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HomeMy WebLinkAboutMin - LB - 1978.06.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 20, 1978 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on June 20, 1978 at 4:30 P.M. ROLL CALL: Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Warrants in the amount of $13,998.64 were ordered paid on a motion by Trustee Phelan, seconded by Trustee Lynes, and carried. Special Fund bills totaling $1,238.46 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of May 16, 1978 were approved as written and ordered filed. LIBRARIAN'S REPORT: Discussion was held regarding the Librarian's report on budget cutbacks, the Hillsborough Contract, and proposed policy changes. Action on these items to be taken during this meeting's business. CORRESPONDENCE: Chairman Hechinger read a letter received from Mrs. R. F. Dunbar, 712 Crossway, Burlingame. Mrs. Dunbar expressed her views and concerns regarding the library's cutback in funds resulting from the passage of Proposition 13. UNFINISHED BUSINESS: Budget Cutbacks: The Librarian reported on the activities of the City Council to date, and no final decisions have been made as to how much each department's budget will be cut back. She stated that the City Council asked for a prioritized list of cutbacks with figures on the amount saved with each cutback. She then reviewed and discussed each item on the list with the Board. Trustee DeMartini suggested that it might be necessary to close more hours to continue to provide as many of the basic library services as possible when the library was open. City Council also asked the Librarian to prepare figures on the cost to close the Branch Library and what Branch cutbacks were included in the 25% priority list already presented. The Librarian reviewed these figures with the Board along with a list of considerations regarding the closing of the Easton Branch Library. The Board was in agreement regarding the Librarian's recommendation to close the Main Library on Sundays in view of budget cutbacks. The Board gave Librarian Bergsing full support in her effort to delay closing of Easton Branch Library until more information was available regarding City revenues. The Board commended the City Librarian and her staff for the effort and thought in developing the prioritized list of cutbacks in such a short period of time. User SuryForm: Copies of the final drafts of the user survey forms for the Main and—l3rancey i raries were distributed and discussed. The survey forms were approved by the Board and the forms will be duplicated and distributed to library patrons as soon as possible. NEW BUSINESS: Policy Decisions: Hillsborough Non-Resident Fee: Discussion was held on setting a fee for Hillsborough non-resident cards. The Librarian was asked if the San Mateo Public Library had set their fee. The Librarian reported that San Mateo City Council has set their non- resident fee at $75.00. After further discussion, Trustee Lynes entertained a motion that the library establish the non-resident fee at $75.00 and that there will be no student cards, no courtesy cards, and no cards for Hillsborough residents owning Burlingame property. The motion was seconded by Trustee Phelan and unanimously carried. The $75.00 fee will become effective on July 1, 1978. Raise Reserve and Interlibrary Loan Fees to 25Q each: Discussion was held on the Librarian's recommendation to raise reserve and interlibrary loan fees. On a motion by Trustee DeMartini, seconded by Trustee Phelan, the reserve and interlibrary loan fees were raised to 25Q effective July 1, 1978. Motion carried. Charges for Use of Meeting Room: The Librarian discussed the recommendation of charging a fee for the use of the meeting rooms. The Librarian reported that the Recreation Department currently charges for the use of their facilities and would like to coordinate our fees with that of the Recreation Department. On a motion_ by Trustee DeMartini, seconded by Trustee Phelan, charges for use of library meeting room facilities will become effective July 1, 1978; charges will be consistant with fees charged by the Recreation Department; and will be reviewed by the Board at their July meeting. Motion carried. Eliminate Telephone Renewals: On a motion by Trustee DeMartini, telephone renewal service will be eliminated as of July 1, 1978. Motion was seconded by Trustee Phelan and carried. ADJOURNMENT: The meeting was adjourned at 6:20 P.M. with the next Board meeting scheduled for July 18, 1978. Res ectfully submitted, Patricia M. Bergsing ✓ l/ Clerk of the Board PMB:jt