HomeMy WebLinkAboutAgenda Packet - LB - 1978.10.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
OCTOBER 17 , 1978
TRUSTEES PRESENT :
TRUSTEES ABSENT :
BILLS :
Warrants :
Special Fund : $ 1 , 603 . 93
MINUTES OF THE MEETING OF SEPTEMBER 19 , 1978
LIBRARIAN ' S REPORT :
CORRESPONDENCE :
Copy of Erin Phelan ' s letter to Mayor Crosby
UNFINISHED BUSINESS :
Report on the Citizen ' s Committee Meetings
Report on the Library Tour from the new Trustees
NEW BUSINESS :
Computerization of the City ' s Accounts Payable and General Ledger
Appproval to participate in G . R. C . Study
Discussion of California Library Association proposal on Public Library
funding
ADJOURNMENT :
NEXT BOARD MEETING SCHEDULED FOR NOVEMBER 21 , 1978 :
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
SEPTEMBER 19, 1978
CALL TO ORDER:
The meeting was called to order by Chairman Hechinger on September 19, 1978 at 4:30pm.
ROLL CALL:
Trustees Present: Trustee Hechinger, Trustee DeMartini, Trustee Weatherbe, Trustee Phelan and
Trustee Parsons.
Trustees Absent: None
Others Attending: None
INTRODUCTION OF NEW TRUSTEES:
Librarian Bergsing introduced Trustee Weatherbe and Trustee Parsons to the other Board members and
welcomed them.
BILLS:
Warrants in the amount of $6,158.63 were ordered paid on a motion by Trustee DeMartini, seconded by
Trustee Phelan and carried. Special Fund bills totaling $432.86 were paid on a motion by Trustee
DeMartini, seconded by Trustee Phelan and carried.
MINUTES:
Minutes of the August 24, 1978 meeting were approved as written and ordered filed.
LIBRARIANS REPORT:
The Librarian's Report was discussed in conjection with the Agenda items under Unfinished and New Business.
CORRESPONDENCE:
Chairman Hechinger read a letter received from Mrs. Leo Brislin who is the Corresponding Secretary for the
North Burlingame Woman's Club. Mrs. Brislin expressed her views on behalf of the President of the Woman's
Club, Mrs. William Harper regarding the concern for the possible closing of the Easton Branch Library. It
is their feeling that the Branch should be maintained at current service levels but that Council should
not overlook the fact that the building is a "Historical Site" which once was their meeting place. Chair-
man Hechinger also read a letter from Pat Subatine who is the Social Action Committee representative for
Our Lady of Angels Church whereas she also expressed her deep concern for the closing of the Branch
Library and what an impact it would have on the community.
UNFINISHED BUSINESS:
Budget 1978-1979: The Board was advised that Council had approved the Budget as submitted.
Easton Branch Closing: Options regarding the closing of the Easton Branch were discussed. A 12�% cutback
in operating expenses by June 30, 1979 is the target of the City Council. If the Branch is not closed,
drastic cuts will be necessary in service hours not only at the Branch but at the Main Library as well.
Closing the Main Library on Sunday's would be necessary to maintain some service hours at the Branch.
Librarian Bergsing made it clear that she was not recommending withdrawing from Peninsula Library System,
but that membership fees has been waived for the current year. She then went on to explain the various
functions of PLS to the new Board members.
Meeting Room Fees: The City Librarian told the Board that the City Council had discussed the charging of
fees for use of the Library's meeting rooms at their study session on September 13th, 1978, and as a
result of the discussion the Library will not charge fees for the use of the California Room, nor will we
charge governmental agencies to which the City of Burlingame belongs. Librarian Bergsing was given the
authority to use her own discretion regarding the non-profit groups; but in general, we will charge them
for the use of the Community Room. If questions arise, she will bring them to the attention of the Board.
NEW BUSINESS:
Citizens Committee To Study Library Budget and Easton Branch: Librarian Bergsing reported to the Board
that there had been a "Citizen's Committee" appointed by City Council to review budget figures, revenues,
options, etc., in regards to maintaining the Easton Branch. She further stated that the Committee had
until the middle of November to report their findings, and that the Council had requested that a member
of the Board should serve on the Committee. It was the consensus of the Library Board that Chairman
Hechinger should represent the Trustees. Mrs. Bergsing announced that the Committee was scheduled to
hold its first meeting on Wednesday, September 20, 1978 at 7:30 pm in the California Room.
Election of Officers: Chairman Hechinger opened the floor to nominations for officers of the Board
for 1978-1979.
Chairman: It was moved by Trustee DeMartini, seconded by Trustee Phelan, that Chairman Hechinger remain
Chairman of the Board for another year. Motion was unanimously carried.
Vice President/Secretary: Chairman Hechinger moved that Trustee DeMartini also remain in the position of
Secretary for another year. The move was seconded by Trustee Phelan and carried.
Orientation of the New Trustees: Chairman Hechinger, Trustee Phelan and Trustee DeMartini, briefed the
new Trustee's on their duties as Trustees to the Library Board. Trustee Weatherbe and Trustee Parsons
have an appointment with Librarian Bergsing on Monday, September 25th, 1978 at 4:OOpm to tour the Library
and meet some of the staff. I'm sure that everyone will be most helpful and do what they can to assist
them during their orientation period.
ADJOURNMENT:
The meeting was adjourned at 5:40pm with the next meeting scheduled for October 17th, 1978.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jag
LIBRARIAN'S REPORT
OCTOBER 17, 1978
CITIZEN'S COMMITTEE TO SAVE THE BRANCH LIBRARY
The Citizen's Committee composed of Frank Pagliaro, William Nagle, William Scott, Kris
Cannon, Dolores Huajardo, Bart Newsom, Anne Alexander plus Ben Hechinger and June
Weatherbe from the Library Board and I have been meeting every Wednesday evening for the
past four weeks. The staff have tried to supply the Committee members with as many facts
and figures as possible regarding the Library budget, so they may arrive at a clear
understanding of the operation of the Library and suggest reasonable alternatives to,,the
City Council . I am enclosing one of the options that the Committee has considered, and
you may with to discuss it further,-or suggest others at the Board meeting.
The Committee has scheduled a public meeting at Roosevelt School Cafeteria on Wednesday,
October 18th at 7:30pm. The City Finance Director, several members of the Library staff
and I are all planning to attend. The entire Library Board may also with to be there.
LIBRARY TOUR FOR THE NEW TRUSTEES
On September 25th, Barbara Parsons and June Weatherbe toured the various departments of the
Main Library. They were able to view at first-hand a few of the many behind the scenes
operations of the Library. I hope they found it informative. The staff and I are avail-
able to go into greater detail about any of the specific operations at any time if any
of you are interested.
STUDY OF PUBLIC LIBRARIES IN SAN MATEO COUNTY
In the wake of Proposition 13, and at the request of the Redwood City City Council , the
Governmental Research Council of San Mateo County is undertaking a study of public
�- Libraries in the County. The aim is to investigate the collections, physical facilities,
services, funding, and organizational structures of the individual Libraries and the
Peninsula Library System with the purpose of making recommendations for greater sharing
of resources, more efficient and economical operations and possible alternative sources
of funds. I think it would be helpful to have the Board's approval for Burlingame to
participate in this study.
C.L.S.A.
Under the guidelines of the new California Library Services Act it will be necessary in
a few months for each of the governing bodies (meaning City Council or the County Board
of Supervisors) in the eight jurisdictions in P.L.S. to appoint a lay-person to serve on
a Citizens Advisory Board for the system. As 1 have more information on the requirements
that must be met, I ' ll bring it to your attention. One of the purposes of such a Board
is that as many representatives as possible of the various groups within the County's
population must be represented; i .e. ; Spanish speaking, handicapped, elderly, etc. The
Library Board may wish to make suggestions regarding Burlingame's representative to the
Council .
C.L.A. PROPOSAL ON PUBLIC LIBRARY FUNDING
Members of the California Library Association are being asked to vote on the attached
proposal regarding the future of public Library funding in the State of California. Since
the Chairman of the Library Board has a membership in the association as a representative
of all the Trustees, the Board members may wish to express their opinions regarding this
issue. If the intent of this proposal , that is,State funding of basic Library services,
eventually becomes reality, it will have impact on Library service within the City of
Burlingame.
LIBRARIAN' S REPORT
PAGE 2
October 17, 1978
RENTAL COLLECTIONS
Joan Riordan Leach has completed the arrangements regarding the new Rental Collection.
The first titles have been ordered, and we should be initiating the service before the
end of the month. We are planning publicity in the local papers to coincide with the
arrival of the new books.
PLS NEWS
Local Libraries are continuing to report changes and revisions in their services and
schedules. The community colleges report that they will be closed both Saturdays and
Sundays throughout the Fall . In addition, CSM will no longer circulate books directly
to the public, but to students only.
Interlibrary loan statistics for Burlingame are at about the same level as last year.
This is of particular interest, as all other system Libraries took a dramatic drop in
activity during 1978.
The PLS Cooperative Selection Committee met to discuss the implications of Libraries -
being
ibrariesbeing forced to drop periodical subscriptions. Due to lack of funds, some Libraries
are cutting their periodical holdings by as much as 50%. The Committee is attempting
to consolidate and organize holdings in such a way that they will be most helpful to
all PLS Libraries.
PERSONNEL
Four new Pages were added to our rolls .in September to take the place of Pages who
`- resigned to attend college. Kathy Kelly and Kathleen Craig were hired to work at the
Branch, and Dan Lewenstein and John Monroe were hired to work in the Circulation Depart-
ment at the Main Library. We' re pleased to have these students on our staff.
STAFF DEVELOPMENT
All department heads attended a one day seminar to conclude an administrative workshop
sponsored by CIN on Thursday, October 5th. The group as a whole started work on Library's
mission statement and the goals to accomplish it. It was a very productive day.
CHILDREN'S DEPARTMENT
Those activities e.g. class visits, book talks, teacher collections, connected with schools
have begun. The fourth, third and second grades from Washington School have walked over
to the Library to tour the facility, apply for cards and check out books. The sixth grade
had what we call a reference day. Following a prepared booklet, they toured the Library,
were shown how to use "Reader's Guide to Periodical Literature" by Sue Reiterman,and did
an assignment applying what they had learned. In October, the second sixth grade will
have a tour.
Mrs. Bouquets' third/fourth grade from McKindley School visited the Library and borrowed
books. Three of the six reading classes from Crocker School in Hillsborough heard book
talks on Monday the 25th. The other classes will be visiting next month.
EASTON BRANCH
School started with a bang. We have already been busy with science projects, social
scientist lists, railroads, and reports on the States. Our story-hour started off slowly,
but we have added new members each week and we now have a dozen youngsters coming regularly.
LIBRARIAN' S REPORT
PAGE 3
October 17, 1978
EASTON BRANCH CONTINUED
The Early Learning Center is bringing their afternoon class of 18 to the Library on
Wednesday afternoons. Mrs. Lazarus will provide a story session for them once a month.
Mr. Conn of Franklin School , asked us to gather a classroom collection of 50 titles
suitable for his 6th grade class.
On Monday, the 25th, Barbara Rowe spent a delightful afternoon as the guest speaker for
the Book Review section of the Burlingame Newcomers Club. She "jacket talked" about
20 books and 15 of them were snapped up right then and there.
The "Book Chat" group remains lively and well attended. We now even have a "splinter
group" forming of ladies who wish to persue a more in-depth discussion of some of the
books we have talked about.
Pre-school story hour began on September 12th at the Branch. It will continue through
December.
EXHIBITS
Exhibits for the month included: Skylight Studio Artists (Anastasia Cole) ; Batiks from
Switzerland; San Francisco Opera; Yosemite-What Next?; National Hobby Month; Renaissance
Books and Records (Tie- in with Renaissance Faire) ; Unicorn Questing Season.
In addition, we are looking forward to a joint exhibit with the Burlingame Historical
Society on the "Mizner Family", an early, prominent Burlingame family. Our exhibit will
tie- in with a major exhibit at the Oakland Museum during November.
FRIENDS OF THE BURLINGAME PUBLIC LIBRARY /
The Book Sale is October 20th, 21st and 22nd.
OPTION FOR
EASTON BRANCH OPERATION
HOURS OPEN:
MONDAY: 2pm to 6pm 6 Page hours
TUESDAY: 2pm to 9pm 9 Page hours
WEDNESDAY: 2pm to 6pm 3 Page hours
THURSDAY: 2pm to 6pm 3 Page hours
FRIDAY: CLOSED
SATURDAY: CLOSED 21 Total Page hours
SUNDAY: CLOSED
COSTS TO OPERATE COSTS TO OPERATE
BRANCH 1977-1978 BRANCH 1979-1980 SAVINGS
PERSONNEL $ 28,483.00 $ 11,502.00 $ 16,981.00
BOOKS 9,500.00 3,500.00 6,000.00
MAGAZINES 700.00 350.00 350.00
UTILITIES 1,376.00 800.00 576.00
CATALOGING & PROCESSING 5,000.00 300.00 4,700.00
TELEPHONE 200.00 175.00 25.00
SUPPLIES 1,600.00 800.00 800.00
MAINTENANCE 2,190.00 2,190.00 -0-
DELIVERY 200.00 200.00 -0-
$ 49,249.00 $ 19,817.00 $ 29,432.00
MAIN LIBRARY SAVINGS:
Close the Main Library on Sundays: 9,618.00
Close the Main Library of Friday evenings from 6pm to 9pm: 3,237.00
12 Time for Cataloger: 8,323.00
$ 21 ,178.00
TOTAL, SAVINGS FOR THE BRANCH AND THE MAIN LIBRARY COMBINED: $ 50,610.00
V
CALIFORNIA LIBRARY ASSOCIATION
GOVERNMENT RELATIONS COMMITTEE PROPOSAL
The Government Relations Cor-mittee proposed for your consideration and
concurrence a position framework that will be CLA's policy statement as
to the future of library financing in California.
The four points listed below are intended to be used to gain committments
from candidates for governor and the Legislature, The four principles are
not specifically defined so as to provide guidance and allow flexibility
through the legislative process.
The Goverinnent Relations Committee, chaired by Clarence Walter of Contra
Costa County, asks for your concurrencein the following proposal:
WE STAND FOR. . .
I. STATE FUNDING OF BASIC LIBRARY SERVICES.
Justification--2t will restore drastic _cut-backs in_funds; ava I iJable -
for local library service resulting from the passage of Proposition 13.
This will shift the support of basic library service from an emphasis
upon property taxes to the more broadly based State General Fund. Further,
it will provide a steady and predictable basic level of funding, upon
which local agencies can rely from year to year.
2. FREE ACCESS TO LIBRARY MATERIALS.
Justification--The free public library is essential to the workings of
democracy. It is as important to the educational process as is the free
public school system.
3. MINIMUM OF STATE CONTROL.
Justification--While the State has a responsibility to provide a minimum
level of library service, it is too far removed from users and potential
users to respond adequately to their needs.
4. LOCAL ADMINISTRATION OF LIBRARY SERVICES.
Justification--Local agencies must maintain a committmtent to library
services. This can only be done if they have maximum independence and
flexibility in service delivery. Further, it will encourage the support
from local revenue sources beyond the basic level.
CLA GOVERNMENT FELATIONS CEtM`tITTE'_. PROPOSAL BALLOT
Yes, I concur with the Government Relations Co=ittee proposal.
No, I do nct concur with the Government Relations Committee proposal.
This ballot must be received by the California Library Association by Q,ttbe0th
Please use the return envelope enclosed,
STATISTICS FOR SEPTEMBER 1978
CIRCULATION MAIN BRANCH
Books,
Adult, Non-Fiction 8620 716
Child, Non-Fiction 1077 451
Adult, Fiction 8486 1772
Child, Fiction 2187 911
TOTAL: 20370 TOTAL: 3850
Periodicals
Pamphlets (Incl. Maps & Small Press) 309 12
TOTAL: 1570 TOTAL: 465
Moving Pictures -0-
Audiorecordings (Incl. Records &
Cassettes) 1060 32
Art Prints 36 -0-
Equipment Loaned 19 -0-
Slides -0- -0-
TOTAL: 1136 TOTAL: 32
TOTAL CIRCULATION: 23076 4347 = 27 423
GRAND TOTAL CIRCULATION (1977 Circulation: 27,Q08 1. Increase )
Average Daily Circulation, Main Library: 880 Decrease )
Average Daily Circulation, Branch: 181
TOTAL DAILY CIRCULATION AVERAGE: 06�
REFERENCE STATISTICS
Total Reference Questions: 2241 ILL Borrowed: 73 GRAND TOTAL OF
ILL Lent 107 REFERENCE ACTIVITY: 2421
ILL TOTAL 180
RT "STRATIONS AS OF 8/31/78 ADDITIONS WITHDRAWALS TOTAL REG.
�-- Adults: 18302 350 575 18077 PLS PATRONS TO
Children: 3031 82 93 3020 DATE: 6620
Hillsborough: 2326 69 -0- 2395 Increase of: 44
Other N.R. Patrons: 172 52 4 220
Total: 1 23831 553 672 23712
RAWALS' ADDED DISCARDED TOTAL TO DATE
AS OF 8/31/78 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES _ VOLUMES/TILES
Adult, Non-Fic 131 ,030/ q5,662 273 / 202 110 / 75 131,193 /95,78!
Child, Non-Fic 17.,657/ 13,435 62 /, 55 15 / 5 17,704 /13,48'
Y. A. , Non-Fic 3,194/ N.A. 10 / -- 2 / -- 3,202 / N.A.
Adult, Fiction 46,789/ 39,065 175 / 123 12 / 1 46,952 /39,18'.
Child, Fiction 13,217/ 9,414 23 / 21 56 / 18 13,184 / 9,41'
Y. A. , Fiction 2,661/ N.A. 17 / - 1 / -- 2,677 / N.A.
TOTAL: 214,548/157,576 560 / 401 196 / 99 214,912 X57,871
PAMPHLETS ADDED: 69 MAPS ADDED: -0-
PAMPHLETS DISCARDED: -0- MAPS DISCARDED: -0-
TOTAL: 16,905 TOTAL: 1,141
RECORDINGS AS OF 8/31/78 ADDED: UNITS/TITLES DISCARDED: UNITS/TITLES AS OF 9/30/78
Disc's 4435 / 3695 53 / 27 10 / -0- 4478 / 3722
Cassettes 485 / 369 6 6 -0- / -0- 491 / 375
TOTAL: 4920 j 4064 59 1=33 10 -0- 4969 / 4097
DEPOSITED WITH THE CITY TREASURER: MAIN: 1,242.24
BRANCH: 74.31 TOTAL: $1,316.55 `,.
MEETING ROOM FEES DEPOSITED: $ 69.50 TOTAL: $1,386.05
CITY OF BURLINGAME
BUDGET EXPE14DITURE
LIBRARY FU14D ACCOUNT NUMBER 03-750
OCTOBER 1978
THIS TO BUDGET
MONTH DATE ALLOW. BALANCE
Salaries
11 Office Expense 209.14 594.05 59940:00 5,345.95
12 Special Dept. Expense 645.48 1,034.35 4,830.00 3,795.65
12.1 Books and Maps 574.66 9,560.70 67,298.00 57,737.30
12.2 Periodicals 31..55 119.25 7,450.00 7,330.75
12.3 Binding -0- 12.51 2,850.00 2,837.49
12.4 Cataloging 1.74 148.16 3,032.00 2,883.84
12.5 Records & Cassettes 380.23 1,050.71 3,610.00 2,559.29
13 Small Tools & Equip. -0- 22.81 225.00 202.19
16 Communications 146.90 611.63 2,232.00 1,620.37
17 Utilities 1,114.81 3,647.16 16,522.00 12.,874.84
Maint. of Bldgs. & Gds. 227.27 861.48 5,170.00 4,308.52
20 Maint. of Equip. -0- 87.37 866.00 778.63
20.1 Operations of Equip. -0- 63.24 250.00 - 186.76
20.2 Maintenance of Equipment -0- -0- 240.00 240.00
21 Prof. & Special Svcs. -0- -0- 2,400.00 2,400.00
22 Other Contr. Svcs. -0- -0- -0- -0-
23 Insurance& Surety Bonds -0- -0- -0- -0-
24 Dues & Subscriptions -0- 30.00 217.00 187.00
25 Travel 16.02 45.94 300.00 254.06
25.1 Conf. & Mtgs. - Librarian -0- -0- 250.00 250.00
25.2 Conf. & Mtgs. - Personnel ' -0- -0- -0- -0-
25.3 Conf. & Mtgs. - Trustees -0- -0- -0- -0-
26 Training & Safety Program -0- -0- -0- -0-
29 Other Charges -0- -0- 75.00 75.00
Capital Outlay -0- -0- 3,000.00 3,000.00
TOTAL 3,347.80 17,889.36 126,757.00 108,867.64
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
SEPTEMBER 19, 1978
TRUSTEES PRESENT:
TRUSTEES ABSENT:
INTRODUCTION OF NEW TRUSTEES:
BILLS:
Warrants: $6,158.63
Special Fund: $432.68
MINUTES OF THE MEETING OF AUGUST 24, 1978:
LIBRARIAN' S REPORT:
CORRESPONDENCE:
UNFINISHED BUSINESS:
`-- Budget 1978-1979
Easton Branch Closing
Meeting Room Fees
NEW BUSINESS:
Citizens Committee to Study Library Budget and Easton Branch
Election of Officers for 1978-1979 Library Board
Orientation of the New Trustees
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR OCTOBER 17th, 1978•
LIBRARIAN'S REPORT
SEPTEMBER 19, 1978
APPOINTMENT OF NEW TRUSTEES
The City Council appointed two new Trustees to the Library Board at their regular Council
meeting on September 5th, 1978. They are Mrs. Barbara Parsons of 1005 Drake Avenue and
Mrs. June Weatherbe of 1412 Bernal Avenue. I know the Library Board of Trustees joins with
the staff in welcoming you both to the Commission, and wants you to know we are all avail-
able to assist in any way that we can during this orientation period.
EASTON BRANCH CLOSING
At the Council Budget Session on September 11th, 1978, a number of North Burlingame residents
spoke on the desirability of maintaining Library service at the Easton Branch. In prepar-
ation for that meeting, the attached list of four possbile options was given to members -of
the Council . The Board may wish to discuss these at their meeting.
1978-1979 BUDGET
The City Council adopted the budget for the City of Burlingame at a special meeting on Monday
September 11th, 1978. All the cuts stand as previously approved regarding the Library ex-
cept for a decision regarding the closing of the Easton Branch Library. A special Citizen' s
Committee was appointed to study the Library' s budget and make suggestions about where cuts
might be made so that some service could be maintained at the Branch. The Council requested
that a member of the Library Board and the City Librarian also serve on the Committee. It
is to report back to the Council in 60 days.
As a result of Council ' s approval of the budget, the operating budget for the Library this
�.. year reflects $4,590.00 in cuts recommended by the City Manager prior to June 6th, 1978, and
$36,863.00 in cuts made since June 6th, 1978 for a total reduction of $41 ,453.00 over the
initial budget request. The Library' s budget for this year is $503,252.00 compared with
Iastyea_r'-s budget of $537, 103.00.
MEETING ROOM FEES
The City Council discussed the charging of fees for use of the Library' s meeting rooms at
their study session on September 13th, 1978. As a result of their discussion, the Library
will not charge fees for the use of the California Room, nor will we charge governmental
agencies to which the City of Burlingame belongs. The Librarian was given the authority
to use her own discretion regarding the non-profit groups; but in general , we will charge
them for the use of the Community Room. If questions arise, I will bring them to the
attention of the Board.
RENTAL COLLECTION
The Board of the Friends of the Library met on September 7th, 1978 and approved $800.00 as
"Seed Money" to start a Rental Library of popular adult books. Joan Leach, the Children ' s
Librarian has agreed to take on the responsibility of over-seeing the collection, and we
are hoping to be operational by early in October.
COLLECTIONS
The Audio Visual Division has gratefully accepted the offer of a Burlingame patron, Mrs.
Perin, to purchase a sound 8mm projector. The projector, to be purchased shortly, will
be housed. irt.t_h(Community Room for use there. This will allow us to circulate our two
existing 8mm projectors to the general public.
A number of new paperbacks were purchased for the non-cataloged collection during the month.
This highly popular collection exhibits a considerable turnover. Titles purchased this
time focus on movie and TV tie-ins, items for which we are receiving a number of requests.
LIBRARIAN'S REPORT
SEPTEMBER 19, 1978
PAGE 2
Weeding of our collections in the 100' s, philosophy, psychology, etc. , will begin soon under
subject selector Lora Shank. She will be considering the removal of little-used, dated
material .
Also, soon to be added to our collections is Patricia Miles Martin' s latest book"Beaver Moon"
written under her pseudonym, Miska Miles. The book has been dedicated to our own Warren
Wickliffe.
PERSONNEL
Atthe Budget Study Session of August 29th, 1978, Council approved the Library' s hiring of
Pages who have resigned or will be resigning soon. There are at least six Pages terminating
this month.
Mrs. Esther Cummings, Librarian 11 , part-time Cataloger, is leaving Burlingame Public Library
on September 15th, 1978 to return to school . We will miss her.
SYSTEM NEWS
A number of changes have occurred in system services during the past month. Personnel have
been rearranged and a new project begun. The Peninsula Library System Bibliographic Center
has reduced its direct service to Libraries in some areas of interlibrary loan. This was
done in an effort to aid a new project involving the conversion of the Union File into
machine readable form. The ultimate goal will be to put the last five years of the file onto
computer disc, and produce microfiche of the holdings for each system Library. This process
will eventually cut down on costs for interlibrary loan activities both for the Bibliographic
Center and for the individual libraries.
Bill Van Niekerken attended the PLS Interlibrary Loan meeting on August 16th, 1978 at which
the new procedures for handling system loans was discussed and outlined. The new ILL pro-
cedures will greatly effect Burlingame, as they shift the bulk of the workload from BIBCEN
to the local libraries, especially on interlibrary loans which go out of the system to be
filled.
For 1977-78, approximately 35% of all Burlingame's ILL' s were filled by libraries outside the
Peninsula Library System. Also, at the recent ILL meeting, Bill was elected Chairperson for
the next six months. Congratulations Bill ! !
The Audio/Visual Division is currently involved in a survey of non-resident circulation of
A/V materials. This is part of the CLSA (California Libary Services Act) Sample Survey to
measure how much reimbursement will be necessary under the "Universal Borrowing" component of
the CLSA Legislation. Interlibrary Loan functions are continuing to be monitored on state-
supplied forms in anticipation of reimbursement for that function through CLSA.
PROGRAMS
Betty Hallock and Sue Reiterman have been working on planning outreach and volunteer services
Ms. Reiterman will supervise volunteer work at the Library. The majority of volunteer act-
ivity at the Library is for the Shut= ln Program. She has devised a monthly outreach activi-
ties report form and a publicity bookmark. In addition, a means of maintaining contact with
institutions in Burlingame. is being developed.
Weekly book review columns published in the Boutique Villager newspaper have been limited to
one per month effective immediately. Since most of the work on the columns is done by staff
members on theirown time at home, it was felt that this could no longer be justified on a
weekly basis. We will continue a monthly column next month.
LIBRARIAN'S REPORT
SEPTEMBER 19, 1978
PAGE 3
CHILDREN'S DEPARTMENT
Joan Leach and the Children' s Room staff is now working on the last phase of the Summer
reading club. Letters are being sent to the various schools informing them of the names
of those students, who participated in and completed the club. The names of the Students
are part of a display in the Children's Room.
They are currently in the process of weeding the YA and Juvenile fiction collection. The
bulletin board theme this month is animals. The display is comprised of posters and book
jackets.
BOOK SALE
The Friends of the Library' s book sale is scheduled for October 20, 21 , and 22, 1978.
Publicity will be going out soon.
OPTIONS REGARDING CLOSING FASION BRAS GM LIBRARY
122 % cutback by July 1, 1979 = $ 67,500
Long Range cuts to date ( not including Branch closing)
$ 19,399
Option I. Close Branch entirely $ 50,000
TOTAL SAVED $ 69,399
Option II. To maintain Branch at current level.
Cuts necessary at Main to achieve
$50,000 reduction.
a) Close Main Library on Sundays 9,618
b) Close Main Library on Friday
nights 3,500
c) Eliminate ''time Professional
Cataloger 8,323
d) Drop membership in PLS 2,400
e) Eliminate service to shut-ins ._'' =3,790
f) Reduce record/cassette budget 1212% 451
g) Reduce book budget 10% 6,900
h) Reduce Interlibrary loan services
(5 hrs. per week) 1,300
i) Reduce book mending (5 hrs.per wk.)1,196
J) Reduce book reserve program ( 5
hrs. per wk.) 1,580
Q Reduce number of notices sent
( 5 hrs. per wk. ) 750
1) Close Main library 9 additional
hours per week. (Open one morning at
noon, all other mornings at 10:00a.m.
Close Saturday at 5:00 p.m. 5,000
m) Reduce periodical budget A1 '2o 745
n) Reduce utilities 2,500
o) Reudce periodicals to be bound
(121-2%) 356
p) Reduce cataloging costs (12,%)
(card reproduction) 379
$ 50,0ai
Option III.
a) Cut Branch 50% ( open approx.
24 hrs. per wk.) $25,000
b) Close Main library on Sundays 9,618
c) Close Main library on Friday
nights 3,500
d) Eliminate i F.T.E. Professional
Cataloger. 8,323
e) Drop membership in PLS 2,400
f) Cut shin.-in program (5 hrs.
per wk.) 1,250
g) Reduce record and cassette
budget 10% 361
$ 50,452
Option IV.
a) Cut Branch 70% ( open approx.
�.. 15 hrs. per wk. Mon. , Tues,
Thurs. 1-6p.m. $35,000
b) Close ',Hain library on Sundays 9,618
c) Close Main library on Friday
nights 3,500
d) Eliminate 5 hrs. F.T.E. Profes-
sional Cataloger 2,080
$ 50,198
--• -�- �•.•..� .�.aon�anI LAWJ, iy!/ CALIFORNIA LIBRARY LAWS, 1977 31
ordinance that the books already in the library shall be transferred to andJ
kept in the chambers of the judge of the superior court of such county.All 18916. Quorum. A majority of the board shall constitute a quorum for
moneys on hand in the law library fund of such county, and the office of the transaction of business.
member of the board of law library trustees of such law library shall be 18917. President. The board shall appoint one of its number presi-
dent,who shall serve for one year and until his successor is appointed,and
abolished. After such an ordinance takes effect, the county clerk of such
county shall not collect the fees and costs provided for the law library- in his absence shall select a president pro tem.
18918. Records. The board shall cause a proper record of its proceed-
ings to be kept.
✓ MVNICIPAL LIBRARIES 18919. Rules, regulations and bylaws. The board of library trustees
(Edue. Code,sees. 18soo-18m) may make and enforce all rules,regulations,and bylaws necessary for the
ARTICLE 1. ESTABLISHMENT administration,government,and protection of the libraries under its man-
agement, and all property belonging thereto.
18900. Establishment by a legislative body. The common council 18920. Administration of trusts. The board of library trustees may
board of trustees,or other legislative body of any city in the state may,and administer any trust declared or created for the library, and receive by
upon being requested to do so by one-fourth of the electors of the munici- gift, devise, or bequest and hold in trust or otherwise, property situated
pal corporation in the manner provided in this article,shall,by ordinance, in this state or elsewhere, and where not otherwise provided, dispose of
establish in and for the municipality a public library if there is none the property for the benefit of the library.
already established therein.
18921. Officers and employees. The board of library trustees may
18901. Petition of electors. The request may be by a single petition, prescribe the duties and powers of the librarian, secretary, and other
or by several petitions. The several petitions shall be substantially in the officers and employees of the library; determine the number of and ap-
same form.The single petition,or several petitions in the aggregate,shall point all officers and employees,and fix their compensation. The officers
have, the signatures of the requisite number of electors. and employees shall hold their offices or positions at the pleasure of the
ARTICLE 2. TRUSTEES board.
18910. Board of library trustees. The public library shall be managed ma8922. Purchase of personal property. The board of library trustees
by a board of library trustees,consisting of five members,to be a g Y Purchase necessary books,journals,publications,and other personal
by the mayor, appointed property.
y ,president of the board of trustees, or other executive head 18923. Purchase of real property. The board of library trustees may
of the municipality,with the consent of the legislative body
pality. of the munici- purchase real property, and erect or rent and equip, such buildings or
18911. Term of office and compensation. The trustees shah hold of- rooms, as may be necessary, when in its judgment a suitable building, or
lice for three years. The members of the first board a portion thereof, has not been provided by the legislative body of the
classify themselves by lot that one of their number shall goI out to office municipality for the.library.
at the end of the current fiscal year,two at the end of one year thereafter 18924' State publications. The board of library trustees may request
and two at the end re two years thereafter. , the appropriate state officials to furnish the library with copies of any and
The legislative body of the municipality may,by ordinance rall reports,laws,and other publications of the state not otherwise disposed
the compensation of such trustees;provided that the respective compen-ovide for of by law.
cation for such trustees shall not exceed fifty dollars ($50) per month. 18925. Books. The board of library trustees may borrow books from,
18912. Eligibility. Men and women are equally eligible to lend books to, and exchange books with other libraries, and may allow
appoint-
ment as trustees. nonresidents to borrow books upon such conditions as the board may
18913. Vacancies. Vacancies shall be filled b a Prescribe.
unexpired term in the same manner b the original
for the 18926. General duties. The board of library trustees may do and per-
made. g appointments are form any and all other acts and things necessary or proper to carry out the
18914. Monthly meetings. Boards of library trustees shall meet at 18927. Annual report.provisions of this chapter.
least once a month at such times and places as they may fix by resolution. board of trustees, then he dministr of library trustees, or if there is no
ative head of the library shal , on or
18915. Special meetings, Special meetings may be called at any time before August 31st, in each year, report to he legislative bodyl
en of the
by three trustees, by written notice served upon each member at least municipality and to the State Librarian on the condition of the library,for
three hours before the time specified for the proposed meeting. the year ending the 30th day of June preceding. The reports shall, in
96 I2 Ip 99 12 3 435
1
J 32 CALIFORNIA LIBRARY LAWS, 1977 CALIFORNIA LIBRARY LAWS, 1977 33Jk
addition to other matters deemed expedient by the board of trustees or 18962. Legal title. The title to all property acquired for the purposes
administrative head of the library,contain such statistical and other infor- of the library, when not inconsistent with the terms of its acquisition, or
ination as is deemed desirable by the State Librarian.For this purpose the otherwise designated, vests in the municipality in which the library is
State Librarian may send to the several boards of trustees or administra- situated, and in the name of the municipal corporation may be sued for
tive heads of the library instructions or question blanks so as to obtain the and defended by action at law or otherwise.
material for a comparative study of library conditions in the state. 1&M.I. Contrived existence. Any municipal library which was estab-
ARTICLE 3. SUPPORT OF LIBRARIES lishcd and existed on June 11, 1909,under the provisions of an act entitled
"An act to establish free public libraries and reading rooms," approved
18950. Tax levy. The IegisIative body of any municipality in which a April 26, 1880, is continued under the provisions of this chapter and shall
public library is established pursuant to this chapter, shall in making the be considered the same as if established under the provisions of this chap-
annual tax levy and as part thereof, if the construction and maintenance ter.This chapter has no application to any library established or governed
of the library has not been otherwise provided for, levy a tax for the by a city charter, and any city charter is in no manner affected by this
purpose of construction and maintaining the library and purchasing prop- . chapter.
erty necessary therefor.The tax shall be in addition to other taxes,the levy 18964. Disestablishment. Any ordinance establishing a library adopt-
of which is permitted in the municipality. The tax levy shall not exceed ed pursuant to this chapter shall be repealed by the body which adopted
thirty cents ($0.30) per one hundred dollars ($100) of assessed valuation. it upon being requested to do so by 51 percent of the electors of the
As used in this section, maintenance includes preserving, repairing and municipal corporation,as shown by the great register.Upon the repeal of
altering existing structures. the ordinance the library is disestablished in the municipal corporation.
18951. Library fund. The revenue derived from the tax, together 18965. Dissolution of boards. Whenever the governing bodies of two
with all money acquired by gift, devise, bequest, or otherwise, for the or more cities or counties consolidate their existing public library services,
purposes of the library,shall be apportioned to a fund to be designated the as a joint exercise of powers under Chapter 5 (commencing with Section
library fund,and shall be applied to the purposes authorized in this chap- 6500), Division 7,Title 1 of the Government Code, and the ownership or
ter. management of the cities'and counties'library facilities and other library
18952. Administration of gifts. If payment into the treasury is incon- assets are turned over to a newly formed joint agency,any boards of public
sistent with the conditions or terms of any gift, devise, or bequest, the library trustees existing prior to the consolidation, may be dissolved by
board shall provide for the safety and preservation of the fund, and the ordinance.
application thereof to the use of the library,in accordance with the terms
and conditions of the gift, devise, or bequest. Alternative Authority for Municipal Libraries
18953. Warrants. Payments from the fund shall be made upon war- (Gov. Code Sec.39732)
rants issued after due audit by,and an order from,the library trustees.The 39732. Acquisition and operation. The legislative body may:
warrants shall be signed by the president and secretary of the board of (a) Acquire,own, construct,maintain and operate . . . public libraries
library trustees.The treasurer of the municipality shall pay such warrants
without any further order or warrant from any other authority.
Acquirement, Improvement, and Maintenance of Library Sites
ARTICLE 4. GOVERNMENT (Gov. Code,Secs. 38000-38213)
ti
( 18§60"1 Rules. Every library established pursuant to this chapter shall
i
be forever free to the inhabitants and nonresident taxpayers of the munici- LIBRARY DISTRICTS
pality, subject always to such rules, regulations, and bylaws as may be (Educ. Code,Sees. 19400-19532)
made by boards of library trustees. Any person who violates any rule,
regulations,or bylaw may be fined or excluded from the privileges of the ARTICLE 1. FORMATION, ANNEXATION, DISSOLUTION
library. 19,400. Purposes. A library district may be organized, as provided in
18961. Contract with city or county. The board of library trustees and this chapter. The library district may establish, equip, and maintain a
the legislative body of any neighboring municipality or the board of super- public library for the dissemination of knowledge of the arts,sciences,and
visors of the county in which the public library is situated,may contract ' general literature and may exercise the powers granted or necessarily
for lending the books of the library to residents of the county or neighbor- implied pursuant to this chapter.
ing municipality,upon a reasonable compensation to be paid by the coun- , 19,401. Territory. The library district may include incorporated or
ty or neighboring municipality. unincorporated territory,or both,in any one or more counties,so long as
the territory of the district consists of contiguous parcels and the territory
of no city is divided.
2--75474 106 12 3 490
I
CITY OF BURLMAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 03-750
SEPTEMBER 1978
THIS TO BUDGET
MONTH DATE ALLOW. BALAUCE
Salaries
11 Office Expense 76.98 384.91
12 Special Dept. Expense 196.26 388.87
12.1 Books and Maps 3,638.47 8,986.04
12.2 Periodicals 14.70 87.70
12.3 Binding 12.51 12.51
12.4 Cataloging 4.56 146.42
12.5 Records & Cassettes 381.27 670.48
13 Small Tools & Equip. 20.29 22.81
16 Communications 166.98 464.73
17 Utilities 1,303.60 2,532.35
19 Maint. of Bldgs. & Gds. 274.32 634.21
�U Maint. of Equip. 37.37 87.37
20.1 Operations of Equip. 8.03 63.24
21 Prof. & Special Svcs. -o -0-
22 Other Contr. Svcs. -o- -0-
23 Insurance & Surety Bonds -o- -0-
24 Dues & Subscriptions -o- 30.00 '
25 Travel 23.29 29.92
25.1 Conf. & Mtgs. - Librarian -o- -0-
25.2 Conf. & Mtgs. - Personnel ' 'o- -0-
25.3 Conf. & Mtgs. - Trustees -o- -0-
26 Training & Safety Program -o- -0-
29 Other Charges -o- -0-
Capital Outlay -o -o-
TOTAL BEFORE SALARIES 6,158.63 14,541.56
TOTAL AFTER SALARIES
STATISTICS FOR AUGUST 1978
CIRCULATION MAIN BRANCH
Adult, Non-Fiction 9483 928
Child, Non-Fiction 1193 369
Adult, Fiction 10377 2327
Child, Fiction 2641 1149
TOTAL: .23688 TOTAL: 4773
Periodicals 36
Pamphlets (Incl. Maps & Small Press) 151 10
TOTAL: 1520 TOTAL:
'roving Pictures 36
Audiorecordings (Incl. Records &
Cassettes) 1092 97
=krt Prints 45 -0-
Equipment Loaned 36 1
slides -0- -0-
TOTAL: 1209 TOTAL: •93
DOTAL CIRCULATION: 7" _ r57L�_ = 31 ,993
GRAND TOTAL CIRCULATION (1977 Circulation: 30, 7 3• % Increase
Average Daily Circulation, ruin Library: 852 e Decrease )
Average Daily Circulation, Branch: 206
TOTAL DAILY CIRCULATION AVERAGE:
'.EFERENCE STATISTICS
Total Reference Questions: 1542 ILL Borrowed: 111 GRAND TOTAL OF
ILL Lent 111 REFERENCE ACTIVITY: 1j64
ILL TOTAL 222
i-L.�,,TRATIONS AS OF 7/31/73 ADDITIONS WITHDRAWALS TOTAL REG.
Adults: 18,328 337 363 18,302 PLS PATRONS TO
Children: 3,029 50 48 3_,031 DATE: 6,576
Hillsborough: 2,260 66 -0- 2,, 23_6 Increase of: 85
Other N.R. Patrons: 103 74 5 172
Total: 23,720 527 416 23,831
'iC r, n M:i7. ,S' ADDED DISC:AnED TOTAL, TO DATE
'S OF 7/31/78 VOLUMES/TITLES VOLUPQES/TITLES _.- VOLUMES/TITLES VOLUMES/TILES
'Ault, Non-Fic 130,705/ 95,386 457 / 314 132 / 38 13.1 ,g30 / 95,662
.nild, Non-Fic 17,568/ 13,322 142 / 122 5.3r / 9 17,657 / 13,435
?. A. , Non-Fic 3,230/ N.A. 6 / N.A. 42 / N.A. 3,194 / N.A.
=.dult, Fiction 46,643/ 38,960 170 / 108 24 / 3 46,789 / 39,065
'hild, Fiction 13,463/ 9,562 73 / 45 319 / 193 13,217 , / 9,414
A. , Fiction 3,648/ N.A. 16 / N.A. 3 / N.A. 2,661 / N.A.
TOTAL: 214,257/ 157,230 864 / 589 573, / 243 214,548 /157,576
..jAPHLETS ADDED: 222 MAPS ADDED: 11
AP4PHLETS DISCARDED: 455 MAPS DISCARDED: 1
TOTAL: 16,-83 TOTAL1 ,1 41
:
•COP.DINGS AS OF 7/31/78 ADDED: UNITS/TITLES DISCARDED: UNITS/TITLES AS OF 8/31/78
Disc's 4,370 / 3,641 76 / 55 11 / 1 4,435 / 3.695
Cassettes 474 / 358 11 11 -0- / -0- 485 / 369
TOTAL:T+,$44 Z_ 3,999 87 11 1 4,92Q / 4,064
LIP, "TED WITH THE CITY TREASURER: MAIN: $1932.59
BRANCH: $ 125. 7 TOTAL: $2,058.26
______..
"ETING R=M FEES DEPOSITED: $ 245.50 TOTAL: $2,303-76