory and discussion was held con- cerning the great loss of books and the cost of replacement. The Librarian stated that we will do a spot check of some of the sections after the security system is installed to have a comparison on losses before and after. Book Security System: Mrs. Bergsing will submit a report for decision on the selection of a book security system along with recommendations of the staff at the next Board Meeting. She also reported that she received favorable response to her inquiries about the Gaylord/Magnavox Book Security System. Refurbishing Projects: Librarian Bergsing reported that the old chandelier above the circulation desk had been rewired, cleaned and rehung. The Librarian reported that one of the decorative medallions from the old city hall building had been given to the library by Buzz Taylor, the City Electrician. An article on the gift is being prepared for the local newspaper. Librarian Bergsing discussed with the Board whether the existing nine board chairs should be reupholstered or replaced. The cost of replacement would be about $3,000. The cost to reup- holster the chairs would run approximately $1400 to $1500. After some discussion, the Board agreed to re-do the existing chairs and let Librarian Bergsing and the Friends choose a color. Library Board Minutes September 20, 1977 Page Two She pointed out to the Board the refinished bookcase that was just returned. The new board table will be ready at the beginning of October and the new bookcase will be delivered in mid October. Children's Department: Discussion was held regarding the Comic Book Program. Upon the recommendation of the Children's Librarian and Librarian Bergsing, the Board agreed that addition of service should not be initiated at this time. Service to Hillsborough: Some discussion was held on the number of registered Hillsborough borrowers for the first two months and the costs related to serving them. CORRESPONDENCE: None UNFINISHED BUSINESS: Establishing Change in Meeting Time: Discussion was held as to a change of time for the Library Board Meeting. All Trustees expressed that 4:30 P.M. was convenient for them. The motion was made by Trustee Cohendet and seconded by Trustee Lynes that the Library Board Meeting be changed from 5:00 P.M. to 4:30 P.M. A public news release will be sent regarding this change in time. Conflict of Interest Code: The Librarian reported that the City Council passed the Conflict of Interest Code and will require that all commissioners complete and submit the form as soon as possible. NEW BUSINESS: Librarian Bergsing introduced Mrs. Sue Reiterman to the Board and gave them some background regarding her work with the L.O.V.E. Outreach Project and her work in the Reference Depart- ment of the Redwood City Public Library. Mrs. Reiterman expressed that she was consciously aware of the privilege of working at the Burlingame Public Library. The Board welcomed her to the staff. Mrs. Bergsing introduced Mrs. Janice Olsen to the Board. Mrs. Olsen will be replacing Janice Quon during her maternity leave. City Changing Bank: The City of Burlingame is changing their accounts to Crocker Bank. The bank signature card was signed by all Trustees present. Gift to Burlingame Public Library: Librarian Bergsing reported that a local artist has offered a gift of a 5' X 8' mural to the library and that she and Reference Department head, Alfred Escoffier, went to view the mural. After some discussion the Board asked the Librarian to express their gratitude and regret in not being able to accept his kind offer. ADJOURNMEN: The meeting was adjourned at 5:55 P.M. with the next Board meeting scheduled for October 18, 1977, at 4:30 P.M. Respectfully submitted, Patricia M. Bergsing v G� Clerk of the Board PMB:jo LIBRARIAN'S REPORT October 18, 1977 S.B. 792 The California Library Services Act was signed into law by Governor Brown on October 1st. The appropriation level is 5.3 million dollars, which is less than the library community wanted, but more than we expected. This legislation will make it possible for cooperative public libra;•y systems tocontinue operat- ing throughout the state. When the State Library publishes the guidelines, I 'll let you know more definitely what this will mean to the Peninsula Library System and to the Burlingame Public Library. It should mean some direct funds to Burlingame for the service we are providing other system members. CLASS Enclosed please find a letter from Ron Miller, Executive Director of CLASS, Cal- ifornia Library Authority for Systems and Services. I have passed it on to you, primarily as a point of information, because I think you will be hearing consi- derably more from this group as time goes on. I am not recommending that Burlin- game join this year, first because I think we should wait and see if they can begin to deliver any of the services they are promising, and second, because it costs $100.00 to join and we did not budget for it. The main purpose of CLASS is to offer computerized services to libraries at a reasonable cost. CALIFORNIA LIBRARY ASSOCIATION CONVENTION The California Library Association Convention this year is scheduled for December 10 -- 14 at the San Francisco Hilton. As you know, all funds for Trustees to attend the convention were eliminated from the Library Budget, but perhaps some of you may still be interested in attending. The major program for Trustees will be held on Sunday, December 11th from 10:00 A.M. to 4:00 P.M. Pre-registration for one day is $15.00 for members and $25.00 for non-members. The Trustees lun- cheon on Sunday is $11 .00. Pre-registration forms must be sent in before November 4th. ' If you wish to wait and register at the conference, the price increases $5.00-. CONFLICT OF INTEREST CODE Please remember these are to be filled out and sent to the City Attorney by the end of October. SAN MATEO COUNTY LIBRARY STUDY Attached is a letter from John Ward, Chairman of the County Board of Supervisors to Mayor Harrison regarding the county library's study by its system and ser- vices. I mentioned this to you sometime ago, and it appears finally that is is getting started. Librarian's Report October 18, 1977 Page Two PERSONNEL Mrs. Pamela Stamnes has joined our Circulation Department as a part-time Li- brary Assistant- I. Mrs. Stamnes and her family moved to this area recently from Seattle, Washington. A Page test was given September 20 to fill one remaining opening and to build a base for future openings. Nineteen students applied for work and took the test. The pages hired during August and September are: Hannah Calwell , Vince Colvin, Julianne Franco, Catherine Heckert, Tina Miller, Donna Neuling, Dierdre O'Moore, and Sandra Rubel . Joy Molder and Patti Bergsing drove to Sacramento, Thursday, October 6, to utilize the testing resources of the State of California Cooperative Personnel Service. With the impending need to fill a full-time Civil Service position at the Library Assistant level , Mrs. Molder and Mrs. Bergsing took the oppor- tunity to create a customized written test for the Civil Service exam which will better reflect the aptitude and skills needed by future Burlingame Library em- ployees. The day was extremely productive and hopefully will benefit the Li- brary in personnel selection for many years to come. REFERENCE DEPARTMENT The Department is conducting a second non-resident use survey to ascertain amount of usage of reference personnel and materials by non-.resident users. The survey is being held Oct. 3-16. Librarians are requesting the home city of each user who asks an informational question at the desk. A fine collection of books and pamphlet materials on ethnic dance has been re- ceived in reference. We are exploring ways of keeping the collection usable while intergrating it into the library collections. PROGRAMMING The monthly meeting of the Burlingame Poetry Conspiracy under the direction of Warren Wickliffe was held on September 18 in the Community Room. Paul Fericano, poet, editor and anthologizer from Millbrae, presented a group of poets most of whom had contributed to his STOOGISM ANTHOLOGY, published recently. Attendance was substantial , and the program was well received. The October poetry reading is scheduled for October 16th. The program is not set. Program planning is in progress for November and December. The Burlingame Civic Arts Council has been re-established and Warren Wickliffe has been asked to be on its Board of Directors. Congratulations, Warren! On October 1 , Sue Reiterman attended the Bibliotheraphy Roundtable workshop held in San Francisco in conjunction with the annual meeting of the Mental Health Li- brarians. Speakers included several practicing bibliotheraphists, a poetry ther- apist, and medical doctors, all of whom use literature in their work with patrons and patients. Both the theory of this growing field and its many possible appli- cations were discussed in the program which utilized personal experience, video demonstrations, film, and bibliographies as resources. She hopes to use the in- formation in putting together special bibliographies for patrons with special Librarian' s Report October 18,. 1977 Page Three needs. Since some of the speakers practice in the South Bay, they may be �- available to us for a possible library program or for a PLS L.O.V .E. Com- mittee meeting. The Friends of the Library are presenting a special audiovisual program, "The England of D. H. Lawrence: A trip Through Sons and Lovers Country," on No- vember 16. Sue is currently working on publicity for the program which will be held in the community room with the public invited free of charge. CHILDREN' S DEPARTMENT The school year has begun and it certainly is reflected in the activities of the children's room. Nina Fohner, the school librarian at West School in Hills- borough contacted me and a schedule of visits to the school were arranged. Ten classes and about 2:30 children were involved. The classes were told the pro- cedures in obtaining a Burlingame Public Library card. A number of new books were shown to them and the reading booklets purchased by the Lions Club were passed out to each individual child. Mrs. Fohner urged the children to obtain cards and not overlook the wonderful opportunity they now have to use the li- brary free. The first grade teacher, Mrs. Turner, at St. Catherine's School has requested that she bring her class once a month to familarize the children with the room and to encourage them to apply for library cards. The first visit occurred dur- ing thelatter part of September. McKinley School first grade teachers have also requested that their children come on a monthly basis. When asking the children how many had library cards, about seven out of twenty-four already had cards. For first graders this is very good. Our first special program, a puppet show for school age children was held on September 29th at 4:00. About seventy-five children attended. Through the efforts of Barbara Rowe, our CETA people, Victoria Landauer and Richard Jones, the children experienced a pleasant and entertaining afternoon. October plans include visits to Crocker and North Schools, contacting the Burlin- game primary grades so that we can take the puppet show to the schools , pre- school story hour and our special school age program will be on October 27th. The theme will be Halloween. EASTON BRANCH MONTHLY REPORT FOR SEPTEMBER, 1977 Four classes from Roosevelt school visited the Branch for library orientation. The 5th and 6th graders were introduced to materials on the American Revolution and we discussed procedures to follow when coming to the library to work on re- ports. After orientation, the 4th and 5th graders were given book talks on some of the new fiction titles received this summer. The Peninsula Early Learning Center had two story-time sessions this month and they have borrowed classroom collections twice. OLA students started right in with special assignments this year and we have been busy helping them locate ma- terials for reports on such various subjects as ; Ancient Egypt, fungi , and insect identification. I have been doing a great deal of reader guidance for their 6th grade classes. Librarian's Report October 18, 1977 Page Four BOOK SALE The Friends of the Library Book Sale was another resounding success. Chairman Elaine White reported that $2,040.20 was raised from the sale and another $212.50 was taken in for new memberships. Congratulations and many thanks to all the Friends who worked on the sale to make it such a success. OPERA LUNCH The popular "Opera Lunch" series returned to the Library Community Room on Fri- day, October 14, with selections from Gilbert and Sullivan by Norman Roberts and Company. There will be three more programs on succeeding Fridays, October 21 , October 28, and November 4. N a a a ° Doti September 9, 1977 Dear Colleague: As the California Library Authority for Systems and Services (CLASS) begins its second year of activity, we want to encourage your library to join over 100 charter members in developing an organization to serve all types of libraries in California. During fiscal year 1977 CLASS held its first Congress of Members on June 3, during which the 21 members of the Authority Advisory Council were elected and four ad hoc task groups were authorized. These groups have been hard at work planning our program of service in the areas of Resource Sharing, the California Data Base, On-line Reference Services, and Goals and Priorities. CLASS also published a monograph: OnZine Resource Sharing, a Comparison of BALLOTS and OCLC: a Guide for Library Adminis- trators, copies of which were distributed free to all CLASS members and are being sold for a nominal fee to others. Highlights of 1977-78 CLASS activities will include a recommendation in late September by the Authority Advisory Council to the Board of Directors for short, medium and long range project priorities; a public program on October 17 in cooperation with UC Riverside on BALLOTS and OCLC; and a Network Seminar, November 1, 1977, jointly sponsored by The Library of Congress, The National Commission on Libraries and Information Science and, of course, CLASS. A brochure is enclosed which gives detailed information on the goals and organization of CLASS, and includes an application for membership. To join CLASS, please complete the application form and return it with your check and one copy of the enclosed invoice, on which your library's name and address should be typed. We hope to welcome you as an active participant in CLASS for FY 1977-78. Sincerely, Ronald F. Miller Executive Director FFM/111 Enclosures CLASS:a cooperative public agency serving academic,public and special libraries Board of Supervisors BOARD of SUPCRVI o'" EDWARD J. BACCIOCCO, JR. �- -�--�- JAMES V. FITZGERALD FRED LYON WILLIAM H. ROYER JOHN M. WARD Eileen Kenyon White r7Y ;i� S TT I� A � EXECUTIVE OFFICER COUNTY GOVERNMENT CENTER REDWOOD CITY CALIFORNIA 94063 (415)364-5600 EXT. 4566 September 26, 1977 Honorable A. C. Harrison Mayor, City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear may-@�� ison: The Board of Supervisors has directed a study of County library �. services. One issue of particular interest is the potential expan- sion of cooperative efforts between the County library system and the independent city libraries through the Peninsula Library System. As a result, the Board would like to request your assistance in this study. Members of the study team will formally contact your city library staff within the next month. .There appears to be the potential for some significant savings in certain coopera- tive library efforts, and your assistance in this effort would be greatly appreciated. Sincerely yours, J IN M. WARD 'hairman iJMW:i-nf cc: City Manager THEFT DETECTION SYSTEMS The purpose of any theft detective system is to identify books or other library materials that are being removed from the library without proper authorization. All systems utilize some type of sensitive material that is inserted in the library material to be protected. When a protected item has not been properly charged out, it triggers an alarm in the form of a buzzer or chime, a locked gate or turnstile, or a flashing light or lighted sign. In selecting such a system for the burlingame Public Library, it has been necessary to consider a number of factors. First, whether to purchase a by-pass or a full-circulating system? All the security systems on the market are available in either mode. A by-pass system means that all the tags inserted in the books are activated all the time. A patron hands his library materials to a library desk attendant who checks out the materials and then physi- cally passes them around the detection screen. In a full-circulating system, the patron hands his library materials to the desk attendant who desensitizes them during the process of charging them out. This process is accomplished in either of two ways: (1) the sensitive piece is deactivated by passing it over a deactivating unit or (2) it is shielded by an appropriate card, tag or slip usually placed in the book pocket. The patron can then proceed through the detection point without setting off the alarm. The materials must be .resensitized when they are returned and before they are reshelved. There are advantages and disadvantages to both the by-pass and the full- circulating methods. The by-pass method is initially less expensive to purchase and install because it does not require the activator/ deactivator units and no extra steps are added to the regular charging/ discharging procedures. However, it has the disadvantages of requiring more of the circulation attendant's time since a patron must pass his/her materials to the attendant each time he or she leaves the li- brary even though the materials have been previously charged out. Also, since all materials must be physically handed around the sensing screens by the attendant, lengthly lines may develop waiting to have materials checked out. The full circulating method offers the convenience of not having to recheck books already charged out. The screens do not have to be placed immediately against the circulation desk, but can be nearer the exit and removed from the immediate desk area. Because of these features and because of the configuration of the front desk and lobby area it is the recommendation of both the previous and present City Librarian that the full-circulating method is the better choice for this library, in spite of the slightly higher initial cost. Second, what types of systems are available? There are currently six companies who are actively selling theft detection systems to libraries. All of these were investigated on a preliminary basis. Three of the systems were eliminated from further consideration because of comparatively higher costs, user dissatisfation with the systems, high false alarm rates or high repair and maintenance costs. The remaining three systems CheckpointMark II, Gaylord/Magnavox, and 3M Monitor systems were investigated in depth. A brief des- cription of each system follows and then a comparision of costs for each. Checkpoint Mark II This system operates on a radio frequency transmission. A paper- like, pressure-sensitive check label (containing a printed circuit) 2 11/16" X 3 3/16" X 010 thick is affixed to the front or back cover of the book, in, on or under the bookpocket, as a bookplate, under the bookjacket etc. In the full-circulating mode, a checkcard is placed in the pocket of the book over the checklabel when the patron checks out the book thus blocking the radio signal and allowing the patron to exit through the screens without setting 'off the alarm. When the materials are returned, the checkcard is removed from the bookpocket. The sensing screens for this system are relatively small and unob- trusive. They are each 66" high, 14 1/2" deep and 5 1/2" wide. T-he suggested aisle width is 36". The system may be equipped with either exit gates or turnstiles. Here is a suggested diagram from Checkpoint for installation of their system in this library. E CP CP CD The good features of this system are: its low false alarm rate; its lower initial and installation cost; simplicity of its oper- ation; low maintenance requirements; good service capabilities; ability to protect all types of materials including records and cassettes; the ease of inserting tags in books. The drawbacks are: the visability of the sensitive tags and the checkcard devices; the ease with which the system can be compromised either by shielding the checklabel with foil, or holding the book in a flat position when passing through the screens, or carrying two protected books so the checklabels are over one another when exiting -- all of these methods may prevent the system from alarm- ing; the on-going cost of purchasing not only the labels to place in the books but the checkcards to block the signal; the problem that checkpoint is operating on a temporary waiver from the F.C.C. because-it does not meet all the technical requirements of the F.C.C. rules and regulations; the extra step necessary in the charging and discharging process to insert or remove another card from the pocket of each book. • 4 Gaylord/Magnavox Goth the Gaylord/Magnavox Detection Systems and the 3M system oper- ate on an electromagnetic principle. A small, permanent, pressure- sensitive paper-like tag (3 1/4" X 3 1/4" X .015 thick) is affixed to the inside front or back cover, flyleaf, under book jacket cover, behind or in a book pocket, as a book plate etc. In the full-circulating mode, the book is passed over the top surface of the charge/discharge unit when the materials are being charged out to the patron, and this desensitizes the tag and allows the, patron to exit through the gates without setting off the alarm. When the materials are returned they are again passed over the charge/discharge unit to reactivate the tag. The sensing screens for this system are relatively small and quite attractive. They are each 53 3/4" high, 23 7/8" wide and 5 5/8" deep. The suggested aisle width is 27 3/4" ,vide. The system may be equipped with either exit gates or turnstiles. The charge/discharge units are 17 1/4" long, 10" deep, 5 1/4" wide, and this library would need a minimum of two units. Helie is a suggested diagram from Gaylord for installation of their system in this library. a Theater Cord Detection Unit Exit Gate Book Drop Circulation Units A � . The strong points of this system are: the extremely high user sat- isfaction rate displayed in 13 positive, enthusiastic letters and/or phone calls in answer to 15 letters requesting information; the very low false alarm rate; the ease of activating and deactivating functions; the availability of detection strips for use in non-circulating books (these are less visible and cost 7� per strip instead of 10( or 1%); the fine reputation and high reliability of the two companies involved; the competetive initial costs and on-going costs, the reported infre- quency of.repair record; the attractiveness of the screens in comparison to other systems; the ease with which the detection tags can be applied. The drawbacks are: the visibility of the tags, some complaints about too little adhesive on the detecting devices, and the fact that audio, video and magnetic tapes cannot be used with the desensitizer. 3M, Monitor Detection System As stated earlier, the 3M system operates on the same electromagnetic principle as the Gaylord. The major differences are in the detection devices, the size and shape of the book check units, and the overall size of the sensing screens. 3M uses a thin metallic strip (.22" wide X 7" long, .010 thick) concealed in the spine or gutter of the book. In the full-circulating mode,- the spine of the book is placed firmly against the V slot of the book check unit (18 1/2" wide X 20 " deep X 6 1/2" high) and the book is desensitized. When the book is returned, the process is reversed. The sensing screens for this system are considerably larger and not par- ticularly attractive. They measure 63 1/2" high, 38" deep, 4 3/4" wide and a 32" aisle is suggested. This system may also be equipped with locking exit gates of turnstiles, but probably this would not be possible in this library because of the size of the screens. Here is the suggested diagram from 3M for installation of their system in this library. — i 7 � <s i•s+ � i'."..Ft`'f.�' �.•r- � i i . F [ � r r. ..� ��"�.t u.,F ! .- '��vr'�.• it f-�' .� t i j , � f e '"�, *+� ...,-'s.,f A�'w-�.k °�� �l f ri^ �".�. i .[`•..._[. l:- � f._ i I --'} -. i. .F } i,. i P . Ftt `t (r It t 1. • 1 z t�a••�� ra��k'iy� Y �.k�r�.k.�)- ." Ij.�� } i � �-_:.. '....� 1 T __1 t _� r - � - "'.T.' [ �.' � ♦ _It i s��F_ t- r-"-{�_ 1., F ._ F r :, > :.. .-�1.>.11..�" K'�C`�-. -.-•. 4 _.";. - r�..� '= L..:--.i_ F_ 1 -y-- �'' �- _ ' 1 --� .,�' �� f _+- � � y "j"'k E'er � r vi � a�-� F 1• f t � t i Z _ F _ ' 1- }•. �_... g ,1_ 1.:..1•...,,a..... 7. .- L x_4, ,..A ?-.-! The strong points of this system are the unobtrusive nature of the detection strips, the relative ease of activating and deactivating the books, the good reputation of the company, the availability of repair service in the area, and the low maintainence record reported �., by libraries using the system. The drawbacks to this system are: the cost -- this is the most ex- pensive system of the three considered; the size of the screens (which are unattractive and large), the relatively high false alarm rate Y reported by users, and the difficulty in installing the detection devices. CONCLUSIONS AND PRELIMINARY RECOMMENDATIONS Based on all the foregoing information, the City Librarian recommends that Burlingame Public Library purchase the Gaylord/Magnavox Security System in a full-circulating mode. The costs are in line, the false alarm rate is relatively simple, the manufacturers are reliable and established, the user satisfaction rate is high and it has the most attractive design for its screens that are currently on the market. The 3M system is so large physically, that I'm skeptical that it can be placed in this library at all, but equally important is its higher cost and considerably higher reported false alarm rate. If tf,ere were no other problems involved, we would have to seriously question whether a high false alarm rate is compatible with good service to our public. The Checkpoint System would be a very logical first choice in the by- pass mode, but I question if it is a true full-circulating system. From all reports, it appears to be easily compromised. The charging and discharging procedure seems more time consuming, and the savings with the lower purchase price would rapidly disappear as each year additional checkcard supplies had to be purchased, Finally, I have some concerns, (in spite of the saleman's assurances to the contrary) about the company marketing the system on only a temporary waiver from the F.C.C. COMPARATIVE INITIAL COSTS FOR SECURITY SYSTEMS . 6 Purchase Price Detection Devices Installation Charges Total Purchase Costs Checkpoint $4,400 - Sensing screens $4,750 = 50,000 @ 9.5t each $100 to $150 $11 ,370 650 - Locking exit turnstile imprinted Estimated (with counter) 250 - Theatrical cords, etc. 1,170 - Check cards - Imprinted 4,750 $45/M 26,000 required 6,470 Gaylord/Magnavox $7,200 - Sensing screens (2) $5,000 = 50,000 @ 10¢ each Included in purchase $12,510 2 Circulation Units imprinted price (activate/deactivate) One electric exit gate $ 60 = 1 roll strips installation 250 Estimate for theatrical cords, etc. 5,060 7,450 3M Monitor $4,000 Screens and control panel $5,000 = 50,000 @ 10t each $250 $13,065 3,000 2 Circulation Units 565 Exit Gate 250 Estimate for theatrical cords, etc. 7,815 f r COMPARATIVE ANNUAL COSTS AFTER FIRST YEAR Service & Maintenance Contract Detection Devices Total Estimated Checkpoint $308.00 $1 ,200 = 10,000 @ 12� each $1 ,643 $ 135 Check cards 3,000 per year estimated 1 ,335 Gaylord/Magnavox $300.00 $1,000 = 10,000 @ 10t imprinted $1,300 3M Monitor $345.00 $1,150 = 10,000 @ 11.5t each $1 ,495 SERVICE TO HILLSBOROUGH During the second month of the contract to service Hillsborough residents we have gathered the following usage statistics. Registered Borrowers - July 1 - September 30, 1977 s 1 ,200 - New Hillsborough Patrons 208 - Former Fee Cards 80 - Former Property Owners 1 ,488 - Total Cards $1 ,646.75 - Total Refunds, July l - September 30, 1977 Circulation Statistics - Hillsborough - September 1 - 30, 1977 Main Library Branch Library Total Adult Book Circulation 1 ,686 66 Total Periodic-a! Circulation (Adult & Juvenile) 101 0 Total Juvenile Book Circulation 531 32 Total Record Circulation 35 - 2,353 98 Total HiI115torDugh Circulation: 2,317 - 8.50, of Total Library Circulation (27,008) Reserves - epember 1 - 30, 1977 437 - Tot-al ,-as-ervas frog: -71 patrells 62 - Total Reserves fro^ -. ;1 sborough patrons - 12n Interlibrarl> Loan: ?aguests -- September 1 - 30, 1977 379 - Total "utgoing Interlibrary Loan Requests 11 - Total R2quests from Hillsborough - 3 Overdues Sen - September 1 - 30, 1977 472 - Tota: sent to all Patrons - Main Library 55 - Total Overdues sent to Hillsborough Patrons - Main Library Use of Other Services - September 1 - 30, 1977 6 - In-Library Use of Audio-Visual Equipment 25 - Hillsborough Children Attended Puppet Show, September 29, 1977 Children's Librarian visited West School , Hillsborough speaking to 230 children in 9 classes on securing a library card and a brief book talk. STATISTICS FOR SEPTEMBER CIRCULATION MAIN BR21P]CH Books, Adult Non-Fiction 9.,284. 813 Child Non-Fiction 800 469 Adult Fiction 8,125 1 ,922 Child Fiction 1 ,557 906 TOTAL BOOKS. ._. ..'.. .19 3,7 6& . . ... . .. ... ... . . .. 4,110 Periodicals 1 ,189 561 Pazziphlets . 153 4 Macs - 44 t Ganes 6 - Small Press 12 - subtotal- --- - -- - - 20,17Q .- --- - --- ----_- - -- 4,675 Pho...nograph•Records 973 - Slides Art Prints 41 - Cassettes 81 - Films 38 - Equip:.ent Loaned 30 - TOTAL CIRCULATION... ... . 22,333 . ........ . .. .. 4,675 GR3LN;D TOTAL CSF��ASON, BRANCH & MAIN. �.-27 ,008 (1976 circ: 273,411 -. 1% Decrease Average Daily Circ. , Main: 859`~= Average Daily Circ., Branch: 195 TOTAL DAILY C=RC AVER gE-_ 1 ,054 -.1R�ir r IC= --`-- -, TRAFFIC COU_TT i�ISCON'?'I1�tTED .- =ERENCE STtZTIL-=I-�;: A/V USE TALLY: Reference R2gues-_ Notal: 1 ,583 .ILL Activity Inconing: 287 Microfilm Use: 3 ILL Activity Outgoing- 379 A/V Equipment-Use: 83 - ,,SND TOTAL ?L A�'�'IjTITY: 2.3�1` ILL Activity Total: . ST Total A/V Use: 86 REGISTRATIONS: ADULT CHILD TOTAL nembership - 8/31/77 T7,666 3,313 20,479 PLS PATRONS Additions - Se t. 1977 862 51 913 TO DATE': 5,888 Withdrawals - Sept. 1977 367 67 _ 434 Increase of: _ 58 TOTAL REGISTRATION'S - -TS�T 3�'T �� ACCESSIONS & [di' �R'-' JALS O� BGS STOCK: AS O- CAPS- GP-?)-'4D TOTAL AS 8/31/77 ADDED CELLED OF 9/30/77 Adult Non-Fiction 127,237 �8- -96 ID ,617 Child Non-Fiction 17,154 14 78 17,090 Y.A- rron-Fiction 3,166 13 3 3,176 Adult Fiction 45,144 _ 192 96 45,240 Child Fiction 13,203 17 38 13,182 Y.A. Fiction 2,577 5 _1 2,581 208,481 719 314 208,886 Net increase in Book Stock: 405 Included in above figures: 79 gift books and 420 new books Pa�p.phlets Added: 341 Maps Added: 69 Pamphlets Discarded: 446 naps Discarded: 14 TOTAL 37 9SR TOTAL. . 1 1Q� RECORDINGS: AS OF $/31/77 ADDED DISCARDED AS OF 9/30/77 78's 501 0 0 501 33's 3,960 18 0 3,978 `�. Cassettes 425 0 0 425 TOTALS- 4,886 18 0 4.904 DEPOSITED WITH CITY TREASURER: MAIN.: $1 ,252. 10 BRA?:C-H: TOTAL: 1 ,352.46 CITY OF BURLINGNME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 October 1977 THIS TO BUDGET MONTH DATE ALLOW. BALANCE �- Salaries 11 Office Expense 224.38 2,695.20 4,950 2,254.80 12 Special Dept. Expense 491 .74 1 ,080.45 3,410 2,339.55 12.1 Books and Maps 3,968.17 14,947.81 65,375 50,427.19 12.2 Periodicals -0- 3,116.06 6,800 3,683.06 12.3 Binding 232.80 461 .00 2,750 2,289.00 12.4 Cataloging 209.93 577.34 3,032 2,454.66 12.5 Records & Cassettes 175.72 359.31 3,405 3,045.69 13 Small Tools & Equip. -0- -0- 300 300.00 16 Communications 177.85 .566.67 2,392 1 ,825.33 17 Utilities 1 ,329.99 3,235.68 17 ,280 14,044.32 19 Maint. of Bldgs. & Gds. 43.25 716.45 4,700 3,983.55 20 Maint. of Equip. 69.00 69.00 787 718.00 20.1 Operations of Equip. 1 .70 75.59 250 174.41 21 Prof. & Special Svcs. -0- 2,400.00 2,400 -0- 22 Other Contr. Svcs. -0- -0- -0- -0- 23 Insurance & Surety Bonds -0- -0- 2,000 2,000.00 24 Dues & Subscriptions -0- 78.00 430 352.00 25 Travel 18.45 44.40 500 455.60 25.1 Conf. & •Mtgs. - Librarian 52.13 52.13 250 197.87 25.2 Conf. & Mtgs. - Personnel -0- -0- 350 350.00 25.3 Conf. & Mtgs. - Trustees -0- -0- -O- -0- 26 Training & Safety Program 42.00 132.00 300 168.00 29 Other Charges -0- 16.06 100 83.94 80 Capital Outlay -0- -0- -0- -0 TOTAL BEFORE SALARIES 7,038.11 30,613.15 121 ,761 91 ,147..85 TOTAL AFTER SALARIES