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HomeMy WebLinkAboutAgenda Packet - LB - 1978.07.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA TRUSTEES PRESENT : INTRODUCTION : New Secretary ; Judy Gladysz TRUSTEES ABSENT : BILLS : Warrants : $12,559,14 Special Fund : $550.78 MINUTES OF THE MEETING OF JUNE 20 , 1978 LIBRARIAN ' S REPORT : CORRESPONDENCE : UNFINISHED BUSINESS : 1978- 1979 Budget : Status of Library service to Hillborough : Approval of fees for tha use of meeting rooms : NEW BUSINESS : ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR AUGUST 15 , 1978 . BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 20, 1978 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on June 20, 1978 at 4:30 P.M. ROLL CALL: Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Lynes, Trustee Phelan Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Warrants in the amount of $13,998.64 were ordered paid on a motion by Trustee Phelan, seconded by Trustee Lynes, and carried. Special Fund bills totaling $1,238.46 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan, and carried. MINUTES: Minutes of the meeting of May 16, 1978 were approved as written and ordered filed. LIBRARIAN'S REPORT: Discussion was held regarding the Librarian's report on budget cutbacks, the Hillsborough Contract, and proposed policy changes. Action on these items to be taken during this meeting's business. CORRESPONDENCE: Chairman Hechinger read a letter received from Mrs. R. F. Dunbar, 712 Crossway, Burlingame. Mrs. Dunbar expressed her views and concerns regarding the library's cutback in funds resulting from the passage of Proposition 13. UNFINISHED BUSINESS: Budget Cutbacks: The Librarian reported on the activities of the City Council to date, and no final decisions have been made as to how much each department's budget will be cut back. She stated that the City Council asked for a prioritized list of cutbacks with figures on the amount saved with each cutback. She then reviewed and discussed each item on the list with the Board. Trustee DeMartini suggested that it might be necessary to close more hours to continue to provide as many of the basic library services as possible when the library was open. City Council also asked the Librarian to prepare figures on the cost to close the Branch Library and what Branch cutbacks were included in the 25% priority list already presented. The Librarian reviewed these figures with the Board along with a list of considerations regarding the closing of the Easton Branch Library. The Board was in agreement regarding the Librarian's recommendation to close the Main Library on Sundays in view of budget cutbacks. The Board gave Librarian Bergsing full support in her effort to delay closing of Easton Branch Library until more information was available regarding City revenues. The Board commended the City Librarian and her staff for the effort and thought in developing the prioritized list of cutbacks in such a short period of time. User Survey Form: . Copies of the final drafts of the user survey forms for the Main analc 3ranc i raries were distributed and discussed. The survey forms were approved by the Board and the forms will be duplicated and distributed to library patrons as soon as possible. NEW BUSINESS: Policy Decisions: Hillsborough Non-Resident Fee: Discussion was held on setting a fee for Hillsborough non-resident cards. The Librarian was asked if the San Mateo Public Library had set their fee. The Librarian reported that San Mateo City Council has set their non- resident fee at $75.00. After further discussion, Trustee Lynes entertained a motion that the library establish the non-resident fee at $75.00 and that there will be no student cards, no courtesy cards, and no cards for Hillsborough residents owning Burlingame property. The motion was seconded by Trustee Phelan and unanimously carried. The $75.00 fee will become effective on July 1, 1978. Raise Reserve and Interlibrary Loan Fees to 25¢ each: Discussion was held on the Librarian's recommendation to raise reserve and interlibrary loan fees. On a motion by Trustee DeMartini, seconded by Trustee Phelan, the reserve and interlibrary loan fees were raised to 25Q effective July 1, 1978. Motion carried. Charges for Use of Meeting Room: The Librarian discussed the recommendation of charging a fee for the use of the meeting rooms. The Librarian reported that the Recreation Department currently charges for the use of their facilities and would like to coordinate our fees with that of the Recreation Department. On a motion by Trustee DeMartini, seconded by Trustee Phelan, charges for use of library meeting room facilities will become effective July 1, 1978; charges will be consistant with fees charged by the Recreation Department; and will be reviewed by the Board at their July meeting. Motion carried. Eliminate Telephone Renewals: On a motion by Trustee DeMartini, telephone renewal service will be eliminated as of July 1, 1978. Motion was seconded by Trustee Phelan and carried. ADJOURNMENT: The meeting was adjourned at 6:20 P.M. with the next Board meeting scheduled for July 18, 1978. Res ectfully submitted, Patricia M. Bergsing ✓ (/ Clerk of the Board PMB:jt LIBRARIAN'S REPORT July 18, 1978 1978 - 1979 BUDGET The City Council met on Wednesday,July 12th, to continue discussion of the 1978-79 budget. In general , it appears that the City is moving toward a 10% or $1,000,000.00 reduction in personnel by July 1979 primarily through attrition. I am enclosing the Finance Direc- tor's latest information and suggestions regarding budget strategy, and the preliminary Council reductions to date. The Council has set another budget session for Saturday morning, July 15th,at 10:00 AM to discuss additional long-range options. I understand that one of the items on the agenda will be the closing of the Branch Library. I ' ll report the outcome to you at your Board Meeting. HILLSBOROUGH CONTRACT Enclosed is a copy of the letter from Bob Davidson, Hillsborough City Manager,to Mr. Schwalm and Mr. Schwalm's request to the Burlingame City Council to continue the Hillsborough contract on a month-to-month basis. This is the status to date, except that Burlingame is receiving two-thirds of the payment and San Mateo is getting one-third. Last year the split was 60% to 40%. CHARGES FOR USE OF THE LIBRARY MEETING ROOMS Attached is a copy of the facility usage and the new application blank for the library meeting rooms. I would appreciate any suggestions, corrections, comments, etc. We would like to notify the public immediately after the Board meeting and institute fees beginning August 1st. USE SURVEY _ The survey of Library users was begun toward the end of June and it will continue until July 23rd. The public has been very cooperative in filling out the questionaires. I 'll have a summary of the results for your August Board Meeting. APPOINTMENT OF THE NEW LIBRARY BOARD MEMBER No appointment has been announced as of this writing, but there is a possibility that the Council will decide at their regular meeting on July 17th. If so, I 'll report to you at your meeting on July 18th. CHILDREN'S DEPARTMENT AND EASTON DRIVE BRANCH The Summer Reading Program began the week of June 26th. The program has been modified, in that we are encouraging the children to draw pictures of their favorite character and/or make a mobile, diorama, or write a report, rather than give oral reports. As soon as school was out the children really began reading. The juvenile circulation has doubled or better these past few weeks. Pre-school story hours are being held at the Easton Branch on Tuesday mornings at 10:00 AM. PERSONNEL Richard Jones and Victoria Landauer have completed their terms of employment under the City of Burlingame Comprehensive Employment Training Act Title VI Project, on June 30. They are currently taking their earned vacation and terminate officially on July 14th. Their assis- tance has been invaluable and we accomplished many tasks this past year which otherwise might have never been done. Elizabeth Hallock, our third CETA employee has assumed the duties of Mary Lang who retired May 31st, and coordinates the Burlingame Public Library's Outreach Program. STAFF DEVELOPMENT CIN offered a middle management workshop conducted at BPL on Wednesday, June 21st and 28th. The two-day course was attended by Al Escoffier, Marilyn Morrison, Joan Riordan-Leach, Barbara Rowe, Helen Ward, Pat Thomas and Joy Molder. Earlier I attended a one-day version of the same workshop. It was a very basic, practical approach to problem solving, organi- zation of work and decision making. July 12, 1978 TO: City Council FROM: Irving Amstrup, Budget Chairman RE: Attached letter. The attached letter from our Finance Director is a compilation of many talks that he and I have held about our City ' s budgetary direction. It expresses both of our ideas and is presented to the Council as suggested- discussion items to base our decisions on. It is true that we have some breathing space since we will not get definite $ figures from the County or State until late July or August. But I feel that the Council should make some tentative policy determinations which deal with a number of subjects. 1. What is our true long range target in carrying out the will of the people? 2. How does the Council wish to carry these targets into effect? : 3. Elimination of the fat is not simply a matter of attrition. Perhaps we should discuss which jobs we anticipate eliminating or being absorbed by others . In my •estimation, the public and our personnel are entitled to know our plans - even if only tentative. Irving Amstr�up IA:bg Att. July 12 , 1978 TO: City Manager FROM: Finance Director RE: Burlingame' s share 1% property tax and State surplus Based upon very preliminary information we have received from the League of California Cities and the County Controller' s office, the following are- estimates of our share of the 1% property tax and State surplus State Surplus - $399, 000 Assuming no reduction for "Reserves" based on Council action and favorable interpretations of th.e law. . 1% Property Tax - $929, 000 Based upon County estimate of 1978-79 1% roll and 3 year average of City' s property tax - includes reduced State business inventory and Homeowners Tax Relief subventions . The 10s share represents 47. 8% of the 1978-79 proposed budget property tax requirement of $1, 944 , 637 (includes State subventions HPTR,BITR; excludes debt service. ) Our property tax loss, and required budcet reduction, is approximately $1, 015 , 000 without the State surplus . If the State surplus estimate is accurate, our loss could be reduced to $616, 000. Dennis Argyres.... Finance Director July 10, 1978 `- TO: City Manager FROM: Finance Director RE: Budget Strategy 1978-79 With the implementation of Proposition 13 upon us, very little reliable information , currently exists upon which to make basic budget decisions. We are sure that the City must cut- or reduce programs, but exactly how much must be reduced'.is still unknown. Following are important consider- ations. o State legislation to allocate the remaining to property tax on a pro-rata basis and the State surplus is effective for only one year. Recent information seems to indicate that that the State surplus may be available for two or more years at approximately the same level. o Accurate estimates of the amount of property tax or State surplus which Burlingame will receive will not be available until late July or August. Our best "guesstimate" is that we will lose approximately $900, 000 in property tax revenue. Burlingame' s share of the State surplus may be between $150, 000 to $300, 000, assuming favorable interpreta- tions of the State legislation. O Preliminary Council reductions to date total $938, 000. Of this amount, approximately $461,000 are long-term reductions , including five positions;and $477,000 are short-term, or one time only reductions . For the short run (1978.79) we appear to be in good shape, assuming that all of the preliminary Council reductions are acceptable. In order for the City to adjust to the long run (as we currently know it) , $477, 000 in additional long-term reductions must be made. Assuming that 75% of these additional Tong-term reductions must be in personnel (normal budget pattern) then approximately 18 additional full-time or full-time equivalent part-time positions must be reduced. These 18 positions- plus the five positions that Council has tentatively elimin- ated total approximately 100 of our full-time staffing. The City Council' s three-month old hiring freeze has resulted in seven vacant positions. Of these seven positions , three (assistant electrician, meter maid, and street sweeper) are included as part of the five positions cut from the prelimin- • ary budget (the three positions above plus one police clerk and a net reduction of one position of dispatcher. ) The other vacant positions include : fire fighter, tree trimmer, park grounds equipment repair worker, and public works inspector. July 10, 1978 City Manager = 2 - Normal 5% attrition should result in about 12 additional vacancies a year. To adjust for the long run, at least three possible courses of action exist: 1. Continue hiring freeze and set goal of loo reduction in total City personnel within one to two years. By using a two-year time frame, one of every three vacant positions could be refilled if the position is deemed to be essen- tial by the City Council. 2. Combine the hiring freeze and selected layoff positions possibly with six months - one year "target" dates for elimination of selected positions. 3. Establish a lay-off procedure and eliminate existing positions. SUGGESTED BUDGET STRATEGY By deferring salary increases and capital outlay purchases plus the City Council ' s proposed long-term reductions , the City has "bought time" for attrition to reduce our work `- force and time for the staff .to increase productivity or reduce service levels gradually. The continuation of the hiring freeze with only limited City Council approved exceptions, combined with *a goal of loo reduction in total City personnel within one to two years by attrition , should provide the time necessary for long run adjustments to City operations under Proposition 13. During the hiring freeze adjustment and/or transfers should be made to insure that priority services are continued and that no one department is overly affected by the freeze. A six month review of the effectiveness of the hiring freeze is also suggested. ,.. Dennis Argyres'_- ,,+� Finance Director DA:bg .LIMINAIZY CITY COUNCIL .ARVIS REDUCTIONS Page 2 16. Treasurer - Reductions : Extra Help $848 . Maintenance Equipment 100 Professional Services 503 Training 250 1 , 693 17. City Attorney - Reductions : Extra Help 552 Special Department 300 Travel 300 Training 200 File Cabinet 220 1 ,572 18. Library - Reductions : Priority 1 - Security Tags 4 , 950 2 - Roof Repair 2 , 514 3 - New Library Assistant 8, 730 4 - Misc. expense 25 5 - Extra Help 1, 294 6 - Water Expense 500 B - Conference - Personnel 350 9 - Travel 200 10 - Dues & subscrintions 400 1+1 - Training 300 12 - Maintenance EquipmentA/V 63 13 - Maintenance Equip. Sen 86 �. 14 - Small tools 75 15 - Communications 653 16 - Reserves - Extra Help 1 , 540 19 - Sat. closing 6-9 main 2,812 1$ - Fri. closing 6-9 Br. extra help 1,163 19 - Sat. closing 10am=tom Branch extra help 1, 163 26, 863 19. Police - Reductions : Priority 1 - Eliminate one-third of all crossing guards 9 ,152 4 - Reduce communications update 10, 000 5 - Eliminate replacement motorcycle 3,100 6 - Eliminate replacement • motorscooter 4 , 500 7 - Eliminate 1 metermaid 16 , 830 (including fringe benefits) 8 - Eliminate metermaid overtime 700 9 - Eliminate type recorder 300 10 - Eliminate 4 desk ren_ lace- • menta 1, 600 11 - Eliminate file cabinet 165 12 - Eliminate 3 office chairs 300 13 - Eliminate fire extinguish- er 250 14 - Reduce travel 1 , 450 fell, t/ G June 28, 1978 Memo to Council: Re: Library Contractual Service to Hillsborough Bob Davidson has asked if Burlingame would continue library services for Hillsborough on a month-to-month basis pending their deciding whether they can handle the matter on a yearly contract. We previously negotiated a more realistic split of the $90, 000 whereby Burlingame will receive $60 ,000 or 66-2/30. This would be the payment. It is recommended that the contract be continued on a month-to-month basis pending their determination of their financial capabilities on a more permanent basis. C,-CAarles F. Schwalm CFS/gf June 29, 1978 TO: CITY COUNCIL RE: HILLSBOROUGH LIBRARY SERVICE THE ABOVE RECOMMENDATION WAS TO BE CONSIDERED BY COUNCIL AT THE REGULAR MEETING OF JULY 3, 1978. IN VIEW OF THE FACT THAT THE MEETING WILL BE HELD ON JULY 10TH, IF THERE ARE NO OBJEC- TIONS, I WILL NOTIFY BOB DAVIDSON OF THE CITY' S WILLINGNESS TO GO ALONG TEMPORARILY ON A MONTH-TO-MONTH BASIS, THE SAME TO BE CONFIRED BY CITY COUNCIL AT ITS MEETING ON JULY 10TH. CHARLES F. SCHWALM ENC. r TOWN OF HILLSBOROUG H SAN MATEO COUNTY a/c' -� 2600 FLORIBUNDA AVE. OFFICE OF ,�;�- - 2 - ROBERT M. DAVIDSON `�,: it:� _,•,;*��`'� HILLSBOROUGH, CITY MANAGER � � ., +�I� CALIFORNIA 343-2795 +�& +";. b 94010 June 27, 1978 Mr. Charles E. Schwalm, City Manager City of Burlingame 50I Primrose Road Burlingame, CA 94010 Dear Mr. Schwalm: As I conveyed to you by telephone this morning, the Hillsborough Town Council authorized me to propose a month-by-month extension of our Library Agreement for up -to three months. The Town of Hillsborough agrees to pay the City of Burlingame $5,000 per month and the City of San Mateo $2,500 per month in consideration of providing �- library services according to our Library Agreement. It is our intent to maintain our Library Service Agreement- as long as it is financially feasible. Since the Agreement terminates this Friday, June 30th unless extended and since our financial future is not clear at this time, it is our desire not to allow the Agreement to end but to extend it based upon the above provisions until we are able to adopt our 1978-79 budget. I appreciate your verbal staff approval of this extension and I will initiate the July payments due July 15th pending your written approval. Very truly yours, f ROBERT M. DAVIDSON CITY MANAGER RMD/eg cc: Mrs. Bergsing - Burlingame Library BURLINGAME PUBLIC LIBRARY LIBRARY USE ONLY REQUEST FOR USE OF LIBRARY MEETING ROOM FACILITIES Attendance Total Fees Paid Date Approved lanization: Address: Street Address City State Zip Code Authorized Agent: Address: Telephone: Date(s) of Meeting: Hours: Idorning - Afternoon - Evening Estimated Attendance: Nature of Meeting: Facilities Requested: ( ) Community Room - Main Library (capacity: 90 people)Fee: $7`.50 for each 4 hours use or 1 ( ) California Room - Mai6 Library (capacity: 12 people)Fee:$5.00 for each 4 hours use or 1 ( } Easton Drive Branch (capacity: 12 people) Fee: $5.00 for each 4 hours use or less Equipment Requested: Charge: Fee.Charged: ( ) Chairs - No. needed: ( ) Coffee.Urn (55 Cup Capacity) $2.00 ( ) Tables - No. needed: ( ) Phonograph $2.00 Lectern (Table-Top Types— ( ) Cassette Jape Player $Z.00 Blackboard ( )( Slide Projector $2.00) Screen Sm Movie Projector $2.00 ( ) Piano (.Tuning at applicants expense)( ) 16mm Movie Projector $5.005.00 ( ) Kitchenette ( ) Public Address System $ Total Charges: $ Please make check payable to "Burlingame Public Library upon filing this application. The applicant hereby agrees to hold the City of Burlingame, its City Council, Library Board of Trustees, the individual members thereof, and all offices, agents and employees free and harmless from any loss, damage, liability, cost or expense that may arise in any tray by such use or occupancy of Library property. I, the undersigned, hereby certify that I .vlill be personally responsible on behalf of the applicant for any damages sustained by theLibrary's buildings;furniture or equipment through the occupancy of said facilities by the applicant. I hereby certify that I have read the accompanying Library Facility Usage policies and I realize that the Burlingame Public Library reserves the right to deny any application or to revoke permission previously granted. It is my responsibility to notify the Library of any ncellations on our part. A telephone reservation is tentative only and shall be considered confirmed only upon your receipt of an approved copy of the application for your files and payment of fees. This application is filed by: (Signature) (Address) (Phone ) (Date of Application) Approved: Date City Librarian Fees Due: Fees Recd- BURLINGAPlE PUBLIC LIBRARY BUILDING AND FACILITY USE POLICY The Library welcomes tilt use of its meeting rooms by community groups for public gathering° of a non-profit, civi cultural, or educational character when they are not being used fol their primary purpose: - library-related activities. Reservations for use the meeting rooms may be made by contacting the Library Secretary between the hours of JO AM and 5:00 PPI, Monday through Friday. Priorities for Schedul e: I. Library-sponsored or library-related events. II. City Sponsored meetings or activities. III Educational or training programs, classes and meetings associated with a public agency (eg. C.S.M., A.B.A.G., I.R.S., etc.). IV. i;eetings and activities sponsored by local non-profit clubs and organizations. Inelia;ble Organizations or Individuals: I. Partisan.political organizations. II. Groups for religious meetings or services. III. Activities of a purely social nature. IV. Meetings planned as a commercial endeavor or to advertise a product or service. Fees for Use of the Meeting Rooms: Community Room - Main Library: $7.50 for each 4 hours use or less California Room - Main Library: $5.00 for each 4 hours use or less Easton Drive Branch: $5.00 for each 4 hours use or less All fees listed are to use the Library Meeting Rooms when they are in normal use and open. it is necessary for the custodian to open up early or return after hours to lock up the Community Room, an additional fee of $3.00 will be charged. (If special arrangements are ma in advance, group may obtain key and open and lock up at no charge. - Community Room only.) additional custodial clean-up is necessary, the user will be charged at ,,6.00 per hour. If group wishes the Library to set up the room, a clear diagram of the set-up must be in the Librarian's Office at least one week prior to the activity. If not supplied, the set-up a,*il not be done. Set-Up Charges: Groize Charge for Chairs Charge for Chairs & Tables Up to 24 $2.00 $3.00 20 to 50 $3.00 $4.00 50 to 90 $4..00 $5.00 Certain responsibiiitiel-, outlined below, are assumed by the applicant for the Meeting Rooms The name or address of the Burlingame Public Library may not be used as the official address or headquarters of an organization (except the Friends Of The Library Group). Th use of the meeting rooms by a non-library group shall not be publicized in such a way as imply'library sponsorship of the group's activities. Use of meeting rooms shall not taus disturbance in the public reading areas. The Rooms must be left in good condition for the next group. Lights must be turned off the Library staff at one of the public desks notified the the room is no longer in use. The person reserving the room is responsible for any damage.to the room or its contents. An adult leader shall be present and supervise groups of students. The Library must be notified at least one week in advance of cancellation of a meeting. All meetings must be open to the public. A non-profit organization may charge admission or solicit donations to cover expenses. The Library reserves the right to determine the eligibility for ttre use based on the functioi and purposes of the group. In the case of a dispute, the Library Board will be the final authority. Reservations are accepted for no more than one year at a time. July 1 through June 30. STATISTICS FOR JUNE 1978 CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 9,698 947 Child Non-Fiction 1,066 477 Adult Fiction 9,378 2,487 Child Fiction 2,287 1,173 TOTAL BOOKS: 22,429 5,084 Periodicals 1,319 627 Pamphlets 210 20 Maps 15 - Games - - Small Press 17 - SUBTOTAL: 1,561 647 --Phonograph Records 851 57 Slides 118 - Art Prints 68 - Cassettes 76 - Films 38 - Equipment Loaned 31 - TOTAL CIRCULATION: 25,172 5,788 GRAND TOTAL CIRCULATION, BRANCH &MAIN: 30,747 - (1977 Circ: 29,974 3.98 Increase Average Daily Circulation, Main: 832 Average Dialy Circulation, Branch: 222 TOTAL DAILY CIRCULATION AVERAGE: 1,054 REFERENCE STATISTICS: A/V USE TALLY: Reference Requests Total : 1,530 ILL Activity Incoming: 631 Microfilm Use: 1 ILL Activity Outgoing: 366 . A/V Equip. Use: 50 GRAND TOTAL REF. ACTIVITY: 2,175 ILL ACTIVITY TOTAL: 997 TOTAL A/V USE: 51 -­,tEGISTRATIONS: ADULT CHILDREN TOTAL Memberships - 5/31/78 18,487 3,197 21,684 PLS PATRONS TO Additions - 351 67 418 DATE: 6,439 Withdrawals - -331 -146 -477 Increase Of 57 TOTAL REGISTRATIONS: X8,507 3,118 21,625 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: AS OF GRAND TOTAL AS OF 5/31/78 ADDED CANCELLED June 30, 1978- Adult 978Adult Non-Fiction: 130,234 406 128 130,512 Child Non-Fiction: 17,363 191 57 17,497 Y.A. Non-Fiction: 3,219 13 6 3,226 Adult Fiction: 46,432 168 29 46,571 Child Fiction: 13,401 121 67 13,455 Y.A. Fiction: 2,672 11 1 2,682 213,321 910 288 213,943 Net Increase in Book Stock: 636 Included in above figures: 56 gift books and 868 new books PAMPHLETS ADDED: 218 MAPS ADDED: 7 PAMPHLETS DISCARDED: 339 MAPS DISCARDED: 1 TOTAL: 17,041 TOTAL: 1,131 - RECORDINGS: AS OF May 31, 1978 ADDED DISCARDED AS OF June 30, 1978 78' s 501 - - 501 33' s 4,067 31 325 3,773 Cassettes 454 7 - 461 TOTALS: 5,022 38 y 325 4,735 DEPOSITED WITH THE CITY TREASURER: MAIN: 1,526.37 BRANCH: 155.08 OTAL: 1,681.45___ SERVICE TO HILLSBOROUGH During the 12th month of the contract to serve Hillsborough residents we have gathered the following usage statistics. Registered Borrowers July 1, 1977 - June 30, 1978 22 - New Hillsborough Patrons (June 1 - 30, 1978) 2,193 - Total Cards Circulation Statistics - Hillsborough Main Library. Branch Library Total Circulation 2,577 300 Total Audio Visual' Circulation 17 -0- 2,594 300 Total Hillsborough Circulation: 2,894 - 9.4% of Total Library Circulation (30,747) `- Reserves 461 - Total Reserves from all patrons 70 - Total Reserves from Hillsborough patrons - 15% Interlibrary Loan Requests 370 - Total Outgoing Interlibrary Loan Requests 28 - Total Requests from Hillsborough - 7.5% Overdues Sent 802 - Total Overdues sent to all patrons - Main Library 218 - Total Overdues sent to Hillsborough patrons - Main Library - 27% Use of Other Services 15 Hillsborough Children are in the Summer Reading Club - Main Library 5 Hillsborough Childred are in the Summer Reading Club - Branch Library EXPENSES TO DATE DIRECTLY RELATED TO SERVING HILLSBOROUGH JULY 1, 1977 - JUNE 30, 1978 Refunds: $1,835.75 Supplies: 776.00 Borrowers Cards, Applications, Reserve Cards, Bills, Postage. Books: 3,450.00 Personnel : Reference Librarian: 11,105.00 Children's Librarian: 551.78 Assistant Librarian: 87.47 Library Assistant III: 776.20 Library Assistant I & II: 1,946.43 Reserves Clerk: 740.42 Student Assistants: 1,182.72 TOTAL: 22,451.77 r.. SERVICE BY BURLINGAME PUBLIC LIBRARY TO HILLSBOROUGH FROM JULY 1, 1977 THROUGH JUNE 30, 1978 HILLSBOROUGH TOTAL BURLINGAME P.L. TOTAL HILLSBOROUGH % OF TOTAL Registered Borrowers: 21,625 2,193 10.14% Circulation of Materials: 365,742 34,341 9.39% Reference Use: 20,896 2,355 11.27% I.L.L. & I.L.R. Requests to other libraries: 5,095 233 4.57% Reserves: 5,930 757 12.07% Overdue Notices: 8,159 1,671 20.48% Other Services Attendance to Story Hours, Class Visits, Programs, Service to Teachers and Classes, Etc. : 177 38 21.47% Number of Students Reached: 5,545 1,165 21.00% CITY OF BURLINGAME JULY 1978 BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 THIS TO BUDGET MONTH DATE ALLOW. BALANCE Salaries 11 Office Expense 357.27 5,680.53 4,950 (730.53) . 12 Special Dept. Expense 91.59 2,698.09 3,410 711.91 12.1 Books and Maps 8,437.50 65,650.11 65,375 (275.11 ) 12.2 Periodicals 81.15 5,946.90 6,800 853.10 12.3 Binding 132.55 1,539.94 2,750 1,210.06 12.4 Cataloging 346.74 2,486.17 3,032 545.83 12.5 Records & Cassettes 1,303.18 3,714.28 3,405 (309.28) 13 Small Tools & Equip. -0- 185.25 300 114.75 16 Communications 153.68 2,058.50 2,392 333.50 17 Utilities 1,333.80 17,031.08 17,280 248.92 19 Maint. of Bldgs. & Gds. 238.01 4,969.10 4,700 (269.10) "LO Maint. of Equip. 27.04 513.53 787 273.47 20.1 Operations of Equip. -0- 238.87 250 11.13 21 Prof. & Special Svcs. -0- 2,400.00 2,400 -0- 22 Other Contr. Svcs. -0- -0- -0- 23 Insurance & Surety Bonds -0- -0- 2,000 2,000.00 24 Dues & Subscriptions -0- 387.25 430 42.75 25 Travel 6.63 498.71 500 1.29 25.1 Conf: & Mtgs. - Librarian -0- 114.13 250 135.87 25.2 Conf. & Mtgs. - Personnel -0- 329.74 350 20.26 25.3 Conf. & Mtgs. - Trustees -0- -0- -0- -0- 26 Training & Safety Program -0- 293.00 300 7.00 29 Other Charges -0- 101.02 100 (1.02) Capital Outlay -0- -0- -0 TOTAL BEFORE SALARIES 12,559. 14 116,836.20 121 ,761 4,924.80 TOTAL AFTER SALARIES TO: Groups Using Burlingame Library Community Room FROM: Patricia M. Bergsing, City Librarian DATE: July 18, 1978 RE: Fees to Use the Room With the passage of Proposition 13, the Library is facing cutbacks in service hours and staff. In order to continue to provide basic library services at as near the same level as before, it has been necessary to take a careful look at all of the services we have been furnishing. After a complete reassessment of these services, and a thorough study of our priorities, it is apparent that we can no longer afford to provide free meeting space to community groups. The meeting room and its facilities require considerable custodial care, staff time for scheduling, utilities costs, and equipment upkeep and replacement costs. Therefore, beginning August 1 , 1978, the attached fee schedule will go into effect. If you have already had an application for use of the room approved for any dates after August 1 , it will be necessary to contact the library again, reapply, and submit payment of the fee. If we do not hear from you by August 1 , and your meeting is scheduled in August; or by September 1 , if your meeting is scheduled after that date, we shall consider your application cancelled. We are sorry for the necessity for this action, and any inconvenience it may cause you. Patricia M. Bergsing J City Librarian PMB;jt