HomeMy WebLinkAboutAgenda Packet - LB - 1978.06.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
June 20, 1978
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $13,998.64
Special Fund: $1 ,238.46
MINUTES OF THE MEETING OF MAY 16, 1978
LIBRARIAN'S REPORT:
CORRESPONDENCE:
UNFINISHED BUSINESS:
�- Budget Cutbacks:
User Survey Form:
NEW BUSINESS:
Policy Decisions:
Hillsborough Non-Resident Fee:
Raise Reserve and Interlibrary Loan Fees to 25� each:
Charges for Use of Meeting Room:
Eliminate Telephone Renewals:
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR JULY 18, 1978.
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
May 16, 1978
CALL TO ORDER:
The meeting was called to order by Chairman Hechinger on May 16, 1978 at 4:30 P.M.
ROLL CALL:
Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: None
Also Present: Mrs. Joy Molder, Assistant Librarian
BILLS:
Warrants in the amount of $5,186.28 were ordered paid on a motion by Trustee Lynes, seconded
by Trustee Phelan, and carried. Special Fund bills totaling $892.60 were paid on a motion
by Trustee DeMartini, seconded by Trustee Phelan, and carried.
MINUTES:
Minutes of the meeting of April 18, 1978 were approved as written.
LIBRARIAN'S REPORT:
Librarian Bergsing reported that the City Council has adopted a procedure for filling
Commission vacancies. Two Council members will be assigned to interview applicants for
each vacancy, report their recommendations to the full Council, then Council will make
the appointment. She stated that Councilmen Amstrup and Martin have been assigned to
interview the applicants for the Library Commission vacancy.
Trustee Lynes asked Mrs. Molder to elaborate on her participation on the examining board
for the San Mateo County Librarian II promotional examination. Mrs. Molder explained that
an impartial member is often asked to sit on the interview board and that the applicants
are placed on an eligibility list based on the examination.
The form designed to gather feedback from employees attending some type of training and/or
development programs, based on a suggestion by Trustee DeMartini, has been implemented; and
copies of two recent reports were distributed for the Board's perusal.
A brief discussion was held on Librarian Bergsing's report on the negotiations for the
renewal of the contract for library service to Hillsborough residents. Copies of the
recent correspondence regarding the contract with the City of San Mateo and the City of
Hillsborough were distributed.
Trustee Lynes pointed out that the record inventory showed that 300 albums are missing from
the collection, and asked how the security system is used in this area. Librarian Bergsing
reported that the inventory was taken before the security system was implemented and that all
records are now tagged for the security system.
CORRESPONDENCE:
A letter from the Hillsborough City School District thanking Mrs. Joan Riordan Leach
for the class visits and book talks she gave during the year was received.
A letter from the Goalden Gate Council of Camp Fire thanking the library for the services
of Paul Bruce Lechich and William VanNiekerken for a paper-making demonstration at their
recent camp fire event was received.
A copy of a letter to the Editor of the San Mateo Times from Ms. Cathy Schulze of
Hillsborough was read. Ms. Schulze expressed her appreciation for the reference work
done by Mr. Al Escoffier of the Burlingame Public Library.
A note from Mr. Charles W. Pascal thanked Mrs. Dorothy Morris, former Interlibrary Loan
Clerk, for her help in obtaining materials for him.
A thank-you letter from Mrs. Gertrude Weiler to Mrs. Al Escoffier for his reference
service was read.
Chairman Hechinger stated that these letters were a reflection of how service-minded our
library staff is.
UNFINISHED BUSINESS:
California Library Association Membership for Board Chairman: It was agreed that one
membership to the California Library Association be retained in the name of the Library
Board Chairman. The Librarian will process the membership application for payment.
NEW BUSINESS:
User Survey Form: Librarian Bergsing reported that the User Survey Form is in the process
of being designed and asked if the Board had any suggestions. Trustee DeMartini suggested
that a draft of the form be presented to the Board before it is finalized.
ADJOURNMENT:
The meeting was adjourned at 5:35 P.M. with the next Board meeting scheduled for June 20,
1978.
Respectfully submitted,
Patricia M. Bergsing '�t
Clerk of the Board
PMB:j9
LIBRARIAN'S REPORT
June 20, 1978
The constraints of time this month . are going to make this a short report.
BUDGET CUTBACKS:
The City Council met on Wednesday night, June 14th, and continued their discussion of
departmental budgets at a 25% reduction. I'll discuss all the details with you at
the Board meeting. I 'm enclosing the priority list of cutbacks that we prepared for
the Council . They will be reviewing this list in detail. next Wednesday, June 21st,
at 7:30 P.M.
HILLSBOROUGH CONTRACT:
Because of the passage of Proposition 13 the contract between Hillsborough, Burlingame
and San Mateo will not be renewed. I am recommending (with City Council concurrence)
that we reinstate the non-resident fees at the rate of $60 or $65 per family per year
with no student cards, no courtesy cards and no free cards for Hillsborough residents
owning property in Burlingame. The Council has requested that you discuss this and
decide what the fee should be. It will become effective July 1st.
POLICY CHANGES:
I am recommending the following increase in fees and changes in policy effective
July lst:
I . Raise fee from 15¢ to 25� to reserve a book or initiate an interlibrary
loan request.
2. Institute charges for usP of Community Room similiar to fees charged by
the Recreation Department. (For example, $5 to $10 for 3 hours use. Set-
up charges, custodial fees. )
3. Elimination of all renewal of materials by telephone.
I' ll elaborate on these further at the meeting.
APPOINTMENT OF LIBRARY BOARD MEMBER:
Two members of the Council interviewed potential candidates for the Board on Wednesday
evening. I am assuming that the committee will report back to the Council at their
regular Monday night meeting on June 19th.
USER SURVEY:
Attached is a copy of the user survey the staff has designed to try and obtain some
patron "feedback" on services and proposed cutbacks. We would like to start distri-
buting it as soon as possible. I would appreciate any comments, changesor suggestions
at the meeting.
REPLACEMENT OF SECRETARY
The Library hired a new secretary, Judy Gladysz, on June 5th, to replace Janice Quon
(who is now Janice Tong). Judy is getting married on June 17th and is going to be
`-' away the week of July 19 - 23. She will be here for the Board meeting in July. We
are very pleased to have Judy join the staff. She has an excellent background in
Librarian's Report
June 20, 1978
Page Two
�-- secretarial and accounting duties, not to mention two years as an apartment manager.
We are very sorry to have Janice leave us, she has been a strong asset to the Library.
She'll be missed by all of us--especially your City Librarian.
CHILDREN'S DEPARTMENT:
This month, there were the usual activities--school visits to the library from McKinley's
1st and 4th grades, Montessori School , and visits to St. Catherine's kindergarten and
2nd grades, to the kindergarten at Hillsborough's North School . In addition, there were
two programs for adults that involved the Children's Room staff.
In cooperation with our outreach program, we performed two puppet plays at the Bayview
Convalescent Hospital . Both the staff of the hospital and patients seemed pleased by
our amateur efforts.
On Wednesday, May 31 , Mrs. Leach gave a book review on the John Irving book, THE WORLD
ACCORDING TO GARP, to members of the Brandeis University group.
The Summer Reading Club materials have been printed and visits to the school have begun.
The title this year is "Summer Trek '78", the theme, science fiction. Tom Carey is to
be congratulated on the art work. It is outstanding.
'Burlingame `Public Librarib
480 PRIMROSE ROAD
�..► BURLINGAME, CALIFORNIA 94010
Patricia M. Bergsing (415) 344-7107
Librarian
TO: Mayor William Crosby
FROM: Patricia M. Bergsing, City Librarian
DATE: June 14, 1978
Attached are figures showing cutbacks in library personnel
and operating expenses up to 25%. They are listed in order
starting with lowest priority items first (suggested first
cuts) and highest priority order items last. These figures
are based on the 1978-79 budget as approved by City Manager
prior to June 6th.
In addition, this includes two options: maintaining Branch
Library for at least this year or closing the Branch Library
`- immediately.
Budget Savings: $135,000
Percent Savings: 25%
Personnel Cutbacks: 9. . F,T.E.
Total Library Budget 1978-79 approved by City Manager
Prior to June 6, 1978 - $540, 115
Estimated Savings
Reduced 10% $ 54,011
13% 70,215
15% 81 ,017
20% 108,023
21% 113,424
25% 135,029
BURLINGAME PUBLIC LIBRARY
�... Priority Budget Savings
No. Item Personnel Operating BALANCE
1 Security Tags $4,950
Eliminate additional book security
tags. Add tags to current acquisi-
tions only.
Impact: Increase overall book loss
potential .
2 Roof Repair $2,514 $7,464
Partial repairs of roof above Main
Reading Room.
Impact: Wait another year to see if
further leaks develop.
3 New Library Assistant II $8,730 $16,194
Eliminate clerical assistance origi-
nally requested due to impact of
Hillsborough patron use.
Impact: Contract rescinded so that
Hillsborough patron use deminished.
4 Extra Help $1 ,294 $17•,488
Eliminate Librarian II and Library
Assistant I to cover public desks
for employee vacations.
Impact: Vacation time to be absorbed
by full-time staff.
5 Miscellaneous $25 $17,513
Reduce fund for miscellaneous
expenses by 25%.
6 Water $500 $18,013
Eliminate charges for City water.
7 25. 1 - Conference - Librarian $250 $13,263
Eliminate all travel and registration
fees for Librarian to attend State
`-. Conference and other professional
meetings.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
8 25.2 - Conference - Personnel $350 $18,613
Eliminate all travel and registra-
tion fees for staff to attend State
Conference and other professional
meetings.
9 25 - Travel $330 $18,943
Eliminate travel expense for staff
attendance at all local , regional
and State Library meetings. Eli-
minate delivery to and from Branch
Library. Retain custodian mileage.
Impact: Patrons must return books
to the library from which they
borrowed them.
10 24 - Dues and Subscriptions $400 $19,343
Eliminate all professional dues and
�- subscriptions except publications
from California Book Club and His-
torical Society.
11 26 - Training $300 $19,643
Eliminate training programs and
workshops for staff.
Impact: Reduce awareness of new
methods and procedures in manage-
ment, public service, and reference
subject fields.
12 20. 1 - Maintenance of Equipment $63 $19,706
Audio-Visual
Reduction in periodic maintenance
for projectors, etc.
13 20 - Maintenance of Equipment $86 $19,792
General
Reduction in periodic typewriter
servicing.
14 13 - Small Tools and Equipment $75 $19,867
Reduce allocation for small tools
used for building maintenance.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
15 16 - Communications $658 $20,525
Eliminate all toll calls and
long-distance calls for reference
services.
Impact: Slower response time for
reference questions.
16 Reserves $1 ,580 $22,105
Reduce book reserves 5 hours per
week.
Reduce 5 hours of Library Assistant
II to search and file patron book
reserve requests.
Impact: Greater delay in patrons
securing titles needed or requested.
17 Saturday Closing 6-9 PM Main $2,812 $24,917
Eliminate 3 hours of 2 Library
Assistants at circulation desk,
1 Library Assistant in Reference,
and 1 Student Assistant.
Impact: Reduced patron service
hours at Main Library.
18 Friday Closing 6-9 PM Branch $1 ,163 $26,080
Eliminate 1 Library Assistant
and 1 Student Assistant from
public service at Branch.
Impact: Reduced patron service
hours at Branch.
19 Saturday Closing 10 AM - 1 PM Branch $1 , 163 $27,243
Eliminate 1 Library Assistant
and 1 Student Assistant from
public service at Branch.
Impact : Reduced patron service
hours at Branch.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
20 Sunday Closing 1-5 PM Main $8,718 $900 $36,861
Eliminate 3 Library Assistants on
circulation desk, 1 Librarian and
1 Library Assistant in Reference
Department, and 3 Student Assist-
ants.
Impact: Reduce expensive patron
service hours. Reduce utilities
$900.
21 Shut-In Program $5,000 $100 $41 ,961
Eliminate library service to
house-bound and nursing home
patrons 20 hours per week.
Impact: Many elderly and infirm
will no longer have access to
public library resources and
services.
22 Friday Closing 6 - 9 PM Main $3,237 $45,198
Eliminate 2 Library Assistants
at circulation desk, 1 Librarian
in Reference, and 1 Student
Assistant.
Impact: Reduced patron service
hours at Main Library.
23 Thursday Closing 6 - 9 PM Branch $1 ,163 $46,361
Eliminate 1 Library Assistant
and 1 Student Assistant from
public service at Branch.
Impact: Reduced patron service
hours at Branch.
24 21 - Professional and Special $2,400 $48,761
Services
Eliminate membership dues to
Peninsula Library System.
Impact: Reduce some cooperative
system services.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
25 12.5 - Records and Cassettes $361 $49,122
Reduce number of new records and
cassettes by 10%.
26 12. 1 - Books and Maps_ $6,100
10.2% $55,222
Reduce number of new books by 3.48 F.T.E.
10%.
27 12.2 - Periodicals $745 $55,967
Reduce periodical subscriptions
by approximately 45 (10%) .
28 Cataloging $2,080 $58 ,047
Reduce Professional Librarian
cataloging staff 5 hours per
week.
Reduce Professional Cataloger
�-- 5 hours per week.
Impact: Delays in output of new
books for patron use and addition
to book collection.
29 12.3 - Binding $1 ,425 $59,472
Reduce number of materials to
be bound (periodicals) by one
half.
30 Mending $2,392 $61 ,864
Reduce 10 hours per week of
Library Assistant to mend and
repair books for Main and Branch
libraries.
Impact: Reduction of titles in
collection due to less time to
repair, and delays in titles
returned to shelf due to less
time for repairs.
BURLINGAME PUBLIC LIBRARY
.� Priority Budget Savings
No. Item Personnel Operating BALANCE
31 12.4 - Cataloging $758 $62,622
Eliminate catalog card duplicating
and record catalog kits.
32 Reference Librarians $1 ,248 $63,870
Reduce 3 hours from professional
Reference Librarian's hours per
week in addition to reduced week-
end professional Librarian II
Reference service.
Impact: Reduced patron public
service causes delays in other
reference services to patrons.
33 Interlibrary Loan Services $1 ,300 $65, 170
Reduce 5 hours per week of
Library Assistant to search and
borrow books from local and
nationwide libraries for patrons.
Impact: Reduced service to
patrons to secure titles not
owned by Burlingame Library and
a delay in utilizing local book
collections through the Peninsula
Library System.
34 Close Branch 7 Additional Hours $2,717 $67,887
Per Week
Close Branch Tuesday, Wednesday
at 6. PM and Saturday at 5 PM for
a decrease of 7 public service
hours.
Impact: Decrease in patron public
service hours at Branch.
35 Reduce Book Reserve Program 5 Hours $1 ,580 $69,467
Per Week
Reduce 5 additional Library Assist-
ant II hours for a total of 10 hours
per week to search and file patron
book reserve requests.
Impact: Acute delays in patrons
securing titles needed.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
36 Reduce Interlibrary Loan $1 ,300
Service 5 Hours Per Week 13. 10 $70,767
4.65 F.T.E.
Reduce Library Assistant II
5 additional hours per week
for a total of 10 hours per
week reduction.
Impact: No Interlibrary Loan
services outside local county
system (PLS) . Determine loca-
tions of titles only, no deli-
very or retrieval , no photo-
copying of books and magazines.
37 Close Main Library 9 Additional $5,000 $75,767
Hours Per Week.
Open Main Library at 12 Noon one
morning a week and all other
mornings open at 10 AM for a
decrease of 9 public service
hours at Main.
Impact: Decrease in patron public
service hours at Main.
38 19 - Maintenance of Buildings and $1 ,170 $76,937
Grounds
Reduction in paper products and
janitorial supplies. Maintenance
contract on boiler, air condi-
tioning and elevator maintained.
39 17 - Utilities $2,920 $79,357
Reduced hours at Main and Branch
libraries allow some utility
savings.
40 Reduce Additional 10 Hours of $4,160
Professional Librarian Cataloging 15.51 $84,017
Staff 5.45 F.T.E.
Reduce Librarian II an additional
�- 10 hours per week for a total of
15 hours per week.
Impact : Acute reduction in new book
titles cataloged and added to collection
and delays in patrons securing new titles.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating BALANCE
41 Reduce Professional Reference $4,160 $88,177
Librarians an Additional 10
Hours Per Week
Reduce Librarian II an additional
10 hours per week for a total of
20 hours per week.
Impact: Increased burden on full-
time Reference librarians, delays
in patron service and resources
now done by full-time Reference
librarians. Elimination of
telephone reference service.
42 12.5 - Records and Cassettes $542 $88,719
Reduce number of records and
cassettes to be purchased by 15%.
ti. 43 12. 1 - Books and Maps $9,210 $97,929
Reduce number of new books to be
added by 15%.
44 12.2 - Periodicals $373 $98,302
Eliminate 20 periodical sub-
scriptions at Main and Branch
libraries.
45 Supplies $2,380
18.6% $1oo,682
Reduction in office supplies. 5.70 F.T.E.
46 Reduce Part-Time Library Assistant $27,412
Hours at Branch and Main. 23.7% $128,094
8.20 F.T.E.
Eliminate 2.5 F.T.E. Library
Assistants I & II from public
service at Branch and Main
Library circulation desk, Reference
Department, book processing, and
Children's Department.
Impact: Reliance on full-time staff
from periodicals and technical ser-
vices departments to serve patrons
on circulation desk, Reference De-
partment and Children's Department.
BURLINGAME PUBLIC LIBRARY
Priority Budget Savings
No. Item Personnel Operating
46 Continued:
Drastic delays in support services,
magazine and book processing, no
story hours or book chats, no public
speaking, no newspaper book review
columns, delay in new books cataloged
and processed, no special collections
maintained, eliminate phone renewals.
47 Reduce Student Assistants 50 Hours $6,906
Per Week •- 14F.T.E. Positions or 25% $135,000
Approximately 4 Student Assistant 9.50 F.T.E.
Positions
Impact: Delays in books being
reshelved, magazines processed, new
books processed for patron use, and
various clerical tasks assigned.
Eliminate all but 1st overdue notice.
TOTAL $95,115 $39,885 $135,000
COSTS TO OPERATE BRANCH REDUCTIONS
INCLUDED IN 25%
EASTON DRIVE BRANCH CUTBACK FIGURES
Personnel $28,483 $6,206
Books 9,500 4,000
Magazine Subscriptions 700 300
Utilities 1,376 450
Cataloging & Processing 5,000 2,100
Telephone 200 75
Supplies 1 ,600 600
Maintenance
Janitorial Service & Supplies 2,190 200
Delivery (Mileage) 200 130
$49,249 $14,061
CIRCULATION STATISTICS 1976-77
Total Branch and Main: 354,215
Total Branch: 65,395 -- 18%
Total Main - Sundays 23,013 -- 6%
CONSIDERATIONS REGARDING THE CLOSING OF EASTON BRANCH LIBRARY
Branch Library represents a basic investment to the City of Burlingame
of $325,876. The following figures show the breakdown of this cost.
1 . Cost to replace titles in collection at 1978 prices: $258,885
2. 25% depreciation based on the actual market value
as the collection exists, or 25% discount on new
materials to replace existing collection: $64,721
$194,164
3. Processing costs: $59,312
4. Original cost of building (1942) : $7,000
5. Remodelling Costs (1976): $48,000
Construction costs & interior remodelling - $19,300
Exterior painting, re-roofing & landscaping - $7,000
Furniture, shelving, carpet & shutters - $21 ,700
This figure does not include any monetary value given
to the donations of materials and equipment from the
Friends of the Burlingame Library.
6. Assessed value of the property at full market value: $17,000
Based on assessed value of lots at 1804 and 1805
Easton Drive.
7. Insurance: $400
Insurance costs are approximate since all City
buildings are covered in one sum and not broken
out of a total figure. $325,876
To close the doors of the Branch Library would require some maintenance and
clerical time.
1 . Cancel all magazine subscriptions: $350
Only a limited amount of money would be realized since
not all publishers return full or part of a subscription
price, and some prorate a cancelled subscription. This
is estimated at a 50% return.
2. Clerical time to process periodical cancellations: $105
3. Cancel outstanding book orders for Branch $80
Clerical time required.
4. Total yearly cost of weekly surveillance of Branch: $282
5. Utilities: $441
P.G.&E. and water.
$1 ,358
If the Branch were closed, questions arise concerning the handling of the
books and equipment.
1 . Sell collection and furniture as second-hand?
Book dealers are reluctant to handle materials and will pay
relatively little for them. Of six local dealers, none were
interested in the collection, primarily because books with
library property stamps do not sell well to the public.
Several dealers recommended in-house book sales as the most
lucrative. Figured on the average prices of books sold in
our Spring Booksale, about $10,378 might be realized. Several
dealers, as well as our own experience indicates that about
40% of the collection would not sell the first time around.
This would bring an open market figure to $6,227. Other
questions then remain as to what to do with the remaining,
unsold titles? Store them? Keep selling until all are sold?
Discard unsold titles? Even this requires clerical time to
cancel and discard unwanted books.
2. Store collection and furniture?
Moving and storing the Branch book collection by a commercial
mover (Bekins) is estimated at $3,080 plus a $240 a month
storage fee. This is for books only. If the books were moved
to the Main Library to be stored, the cost would be $2,800.
Since there is no storage area in the Main Library, the Community
Room would have to be closed and utilized as the store room. To
move and store the Branch furniture would be approximately
$550 and $100 additional a month storage.
3. Incorporate collection with Main?
,The costs involved to utilize the Branch collection to replace
worn or missing Main titles, would take an estimated 42 months.
This is the most responsible use of the collection if the
Branch was not to remain open to the public, but is very time
consuming and expensive.
Projected time to analyse titles for transfer to Main,
comparing transferred title against main copy, processing,
cancelling, general clerical work: 804 hours,
approximate personnel cost for a Librarian and
Library Assistant: $9,452.
This is only the clerical and professional costs
for transferring approximately 3/4 of the Branch
�-' collection. The remaining 1/4 of the collection
would be cancelled which is a market value loss
of approximately: $48,541.
STATISTICS FOR MAY 1978
CIRCULATION
MAIN BRANCH
Books, Adult Non-Fiction 11 , 737 1 , 048
Child Non-Fiction 1, 242 570
Adult Fiction 8, 273 2 , 137
Child Fiction 1, 891 792
TOTAL, BOOKS. . .?4r 1_3 . . . . . _ . . . .,�_
Periodicals 1 , 403 586
Pamphlets 477 8
Maps 9 2
-
Small Press 9 -
Subtotal.. . ...? 1 . . . ..... . . . ..
Phonograph Records 8 21 66
Slides 108 -
Art Prints 32 -
Cassettes 54 -
Films 52 -
Equipment Loaned 31 -
TOTAL CIRCULATION.2 6.,J.19 ..... .. 5.2 9 9_
GRAND TOTAL CIRCULATION, BRANCH & MAIN. ..':"31 , 3 4 8�J( 1977 Circ: 31 , 031 1 . 01% Inc-r e a s e)
Average Daily Circ_ , Main: 934
Average Daily Circ., Branch: 180
TOTAL DAILY CIRC. AVERAGE. . . . . . . 1 , 114
TRAFFIC: TRAFFIC COUNT DISCON'1'-I1VUEll
REFERENCE STATISTICS: A/V USE TALLY:
Reference Requests Total: 2 , 052 ILL Activity Incoming: 383 Microfilm Use: -0-
ILL Activity Outgoing: 364 A/V Equipment Use: 76
�RAND TOTAL REF. ACTIVITY: 2 , 799 ILL Activity Total: 747 Total A/V Use: 76
REGISTRATIONS: ADULT CHILD TOTAL
Membership - 4/30/78 18 , 331 3 , 177 21, 508 PLS PATRONS
Additions - May 1978 386 54 440. TO DATE: 6 , 382
Withdrawals - May 1978 230 34 264 Increase of: 76
TOTAL REGISTP.ATIONS - 18 , 487 3 , 197 21 , 684
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS
4/30/78 ADDED CELLED OF 5/31/78
Adult Non-Fiction 129 , 828 555 149 130 , 234
Child Non-Fiction 17 , 335 46 18 17 , 363
Y.A. Non-Fiction 3 , 209 12 2 3 , 219
Adult Fiction 46, 250 212 30 46, 432
Child Fiction 13 , 406 45 50 13 , 401
Y.A. Fiction 2 ,"662 11 1 2 , 672
212 , 690 881 250 213, 32
Net Increase in Book Stock-_ 631
Included in above figures: 28 gift books and 603 new books
Pamphlets Added: 34 Maps Added: -0-
Pamphlets Discarded: 18 Maps Discarded: -0-
TOTAL.. .17 , 162 TOTAL. . .1 ,
RECORDINGS: AS OF 4/30/78 ADDED DISCARDED AS OF 5/31/78
78's 501 -0- -0- 501
33's 4 , 024 43 -0- 4 , 067
Cassettes 450 4 -0- 454
TOTALS: 4 , 975 47 -0- 5 , 022
DEPOSITED WITH CITY TREASURER: MAIN;
1 , 883 . 133
BRANCH: 94 . Q
4
TOTAL: 1 , 977-. 17 _�`1
SERVICE TO HILLSBOROUGH
During the eleventh month of the contract to service Hillsborough resi -
dents we have gathered the following usage statistics .
Registered Borrowers : July 1 - May 31 , 1978
56 - New Hillsborough Patrons (May 31 , 1978 )
2 , 171 Total Cards
Circulation Statistics - Hillsborough
Main Library Branch Library
Total Circulation 2 , 942 257
Total Audio Visual Circulation 12 -0-
2 , 954 257
Total Hillsborough Circulation : 3 , 214 - 10 . 25% of Total Library
Circulation ( 31 , 348 )
Reserves :
`— 527 - Total Reserves from all patrons
57 - Ttoal Reserves from Hillsborough patrons - 10 . 8%
Interlibrary Loan Requests :
364 - Total Outgoing Interlibrary Loan Requests
18 - Total Requests from Hillsborough - 4 . 9%
Overdues Sent :
784 - Total Overdues sent to all patrons - Main Library
245 - Total Overdues sent to Hi 11 sborough patrons - Main Library 31.25%
Use of Other Services :
Childrens Librarian went to North School . She spoke to 29 students
on " How To Get A Library Card" and gave book talks .
LIBRARY FUND BUDGET EXPENDITURE
ACCOUNT NUIMBER 03-750
JUNE 1978
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
� Salaries
11 Office Expense 192.14 5,323.26
4,950 (373.26
12 Special Dept. Expense 994.90 2,606.50
3,410 803.50
12. 1 Books and Maps 4,707. 17 5 7, )4--?,&1
57,205.11 65,375 8,169.39
12.2 Periodicals 1 ,047.64 5,865.75:
6,800 934.25
12.3 Binding -0 1 ,407.39
2,750 1 ,342.61
12.4 Cataloging 211 .73 2,139.43
3,032 892.57
12.5 Records & Cassettes 667.19 2,4T1 .10
3,405 993.90
13 Small Tools & Equip. -0- 185.25
300 114.75
16 Communications 173.98 1 ,904 82
25392 487.18
17 Utilities 2,516.37 15,697.28
17,280. 1 ,582.72
19 Maint. of Bldgs. & Gds. 986.01 4,731 .09
4,700 (31 .09)
20 Maint. of Equip. 106.50 486.49
787 300.51
'20.1 Operations of Equip. 30.99 238.87
250 11 .13
21 Prof. & Special Svcs. -0- 2,400.00
2,400 -0-
22 Other Contr. Svcs. -0- -0-
23 Insurance & Surety Bonds 2-,000-.QO 2,000:40 2,000 =
24 Dues & Subscriptions 27.50 387.25
430 42..75
25 Travel 149.32 492.08
500 7.92
25. 1 Conf. & Mtgs. - Librarian -0- 114.13
250 135_.87
25.2 Conf. & Mtgs. - Personnel 77.24 329.74
350 20.26
25.3 Conf. & Mtgs. - Trustees -0- -0-
26 Training & Safety Program 50.00 293.00
300 7.00
29 Other Charges 59.96 101 .02
100 (1 .02)
80 Capital Outlay -0- -0-
-0-
ItiTAL BEFORE SALARIESf
13,998.64 106,319.56- 121 ,761 15,441 .44
TOTAL AFTER SALARIES
EXPENSES TO DATE DIRECTLY RELATED TO SERVING HILLSBOROUGH
July 1 , 1977 - May 31 , 1978
Refunds 1 ,835 . 75
Supplies 731 . 69
Borrowers cards, applications,
reserve cards, bills, postage
Books 3 , 298. 26
Personnel
Reference Librarians 10 , 245 . 00
Children ' s Librarian 551 . 78
Assistant Librarian 78. 47
Library Assistant III 756 . 70
Library Assistants I & II 1 ,848. 18
Reserves Clerk 679 . 42
Student Assistants 1 , 104 . 72
TOTAL : 21 , 129 . 97
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MAY 16, 1978
CALL TO ORDER:
The meeting was called to order by Chairman Hechinger on May 16, 1978 at 4:30 P.M.
ROLL CALL:
Trustees Present: Trustee DeMartini , Trustee Hechinger, Trustee Lynes, Trustee Phelan
Trustees Absent: None
Also Present: Mrs. Joy Molder, Assistant Librarian
BILLS:
Warrantsin the amount of $5,186.28 were ordered paid on a motion by Trustee Lynes,
seconded by Trustee Phelan, and carried. Special Funds bills totaling $892.60 were
paid on a motion by Trustee DeMartini , seconded by Trustee Phelan, and carried.
MINUTES:
Minutes of the meeting of April 18, 1978 were approved as written.
LIBRARIAN'S REPORT:
Librarian Bergsing reported that the City Council has adopted a procedure for filling
Commission vacancies. Two Council members will be assigned to interview applicants
for each vacancy, report their recommendations to the full Council , then Council will
make the appointment. She stated that Councilmen Amstrup and Martin have been assigned
to interview the applicants for the Library Commission vacancy.
Trustee Lynes asked Mrs. Molder to elaborate on her participation on the examining
board for the San Mateo County Librarian II promotional examination. Mrs. Molder
explained that an impartial member is often asked to sit on the interview board and
that the applicants are placed on an eligibility list based on the examination.
The form designed to gather feedback from employees attending some type of training
and/or development programs, based on a suggestion by Trustee DeMartini , has been
implemented; and copies of two recent reports were distributed for the Board's perusal .
A brief discussion was held on Librarian Bergsing's report on the negotiations for
the renewal of the contract for library service to Hillsborough residents. Copies of
the recent correspondence regarding the contract with the City of San Mateo and
the City of Hillsborough were distributed.
Trustee Lynes pointed out that the record inventory showed that 300 albums are missing
from the collection, and asked how the security system is used in this area. Librarian
Bergsing reported that the inventory was taken before the security system was implemented
and that all records are now tagged for the security system.
Library Board Minutes
May 16, 1978
Page Two
��.. CORRESPONDENCE:
A letter from the Hillsborough City School District thanking Mrs. Joan Riordan Leach
for the class visits and books talks she gave during the year was received.
A letter from the Golden Gate Council of Camp Fire thanking the library for the services
of Paul Bruce Lechich and William Van Niekerken for a paper-making demonstration at
their recent camp fire event was received.
A copy of a letter to the Editor of the San Mateo Times from Ms. Cathy Schulze of
Hillsborough was read. Ms. Schulze expressed her appreciation for the reference
work done by Mr. Al Escoffier of the Burlingame Public Library.
A note from Mr. Charles W. Pascal thanked Mrs. Dorothy Morris , former Interlibrary
Loan Clerk, for her help in obtaining materials for him.
A thank-you letter from Mrs. Gertrude Weiler to Mr. Al Escoffier for his reference
service was read.
Chairman Hechinger stated that these letters were a reflection of how service-minded
our library staff is.
UNFINISHED BUSINESS:
California Library Association Membership for Board Chairman: It was agreed that
�v one membership to the California Library Association be retained in the name of the
Library Board Chairman. The Librarian will process the membership application for
payment.
NEW BUSINESS:
User Survey Form: Librarian Bergsing reported that the User Survey Form is in the
process of being designed and asked if the Board has any suggestions. Trustee DeMartini
suggested that a draft of the form be presented to the Board before it is finalized.
ADJOURNMENT:
The meeting was adjourned at 5:35 P.M. with the next Board meeting scheduled for
June 20, 1978.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB:jq