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HomeMy WebLinkAboutAgenda Packet - LB - 1977.12.20 BURLINGAME LIBRARY BOARD AGENDA December 20, 19779 4:30 P.M. TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $11 ,968.82 Special Fund: $8,657.88 TOUR OF REFERENCE DEPARTMENT MINUTES OF THE MEETINIG OF NOVEMBER 15, 1977 LIBRARIAN`S REPORT: CORRESPONDENCE: UNFINISHED BUSINESS: NEW BUSINESS: CALTAC Questionnaire Availability of Burlingame Documents in Library ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR JANUARY 17, 1978 w BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES November 15, 1977 CALL TO ORDER: The meeting of the Library Board of Trustees was called to order by Chairman Hehcinger at 4:30 P.M. on November 15, 1977. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: Trustee DeMartini, Trustee Choehdat (both excused by Board for business reasons) BILLS: Warrants in the amount of $8,759.44 were approved for payment on a motion by Trustee Phelan, sec- onded by Trustee Lynes, and carried by those trustees present. Special Fund bills totaling $521.61 were paid on a motion by Trustee Lynes, seconded by Trustee Phelan. MINUTES: Minutes of the meeting of October 18, 1977 were approved and ordered filed. LIBRARIAN'S REPORT: Security System: Chairman Hechinger commented favorably on the reduction in price because of the publicity value to the company in having an installation on the West Coast. Mrs. Bergsing informed the Board that the system would be installed on December 15 immediately after the California Li- rary Association Convention. She also stated that the first 10,000 tags had arrived and the remain- ing 40,000 would be coming within the next week or two. A full crew of students are scheduled to begin installing tags on the Friday and Saturday after Thanksgiving. There was discussion about notifying the public about the new system and the Librarian and Board agreed that an article should be sent to the local newspapers and some kind of notice posted in the library. Mrs. Molder, the Assistant Librarian, is in charge of training the staff in the use of the system. There was brief discussion about the lower loss rate at the Branch library and there being no apparent need for a security system there at this time. Fines and Fees: Considerable discussion was held on the problem of overdue fines, maximum fines, loan periods and San Mateo Public Library's automatic renewal. The City Librarian pointed out that the implications of the report on delinquent accounts seemed to be that the 10� fine hastened the return of books when they were slightly overdue, but slowed the process when the books were long overdue. She also stated that the amount spent on salaries had increased from $799 to $1 ,379 for the same periods because the number of overdue accounts had doubled. Mrs. Bergsing reported that she had spoken with the San Mateo City Librarian regarding their overdue fines, and he said the San Mateo Library Board had tabled the matter, and apparently did not intend to change their fines at this time. Trustee Lynes asked Mrs. Bergsing what her opinion was. She stated that she was opposed to the 10a fine because she did not believe it speeded the return of materials, and in fact as the report showed, it had the opposite effect. Also, it cost more to administer. The Board discussed the many different policies and procedures currently practiced in the other libraries in the Peninsula Library System and then decided to write the PLS Board and ask them to consider the problem and try to recommend some uniform circulation policies for all the libraries. They agreed to delay any action until they heard from the System. Service to Hillsborough: The Board commented on the increase in use of the library by Hillsborough residents. The Librarian reported that she had spoken with Bob Davidson, the Hillsborough City Manager, and that he was hoping to begin discussion of a new contract shortly after the first of the year. LIBRARY BOARD MINUTES November 15, 1977 Page Two Parking: Chairman Hechinger suggested that when the recommendations from the Traffic, Safety and Parking Commission come before the City Council, that the Library Board should be there to represent the interest and concerns of the Library. Everyone agreed. California Room: Mrs. Bergsing reported that both the table and the locked cases should be here very soon. Comparative Statistics: The table showing the comparative statistics of the eight libraries in PLS was more fully explained by Mrs. Bergsing. Trustee Phelan commented on how exceptionally well Burlingame compared with all the others. Everyone agreed that the figures showed the strong support this city has always given the library. Personnel: Trustee Lynes asked how many applications had been received for the Library Assistant II examination. Mrs. Molder replied that 40 applicants had applied, but only 34 met the require- ments and would therefore be eligible to take the written exam on November 19th. Future Board Meetings: The Board commented favorably on the tour of the Reference Department planned for the December meeting. Mr. Hechinger also suggested another meeting be held at the Branch library before too long. Capital Improvement Program 1978 - 1983: The Librarian reported that the staff had met and dis- cussed possible capital improvements, and their major concern was the parking problem. Mrs. Berg- sing then talked to the City Engineer, Ralph Kickup, and he suggested that the library write a letter defining the problems and suggesting possible solutions, but he recommended against trying to complete a capital improvement proposal for parking this year. He felt this would be next to impossible to put together an accurate financial picture in so short a time. Also, it was very likely that if such a proposal were made at a later date, it might come from the Public Works De- partment or in conjuction with other city or business parking proposals. Mrs. Bergsing mentioned that computerizing some of the library's operations was another possible capital project for a later date, but not this year. Discussion was held on a possible Branch for Mills Estate. However, everyone agreed that the cost was too high, and there was little evident demand. The discussion concluded with all the Board agreeing that the library would not submit any capital project proposals this year, but would begin to think of needs for the next few years immediately. The Librarian stated that the staff was already working on a list of needed items and suggested physical changes or rearrangements within the existing facilities to improve services. Annual Report: The Library's first annual report printed for distribution was passed out to each Board Member. There were questions and comments on some of the figures. In general, there was a feeling that it might be a good public relations item. Community Room: Trustee Lynes asked about use of the Community Room. Mrs. Bergsing replied that the demand had increased to such an extent that the rules needed to be revised and updated to be more consistent and equitable to all groups. When she had the proposed changes ready, she would bring them to the Board for approval. ADJOURNMENT: The meeting was adjourned at 6:00 P.M. with the next Board meeting scheduled for December 20, 1977, at 4L30 P.M. Respectfully submitte , Patricia M. Bergsin /2 Clerk of the Board (((/// PMB:jo LIBRARIAN'S REPORT December 20, 1977 FINES AND LOAN PERIODS Enclosed is a copy of Mr. Hechinger's letter to the P.L.S. Board of Directors and the other Library Boards of Trustees in the system. The letter was dis- tributed at the last P.L.S. Board meeting, and the entire matter of fines , loan periods etc. will be an agenda item for discussion at the December 21st meeting. Mr. Hechinger has received two favorable replies to his proposal , and they will be on the agenda for your meeting. SECURITY SYSTEM The Security System is scheduled to be installed on December 15th, but I 'm writing this prior to that date so I 'll have to report to you at the meeting on how everything proceeded. Students tagged about 7,000 books over Thanks- giving vacation, and that means we have about 40,000 remaining to be done. Hopefully, we can make considerable progress during Christmas vacation. An introduction to the Book Security System training series was held for all staff members in five different meetings during the week of December 5 - 9. This training included the background of why we' re ai-e— getting a system, why we chose the one we did, what to expect from and how to respond to the system; how will the system be set up etc. This series is in hopes that all staff have an adequate understanding of the system so that they can respond in a positive manner to patron inquiries and needs. CALIFORNIA ROOM When you come to the meeting on December 20th you will be sitting at the new board table and looking at the new locked bookcases. The staff and I are quite pleased about the way the refurbishing is progressing and hope you will feel the same way. The chairs and the light fixtures are now the major items remaining to complete the room. TWB ROOM The storage room in the basement is also undergoing a face lift. Paul Bruce Lechich has cleaned out all the "junk" (our sale in August helped) . We have repainted the walls, the City Electrician is installing new light fixtures and soon we will start looking for new floor covering. We hope to make the room usable for art work, small repairs etc. The "Friends" are paying for the pro- ject. MAINTENANCE During the recent storm, the library again experienced leaks in the roof in a couple of areas. We are consulting the.roofing repair company, but primarily the problem seems to be that heavy winds and tile roofsdon't go together. Liurarian s Report December 20, 1977 Page Two The same night the power went out at about 6:30 P.M. We finally closed the Library at 8:00 P.M. According to the clocks, i,t appears the power came back on about 9:00 P.M. That is the longest power failure that I can remember the library experiencing in the last twenty years. that we need more flashlights or emergency lights, andmore definite eand sclear directions to the staff on what to do in such an emergency. PARKING The Traffic, Safety and Parking Commission met on December 8th, and agreed to wait until after the first of the year before taking any further action on the Burlingame Avenue Area Parking Study. PERSONNEL The written portion of the Library Assistant II exam was held Sat. , November 19. Twenty-three took the exam and twenty-one passed and qualified for the oral portion of the exam. The dates for this portion have been set for De- cember 12 and January 9. Through the City of Burlingame Training funds, several of our employees will be participating in sessions taught by members of the Intergovernmental Man- agement Training Institute. (IMDI) The courses include Time Management, Effective Management Skills , Public Contact, Effective Written Communications and others. We feel this is a wonderful opportunity to improve our skills and effectiveness in these areas. CHILDREN'S DEPARTMENT This month has been one of continuing the activities of October. There were puppet performances at the schools Franklin, Hoover, Roosvelt and Lincoln; book talks at Crocker; school visits to the library by first and fourth graders and the preschool story hours. On Wednesday, November 23 we showed the film, CRICKET IN TIMES SQUARE. Approximately 565 children were exposed to the li- brary as a result of these various activities. In December our special school age program was a sixty minute color film pre- sentation of the NUTCRACKER performed by the American Ballet Company. It was on Wednesday, December 14th, at 4:00 P.M. We have a new addition to our growing collection of papier m9ch6 animals in the Children's Room. It is a "beautiful " dragon. It will be on permanent display after the first of the year. It is hoped that the children will name it. It was purchased with funds given to us in memory of Marie Mautino. REFERENCE DEPARTMENT REPORT Collections: The Reference Update Project continued throughout the month with about 80% of the Reference Collection completed. Lora Shank is continuing with the selection of books for possible circulation, update or transfer to circulat- ing collections. 3 i Librarian's Report December 20, 1977 Page Three �- Workshops : Sue Reiterman and Warren Wickliffe attended a Cooperative Informa- tion Network workshop on Statistics held at the Palo Alto Public Library on December 2. Speakers' topics ranged from the meaning of statistics, and their use, to specific sources libraries might use to access statistics. Several useful bibliographies were distributed for statistical sources on business and industry. Statistics: November use statistics remained relatively constant for the sea- son, particularly considering the holiday and power failure (November 21st) . School assignments concerning .the compilation of bibliographies have been par- ticularly heavy. Programs: On November 16, the Friends-sponsored special program on D.H. Law- rence was held in the Community Room. Sue Reiterman, who assisted with plan- ning, publicity and refreshments reports a good turnout of 50 plus individuals. The audio visual presentation was followed by a discussion period and refresh- ments. Audio Visual News: Sue Reiterman attended a state library - sponsored workshop on Audio Visual Automation on November 16. Covered in the presentation were automated film booking systems, as well as future trends in media. The Betamax video cassette system was also discussed. This is the video system now being marketed for home use. Ms. Reiterman is also involved in setting up a Branch Library Record Collection , �— which should be operational by mid-December. This will be a small collection of records taken from the library' s regular stock, and deposited at the Branch for use there. This effort marks the first appearance of records at the Branch Library. In addition, a media bulletin board is being planned for the Main Library to both direct patrons to our media collections , as well as to act as an announce- ment of significant media events in the community. P.L.S. News : Al Escoffier served on an Ad Hoc Capital Improvement Committee to provide input for overall library planning in San Mateo County. The Commit- tee met three times and developed four possible options for reference service for the San Mateo County Library System. The input, solicited by the County Manager's Office, was to reflect the viewpoint of PLS libraries on the possible impact of changes in County Library service. A, subcommittee of the PLS Reference Committee has been formed to discuss the staff development componet which will be a part of the California Library Ser- vices Act (CLSA) grant for reference services fo FY 78/79. BPL is providing input in terms of needs in this special area. Refresher courses in the use of the Computerized Community Information Project were recently held at Stanford University. Barbara Rowe, Branch Librarian, at- tended the workshop. Additional courses will be held in January 1978. The courses are three hours in length and are designed as a hands-on experience in retriev- ing community information. Librarian's Report December 20, 1977 Page Four A Reference Survey of the non-resident use will again be scheduled for January 16-29th for all PLS libraries. BPL will be participating as part of our quar- terly non-resident use agreement with Hillsborough/San Mateo. Bill Van Niekerken attended the bimonthly PLS Interlibrary Loan Committee meet- ing. The meeting allows interlibrary loan personnel from all PLS libraries , as well as the Bibliographic Center to share their common problems, procedures , policies. Other News: Mr. Wickliffe attended his first Burlingame Civic Arts Council Board Meeting in his official capacity as Board member on November 9. He also is assisting in the gathering of information for the rehabilitation of the Amer- ican Legion Hall (former home of the library) . He has discovered several old Building Inspector' s reports , as well as some documents giving general dimensions. Mr. Wickliffe also assisted at the Arts Council Open House on the 19th. Publicity: Exhibits and displays for November included: Children's Book Week, Women of the Stage, Age of Humanism (Legion of Honor tie-in) , D.H. Lawrence (Program tie-in) ; The Kennedy Assassination. Four book review columns were published during the month in the Boutique/Villager. Among the columns was one on Children's books (in recognition of Children's Book Week) , and one on gift books for the holidays. A companion booklist entitled "Gift Suggestions" will be available in early De- cember. CHRISTMAS DECORATIONS The Christmas decorations in the Library are again due to the generosity of the Par;: Department. They cut the greens and brought them to us. The Christmas trees in the Children's Room and at the Branch are gifts from the Lions Club of Burlingame. CALIFORNIA LIBRARY ASSOCIATION CONVENTION - DECEMBER 10-14 SUMMARY OF STAFF REPORTS Trustees section of CLA discussed results of questionnaire which is on your agen- da for December meeting. A published summary of the survey will be available in January. They also decided to have regional trustees meetings sometime in the next year to discuss state laws relating to trustees. Governor Brown addressed the general membership on the importance of libraries and information retrieval systems to an informed citizenry. He expressed particular interest in how satellites might play a role in information dissemination. The program on Copyright by an attorney from the U.S. Copyright Office explained how the new law will affect libraries. I have attached a brief summary for you prepared by Al Escoffier. Librarian's Report December 20, 1977 Page Five An interesting program on "New Approaches to Team Building" had many excellent ideas for administrators on how to run better meetings and communicate more effectively with staff. Several of us intend to try some of the suggestions immediately. An informative workshop was held on microforms and the problems that libraries have to face in handling them. This was of particular importance to us because in the very near future we must decide either to purchase some of our periodi- cal backfiles on microform or begin to discard our bound periodicals for lack of space. Another interesting program discussed a survey of the community conducted by the Whittier Public Library. They learned a number of things that should be useful to them in long range library planning. It was of interest to us, in the event we decide to conduct a similar study. The Children' s and Young Adult Programs consisted of a puppet workshop, a panel discussion on books explaining sex to young people, and another panel discussion on "Children' s Services - How to Get the Best. " Mrs. Thomas was very active at the Conference in helping to organize a new Tech- nical Services Chapter within C.L.A. She was elected Vice-President of the group, and we are all very proud of her. Many more meetings were held on professional and career concerns and were at- tended by different staff members. Many of the Library Assistants and part- time staff visited the exhibits , so we feel that most of our personnel benefited from the Conference. i 1 r `Burlingame `Public lribrarb 480 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 '�'Tatricia M. Bergsing (415) 344-7107 Librarian November 21 , 1977 T0: PLS Board of Directors and Governing Boards of all PLS Libraries Recently, the Burlingame Library Board of Trustees has been reviewing the circulation policies of our library particularly regarding overdue fines, loan periods and renewals. In conjunction with this study, we have been comparing the policies in other PLS libraries. Even a cursory review in- dicates there are many variations in procedures in the different system libraries. Therefore, before we make any changes in Burlingame, we would like to take this opportunity to strongly urge the Board of Directors of PLS to initiate action that would lead to more conformity in circulation practices than cur- rently exists. After seven years of operation as a system, it seems to us that it is time to consider a more consistent approach to our public. The Board of Trustees of the Burlingame Library is ready to consider any recommendation from the Peninsula Library System Board regarding changes in our present circulation policies to conform with suggested System prac- tices. Naturally, we reserve the right to continue our present policies , (as you all will ) , if we find that the recommendations are incompatible with our service to the citizens of Burlingame. However, we will seriously and positively study all proposals and make every effort to work toward uniform loan policies. Finally, we would like to issue an invitation to the PLS Board of Directors and to all the members of the Library Boards in the System to attend a com- bination get-acquainted and information exchange session at the Burlingame Library sometime after the first of they ear. Since we have common interests and concerns about providing quality library service, we think it would be mutually beneficial to discuss current problems and future plans. We hope these two suggestions will receive your serious consideration, and we will hear from you at the earliest opportunity. Sincerely yours, Ben Hechinger Chairman, Board of Trustees t i EFFECT OF THE NEW COPYRIGHT LAW ON THE Burlingame Public Library Most photocopying done by libraries in the United States today is legal under the new copyright law that takes effect January 1 , 1978 . Such copying will require neither permission from the copyright holder nor the payment of license fees or royalties. Under the new copyright law, as under the old law, libraries have certain rights to make photocopies without any sort of clearance from the copyright owner. For example, librarianshave the right to make single copies of periodical articles for users. Furthermore, photocopies in lieu of interlibrary loans are permitted including repeated requests for copies from the same title, subject to certain guidelines and statutory limitations. We expect little problem with this neva law, ( Public Law 94-553) . Compliance with this new law for the Burlingame Public Library will include: 1 ) Signs on the photocopy machines reading: "Notice: The Copyright Law of the United States (Title 17 U.S. Code) governs the making of photocopies of copyrighted material . The person using this equipment is liable for any infringement. " 2) Interlibrary Loan Photocopy request forms will be stamped with a notice reading: "This material will be photocopied in accordance �— with the copyright law (Title 17, U.S. Code) . ,, Exact wording of a stamp for this purpose will be slightly different. 3) Copies of the law itself, as well as interpretive articles on the subject will be available at the reference desk. 4) A file of Interlibrary Loan Photocopy Requests will be kept by title. This file will be integrated into our current file of completed interlibrary loan requests. This will be necessary as the new law may restrict our photocopying of material in one periodical to five copies per title per calendar year. 5) When making copies of copyrighted material a notice of copyright, usually a copy of the copyright notice found on the back of the title page, shall be included with the copied material . I emphasize that the new law should not affect in-house photocopying by patrons. Al Escoffier Chief, Reference Dept SERVICE TO HILLSBOROUGH During the fifth month of the contract to service to Hillsborough residents are have gathered the following usage statistics. ,,. Registered Borrowers - July 1 - November 30, 1977 1 ,478 - New Hillsborough Patrons 231 - Former Fee Cards 93 - Former Property Owners 1 ,802 - Total Cards $1 ,831 .75 - Total Refunds, July 1 - November 30, 1977 (Nov. _ $36.00) Circulation Statistics - Hillsborough - November 1 - 30, 1977 Plain Library Branch Libra Total Adult Book Circulation 1 ,740 123 Total Periodical Circulation (Adult & Juvenile) 98 0 Total Juvenile L? ok Circulation 694 115 Total Record Circulation 46 0 2,578 238 Total Hillsborough Circulation: 2816 - 9.5% of Total Library Circulation (29,718) Reserves - November 1 - 30, 1977 L- 483 - Tota_i rves from all patrons 53 - Total h serv`s from Hillsborough patrons - 10% Interlibra.1Y Loan Requests - November 1 - 30, 1977 317 - Total Outgoing Interl i v.ary Loan Requests 17 - Total Ryqu s ts from H;1 i sborough -- 5% Overdues Sent -- November 1 - 30, 1977 663 - Total Overcues sent to all Patrons - Main Library 84 - Total Overdues sent to Hillsborough Patrons Main Library 122 Use of Other Services - November 1 - 30, 1977 2 - In-Library Use of Audio-Visual Equipment Children 's Librarian visited Crocker School , Hillsborough giving book talks to three classes of 20 students each, discussing five books. The movie Cricket in Times Square was presented on November 23, 1977, to forty child- ren with approximately ten children from Hillsborough attending. EXPENSES TO DATE DIRECTLY RELATED TO SERVING HILLSBOROUGH July 1 , 1977 - November 30, 1977 Refunds $ 1 ,831 .75 ` Supplies 466.71 Borrowers cards, applications Books 1 ,248.76 (Added copies purchased June - Nov. ) Personnel - (July 1 - Nov. 30) Reference Librarians 4,795.00 613 questions answered @ average cost of $5.00 per question Children's Librarian 421 .73 Assistant Librarian 17.04 Library Assistant III 625.70 �- Head of Circulation Department Library Assistant I & II 933.79 Circulation Desk Assistants and Interlibrary Loan Clerk Reserves Clerk 266.64 Student Assistants 212.51 Searching and sending overdue notices and typing new borrower cards TOTAL $10,819.63 STATISTICS FOR NOVEMBER CIRCULATION MAIN BRA'-,ITCH Books, Adult Non-Fiction 10,306 940 Child Non-Fiction 1 ,331 461 Adult Fiction 7,851 2,340 Child Fiction 2,228 845 L- TOTAL BOOKS. . .. . .. . . 21 ,716 . . . . . . . . .. . . .. .... 4,586 Periodicals 1 ,289 659 Pamphlets 285 3 Maps 7 - Games 0 Small Dress 3 Subtotal. . . .. . . . . 231300 . . .. .. . . . . . . . ... . . 5,248 Phonograph Records 904 Slides 0 Art Prints 41 Cassettes 112 Films 56 Equipment Loaned 57 TOTAL CIRCULATION. .. . .. . 24, . . . 5,248 GRAND TOTAL CIRCULATION, BRANCH & r.1.AIN.., . 29,718 � ( 1976 Circ: 29,385 - 1 % Increase Average Daily Cj_-c. , Main: 906 Average Daily Circ. , Branch: 210 TOTAL DAILY CIP!C ?ti PAGE L_ TRAFFIC: --- -- ':'RPsFFIC COUNT DISCONTINUED _ _ ._ REFERE'CE STAT".... 'T:`_- A/V USE TALLY: Reference Reque_---s Total: 1 ,629 ILL Activity Incoming: 283 Microfilm Use: 5 ILL Activity Oatgoing: 350 A/V Equipment Use: 67 GRAND TOTAL REF.. ACTIVITY: ILL Activity Total: 633 Total A/V Use: 72 :GISTRATIONS: _ ADUL' CHILD TOTAL Membership - 10/31/77 17,741 3,224 20,965 PLS PATRONS Additions - it-1e11. 1977 427 28 455 TO DATE: 6,028 Withdrawals - Nov. 1977 332 68 400 Increase of: 67 TOTAL REGISTRA=o,,,s - 11/30171 17,846 3,184 21 ,020 - ACCESSIONS & -11 HDR,.MALS Or BOOK' STOCK: AS OF CAN- GRAND TOTAL AS 10/31/7 ADDED CELLED OF 11/30177 Adult Non-Fiction 127,731 507 232 128,005 Child Non-Fiction 17,098 45 6 17,137 Y.A. Non-Fiction 3,179 0 6 3,173 Adult Fiction 45,441 180 110 45,511 Child Fiction 13,233 168 13 13,338 Y.A. Fiction 2,585 30 0 2,615 Net Increase in Book Stock: 563 209,266 930 367 209,829 Included in above figures: 62 gift books and 517 new books Pa,-nohlets Added: 228 Maps Added: 0 Pa-nohlets Discarded: 0 Maps Discarded: -,0 TOTA 16,783 TOTAL. . .1 .193 RECORDILiGS: AS OF 10/31/77 ADDED DISCARDED AS OF 11/30/77 78's 501 0 0 501 33's 3,998 6 0 4,004 Cassettes 425 0 0 425 TOTALS: -4,92-4 6 0 4,930 D�'OSITED TyITH CITY TREASURER: MAIN: $1 ,540.83 BRA:: = 127.48 TOTAL: -1 ,668 3L _ VVUVL.r �/r. ..r•v� �.._ LIBRARY FUIND ACCOUNT NW,13ER 03-750 DECEMBER THIS TO BUDGET N,ONTH DATE ALL0,4. BALANCE Salaries 11 276.86 3,228.10 4,950 1 ,721 . 90 OFfice Expense 12 Special Dept. Expense 9.96 1 ,250.86 3,410 2,159.14 12.1 Books and Maps 8,933.60 29,403.88 65,375 35,971 .12 12.2 Periodicals 244.75 3,572.43 6,800 3,227.57 12.3 Binding 243.94 704.94 2,750 2,045.06 12.4 Cataloging 190.74 • 960.52 3,032 2,071 .48 12.5 Records & Cassettes 221 .20 682.93 3,405 2,722.07 13 Sall Tools & Equip. -0- -0- 300 300.00 16 Communications 153.05 899.42 2,392 1 ,492.58 17 Utilities 1 ,317.51 6,405.55 17,280 10,874.45 19 plaint. of Bldgs. & Gds. 9.18 1 ,493.04 4,700 3,206.96 20 Maint. of Egsip. -0- 133.09 787 653.91 20.1 Operations o` Equip. 50.16 125.75 250 124.25 21 Prof. & Special Svcs. -0- 2,400.00 2,400 -0- 22 Other Contr. Svcs. -0- -0- 23 Insurance & Surety Bonds _0_ _0_ 2,000 2,000.00 24 Dues & Subscriptions 95.00 173.00 430 257.00 25 Travel 72.87 173.30 500 326.70 25.1 Ccnf. & Mtgs. - Librarian -0- 108.13 250 141 .87 25.2 Conf. & Mtgs. - Personnel 120.00 230.00 350 120.00 25.3 Conf. & fags. - Trustees -0- -0- -0_ -0- 26 Training & Safety Program 30.00 187.00 300 113.00 29 Other Charges -O- 16.06 100 83.94 80 Capital Outlay -0- -0- 121 ,761 TOTAL BEFORE SALARIES 11 ,968.82 52,148.00 69,613.00 TOTAL AFTER SALARIES I LIBRARY TRUSTEES AND COMMISSIONERS - Profile Questionnaire, 1977-78 (Please provide brief answer, or check appropriate choice) A. Structure and operation of Board Name of library served by Board: BURLINGAME PUBLIC LIBRARY OLegal basis under which library Board is established: a. General law city (Board operates under d. County library Education Code) X b. General law city (Board operates under e. Special district Government Code) c. Charter city d. Other (please specify) OAre Board duties: administrative advisory combination of administrative and advisory other OHow many members are on Board? 5 O Are Board members: appointed X elected O If Board members are appointed, who appoints? a. Mayor d. Chairman of Board of Supervisors b. Executive head of municipality e. Individual County Supervisor with consent of legislative body f. Other (please specify) City Council c. President of Board of Trustees 7G. How long is term of Board member: 8�. How many terms may a Board a. 1 year C. 3 years X member serve: b. 2 years d. 4 years a. 1 term C. 3 terms b. 2 terms d. indefinite X 9O. Are there eligibility requirements for appointment as Trustee? yes no X If so, what are they? V How often does the Board meet? pnrP a month Q Does the Board make a formal annual report to the City Council ; Board of Supervisors neither X If so, will you include a copy with this completed questionnaire as a sample for the CIA CALTAC program, December 11, 1977? Report prepared for public distribution. 02 Does the Board have a written manual of procedures? yes no _ X - If so, will you include a copy- with this questionnaire as a sample for the CLA CALTAC program, December 11, 1977? @3 Have any new local ordinances been passed in the past 5 years affecting your Board's responsibilities? Yes No X If so, will you include a copy, if convenient, with this questionnaire, please? OVER --------�� 4 What month does term of office for Board members begin? January July X other -2- B. Responsibilities of Board concerning library funding: 10 Does Board formulate library budget? yes no X C Does Board set tax rate? yes no X Does Library Director formulate budget for Board's approval? yes X no 4. Does Board formulate, present, and defend budget before City Council or Board of Supervisors? yes no X ' Does Library Director present budget to City Council or Board of Supervisors, with Board present? yes no X Does another city or county officer present budget? yes X no ODoes Library Director formulate and present budget to Cit Council or Board of Supervisors? yes no X Budget presented to City Manager who presents to C. Responsibilities of Board concerning personnel: City Council . Library Director is present for questions and defense. Is the Library Board the appointing authority for the Library Director and Assistant Library Director? for Library Director yes no X If not, which of the following is: City Council X/ ; Board of Supervisors other City Manager appoints Asst. Librarian on recommendation of Library Board and 2O. Who is the appointing authority for library staff members: Library Director a. Library Board d. County Board of Supervisors b. Library Director e. City or County Personnel Director X-City Manager who c. City Council f. Other acts as Personnel Director on recommendation of Library Board and Library Director 3@. Does library operate under city or county Civil Service procedures? yes X no OIf Civil Service regulations are not used, are library personnel policies and procedures the same as those for other city or county employees? yes no ODoes library utilize separate personnel policies from other city or county departments? yes no X D. Board liaison with community served: In what ways does Board provide liaison with community? 1 Open meetings X 4�.� Suggestion box for library improvements 2 Publicity concerning Board meetings X placed in library for public use X 3. Liaison with Friends group; if so, X O Special media publicity (radio, TV, how? newspaper) for programs X Attends Friends meetings and encourages Friends Q Other (please specify) to attend oar ee ings. Please return this questionnaire to: M. V. Hughes Library Development Services Calinrnia State Library Thank you ) taking the time to fill this out! P. � �1ox 2037 y � g /7/77 SacL _..lento, CA 95809