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HomeMy WebLinkAboutAgenda Packet - LB - 1978.06.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA June 20, 1978 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS: Warrants: $13,998.64 Special Fund: $1 ,238.46 MINUTES OF THE MEETING OF MAY 16, 1978 LIBRARIAN'S REPORT: CORRESPONDENCE: UNFINISHED BUSINESS: �- Budget Cutbacks: User Survey Form: NEW BUSINESS: Policy Decisions: Hillsborough Non-Resident Fee: Raise Reserve and Interlibrary Loan Fees to 25� each: Charges for Use of Meeting Room: Eliminate Telephone Renewals: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR JULY 18, 1978. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES May 16, 1978 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on May 16, 1978 at 4:30 P.M. ROLL CALL: Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant Librarian BILLS: Warrants in the amount of $5,186.28 were ordered paid on a motion by Trustee Lynes, seconded by Trustee Phelan, and carried. Special Fund bills totaling $892.60 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of April 18, 1978 were approved as written. LIBRARIAN'S REPORT: Librarian Bergsing reported that the City Council has adopted a procedure for filling Commission vacancies. Two Council members will be assigned to interview applicants for each vacancy, report their recommendations to the full Council, then Council will make the appointment. She stated that Councilmen Amstrup and Martin have been assigned to interview the applicants for the Library Commission vacancy. Trustee Lynes asked Mrs. Molder to elaborate on her participation on the examining board for the San Mateo County Librarian II promotional examination. Mrs. Molder explained that an impartial member is often asked to sit on the interview board and that the applicants are placed on an eligibility list based on the examination. The form designed to gather feedback from employees attending some type of training and/or development programs, based on a suggestion by Trustee DeMartini, has been implemented; and copies of two recent reports were distributed for the Board's perusal. A brief discussion was held on Librarian Bergsing's report on the negotiations for the renewal of the contract for library service to Hillsborough residents. Copies of the recent correspondence regarding the contract with the City of San Mateo and the City of Hillsborough were distributed. Trustee Lynes pointed out that the record inventory showed that 300 albums are missing from the collection, and asked how the security system is used in this area. Librarian Bergsing reported that the inventory was taken before the security system was implemented and that all records are now tagged for the security system. CORRESPONDENCE: A letter from the Hillsborough City School District thanking Mrs. Joan Riordan Leach for the class visits and book talks she gave during the year was received. A letter from the Goalden Gate Council of Camp Fire thanking the library for the services of Paul Bruce Lechich and William VanNiekerken for a paper-making demonstration at their recent camp fire event was received. A copy of a letter to the Editor of the San Mateo Times from Ms. Cathy Schulze of Hillsborough was read. Ms. Schulze expressed her appreciation for the reference work done by Mr. Al Escoffier of the Burlingame Public Library. A note from Mr. Charles W. Pascal thanked Mrs. Dorothy Morris, former Interlibrary Loan Clerk, for her help in obtaining materials for him. A thank-you letter from Mrs. Gertrude Weiler to Mrs. Al Escoffier for his reference service was read. Chairman Hechinger stated that these letters were a reflection of how service-minded our library staff is. UNFINISHED BUSINESS: California Library Association Membership for Board Chairman: It was agreed that one membership to the California Library Association be retained in the name of the Library Board Chairman. The Librarian will process the membership application for payment. NEW BUSINESS: User Survey Form: Librarian Bergsing reported that the User Survey Form is in the process of being designed and asked if the Board had any suggestions. Trustee DeMartini suggested that a draft of the form be presented to the Board before it is finalized. ADJOURNMENT: The meeting was adjourned at 5:35 P.M. with the next Board meeting scheduled for June 20, 1978. Respectfully submitted, Patricia M. Bergsing '�t Clerk of the Board PMB:j9 LIBRARIAN'S REPORT June 20, 1978 The constraints of time this month . are going to make this a short report. BUDGET CUTBACKS: The City Council met on Wednesday night, June 14th, and continued their discussion of departmental budgets at a 25% reduction. I'll discuss all the details with you at the Board meeting. I 'm enclosing the priority list of cutbacks that we prepared for the Council . They will be reviewing this list in detail. next Wednesday, June 21st, at 7:30 P.M. HILLSBOROUGH CONTRACT: Because of the passage of Proposition 13 the contract between Hillsborough, Burlingame and San Mateo will not be renewed. I am recommending (with City Council concurrence) that we reinstate the non-resident fees at the rate of $60 or $65 per family per year with no student cards, no courtesy cards and no free cards for Hillsborough residents owning property in Burlingame. The Council has requested that you discuss this and decide what the fee should be. It will become effective July 1st. POLICY CHANGES: I am recommending the following increase in fees and changes in policy effective July lst: I . Raise fee from 15¢ to 25� to reserve a book or initiate an interlibrary loan request. 2. Institute charges for usP of Community Room similiar to fees charged by the Recreation Department. (For example, $5 to $10 for 3 hours use. Set- up charges, custodial fees. ) 3. Elimination of all renewal of materials by telephone. I' ll elaborate on these further at the meeting. APPOINTMENT OF LIBRARY BOARD MEMBER: Two members of the Council interviewed potential candidates for the Board on Wednesday evening. I am assuming that the committee will report back to the Council at their regular Monday night meeting on June 19th. USER SURVEY: Attached is a copy of the user survey the staff has designed to try and obtain some patron "feedback" on services and proposed cutbacks. We would like to start distri- buting it as soon as possible. I would appreciate any comments, changesor suggestions at the meeting. REPLACEMENT OF SECRETARY The Library hired a new secretary, Judy Gladysz, on June 5th, to replace Janice Quon (who is now Janice Tong). Judy is getting married on June 17th and is going to be `-' away the week of July 19 - 23. She will be here for the Board meeting in July. We are very pleased to have Judy join the staff. She has an excellent background in Librarian's Report June 20, 1978 Page Two �-- secretarial and accounting duties, not to mention two years as an apartment manager. We are very sorry to have Janice leave us, she has been a strong asset to the Library. She'll be missed by all of us--especially your City Librarian. CHILDREN'S DEPARTMENT: This month, there were the usual activities--school visits to the library from McKinley's 1st and 4th grades, Montessori School , and visits to St. Catherine's kindergarten and 2nd grades, to the kindergarten at Hillsborough's North School . In addition, there were two programs for adults that involved the Children's Room staff. In cooperation with our outreach program, we performed two puppet plays at the Bayview Convalescent Hospital . Both the staff of the hospital and patients seemed pleased by our amateur efforts. On Wednesday, May 31 , Mrs. Leach gave a book review on the John Irving book, THE WORLD ACCORDING TO GARP, to members of the Brandeis University group. The Summer Reading Club materials have been printed and visits to the school have begun. The title this year is "Summer Trek '78", the theme, science fiction. Tom Carey is to be congratulated on the art work. It is outstanding. 'Burlingame `Public Librarib 480 PRIMROSE ROAD �..► BURLINGAME, CALIFORNIA 94010 Patricia M. Bergsing (415) 344-7107 Librarian TO: Mayor William Crosby FROM: Patricia M. Bergsing, City Librarian DATE: June 14, 1978 Attached are figures showing cutbacks in library personnel and operating expenses up to 25%. They are listed in order starting with lowest priority items first (suggested first cuts) and highest priority order items last. These figures are based on the 1978-79 budget as approved by City Manager prior to June 6th. In addition, this includes two options: maintaining Branch Library for at least this year or closing the Branch Library `- immediately. Budget Savings: $135,000 Percent Savings: 25% Personnel Cutbacks: 9. . F,T.E. Total Library Budget 1978-79 approved by City Manager Prior to June 6, 1978 - $540, 115 Estimated Savings Reduced 10% $ 54,011 13% 70,215 15% 81 ,017 20% 108,023 21% 113,424 25% 135,029 BURLINGAME PUBLIC LIBRARY �... Priority Budget Savings No. Item Personnel Operating BALANCE 1 Security Tags $4,950 Eliminate additional book security tags. Add tags to current acquisi- tions only. Impact: Increase overall book loss potential . 2 Roof Repair $2,514 $7,464 Partial repairs of roof above Main Reading Room. Impact: Wait another year to see if further leaks develop. 3 New Library Assistant II $8,730 $16,194 Eliminate clerical assistance origi- nally requested due to impact of Hillsborough patron use. Impact: Contract rescinded so that Hillsborough patron use deminished. 4 Extra Help $1 ,294 $17•,488 Eliminate Librarian II and Library Assistant I to cover public desks for employee vacations. Impact: Vacation time to be absorbed by full-time staff. 5 Miscellaneous $25 $17,513 Reduce fund for miscellaneous expenses by 25%. 6 Water $500 $18,013 Eliminate charges for City water. 7 25. 1 - Conference - Librarian $250 $13,263 Eliminate all travel and registration fees for Librarian to attend State `-. Conference and other professional meetings. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 8 25.2 - Conference - Personnel $350 $18,613 Eliminate all travel and registra- tion fees for staff to attend State Conference and other professional meetings. 9 25 - Travel $330 $18,943 Eliminate travel expense for staff attendance at all local , regional and State Library meetings. Eli- minate delivery to and from Branch Library. Retain custodian mileage. Impact: Patrons must return books to the library from which they borrowed them. 10 24 - Dues and Subscriptions $400 $19,343 Eliminate all professional dues and �- subscriptions except publications from California Book Club and His- torical Society. 11 26 - Training $300 $19,643 Eliminate training programs and workshops for staff. Impact: Reduce awareness of new methods and procedures in manage- ment, public service, and reference subject fields. 12 20. 1 - Maintenance of Equipment $63 $19,706 Audio-Visual Reduction in periodic maintenance for projectors, etc. 13 20 - Maintenance of Equipment $86 $19,792 General Reduction in periodic typewriter servicing. 14 13 - Small Tools and Equipment $75 $19,867 Reduce allocation for small tools used for building maintenance. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 15 16 - Communications $658 $20,525 Eliminate all toll calls and long-distance calls for reference services. Impact: Slower response time for reference questions. 16 Reserves $1 ,580 $22,105 Reduce book reserves 5 hours per week. Reduce 5 hours of Library Assistant II to search and file patron book reserve requests. Impact: Greater delay in patrons securing titles needed or requested. 17 Saturday Closing 6-9 PM Main $2,812 $24,917 Eliminate 3 hours of 2 Library Assistants at circulation desk, 1 Library Assistant in Reference, and 1 Student Assistant. Impact: Reduced patron service hours at Main Library. 18 Friday Closing 6-9 PM Branch $1 ,163 $26,080 Eliminate 1 Library Assistant and 1 Student Assistant from public service at Branch. Impact: Reduced patron service hours at Branch. 19 Saturday Closing 10 AM - 1 PM Branch $1 , 163 $27,243 Eliminate 1 Library Assistant and 1 Student Assistant from public service at Branch. Impact : Reduced patron service hours at Branch. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 20 Sunday Closing 1-5 PM Main $8,718 $900 $36,861 Eliminate 3 Library Assistants on circulation desk, 1 Librarian and 1 Library Assistant in Reference Department, and 3 Student Assist- ants. Impact: Reduce expensive patron service hours. Reduce utilities $900. 21 Shut-In Program $5,000 $100 $41 ,961 Eliminate library service to house-bound and nursing home patrons 20 hours per week. Impact: Many elderly and infirm will no longer have access to public library resources and services. 22 Friday Closing 6 - 9 PM Main $3,237 $45,198 Eliminate 2 Library Assistants at circulation desk, 1 Librarian in Reference, and 1 Student Assistant. Impact: Reduced patron service hours at Main Library. 23 Thursday Closing 6 - 9 PM Branch $1 ,163 $46,361 Eliminate 1 Library Assistant and 1 Student Assistant from public service at Branch. Impact: Reduced patron service hours at Branch. 24 21 - Professional and Special $2,400 $48,761 Services Eliminate membership dues to Peninsula Library System. Impact: Reduce some cooperative system services. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 25 12.5 - Records and Cassettes $361 $49,122 Reduce number of new records and cassettes by 10%. 26 12. 1 - Books and Maps_ $6,100 10.2% $55,222 Reduce number of new books by 3.48 F.T.E. 10%. 27 12.2 - Periodicals $745 $55,967 Reduce periodical subscriptions by approximately 45 (10%) . 28 Cataloging $2,080 $58 ,047 Reduce Professional Librarian cataloging staff 5 hours per week. Reduce Professional Cataloger �-- 5 hours per week. Impact: Delays in output of new books for patron use and addition to book collection. 29 12.3 - Binding $1 ,425 $59,472 Reduce number of materials to be bound (periodicals) by one half. 30 Mending $2,392 $61 ,864 Reduce 10 hours per week of Library Assistant to mend and repair books for Main and Branch libraries. Impact: Reduction of titles in collection due to less time to repair, and delays in titles returned to shelf due to less time for repairs. BURLINGAME PUBLIC LIBRARY .� Priority Budget Savings No. Item Personnel Operating BALANCE 31 12.4 - Cataloging $758 $62,622 Eliminate catalog card duplicating and record catalog kits. 32 Reference Librarians $1 ,248 $63,870 Reduce 3 hours from professional Reference Librarian's hours per week in addition to reduced week- end professional Librarian II Reference service. Impact: Reduced patron public service causes delays in other reference services to patrons. 33 Interlibrary Loan Services $1 ,300 $65, 170 Reduce 5 hours per week of Library Assistant to search and borrow books from local and nationwide libraries for patrons. Impact: Reduced service to patrons to secure titles not owned by Burlingame Library and a delay in utilizing local book collections through the Peninsula Library System. 34 Close Branch 7 Additional Hours $2,717 $67,887 Per Week Close Branch Tuesday, Wednesday at 6. PM and Saturday at 5 PM for a decrease of 7 public service hours. Impact: Decrease in patron public service hours at Branch. 35 Reduce Book Reserve Program 5 Hours $1 ,580 $69,467 Per Week Reduce 5 additional Library Assist- ant II hours for a total of 10 hours per week to search and file patron book reserve requests. Impact: Acute delays in patrons securing titles needed. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 36 Reduce Interlibrary Loan $1 ,300 Service 5 Hours Per Week 13. 10 $70,767 4.65 F.T.E. Reduce Library Assistant II 5 additional hours per week for a total of 10 hours per week reduction. Impact: No Interlibrary Loan services outside local county system (PLS) . Determine loca- tions of titles only, no deli- very or retrieval , no photo- copying of books and magazines. 37 Close Main Library 9 Additional $5,000 $75,767 Hours Per Week. Open Main Library at 12 Noon one morning a week and all other mornings open at 10 AM for a decrease of 9 public service hours at Main. Impact: Decrease in patron public service hours at Main. 38 19 - Maintenance of Buildings and $1 ,170 $76,937 Grounds Reduction in paper products and janitorial supplies. Maintenance contract on boiler, air condi- tioning and elevator maintained. 39 17 - Utilities $2,920 $79,357 Reduced hours at Main and Branch libraries allow some utility savings. 40 Reduce Additional 10 Hours of $4,160 Professional Librarian Cataloging 15.51 $84,017 Staff 5.45 F.T.E. Reduce Librarian II an additional �- 10 hours per week for a total of 15 hours per week. Impact : Acute reduction in new book titles cataloged and added to collection and delays in patrons securing new titles. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating BALANCE 41 Reduce Professional Reference $4,160 $88,177 Librarians an Additional 10 Hours Per Week Reduce Librarian II an additional 10 hours per week for a total of 20 hours per week. Impact: Increased burden on full- time Reference librarians, delays in patron service and resources now done by full-time Reference librarians. Elimination of telephone reference service. 42 12.5 - Records and Cassettes $542 $88,719 Reduce number of records and cassettes to be purchased by 15%. ti. 43 12. 1 - Books and Maps $9,210 $97,929 Reduce number of new books to be added by 15%. 44 12.2 - Periodicals $373 $98,302 Eliminate 20 periodical sub- scriptions at Main and Branch libraries. 45 Supplies $2,380 18.6% $1oo,682 Reduction in office supplies. 5.70 F.T.E. 46 Reduce Part-Time Library Assistant $27,412 Hours at Branch and Main. 23.7% $128,094 8.20 F.T.E. Eliminate 2.5 F.T.E. Library Assistants I & II from public service at Branch and Main Library circulation desk, Reference Department, book processing, and Children's Department. Impact: Reliance on full-time staff from periodicals and technical ser- vices departments to serve patrons on circulation desk, Reference De- partment and Children's Department. BURLINGAME PUBLIC LIBRARY Priority Budget Savings No. Item Personnel Operating 46 Continued: Drastic delays in support services, magazine and book processing, no story hours or book chats, no public speaking, no newspaper book review columns, delay in new books cataloged and processed, no special collections maintained, eliminate phone renewals. 47 Reduce Student Assistants 50 Hours $6,906 Per Week •- 14F.T.E. Positions or 25% $135,000 Approximately 4 Student Assistant 9.50 F.T.E. Positions Impact: Delays in books being reshelved, magazines processed, new books processed for patron use, and various clerical tasks assigned. Eliminate all but 1st overdue notice. TOTAL $95,115 $39,885 $135,000 COSTS TO OPERATE BRANCH REDUCTIONS INCLUDED IN 25% EASTON DRIVE BRANCH CUTBACK FIGURES Personnel $28,483 $6,206 Books 9,500 4,000 Magazine Subscriptions 700 300 Utilities 1,376 450 Cataloging & Processing 5,000 2,100 Telephone 200 75 Supplies 1 ,600 600 Maintenance Janitorial Service & Supplies 2,190 200 Delivery (Mileage) 200 130 $49,249 $14,061 CIRCULATION STATISTICS 1976-77 Total Branch and Main: 354,215 Total Branch: 65,395 -- 18% Total Main - Sundays 23,013 -- 6% CONSIDERATIONS REGARDING THE CLOSING OF EASTON BRANCH LIBRARY Branch Library represents a basic investment to the City of Burlingame of $325,876. The following figures show the breakdown of this cost. 1 . Cost to replace titles in collection at 1978 prices: $258,885 2. 25% depreciation based on the actual market value as the collection exists, or 25% discount on new materials to replace existing collection: $64,721 $194,164 3. Processing costs: $59,312 4. Original cost of building (1942) : $7,000 5. Remodelling Costs (1976): $48,000 Construction costs & interior remodelling - $19,300 Exterior painting, re-roofing & landscaping - $7,000 Furniture, shelving, carpet & shutters - $21 ,700 This figure does not include any monetary value given to the donations of materials and equipment from the Friends of the Burlingame Library. 6. Assessed value of the property at full market value: $17,000 Based on assessed value of lots at 1804 and 1805 Easton Drive. 7. Insurance: $400 Insurance costs are approximate since all City buildings are covered in one sum and not broken out of a total figure. $325,876 To close the doors of the Branch Library would require some maintenance and clerical time. 1 . Cancel all magazine subscriptions: $350 Only a limited amount of money would be realized since not all publishers return full or part of a subscription price, and some prorate a cancelled subscription. This is estimated at a 50% return. 2. Clerical time to process periodical cancellations: $105 3. Cancel outstanding book orders for Branch $80 Clerical time required. 4. Total yearly cost of weekly surveillance of Branch: $282 5. Utilities: $441 P.G.&E. and water. $1 ,358 If the Branch were closed, questions arise concerning the handling of the books and equipment. 1 . Sell collection and furniture as second-hand? Book dealers are reluctant to handle materials and will pay relatively little for them. Of six local dealers, none were interested in the collection, primarily because books with library property stamps do not sell well to the public. Several dealers recommended in-house book sales as the most lucrative. Figured on the average prices of books sold in our Spring Booksale, about $10,378 might be realized. Several dealers, as well as our own experience indicates that about 40% of the collection would not sell the first time around. This would bring an open market figure to $6,227. Other questions then remain as to what to do with the remaining, unsold titles? Store them? Keep selling until all are sold? Discard unsold titles? Even this requires clerical time to cancel and discard unwanted books. 2. Store collection and furniture? Moving and storing the Branch book collection by a commercial mover (Bekins) is estimated at $3,080 plus a $240 a month storage fee. This is for books only. If the books were moved to the Main Library to be stored, the cost would be $2,800. Since there is no storage area in the Main Library, the Community Room would have to be closed and utilized as the store room. To move and store the Branch furniture would be approximately $550 and $100 additional a month storage. 3. Incorporate collection with Main? ,The costs involved to utilize the Branch collection to replace worn or missing Main titles, would take an estimated 42 months. This is the most responsible use of the collection if the Branch was not to remain open to the public, but is very time consuming and expensive. Projected time to analyse titles for transfer to Main, comparing transferred title against main copy, processing, cancelling, general clerical work: 804 hours, approximate personnel cost for a Librarian and Library Assistant: $9,452. This is only the clerical and professional costs for transferring approximately 3/4 of the Branch �-' collection. The remaining 1/4 of the collection would be cancelled which is a market value loss of approximately: $48,541. STATISTICS FOR MAY 1978 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 11 , 737 1 , 048 Child Non-Fiction 1, 242 570 Adult Fiction 8, 273 2 , 137 Child Fiction 1, 891 792 TOTAL, BOOKS. . .?4r 1_3 . . . . . _ . . . .,�_ Periodicals 1 , 403 586 Pamphlets 477 8 Maps 9 2 - Small Press 9 - Subtotal.. . ...? 1 . . . ..... . . . .. Phonograph Records 8 21 66 Slides 108 - Art Prints 32 - Cassettes 54 - Films 52 - Equipment Loaned 31 - TOTAL CIRCULATION.2 6.,J.19 ..... .. 5.2 9 9_ GRAND TOTAL CIRCULATION, BRANCH & MAIN. ..':"31 , 3 4 8�J( 1977 Circ: 31 , 031 1 . 01% Inc-r e a s e) Average Daily Circ_ , Main: 934 Average Daily Circ., Branch: 180 TOTAL DAILY CIRC. AVERAGE. . . . . . . 1 , 114 TRAFFIC: TRAFFIC COUNT DISCON'1'-I1VUEll REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total: 2 , 052 ILL Activity Incoming: 383 Microfilm Use: -0- ILL Activity Outgoing: 364 A/V Equipment Use: 76 �RAND TOTAL REF. ACTIVITY: 2 , 799 ILL Activity Total: 747 Total A/V Use: 76 REGISTRATIONS: ADULT CHILD TOTAL Membership - 4/30/78 18 , 331 3 , 177 21, 508 PLS PATRONS Additions - May 1978 386 54 440. TO DATE: 6 , 382 Withdrawals - May 1978 230 34 264 Increase of: 76 TOTAL REGISTP.ATIONS - 18 , 487 3 , 197 21 , 684 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND TOTAL AS 4/30/78 ADDED CELLED OF 5/31/78 Adult Non-Fiction 129 , 828 555 149 130 , 234 Child Non-Fiction 17 , 335 46 18 17 , 363 Y.A. Non-Fiction 3 , 209 12 2 3 , 219 Adult Fiction 46, 250 212 30 46, 432 Child Fiction 13 , 406 45 50 13 , 401 Y.A. Fiction 2 ,"662 11 1 2 , 672 212 , 690 881 250 213, 32 Net Increase in Book Stock-_ 631 Included in above figures: 28 gift books and 603 new books Pamphlets Added: 34 Maps Added: -0- Pamphlets Discarded: 18 Maps Discarded: -0- TOTAL.. .17 , 162 TOTAL. . .1 , RECORDINGS: AS OF 4/30/78 ADDED DISCARDED AS OF 5/31/78 78's 501 -0- -0- 501 33's 4 , 024 43 -0- 4 , 067 Cassettes 450 4 -0- 454 TOTALS: 4 , 975 47 -0- 5 , 022 DEPOSITED WITH CITY TREASURER: MAIN; 1 , 883 . 133 BRANCH: 94 . Q 4 TOTAL: 1 , 977-. 17 _�`1 SERVICE TO HILLSBOROUGH During the eleventh month of the contract to service Hillsborough resi - dents we have gathered the following usage statistics . Registered Borrowers : July 1 - May 31 , 1978 56 - New Hillsborough Patrons (May 31 , 1978 ) 2 , 171 Total Cards Circulation Statistics - Hillsborough Main Library Branch Library Total Circulation 2 , 942 257 Total Audio Visual Circulation 12 -0- 2 , 954 257 Total Hillsborough Circulation : 3 , 214 - 10 . 25% of Total Library Circulation ( 31 , 348 ) Reserves : `— 527 - Total Reserves from all patrons 57 - Ttoal Reserves from Hillsborough patrons - 10 . 8% Interlibrary Loan Requests : 364 - Total Outgoing Interlibrary Loan Requests 18 - Total Requests from Hillsborough - 4 . 9% Overdues Sent : 784 - Total Overdues sent to all patrons - Main Library 245 - Total Overdues sent to Hi 11 sborough patrons - Main Library 31.25% Use of Other Services : Childrens Librarian went to North School . She spoke to 29 students on " How To Get A Library Card" and gave book talks . LIBRARY FUND BUDGET EXPENDITURE ACCOUNT NUIMBER 03-750 JUNE 1978 THIS TO BUDGET MONTH DATE ALLOW. BALANCE � Salaries 11 Office Expense 192.14 5,323.26 4,950 (373.26 12 Special Dept. Expense 994.90 2,606.50 3,410 803.50 12. 1 Books and Maps 4,707. 17 5 7, )4--?,&1 57,205.11 65,375 8,169.39 12.2 Periodicals 1 ,047.64 5,865.75: 6,800 934.25 12.3 Binding -0 1 ,407.39 2,750 1 ,342.61 12.4 Cataloging 211 .73 2,139.43 3,032 892.57 12.5 Records & Cassettes 667.19 2,4T1 .10 3,405 993.90 13 Small Tools & Equip. -0- 185.25 300 114.75 16 Communications 173.98 1 ,904 82 25392 487.18 17 Utilities 2,516.37 15,697.28 17,280. 1 ,582.72 19 Maint. of Bldgs. & Gds. 986.01 4,731 .09 4,700 (31 .09) 20 Maint. of Equip. 106.50 486.49 787 300.51 '20.1 Operations of Equip. 30.99 238.87 250 11 .13 21 Prof. & Special Svcs. -0- 2,400.00 2,400 -0- 22 Other Contr. Svcs. -0- -0- 23 Insurance & Surety Bonds 2-,000-.QO 2,000:40 2,000 = 24 Dues & Subscriptions 27.50 387.25 430 42..75 25 Travel 149.32 492.08 500 7.92 25. 1 Conf. & Mtgs. - Librarian -0- 114.13 250 135_.87 25.2 Conf. & Mtgs. - Personnel 77.24 329.74 350 20.26 25.3 Conf. & Mtgs. - Trustees -0- -0- 26 Training & Safety Program 50.00 293.00 300 7.00 29 Other Charges 59.96 101 .02 100 (1 .02) 80 Capital Outlay -0- -0- -0- ItiTAL BEFORE SALARIESf 13,998.64 106,319.56- 121 ,761 15,441 .44 TOTAL AFTER SALARIES EXPENSES TO DATE DIRECTLY RELATED TO SERVING HILLSBOROUGH July 1 , 1977 - May 31 , 1978 Refunds 1 ,835 . 75 Supplies 731 . 69 Borrowers cards, applications, reserve cards, bills, postage Books 3 , 298. 26 Personnel Reference Librarians 10 , 245 . 00 Children ' s Librarian 551 . 78 Assistant Librarian 78. 47 Library Assistant III 756 . 70 Library Assistants I & II 1 ,848. 18 Reserves Clerk 679 . 42 Student Assistants 1 , 104 . 72 TOTAL : 21 , 129 . 97 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 16, 1978 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on May 16, 1978 at 4:30 P.M. ROLL CALL: Trustees Present: Trustee DeMartini , Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant Librarian BILLS: Warrantsin the amount of $5,186.28 were ordered paid on a motion by Trustee Lynes, seconded by Trustee Phelan, and carried. Special Funds bills totaling $892.60 were paid on a motion by Trustee DeMartini , seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of April 18, 1978 were approved as written. LIBRARIAN'S REPORT: Librarian Bergsing reported that the City Council has adopted a procedure for filling Commission vacancies. Two Council members will be assigned to interview applicants for each vacancy, report their recommendations to the full Council , then Council will make the appointment. She stated that Councilmen Amstrup and Martin have been assigned to interview the applicants for the Library Commission vacancy. Trustee Lynes asked Mrs. Molder to elaborate on her participation on the examining board for the San Mateo County Librarian II promotional examination. Mrs. Molder explained that an impartial member is often asked to sit on the interview board and that the applicants are placed on an eligibility list based on the examination. The form designed to gather feedback from employees attending some type of training and/or development programs, based on a suggestion by Trustee DeMartini , has been implemented; and copies of two recent reports were distributed for the Board's perusal . A brief discussion was held on Librarian Bergsing's report on the negotiations for the renewal of the contract for library service to Hillsborough residents. Copies of the recent correspondence regarding the contract with the City of San Mateo and the City of Hillsborough were distributed. Trustee Lynes pointed out that the record inventory showed that 300 albums are missing from the collection, and asked how the security system is used in this area. Librarian Bergsing reported that the inventory was taken before the security system was implemented and that all records are now tagged for the security system. Library Board Minutes May 16, 1978 Page Two ��.. CORRESPONDENCE: A letter from the Hillsborough City School District thanking Mrs. Joan Riordan Leach for the class visits and books talks she gave during the year was received. A letter from the Golden Gate Council of Camp Fire thanking the library for the services of Paul Bruce Lechich and William Van Niekerken for a paper-making demonstration at their recent camp fire event was received. A copy of a letter to the Editor of the San Mateo Times from Ms. Cathy Schulze of Hillsborough was read. Ms. Schulze expressed her appreciation for the reference work done by Mr. Al Escoffier of the Burlingame Public Library. A note from Mr. Charles W. Pascal thanked Mrs. Dorothy Morris , former Interlibrary Loan Clerk, for her help in obtaining materials for him. A thank-you letter from Mrs. Gertrude Weiler to Mr. Al Escoffier for his reference service was read. Chairman Hechinger stated that these letters were a reflection of how service-minded our library staff is. UNFINISHED BUSINESS: California Library Association Membership for Board Chairman: It was agreed that �v one membership to the California Library Association be retained in the name of the Library Board Chairman. The Librarian will process the membership application for payment. NEW BUSINESS: User Survey Form: Librarian Bergsing reported that the User Survey Form is in the process of being designed and asked if the Board has any suggestions. Trustee DeMartini suggested that a draft of the form be presented to the Board before it is finalized. ADJOURNMENT: The meeting was adjourned at 5:35 P.M. with the next Board meeting scheduled for June 20, 1978. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB:jq