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HomeMy WebLinkAboutAgenda Packet - LB - 1978.10.17 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA OCTOBER 17 , 1978 TRUSTEES PRESENT : TRUSTEES ABSENT : BILLS : Warrants : Special Fund : $ 1 , 603 . 93 MINUTES OF THE MEETING OF SEPTEMBER 19 , 1978 LIBRARIAN ' S REPORT : CORRESPONDENCE : Copy of Erin Phelan ' s letter to Mayor Crosby UNFINISHED BUSINESS : Report on the Citizen ' s Committee Meetings Report on the Library Tour from the new Trustees NEW BUSINESS : Computerization of the City ' s Accounts Payable and General Ledger Appproval to participate in G . R. C . Study Discussion of California Library Association proposal on Public Library funding ADJOURNMENT : NEXT BOARD MEETING SCHEDULED FOR NOVEMBER 21 , 1978 : BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 19, 1978 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on September 19, 1978 at 4:30pm. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee DeMartini, Trustee Weatherbe, Trustee Phelan and Trustee Parsons. Trustees Absent: None Others Attending: None INTRODUCTION OF NEW TRUSTEES: Librarian Bergsing introduced Trustee Weatherbe and Trustee Parsons to the other Board members and welcomed them. BILLS: Warrants in the amount of $6,158.63 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Phelan and carried. Special Fund bills totaling $432.86 were paid on a motion by Trustee DeMartini, seconded by Trustee Phelan and carried. MINUTES: Minutes of the August 24, 1978 meeting were approved as written and ordered filed. LIBRARIANS REPORT: The Librarian's Report was discussed in conjection with the Agenda items under Unfinished and New Business. CORRESPONDENCE: Chairman Hechinger read a letter received from Mrs. Leo Brislin who is the Corresponding Secretary for the North Burlingame Woman's Club. Mrs. Brislin expressed her views on behalf of the President of the Woman's Club, Mrs. William Harper regarding the concern for the possible closing of the Easton Branch Library. It is their feeling that the Branch should be maintained at current service levels but that Council should not overlook the fact that the building is a "Historical Site" which once was their meeting place. Chair- man Hechinger also read a letter from Pat Subatine who is the Social Action Committee representative for Our Lady of Angels Church whereas she also expressed her deep concern for the closing of the Branch Library and what an impact it would have on the community. UNFINISHED BUSINESS: Budget 1978-1979: The Board was advised that Council had approved the Budget as submitted. Easton Branch Closing: Options regarding the closing of the Easton Branch were discussed. A 12�% cutback in operating expenses by June 30, 1979 is the target of the City Council. If the Branch is not closed, drastic cuts will be necessary in service hours not only at the Branch but at the Main Library as well. Closing the Main Library on Sunday's would be necessary to maintain some service hours at the Branch. Librarian Bergsing made it clear that she was not recommending withdrawing from Peninsula Library System, but that membership fees has been waived for the current year. She then went on to explain the various functions of PLS to the new Board members. Meeting Room Fees: The City Librarian told the Board that the City Council had discussed the charging of fees for use of the Library's meeting rooms at their study session on September 13th, 1978, and as a result of the discussion the Library will not charge fees for the use of the California Room, nor will we charge governmental agencies to which the City of Burlingame belongs. Librarian Bergsing was given the authority to use her own discretion regarding the non-profit groups; but in general, we will charge them for the use of the Community Room. If questions arise, she will bring them to the attention of the Board. NEW BUSINESS: Citizens Committee To Study Library Budget and Easton Branch: Librarian Bergsing reported to the Board that there had been a "Citizen's Committee" appointed by City Council to review budget figures, revenues, options, etc., in regards to maintaining the Easton Branch. She further stated that the Committee had until the middle of November to report their findings, and that the Council had requested that a member of the Board should serve on the Committee. It was the consensus of the Library Board that Chairman Hechinger should represent the Trustees. Mrs. Bergsing announced that the Committee was scheduled to hold its first meeting on Wednesday, September 20, 1978 at 7:30 pm in the California Room. Election of Officers: Chairman Hechinger opened the floor to nominations for officers of the Board for 1978-1979. Chairman: It was moved by Trustee DeMartini, seconded by Trustee Phelan, that Chairman Hechinger remain Chairman of the Board for another year. Motion was unanimously carried. Vice President/Secretary: Chairman Hechinger moved that Trustee DeMartini also remain in the position of Secretary for another year. The move was seconded by Trustee Phelan and carried. Orientation of the New Trustees: Chairman Hechinger, Trustee Phelan and Trustee DeMartini, briefed the new Trustee's on their duties as Trustees to the Library Board. Trustee Weatherbe and Trustee Parsons have an appointment with Librarian Bergsing on Monday, September 25th, 1978 at 4:OOpm to tour the Library and meet some of the staff. I'm sure that everyone will be most helpful and do what they can to assist them during their orientation period. ADJOURNMENT: The meeting was adjourned at 5:40pm with the next meeting scheduled for October 17th, 1978. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag LIBRARIAN'S REPORT OCTOBER 17, 1978 CITIZEN'S COMMITTEE TO SAVE THE BRANCH LIBRARY The Citizen's Committee composed of Frank Pagliaro, William Nagle, William Scott, Kris Cannon, Dolores Huajardo, Bart Newsom, Anne Alexander plus Ben Hechinger and June Weatherbe from the Library Board and I have been meeting every Wednesday evening for the past four weeks. The staff have tried to supply the Committee members with as many facts and figures as possible regarding the Library budget, so they may arrive at a clear understanding of the operation of the Library and suggest reasonable alternatives to,,the City Council . I am enclosing one of the options that the Committee has considered, and you may with to discuss it further,-or suggest others at the Board meeting. The Committee has scheduled a public meeting at Roosevelt School Cafeteria on Wednesday, October 18th at 7:30pm. The City Finance Director, several members of the Library staff and I are all planning to attend. The entire Library Board may also with to be there. LIBRARY TOUR FOR THE NEW TRUSTEES On September 25th, Barbara Parsons and June Weatherbe toured the various departments of the Main Library. They were able to view at first-hand a few of the many behind the scenes operations of the Library. I hope they found it informative. The staff and I are avail- able to go into greater detail about any of the specific operations at any time if any of you are interested. STUDY OF PUBLIC LIBRARIES IN SAN MATEO COUNTY In the wake of Proposition 13, and at the request of the Redwood City City Council , the Governmental Research Council of San Mateo County is undertaking a study of public �- Libraries in the County. The aim is to investigate the collections, physical facilities, services, funding, and organizational structures of the individual Libraries and the Peninsula Library System with the purpose of making recommendations for greater sharing of resources, more efficient and economical operations and possible alternative sources of funds. I think it would be helpful to have the Board's approval for Burlingame to participate in this study. C.L.S.A. Under the guidelines of the new California Library Services Act it will be necessary in a few months for each of the governing bodies (meaning City Council or the County Board of Supervisors) in the eight jurisdictions in P.L.S. to appoint a lay-person to serve on a Citizens Advisory Board for the system. As 1 have more information on the requirements that must be met, I ' ll bring it to your attention. One of the purposes of such a Board is that as many representatives as possible of the various groups within the County's population must be represented; i .e. ; Spanish speaking, handicapped, elderly, etc. The Library Board may wish to make suggestions regarding Burlingame's representative to the Council . C.L.A. PROPOSAL ON PUBLIC LIBRARY FUNDING Members of the California Library Association are being asked to vote on the attached proposal regarding the future of public Library funding in the State of California. Since the Chairman of the Library Board has a membership in the association as a representative of all the Trustees, the Board members may wish to express their opinions regarding this issue. If the intent of this proposal , that is,State funding of basic Library services, eventually becomes reality, it will have impact on Library service within the City of Burlingame. LIBRARIAN' S REPORT PAGE 2 October 17, 1978 RENTAL COLLECTIONS Joan Riordan Leach has completed the arrangements regarding the new Rental Collection. The first titles have been ordered, and we should be initiating the service before the end of the month. We are planning publicity in the local papers to coincide with the arrival of the new books. PLS NEWS Local Libraries are continuing to report changes and revisions in their services and schedules. The community colleges report that they will be closed both Saturdays and Sundays throughout the Fall . In addition, CSM will no longer circulate books directly to the public, but to students only. Interlibrary loan statistics for Burlingame are at about the same level as last year. This is of particular interest, as all other system Libraries took a dramatic drop in activity during 1978. The PLS Cooperative Selection Committee met to discuss the implications of Libraries - being ibrariesbeing forced to drop periodical subscriptions. Due to lack of funds, some Libraries are cutting their periodical holdings by as much as 50%. The Committee is attempting to consolidate and organize holdings in such a way that they will be most helpful to all PLS Libraries. PERSONNEL Four new Pages were added to our rolls .in September to take the place of Pages who `- resigned to attend college. Kathy Kelly and Kathleen Craig were hired to work at the Branch, and Dan Lewenstein and John Monroe were hired to work in the Circulation Depart- ment at the Main Library. We' re pleased to have these students on our staff. STAFF DEVELOPMENT All department heads attended a one day seminar to conclude an administrative workshop sponsored by CIN on Thursday, October 5th. The group as a whole started work on Library's mission statement and the goals to accomplish it. It was a very productive day. CHILDREN'S DEPARTMENT Those activities e.g. class visits, book talks, teacher collections, connected with schools have begun. The fourth, third and second grades from Washington School have walked over to the Library to tour the facility, apply for cards and check out books. The sixth grade had what we call a reference day. Following a prepared booklet, they toured the Library, were shown how to use "Reader's Guide to Periodical Literature" by Sue Reiterman,and did an assignment applying what they had learned. In October, the second sixth grade will have a tour. Mrs. Bouquets' third/fourth grade from McKindley School visited the Library and borrowed books. Three of the six reading classes from Crocker School in Hillsborough heard book talks on Monday the 25th. The other classes will be visiting next month. EASTON BRANCH School started with a bang. We have already been busy with science projects, social scientist lists, railroads, and reports on the States. Our story-hour started off slowly, but we have added new members each week and we now have a dozen youngsters coming regularly. LIBRARIAN' S REPORT PAGE 3 October 17, 1978 EASTON BRANCH CONTINUED The Early Learning Center is bringing their afternoon class of 18 to the Library on Wednesday afternoons. Mrs. Lazarus will provide a story session for them once a month. Mr. Conn of Franklin School , asked us to gather a classroom collection of 50 titles suitable for his 6th grade class. On Monday, the 25th, Barbara Rowe spent a delightful afternoon as the guest speaker for the Book Review section of the Burlingame Newcomers Club. She "jacket talked" about 20 books and 15 of them were snapped up right then and there. The "Book Chat" group remains lively and well attended. We now even have a "splinter group" forming of ladies who wish to persue a more in-depth discussion of some of the books we have talked about. Pre-school story hour began on September 12th at the Branch. It will continue through December. EXHIBITS Exhibits for the month included: Skylight Studio Artists (Anastasia Cole) ; Batiks from Switzerland; San Francisco Opera; Yosemite-What Next?; National Hobby Month; Renaissance Books and Records (Tie- in with Renaissance Faire) ; Unicorn Questing Season. In addition, we are looking forward to a joint exhibit with the Burlingame Historical Society on the "Mizner Family", an early, prominent Burlingame family. Our exhibit will tie- in with a major exhibit at the Oakland Museum during November. FRIENDS OF THE BURLINGAME PUBLIC LIBRARY / The Book Sale is October 20th, 21st and 22nd. OPTION FOR EASTON BRANCH OPERATION HOURS OPEN: MONDAY: 2pm to 6pm 6 Page hours TUESDAY: 2pm to 9pm 9 Page hours WEDNESDAY: 2pm to 6pm 3 Page hours THURSDAY: 2pm to 6pm 3 Page hours FRIDAY: CLOSED SATURDAY: CLOSED 21 Total Page hours SUNDAY: CLOSED COSTS TO OPERATE COSTS TO OPERATE BRANCH 1977-1978 BRANCH 1979-1980 SAVINGS PERSONNEL $ 28,483.00 $ 11,502.00 $ 16,981.00 BOOKS 9,500.00 3,500.00 6,000.00 MAGAZINES 700.00 350.00 350.00 UTILITIES 1,376.00 800.00 576.00 CATALOGING & PROCESSING 5,000.00 300.00 4,700.00 TELEPHONE 200.00 175.00 25.00 SUPPLIES 1,600.00 800.00 800.00 MAINTENANCE 2,190.00 2,190.00 -0- DELIVERY 200.00 200.00 -0- $ 49,249.00 $ 19,817.00 $ 29,432.00 MAIN LIBRARY SAVINGS: Close the Main Library on Sundays: 9,618.00 Close the Main Library of Friday evenings from 6pm to 9pm: 3,237.00 12 Time for Cataloger: 8,323.00 $ 21 ,178.00 TOTAL, SAVINGS FOR THE BRANCH AND THE MAIN LIBRARY COMBINED: $ 50,610.00 V CALIFORNIA LIBRARY ASSOCIATION GOVERNMENT RELATIONS COMMITTEE PROPOSAL The Government Relations Cor-mittee proposed for your consideration and concurrence a position framework that will be CLA's policy statement as to the future of library financing in California. The four points listed below are intended to be used to gain committments from candidates for governor and the Legislature, The four principles are not specifically defined so as to provide guidance and allow flexibility through the legislative process. The Goverinnent Relations Committee, chaired by Clarence Walter of Contra Costa County, asks for your concurrencein the following proposal: WE STAND FOR. . . I. STATE FUNDING OF BASIC LIBRARY SERVICES. Justification--2t will restore drastic _cut-backs in_funds; ava I iJable - for local library service resulting from the passage of Proposition 13. This will shift the support of basic library service from an emphasis upon property taxes to the more broadly based State General Fund. Further, it will provide a steady and predictable basic level of funding, upon which local agencies can rely from year to year. 2. FREE ACCESS TO LIBRARY MATERIALS. Justification--The free public library is essential to the workings of democracy. It is as important to the educational process as is the free public school system. 3. MINIMUM OF STATE CONTROL. Justification--While the State has a responsibility to provide a minimum level of library service, it is too far removed from users and potential users to respond adequately to their needs. 4. LOCAL ADMINISTRATION OF LIBRARY SERVICES. Justification--Local agencies must maintain a committmtent to library services. This can only be done if they have maximum independence and flexibility in service delivery. Further, it will encourage the support from local revenue sources beyond the basic level. CLA GOVERNMENT FELATIONS CEtM`tITTE'_. PROPOSAL BALLOT Yes, I concur with the Government Relations Co=ittee proposal. No, I do nct concur with the Government Relations Committee proposal. This ballot must be received by the California Library Association by Q,ttbe0th Please use the return envelope enclosed, STATISTICS FOR SEPTEMBER 1978 CIRCULATION MAIN BRANCH Books, Adult, Non-Fiction 8620 716 Child, Non-Fiction 1077 451 Adult, Fiction 8486 1772 Child, Fiction 2187 911 TOTAL: 20370 TOTAL: 3850 Periodicals Pamphlets (Incl. Maps & Small Press) 309 12 TOTAL: 1570 TOTAL: 465 Moving Pictures -0- Audiorecordings (Incl. Records & Cassettes) 1060 32 Art Prints 36 -0- Equipment Loaned 19 -0- Slides -0- -0- TOTAL: 1136 TOTAL: 32 TOTAL CIRCULATION: 23076 4347 = 27 423 GRAND TOTAL CIRCULATION (1977 Circulation: 27,Q08 1. Increase ) Average Daily Circulation, Main Library: 880 Decrease ) Average Daily Circulation, Branch: 181 TOTAL DAILY CIRCULATION AVERAGE: 06� REFERENCE STATISTICS Total Reference Questions: 2241 ILL Borrowed: 73 GRAND TOTAL OF ILL Lent 107 REFERENCE ACTIVITY: 2421 ILL TOTAL 180 RT "STRATIONS AS OF 8/31/78 ADDITIONS WITHDRAWALS TOTAL REG. �-- Adults: 18302 350 575 18077 PLS PATRONS TO Children: 3031 82 93 3020 DATE: 6620 Hillsborough: 2326 69 -0- 2395 Increase of: 44 Other N.R. Patrons: 172 52 4 220 Total: 1 23831 553 672 23712 RAWALS' ADDED DISCARDED TOTAL TO DATE AS OF 8/31/78 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES _ VOLUMES/TILES Adult, Non-Fic 131 ,030/ q5,662 273 / 202 110 / 75 131,193 /95,78! Child, Non-Fic 17.,657/ 13,435 62 /, 55 15 / 5 17,704 /13,48' Y. A. , Non-Fic 3,194/ N.A. 10 / -- 2 / -- 3,202 / N.A. Adult, Fiction 46,789/ 39,065 175 / 123 12 / 1 46,952 /39,18'. Child, Fiction 13,217/ 9,414 23 / 21 56 / 18 13,184 / 9,41' Y. A. , Fiction 2,661/ N.A. 17 / - 1 / -- 2,677 / N.A. TOTAL: 214,548/157,576 560 / 401 196 / 99 214,912 X57,871 PAMPHLETS ADDED: 69 MAPS ADDED: -0- PAMPHLETS DISCARDED: -0- MAPS DISCARDED: -0- TOTAL: 16,905 TOTAL: 1,141 RECORDINGS AS OF 8/31/78 ADDED: UNITS/TITLES DISCARDED: UNITS/TITLES AS OF 9/30/78 Disc's 4435 / 3695 53 / 27 10 / -0- 4478 / 3722 Cassettes 485 / 369 6 6 -0- / -0- 491 / 375 TOTAL: 4920 j 4064 59 1=33 10 -0- 4969 / 4097 DEPOSITED WITH THE CITY TREASURER: MAIN: 1,242.24 BRANCH: 74.31 TOTAL: $1,316.55 `,. MEETING ROOM FEES DEPOSITED: $ 69.50 TOTAL: $1,386.05 CITY OF BURLINGAME BUDGET EXPE14DITURE LIBRARY FU14D ACCOUNT NUMBER 03-750 OCTOBER 1978 THIS TO BUDGET MONTH DATE ALLOW. BALANCE Salaries 11 Office Expense 209.14 594.05 59940:00 5,345.95 12 Special Dept. Expense 645.48 1,034.35 4,830.00 3,795.65 12.1 Books and Maps 574.66 9,560.70 67,298.00 57,737.30 12.2 Periodicals 31..55 119.25 7,450.00 7,330.75 12.3 Binding -0- 12.51 2,850.00 2,837.49 12.4 Cataloging 1.74 148.16 3,032.00 2,883.84 12.5 Records & Cassettes 380.23 1,050.71 3,610.00 2,559.29 13 Small Tools & Equip. -0- 22.81 225.00 202.19 16 Communications 146.90 611.63 2,232.00 1,620.37 17 Utilities 1,114.81 3,647.16 16,522.00 12.,874.84 Maint. of Bldgs. & Gds. 227.27 861.48 5,170.00 4,308.52 20 Maint. of Equip. -0- 87.37 866.00 778.63 20.1 Operations of Equip. -0- 63.24 250.00 - 186.76 20.2 Maintenance of Equipment -0- -0- 240.00 240.00 21 Prof. & Special Svcs. -0- -0- 2,400.00 2,400.00 22 Other Contr. Svcs. -0- -0- -0- -0- 23 Insurance& Surety Bonds -0- -0- -0- -0- 24 Dues & Subscriptions -0- 30.00 217.00 187.00 25 Travel 16.02 45.94 300.00 254.06 25.1 Conf. & Mtgs. - Librarian -0- -0- 250.00 250.00 25.2 Conf. & Mtgs. - Personnel ' -0- -0- -0- -0- 25.3 Conf. & Mtgs. - Trustees -0- -0- -0- -0- 26 Training & Safety Program -0- -0- -0- -0- 29 Other Charges -0- -0- 75.00 75.00 Capital Outlay -0- -0- 3,000.00 3,000.00 TOTAL 3,347.80 17,889.36 126,757.00 108,867.64 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA SEPTEMBER 19, 1978 TRUSTEES PRESENT: TRUSTEES ABSENT: INTRODUCTION OF NEW TRUSTEES: BILLS: Warrants: $6,158.63 Special Fund: $432.68 MINUTES OF THE MEETING OF AUGUST 24, 1978: LIBRARIAN' S REPORT: CORRESPONDENCE: UNFINISHED BUSINESS: `-- Budget 1978-1979 Easton Branch Closing Meeting Room Fees NEW BUSINESS: Citizens Committee to Study Library Budget and Easton Branch Election of Officers for 1978-1979 Library Board Orientation of the New Trustees ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR OCTOBER 17th, 1978• LIBRARIAN'S REPORT SEPTEMBER 19, 1978 APPOINTMENT OF NEW TRUSTEES The City Council appointed two new Trustees to the Library Board at their regular Council meeting on September 5th, 1978. They are Mrs. Barbara Parsons of 1005 Drake Avenue and Mrs. June Weatherbe of 1412 Bernal Avenue. I know the Library Board of Trustees joins with the staff in welcoming you both to the Commission, and wants you to know we are all avail- able to assist in any way that we can during this orientation period. EASTON BRANCH CLOSING At the Council Budget Session on September 11th, 1978, a number of North Burlingame residents spoke on the desirability of maintaining Library service at the Easton Branch. In prepar- ation for that meeting, the attached list of four possbile options was given to members -of the Council . The Board may wish to discuss these at their meeting. 1978-1979 BUDGET The City Council adopted the budget for the City of Burlingame at a special meeting on Monday September 11th, 1978. All the cuts stand as previously approved regarding the Library ex- cept for a decision regarding the closing of the Easton Branch Library. A special Citizen' s Committee was appointed to study the Library' s budget and make suggestions about where cuts might be made so that some service could be maintained at the Branch. The Council requested that a member of the Library Board and the City Librarian also serve on the Committee. It is to report back to the Council in 60 days. As a result of Council ' s approval of the budget, the operating budget for the Library this �.. year reflects $4,590.00 in cuts recommended by the City Manager prior to June 6th, 1978, and $36,863.00 in cuts made since June 6th, 1978 for a total reduction of $41 ,453.00 over the initial budget request. The Library' s budget for this year is $503,252.00 compared with Iastyea_r'-s budget of $537, 103.00. MEETING ROOM FEES The City Council discussed the charging of fees for use of the Library' s meeting rooms at their study session on September 13th, 1978. As a result of their discussion, the Library will not charge fees for the use of the California Room, nor will we charge governmental agencies to which the City of Burlingame belongs. The Librarian was given the authority to use her own discretion regarding the non-profit groups; but in general , we will charge them for the use of the Community Room. If questions arise, I will bring them to the attention of the Board. RENTAL COLLECTION The Board of the Friends of the Library met on September 7th, 1978 and approved $800.00 as "Seed Money" to start a Rental Library of popular adult books. Joan Leach, the Children ' s Librarian has agreed to take on the responsibility of over-seeing the collection, and we are hoping to be operational by early in October. COLLECTIONS The Audio Visual Division has gratefully accepted the offer of a Burlingame patron, Mrs. Perin, to purchase a sound 8mm projector. The projector, to be purchased shortly, will be housed. irt.t_h(Community Room for use there. This will allow us to circulate our two existing 8mm projectors to the general public. A number of new paperbacks were purchased for the non-cataloged collection during the month. This highly popular collection exhibits a considerable turnover. Titles purchased this time focus on movie and TV tie-ins, items for which we are receiving a number of requests. LIBRARIAN'S REPORT SEPTEMBER 19, 1978 PAGE 2 Weeding of our collections in the 100' s, philosophy, psychology, etc. , will begin soon under subject selector Lora Shank. She will be considering the removal of little-used, dated material . Also, soon to be added to our collections is Patricia Miles Martin' s latest book"Beaver Moon" written under her pseudonym, Miska Miles. The book has been dedicated to our own Warren Wickliffe. PERSONNEL Atthe Budget Study Session of August 29th, 1978, Council approved the Library' s hiring of Pages who have resigned or will be resigning soon. There are at least six Pages terminating this month. Mrs. Esther Cummings, Librarian 11 , part-time Cataloger, is leaving Burlingame Public Library on September 15th, 1978 to return to school . We will miss her. SYSTEM NEWS A number of changes have occurred in system services during the past month. Personnel have been rearranged and a new project begun. The Peninsula Library System Bibliographic Center has reduced its direct service to Libraries in some areas of interlibrary loan. This was done in an effort to aid a new project involving the conversion of the Union File into machine readable form. The ultimate goal will be to put the last five years of the file onto computer disc, and produce microfiche of the holdings for each system Library. This process will eventually cut down on costs for interlibrary loan activities both for the Bibliographic Center and for the individual libraries. Bill Van Niekerken attended the PLS Interlibrary Loan meeting on August 16th, 1978 at which the new procedures for handling system loans was discussed and outlined. The new ILL pro- cedures will greatly effect Burlingame, as they shift the bulk of the workload from BIBCEN to the local libraries, especially on interlibrary loans which go out of the system to be filled. For 1977-78, approximately 35% of all Burlingame's ILL' s were filled by libraries outside the Peninsula Library System. Also, at the recent ILL meeting, Bill was elected Chairperson for the next six months. Congratulations Bill ! ! The Audio/Visual Division is currently involved in a survey of non-resident circulation of A/V materials. This is part of the CLSA (California Libary Services Act) Sample Survey to measure how much reimbursement will be necessary under the "Universal Borrowing" component of the CLSA Legislation. Interlibrary Loan functions are continuing to be monitored on state- supplied forms in anticipation of reimbursement for that function through CLSA. PROGRAMS Betty Hallock and Sue Reiterman have been working on planning outreach and volunteer services Ms. Reiterman will supervise volunteer work at the Library. The majority of volunteer act- ivity at the Library is for the Shut= ln Program. She has devised a monthly outreach activi- ties report form and a publicity bookmark. In addition, a means of maintaining contact with institutions in Burlingame. is being developed. Weekly book review columns published in the Boutique Villager newspaper have been limited to one per month effective immediately. Since most of the work on the columns is done by staff members on theirown time at home, it was felt that this could no longer be justified on a weekly basis. We will continue a monthly column next month. LIBRARIAN'S REPORT SEPTEMBER 19, 1978 PAGE 3 CHILDREN'S DEPARTMENT Joan Leach and the Children' s Room staff is now working on the last phase of the Summer reading club. Letters are being sent to the various schools informing them of the names of those students, who participated in and completed the club. The names of the Students are part of a display in the Children's Room. They are currently in the process of weeding the YA and Juvenile fiction collection. The bulletin board theme this month is animals. The display is comprised of posters and book jackets. BOOK SALE The Friends of the Library' s book sale is scheduled for October 20, 21 , and 22, 1978. Publicity will be going out soon. OPTIONS REGARDING CLOSING FASION BRAS GM LIBRARY 122 % cutback by July 1, 1979 = $ 67,500 Long Range cuts to date ( not including Branch closing) $ 19,399 Option I. Close Branch entirely $ 50,000 TOTAL SAVED $ 69,399 Option II. To maintain Branch at current level. Cuts necessary at Main to achieve $50,000 reduction. a) Close Main Library on Sundays 9,618 b) Close Main Library on Friday nights 3,500 c) Eliminate ''time Professional Cataloger 8,323 d) Drop membership in PLS 2,400 e) Eliminate service to shut-ins ._'' =3,790 f) Reduce record/cassette budget 1212% 451 g) Reduce book budget 10% 6,900 h) Reduce Interlibrary loan services (5 hrs. per week) 1,300 i) Reduce book mending (5 hrs.per wk.)1,196 J) Reduce book reserve program ( 5 hrs. per wk.) 1,580 Q Reduce number of notices sent ( 5 hrs. per wk. ) 750 1) Close Main library 9 additional hours per week. (Open one morning at noon, all other mornings at 10:00a.m. Close Saturday at 5:00 p.m. 5,000 m) Reduce periodical budget A1 '2o 745 n) Reduce utilities 2,500 o) Reudce periodicals to be bound (121-2%) 356 p) Reduce cataloging costs (12,%) (card reproduction) 379 $ 50,0ai Option III. a) Cut Branch 50% ( open approx. 24 hrs. per wk.) $25,000 b) Close Main library on Sundays 9,618 c) Close Main library on Friday nights 3,500 d) Eliminate i F.T.E. Professional Cataloger. 8,323 e) Drop membership in PLS 2,400 f) Cut shin.-in program (5 hrs. per wk.) 1,250 g) Reduce record and cassette budget 10% 361 $ 50,452 Option IV. a) Cut Branch 70% ( open approx. �.. 15 hrs. per wk. Mon. , Tues, Thurs. 1-6p.m. $35,000 b) Close ',Hain library on Sundays 9,618 c) Close Main library on Friday nights 3,500 d) Eliminate 5 hrs. F.T.E. Profes- sional Cataloger 2,080 $ 50,198 --• -�- �•.•..� .�.aon�anI LAWJ, iy!/ CALIFORNIA LIBRARY LAWS, 1977 31 ordinance that the books already in the library shall be transferred to andJ kept in the chambers of the judge of the superior court of such county.All 18916. Quorum. A majority of the board shall constitute a quorum for moneys on hand in the law library fund of such county, and the office of the transaction of business. member of the board of law library trustees of such law library shall be 18917. President. The board shall appoint one of its number presi- dent,who shall serve for one year and until his successor is appointed,and abolished. After such an ordinance takes effect, the county clerk of such county shall not collect the fees and costs provided for the law library- in his absence shall select a president pro tem. 18918. Records. The board shall cause a proper record of its proceed- ings to be kept. ✓ MVNICIPAL LIBRARIES 18919. Rules, regulations and bylaws. The board of library trustees (Edue. Code,sees. 18soo-18m) may make and enforce all rules,regulations,and bylaws necessary for the ARTICLE 1. ESTABLISHMENT administration,government,and protection of the libraries under its man- agement, and all property belonging thereto. 18900. Establishment by a legislative body. The common council 18920. Administration of trusts. The board of library trustees may board of trustees,or other legislative body of any city in the state may,and administer any trust declared or created for the library, and receive by upon being requested to do so by one-fourth of the electors of the munici- gift, devise, or bequest and hold in trust or otherwise, property situated pal corporation in the manner provided in this article,shall,by ordinance, in this state or elsewhere, and where not otherwise provided, dispose of establish in and for the municipality a public library if there is none the property for the benefit of the library. already established therein. 18921. Officers and employees. The board of library trustees may 18901. Petition of electors. The request may be by a single petition, prescribe the duties and powers of the librarian, secretary, and other or by several petitions. The several petitions shall be substantially in the officers and employees of the library; determine the number of and ap- same form.The single petition,or several petitions in the aggregate,shall point all officers and employees,and fix their compensation. The officers have, the signatures of the requisite number of electors. and employees shall hold their offices or positions at the pleasure of the ARTICLE 2. TRUSTEES board. 18910. Board of library trustees. The public library shall be managed ma8922. Purchase of personal property. The board of library trustees by a board of library trustees,consisting of five members,to be a g Y Purchase necessary books,journals,publications,and other personal by the mayor, appointed property. y ,president of the board of trustees, or other executive head 18923. Purchase of real property. The board of library trustees may of the municipality,with the consent of the legislative body pality. of the munici- purchase real property, and erect or rent and equip, such buildings or 18911. Term of office and compensation. The trustees shah hold of- rooms, as may be necessary, when in its judgment a suitable building, or lice for three years. The members of the first board a portion thereof, has not been provided by the legislative body of the classify themselves by lot that one of their number shall goI out to office municipality for the.library. at the end of the current fiscal year,two at the end of one year thereafter 18924' State publications. The board of library trustees may request and two at the end re two years thereafter. , the appropriate state officials to furnish the library with copies of any and The legislative body of the municipality may,by ordinance rall reports,laws,and other publications of the state not otherwise disposed the compensation of such trustees;provided that the respective compen-ovide for of by law. cation for such trustees shall not exceed fifty dollars ($50) per month. 18925. Books. The board of library trustees may borrow books from, 18912. Eligibility. Men and women are equally eligible to lend books to, and exchange books with other libraries, and may allow appoint- ment as trustees. nonresidents to borrow books upon such conditions as the board may 18913. Vacancies. Vacancies shall be filled b a Prescribe. unexpired term in the same manner b the original for the 18926. General duties. The board of library trustees may do and per- made. g appointments are form any and all other acts and things necessary or proper to carry out the 18914. Monthly meetings. Boards of library trustees shall meet at 18927. Annual report.provisions of this chapter. least once a month at such times and places as they may fix by resolution. board of trustees, then he dministr of library trustees, or if there is no ative head of the library shal , on or 18915. Special meetings, Special meetings may be called at any time before August 31st, in each year, report to he legislative bodyl en of the by three trustees, by written notice served upon each member at least municipality and to the State Librarian on the condition of the library,for three hours before the time specified for the proposed meeting. the year ending the 30th day of June preceding. The reports shall, in 96 I2 Ip 99 12 3 435 1 J 32 CALIFORNIA LIBRARY LAWS, 1977 CALIFORNIA LIBRARY LAWS, 1977 33Jk addition to other matters deemed expedient by the board of trustees or 18962. Legal title. The title to all property acquired for the purposes administrative head of the library,contain such statistical and other infor- of the library, when not inconsistent with the terms of its acquisition, or ination as is deemed desirable by the State Librarian.For this purpose the otherwise designated, vests in the municipality in which the library is State Librarian may send to the several boards of trustees or administra- situated, and in the name of the municipal corporation may be sued for tive heads of the library instructions or question blanks so as to obtain the and defended by action at law or otherwise. material for a comparative study of library conditions in the state. 1&M.I. Contrived existence. Any municipal library which was estab- ARTICLE 3. SUPPORT OF LIBRARIES lishcd and existed on June 11, 1909,under the provisions of an act entitled "An act to establish free public libraries and reading rooms," approved 18950. Tax levy. The IegisIative body of any municipality in which a April 26, 1880, is continued under the provisions of this chapter and shall public library is established pursuant to this chapter, shall in making the be considered the same as if established under the provisions of this chap- annual tax levy and as part thereof, if the construction and maintenance ter.This chapter has no application to any library established or governed of the library has not been otherwise provided for, levy a tax for the by a city charter, and any city charter is in no manner affected by this purpose of construction and maintaining the library and purchasing prop- . chapter. erty necessary therefor.The tax shall be in addition to other taxes,the levy 18964. Disestablishment. Any ordinance establishing a library adopt- of which is permitted in the municipality. The tax levy shall not exceed ed pursuant to this chapter shall be repealed by the body which adopted thirty cents ($0.30) per one hundred dollars ($100) of assessed valuation. it upon being requested to do so by 51 percent of the electors of the As used in this section, maintenance includes preserving, repairing and municipal corporation,as shown by the great register.Upon the repeal of altering existing structures. the ordinance the library is disestablished in the municipal corporation. 18951. Library fund. The revenue derived from the tax, together 18965. Dissolution of boards. Whenever the governing bodies of two with all money acquired by gift, devise, bequest, or otherwise, for the or more cities or counties consolidate their existing public library services, purposes of the library,shall be apportioned to a fund to be designated the as a joint exercise of powers under Chapter 5 (commencing with Section library fund,and shall be applied to the purposes authorized in this chap- 6500), Division 7,Title 1 of the Government Code, and the ownership or ter. management of the cities'and counties'library facilities and other library 18952. Administration of gifts. If payment into the treasury is incon- assets are turned over to a newly formed joint agency,any boards of public sistent with the conditions or terms of any gift, devise, or bequest, the library trustees existing prior to the consolidation, may be dissolved by board shall provide for the safety and preservation of the fund, and the ordinance. application thereof to the use of the library,in accordance with the terms and conditions of the gift, devise, or bequest. Alternative Authority for Municipal Libraries 18953. Warrants. Payments from the fund shall be made upon war- (Gov. Code Sec.39732) rants issued after due audit by,and an order from,the library trustees.The 39732. Acquisition and operation. The legislative body may: warrants shall be signed by the president and secretary of the board of (a) Acquire,own, construct,maintain and operate . . . public libraries library trustees.The treasurer of the municipality shall pay such warrants without any further order or warrant from any other authority. Acquirement, Improvement, and Maintenance of Library Sites ARTICLE 4. GOVERNMENT (Gov. Code,Secs. 38000-38213) ti ( 18§60"1 Rules. Every library established pursuant to this chapter shall i be forever free to the inhabitants and nonresident taxpayers of the munici- LIBRARY DISTRICTS pality, subject always to such rules, regulations, and bylaws as may be (Educ. Code,Sees. 19400-19532) made by boards of library trustees. Any person who violates any rule, regulations,or bylaw may be fined or excluded from the privileges of the ARTICLE 1. FORMATION, ANNEXATION, DISSOLUTION library. 19,400. Purposes. A library district may be organized, as provided in 18961. Contract with city or county. The board of library trustees and this chapter. The library district may establish, equip, and maintain a the legislative body of any neighboring municipality or the board of super- public library for the dissemination of knowledge of the arts,sciences,and visors of the county in which the public library is situated,may contract ' general literature and may exercise the powers granted or necessarily for lending the books of the library to residents of the county or neighbor- implied pursuant to this chapter. ing municipality,upon a reasonable compensation to be paid by the coun- , 19,401. Territory. The library district may include incorporated or ty or neighboring municipality. unincorporated territory,or both,in any one or more counties,so long as the territory of the district consists of contiguous parcels and the territory of no city is divided. 2--75474 106 12 3 490 I CITY OF BURLMAME BUDGET EXPENDITURE LIBRARY FUND ACCOUNT NUMBER 03-750 SEPTEMBER 1978 THIS TO BUDGET MONTH DATE ALLOW. BALAUCE Salaries 11 Office Expense 76.98 384.91 12 Special Dept. Expense 196.26 388.87 12.1 Books and Maps 3,638.47 8,986.04 12.2 Periodicals 14.70 87.70 12.3 Binding 12.51 12.51 12.4 Cataloging 4.56 146.42 12.5 Records & Cassettes 381.27 670.48 13 Small Tools & Equip. 20.29 22.81 16 Communications 166.98 464.73 17 Utilities 1,303.60 2,532.35 19 Maint. of Bldgs. & Gds. 274.32 634.21 �U Maint. of Equip. 37.37 87.37 20.1 Operations of Equip. 8.03 63.24 21 Prof. & Special Svcs. -o -0- 22 Other Contr. Svcs. -o- -0- 23 Insurance & Surety Bonds -o- -0- 24 Dues & Subscriptions -o- 30.00 ' 25 Travel 23.29 29.92 25.1 Conf. & Mtgs. - Librarian -o- -0- 25.2 Conf. & Mtgs. - Personnel ' 'o- -0- 25.3 Conf. & Mtgs. - Trustees -o- -0- 26 Training & Safety Program -o- -0- 29 Other Charges -o- -0- Capital Outlay -o -o- TOTAL BEFORE SALARIES 6,158.63 14,541.56 TOTAL AFTER SALARIES STATISTICS FOR AUGUST 1978 CIRCULATION MAIN BRANCH Adult, Non-Fiction 9483 928 Child, Non-Fiction 1193 369 Adult, Fiction 10377 2327 Child, Fiction 2641 1149 TOTAL: .23688 TOTAL: 4773 Periodicals 36 Pamphlets (Incl. Maps & Small Press) 151 10 TOTAL: 1520 TOTAL: 'roving Pictures 36 Audiorecordings (Incl. Records & Cassettes) 1092 97 =krt Prints 45 -0- Equipment Loaned 36 1 slides -0- -0- TOTAL: 1209 TOTAL: •93 DOTAL CIRCULATION: 7" _ r57L�_ = 31 ,993 GRAND TOTAL CIRCULATION (1977 Circulation: 30, 7 3• % Increase Average Daily Circulation, ruin Library: 852 e Decrease ) Average Daily Circulation, Branch: 206 TOTAL DAILY CIRCULATION AVERAGE: '.EFERENCE STATISTICS Total Reference Questions: 1542 ILL Borrowed: 111 GRAND TOTAL OF ILL Lent 111 REFERENCE ACTIVITY: 1j64 ILL TOTAL 222 i-L­.�,,TRATIONS AS OF 7/31/73 ADDITIONS WITHDRAWALS TOTAL REG. Adults: 18,328 337 363 18,302 PLS PATRONS TO Children: 3,029 50 48 3_,031 DATE: 6,576 Hillsborough: 2,260 66 -0- 2,, 23_6 Increase of: 85 Other N.R. Patrons: 103 74 5 172 Total: 23,720 527 416 23,831 'iC r, n M:i7. ,S' ADDED DISC:AnED TOTAL, TO DATE 'S OF 7/31/78 VOLUMES/TITLES VOLUPQES/TITLES _.- VOLUMES/TITLES VOLUMES/TILES 'Ault, Non-Fic 130,705/ 95,386 457 / 314 132 / 38 13.1 ,g30 / 95,662 .nild, Non-Fic 17,568/ 13,322 142 / 122 5.3r / 9 17,657 / 13,435 ?. A. , Non-Fic 3,230/ N.A. 6 / N.A. 42 / N.A. 3,194 / N.A. =.dult, Fiction 46,643/ 38,960 170 / 108 24 / 3 46,789 / 39,065 'hild, Fiction 13,463/ 9,562 73 / 45 319 / 193 13,217 , / 9,414 A. , Fiction 3,648/ N.A. 16 / N.A. 3 / N.A. 2,661 / N.A. TOTAL: 214,257/ 157,230 864 / 589 573, / 243 214,548 /157,576 ..jAPHLETS ADDED: 222 MAPS ADDED: 11 AP4PHLETS DISCARDED: 455 MAPS DISCARDED: 1 TOTAL: 16,-83 TOTAL1 ,1 41 : •COP.DINGS AS OF 7/31/78 ADDED: UNITS/TITLES DISCARDED: UNITS/TITLES AS OF 8/31/78 Disc's 4,370 / 3,641 76 / 55 11 / 1 4,435 / 3.695 Cassettes 474 / 358 11 11 -0- / -0- 485 / 369 TOTAL:T+,$44 Z_ 3,999 87 11 1 4,92Q / 4,064 LIP, "TED WITH THE CITY TREASURER: MAIN: $1932.59 BRANCH: $ 125. 7 TOTAL: $2,058.26 ______.. "ETING R=M FEES DEPOSITED: $ 245.50 TOTAL: $2,303-76