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HomeMy WebLinkAboutAgenda Packet - LB - 1979.02.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA FEBRUARY 20, 1979 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS : Checks: $8,793.42 Special Fund: $8,545.00 MINUTES OF THE MEETING OF JANUARY 16, 1979: LIBRARIAN' S REPORT: CORRESPONDENCE : UNFINISHED BUSINESS : Update on Branch : Report on Regional Conference : NEW BUSINESS : Recommendations to Council for Burlingame Representative on the System Advisory Board: Report on Use Statistics - Main and Branch: Foundation and Roof Repairs: Holiday Schedule: ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR MARCH 20, 1979. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JANUARY 16, 1979 CALL TO ORDER: The meeting was called to order by Chairman Hechinger at 4:30 P.M. on the above given date. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee Parsons, Trustee Phelan, Trustee Weatherbe Trustees Absent: Trustee DeMartini, absent due to illness Also Present: Joy Molder, Assistant City Librarian Mrs. Kristine Cannon, Member of Citizen's Committee Alfred Escoffier, Reference Department Head BILLS: Checks in the amount of $7,156.72 were ordered paid on a motion by Trustee Phelan, seconded by Trustee Weatherbe, and carried by those Trustees present. Special Fund bills totaling $977.44 were paid on a motion by Trustee Parsons, seconded by Trustee Phelan, and carried. Chairman Hechinger expressed his appreciation to the Board for the lovely plant given to him during his recent illness. MINUTES: The minutes of the December 19, 1978 meeting were approved and ordered filed. LIBRARIAN'S REPORT: Discussion was held regarding the actions taken in the reduction of hours, personnel, materials, etc. at the Easton Branch Library. Librarian Bergsing also explained other plans that were in the process of being reviewed for further cutbacks. She will keep the Board informed as the Branch activities begin to be monitored. She will be asking for Board decisions on all changes of policy regarding the Branch. The Board was impressed with the Reference Department report of projects and accomplishments for 1978. UNFINISHED BUSINESS: Easton Drive Branch: This item of business was discussed in length during the review of the Librarian's Report. C.L.S.A.: Librarian Bergsing reported that the C.L.S.A. survey had been completed; and according to her figures, the Burlingame Library should receive $12,045.30 in reimbursement funds for the first six months. Special Fund Savings Account: Librarian Bergsing reported on the information compiled regarding the opening of a savings account with part of the money in the Special Fund, which is presently in a checking account that does not bear interest on the balance. The Librarian reported that we had checked into two banks and two savings and loans; and thought the two best options were: Bank of America and Northern California Savings. The advantage at Bank of America was that there is no minimum balance to maintain and our present checking account was located with them now. On the other hand, Northern California Savings offered a higher interest rate. Both banks phone. After discussion, Trustee Weatherbe moved offer the service of money transfer by tele that a balance of approximately $1200 be maintained in the Bank of America checking account and the remainder of the Special Fund be put in Theamotgionawassunt at secondedrby Trusteern California Phelan Savings to accrue interest at the rate of 5;%. and unanimously carried by those Trustees present. halWeHouse Conference: Chairman Hechinger inquired the of the conferences. The Librarianexplained thedetailsandreportedothe preliminary meeting held in Millbrae on January 27th and discussion was held. NEW BUSINESS.: None At the conclusion of the meeting, Mrs. Kristine Cannon asked how the traffic was being monitored at the Branch. Librarian Beata greplied t ivenhouurwere hat lcounted.t was This was beingsample basis and that patrons in the library at a g on a daily basis. Mrs. Cannon then asked about circulation statistics in relationship to patron traffic. The Librarian explained that there was a very high correlation between for particular1daysthe epwason traffic;a definite riseeinhere patronrtraff`icC1rHeration finalsquestions fora p concerned C.L.S.A. funds and how the funds would be spent. The Librarian explained that the use of these funds had not be designated at this time, and that the funds had not yet been received. She hoped that they might arrive in February but it could be as late as April. The Board discussed the study of the San Mateo Public Library done by Hughes-Heiss. The Librarian reported that she would be able to obtain a copy of the study by the following Trustee let the Trustees epavailable re ekandwiningattwhich this study Weeoeported that the SanMateoCityo was presented and expressed her views. ADJOURNMENT: The meeting was adjourned at 5:55 P.M. with the next meeting scheduled for February 20, 1979. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB:jt LIBRARIAN'S REPORT February 20, 1979 UPDATE ON BRANCH: The past month has been spent in a number of adjustments regarding the Branch. Barbara Rowe, the Branch Librarian, is continuing to supervise the over-all operation of the Branch. She is working there on Mondays and Tuesdays with Betty Hallock, Library Assistant I , and Ginny Rollett, Library Assistant I , in charge on Wednesdays and Thursdays respectively. The circulation of materials is down from 4,412 in January a year ago to 3,250 items in January this year--a decrease of 23.63%. Since the hours have been tut from 48 hours to 19 hours, it is apparent that use has not declined at the same rate as hours closed. This follows the same pattern as other libraries in the County that have reduced hours. We have begun to monitor the number of people using the library by counting the people in the building every hour on the half-hour. I am enclosing a summary of the figures even though we have only been tabulating them for the past three weeks. I ' ll have another report for you next month. The pattern is developing as we anticipated, heavier use on Mondays and Tuesdays, lighter on Wednesdays and Thursdays. We have begun a survey of Branch patrons, soliciting their opinions regarding hours. So far, nothing definitive has developed, but we will continue to survey for at least another month. I ' ll have a summary of the results for you at your March meeting. Mrs. Rowe reports that the majority of the patrons are pleased that the Branch is �= still open at all even with the reduced schedule. We have reviewed all our magazine subscriptions both at the Main and Branch. We are notifying our jobber to drop 14 subscriptions from the Branch (based on low circulation) . We are continuing with 50 subscriptions, and recommend that the Friends of the Library pay for them. The list will amount to about $400. We have also notified Faxon Company to remove all Branch subscriptions from the three-year renewal cycle. We still aren' t sure whether this can be done for subscriptions already paid for two and three years. We may have to let them run their course. We have reviewed all standing orders for the Branch, and have notified Blackwell , North America to drop 23 orders for the Branch, to continue 12 and to transfer 7 to the Main. This means that we may order individual titles as the need arises, but we will not automatically receive them. In summary, I think things are settling down at the Branch as everyone gets a little used to the new routine. We will continue to monitor use and we will have further suggestions regarding any changes in service as time goes along. SYSTEM ADVISORY BOARD: Under the new California Library Services Act, every public library system in the State must establish an advisory board made up of lay people by March 31 , 1979• The State Library has forwarded to each system a number of guidelines, and the 1.. Peninsula Library System Board will be considering these at its meeting of February 15, 1979• Since I am writing this prior to that date, I ' ll have to report to you in greater detail at your meeting. In general , however, you should know that the P. L.S. Board will be made up of eight members, one from each participating Librarian's Report February 20, 1979 Page Two jurisdiction; and that the City Councils and Board of Supervisors not the Library Boards, must make the appointments. However, it has been suggested that the Boards forward their recommendations to the Council . You will have to do this at your February meeting, in order to give the Council time to act before the March 31 deadline. MAIN LIBRARY - CIRCULATION AND REFERENCE STATISTICS: We spent some time this .month compiling statistics for the use of Main Library' s services during the past seven months compared with the same period one year ago. We did this partly at the request of the San Mateo Public Library, and partly because we felt we needed to tet you know what impact, if any, Proposition 13 and San Mateo Public Library's reduced operating hours had produced on our services. Since July 1 , 1978, San Mateo Public Library has been open only from 12 Noon to 6 P.M. on Thursdays and closed on Fridays and Sundays. As a result of the recently completed study of the San Mateo Public Library they are reassessing their operating hours with the hope of reopening some hours they are now closed. As a study of the figures reveals, Burlingame Public Library has experienced an over-all increase in circulation and reference use during this seven-month period. Not surprisingly, the heaviest increases in circulation have been on Fridays and Sundays, but the heaviest increases in reference has been on Thursdays. 1 can' t offer a good explanation for this. However, the figures also show that Burlingame Public Library has not been completely inundated with San Mateo borrowers, particularly on Sundays, as the staff and I had feared might happen. I understand that San Mateo Public Library has been experiencing extremely busy Saturdays, so it appears that patrons have adjusted their schedules to a great extent to use San Mateo on Saturdays rather. than travel to Burlingame on Sundays. January marks the busiest month in Reference in many years. Total questions were up 32% over January of last year. We were 640 questions above the 4-year average for January. REPORT ON FINES, OVERDUE NOTICES AND CREDIT BUREAU: This was our month to evaluate what we have been doing. I - am enclosing a summary of Credit Bureau accounts for the past three years, a summary of overdue notices sent, and a total of fines collected. You will noteincreases in accounts sent to Credit Bureau and fines collected and some interesting fluctuations in notices sent. These kinds of reports should prove helpful in assessing current workloads. FOUNDATION AND ROOF REPAIRS: The Main Library has continued to experience a number of leaks in the roof both in the Browsing Room and the Main Reading Room. If these cannot be corrected with the relatively minor repairs we have been undergoing, we may be faced with some major and costly repairs in next year's budget. In addition, we are getting bids to seal the facade around the foundation of the new addition. The facing appears to be pulling away from the building. The City y Engineer has received three bids, and if we take the lowest bid of approximately $685.00, we may be able to pay for it in this year 's budget. If that doesn't stop the leaking, we may have to consider extensive foundation work which could amount to thousands of dollars. The other two bids the City has received are for $1248.00 and $6,500.00. Librarian's Report February 20, 1979 Page Three REGIONAL AND GOVERNOR'S CONFERENCE: The Regional Conference was held on January 27th in San Jose. June Weatherbe, Bill Nagle, Joy Molder, Al Escoffier and I attended. Over 500 people were there, repre- senting lay and professional people from seven Bay Area Counties. The conference was devoted to identifying areas of concerns to be addressed at the Governor' s Conference in Sacramento on March 2, 3, 4; and to selecting delegates to attend that meeting. Based on population, San Mateo County was allocated eight repre- sentatives to attend the Governor's Conference. We recently received word that Mr. William Nagle was one of the eight delegates chosen to represent this County. I think it is a considerable honor for Burlingame and for Bill , and I 'm sure you will want to invite him to your Board meeting in March to report on the Conference. NEW CONTRACT BETWEEN CITY AND BURLINGAME EMPLOYEES ASSOCIATION: am including a copy of the recently approved contract between the City and the Miscellaneous Employees. Under our current budgeting procedures, the direct cost to the library's budget will be for the 8% raise effective July 1 , 1979. HOLIDAY SCHEDULE: Attached is a copy of the holiday schedule for 1979. With the exception of Veteran's Day, these are all approved City holidays. �. TRANSFER OF FUNDS TO SAVINGS ACCOUNT: Immediately after this month's Board meeting, and we receive your signatures, we will transfer the bulk of the Special Fund account to Northern California Savings and Loan. In answer to a question raised last month, the account with a balance of $8,000.00 will earn $431 .20 in interest for one year at the savings and loan and $410.40 in interest for one year at the bank--a difference of $20.80. COLLECTION DEVELOPMENT: A weeding manual and schedule are being developed. Weeding is an integral part of collection maintenance, and with a systematic and continuous program, subject selectors can provide the very best collection to the public. In the coming months, we will be making available for loan copies of Internal Revenue Service cassette instructions for completing individual tax forms. The tapes are in both Spanish and English. This marks the third year we have participated in this public information program. STAFF DEVELOPMENT: Joy Molder is in the process of finalizing the first staff development program scheduled for Thursday, February 15 and February 23. The program is entitled, "Person-to-Person P.R." and will be one hour long. We will cover interpersonal communications with walk-in patrons and telephone patrons. A film provided by Pacific Telephone will also be shown to illustrate good customer relations. The next program will deal with the problem patron and is scheduled for March. These two subjects are educational needs we as staff have so that we can deal effectively and uniformly with our public. Representatives from the Peninsula Hospital Community Mental Health Services and the Police Department will be present to instruct us. Librarian's Report February 20, 1979 Page Four STAFF DEVELOPMENT: Continued Pat Thomas, Technical Services Supervisor, will attend, at her own expense, a three-day conference entitled, "Closing (Freezing, Opening) , the Catalog" in San Francisco, February 14, 15, and 16. The conference will deal with alternative forms to the card catalog and the impact of technology. VOLUNTEERS: Betty Hallock and Sue Reiterman are making plans for their second regular meeting of volunteers, February 23. The winter meeting will include an exchange of ideas and dissemination of information which may be useful to volunteers in their work. PERSONNEL: Two new pages were hired in the Circulation Department the month of January; John (Jay) Phelan and Eric Peterson. Both young men live in Burlingame and attend Serra High School . We' re pleased to have them on our staff. CHILDREN'S DEPARTMENT: In addition to the regularly scheduled activities of the Children's Room, the United Methodist Nursery School and the Field Moore Academy visited the library. Joan Riordan Leach visited McKinley School . SAN MATEO PUBLIC LIBRARY STUDY: A copy of the San Mateo Public Library study and the comments and reply of the staff are available in the Reference Department if any of you wish to read it. The San Mateo Library Board is now going over both reports so they can make recommenda- tions to the City Council . I don't think they anticipate any changes until July. STATISTICS FOR JANUARY 197 CIRCULATION MA 114 BRANCH -Books: i Adult, Non-Fiction 12,560 628 Child, Non-Fiction 1 ,499 - 279 Adult, Fiction 9,615 1 ,_3,33 '. Child, Fiction 1 ,956 - 506 TOTAL: 2530 TOTAL: 2,746 Periodicals: _LJ24 499 Pamphlets (Incl . Maps & Sm. Press: 451 5 TOTAL: 2,075 TOTAL•" 504 Moving Pictures: 72 �,. Audiorecordings (Incl . Rec. & Cass.) 1 ,1f39 _0_ Art Prints: 51 -0- Equipment Loaned: Slides: 2g -0_ TOTAL: 1 ,433 TOTAL: -0- TOTAL CIRCULATION: x, 138 + 3,250 _ 32,3$8 32,871 1 .47 % f Total 1978 Circulation: -' Decrease Average Daily Circulation, Main Library: 1 ,041 4. 13 % Increase Average Daily Circulation, Branch Library: 181 23.63 Decrease i REFERENCE STATISTICS: Total Reference Questions:_2,650 ILL Borrowed: 135 GRAND TOTAL OF, ILL Lent: . 158 REF. ACTIVITY 2,94: ILL Total : 293 REGISTRATIONS: AS OF Dec. 31 , 1978 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 18,338 404 319 18,42_3 DATE: 6,892 Children: 3,072 69 60 3,081 Increase of 86 Hillsborough: 2,563 101 -0 2,664 Other Non-Res. Patrons 393 __T5_ _0- 438 _ TOTAL: 24-,3-9- 379 24,606 ACCESSIONS AND WITHDRAWALS: AS OF: 12/31/78 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 13T,876 - __96,383 496 - 385 174 -:---4Z- 1.32. 198. - 96.72 Child, Non-Fic: 11,665 - 13,566 28 15 36 2 17,657 13,579 Y.A. , Non-Fic: __3_,2_19_- N.A. -- 3 - N.A. 2 - N.A. Adult, Fiction: 46,994 -' 39, 24 _3,219 - N.A. 90 - 62 288 - 18 46,796 - 39.468 Child, Fiction: 13;206 _ 9,439 100 - 42 44 - 8 13,262 - 9 473 Y.A. , . fiction: , - N.A. 13 - N.A. 8 - N.A. 2N.A.TOTAL: 215,64o - 158,812 730. - 504 ,686 - N. 552 - 75 ,818 - 215 159,241 PAMPHLETS ADDED: 188 MAPS ADDED: PAMPHLETS DISCARDED: 168 -0- MAPS DISCARDED: _0_ TOTAL: 16;875 TOTAL: 1 , 170 RECORDINGS: AS OF: Dec. 31 , 1978 ADDED DISCARDED AS OF: Jan, 31 , 1979 UNITS / TITLES UNITS / .TITLES UNITS / TITLES UNITS / TITLES Disc's: 4.597 / 3,$15 3 43 / 34 0 / 0 4.640 / Cassettes: _ 503 _ 6 / y / ,�----, TOTAL: 5 / 05 49 / 35 _0_-_/ 0 _ 509 / 395 , 5 3 4 -0 5. 149 / 4,244 DEPOSITED WITH THE CITY TREASURER: MAIN: $2,087.89 BRANCH: TOTAL:- TOTAL: $2, 169.70 MEETING ROOM FEES COLLECTED S DEPOSITED: $ 169.00 TOTAL: $2,338.70 t•l0iNTHLY REPORT MONTH Januar:, -197 Outreach Activities 1. Volunteer Coordinator A. Hours worked 40 2. Volunteers A. Number of volunteers 11 B. Hours contributed 69 3. Shut-in Patrons--Individual Visits A. Number of patrons 28 B. Number of visits made 56 C. Items circulated 226 4. Shut-in Patrons--Institutional Visits No. of Materials visits / Attendance / circulated A. Bayview Cony. Hospital 6(PLS) 4(B 115 -�40� B. Burlingame Hacienda Conv. Hosp. 2(PLS) 25 - C. Burlingame Retirement Inn 1(PLS) - 6 . D. Hill haven Conv. Hosp. 3(PLS) 2(B L) 54 3 E. Marion Convent 2(BPL) - 22 F. . 5. Totals (3 & 4) - A. Shut-in patrons . 215 B. Visits ;wade 69 C. Items circulated 265 Comments/activities: This month Betty Hallock was on vacation for one week, and I was off for two. We began our planning for the winter volunteer meeting, scheduled for February 23rd in the California Room. Betty Hallock interviewed potential shut-in patrons at Hillhaven Convalescent Hospital and arranged for Talking Book service to begin for a longtime patient there. Betty and I signed up to attend two -workshops oTt administering volunteer programs, to be given this spring by the Volunteer. Bureau of. San Mateo County. Sue Rei t ,-ma—, +4 _ CITY OF BURLINGAME tsUUGF:T STATUS REPORT1-31-79 12 riONT�l Y-T-D Y-T-D CUR 1410 UNEXPFNDED UNENC ACCT.__ nESCRIPTION APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE ENCUMBERED BALANCE UAL LIBRARY J 750010 SALARIES -- - ------ ---232,50 _ 135,625- 133,687 18.621 1#938 --..-98►814 -- --�---98#810 41 750013 PART-TIME144,008 84,007 82,750 12,4H4 1,257 61,258 0 61,258 43 750110 OFFICF EXPENSE _ __ 51940 3,465 4,000✓ 42 535. 1,940 ✓ 0 1,940 33 750t20 SPECIAL DEPARTMENTAL.-EXPENSE 4,830 2,821 2#216✓ 0 605 -- 2,614 ✓---0--- 2,614 - 54 750121 BOOKS AND MAPS 67,298 ,,- - 39,256 19,234 ✓ _5,03.3 20,022 48,064 ✓ 0 q8,064 71 750122 PERIODICAL8 ._ - -_7,450 - 4,347 _ _.._5#f95✓ 76 848- 2,255 ✓ 0 2;255 " -30 -- -- 750f23 BINDING 2,850 1,666 802 - 194 - 864 2,048E 0 - 2,048 72 750124 CATALOGING 3,032 1,77E 610 ✓ 258 1,161 2,422 ✓ 0 2,422 So 750125 RECORDS AND CASSETTES 3,6102,107 1,309 V/ 35 798 _ _2#301 ✓ 0_ 2,301k _64 750130 SMALL TOOLS & EQUIPMENT - -- 225 - --- 133 T-- 23 �- --- p,_-.__-__ 110 - X202✓ 0 ` 202 90 5 750160 COkMUNICATI0N8 2.232 111302 1.035✓ 1.34 267 i,f97✓ 0 1#197 54 a 750170 UTILITIES 1b,522 9,639 _ 6,891 ✓ 1,053 2,748 9,631✓ 0 9,631 58 q 750190 HUILDINGS&GROUNDS MAINTFNANCE� 5,170 �- 3,017 104231/ - 243 ---- 1,594 - -3,747 0.-_-.3#747 72 "- 750200 EQUIPMENT MAINTENANCE 866 504 120�� 0 384 746✓ 0 746 86 750201 E[aUIP MAINT-AUDIO VISUAL 250 1u7 127_.✓ 59 25 128 -,1-1 0_ 128 51 750202 EQUIP MAjNT-SFCURITY SYSTEM - -^240 - 140---- 333 ✓ 0 ---193-- - 93- 93- �✓ 750210 PROFESSIONAL & SPECIAL SERVICE 2#400 0 1x400 0 ✓ 0 1,400 . 2#400✓� 0 2#400 100 f 750240 DUES & SUHgCRjPTjUNS217 126 125 ✓ 0 1 92✓ 0 92. 42 750250 TRAVEL 300 175 66 ✓ t+ 109 __- 234✓-- -0------214750251 CONFERENCE & MTGS-LIBR MTGS•LIBRARIAN -- 275 1,2 2 750290 OTHERCHARGES63 ✓ 23 21- 12 ✓ 0 12 16 - 750800 CAPITAL OUTLAY 3#000 3,000 2,573 ✓ 1,573 ---427 427 0 ---427- 4--i 1 ****** .TOTAL LIBRARY 503,266 294,837 262,780 39,835 32,057 240,486 0 240,486 48 .j ------------------------------------------------------------ EASTON BRANCH LIBRARY PATRON COUNT Daily Hourly Date and Day Hours: 2:30 3:30 4:30 5:30 6:30 7:30 Total Average Monday, 1/22/79 15 12 11 5 3 6 52 8.67 Tuesday, 1/23/79 13 25 10 3 4 4 59 9.83 Wednesday, 1/24/79 10 6 4 5 25 6.25 Thursday, 1/25/79 8 15 11 34 11 .33 Monday, 1/29/79 15 9 6 5 3 7 45 7.50 Tuesday, 1/30/79 10 2.0 14 4 4 8 60 10 Wednesday, 1/31/79 4 15 10 4 33 8.25 Thursday, 2/1/79 3 9 7 19 6.33 Monday, 2/5/79 9 7 6 7 3 4 36 6 Tuesday, 2/6/79 9 18 11 13 3 2 56 9.33 Wednesday, 2/7/79 1 18 9 8 36 9 Thursday, 2/8/79 3 6 10 19 6.33 Totals: 100 160 109 54 20 31 474 Hourly Average: 8.33 13.33 9.08 6 3.33 5. 17 CIRCULATION FOR: Total Seven-Month Period July 77 Aug. 77 Sept . 77 Oct . 77 Nov. 77 Dec . 77 Jan. 78 Total Circ. 24,355 24,667 22,333 25,379 24,470 22,038 26,954 Avg. Circ. 902 851 859 890 906 816 998 Total N.R. Circ. 8,426 8,638 7,261 8,170 8,271 7,579 9,096 Avg. N. R. Circ. 312 298 279 287 306 276 337 Total S MP L Circ. 3,557 3,547 3,096 4,995 3,496 2,959 3,420 Avg. S10L Circ. 132 122 119 175 129 108 127 July 78 Aug. 78 Sept . 78 Oct . 78 Nov. 78 Dec. 78 Jan . 79 Total Circ. 25,684 26,418 23,078 25,147 24,738 22,094 29,138 Avg. Circ. 933 911 923 914 951 834 1 ,041 Total N. R. Circ. 8,834 9,033 7,872 8,456 8,564 8,021 11 ,037 Avg. N. R. Circ . 321 311 315 307 329 303 394 Total SMPL Circ. 4,025 4,042 3,686 3,742 3,691 3,182 4,262 Avg. SPDL Circ. 146 139 - 147 136 142 120 152 CIRCULATION FOR: Thursdays 9 AM - 9 PM July 77 Aug. 77 Sept . 77 Oct . 77 Nov. 77 Dec. 77 Jan. 78 Total Circ. 3380 3180 3609 3130 2223 3487 3422 Avg. Circ. 845 795 722 783 741 697 856 Total N.R. Circ. 1545 1082 949 989 684 1193 1074 Avg. N. R. Circ. 309 271 237 247 228 239 269 Total SMPL Circ. 670 442 368 493 251 456 392 Avg. S14PL Circ. 134 111 92 123 84 91 98 July 78 Aug. 78 Sept . 78 Oct . 78 Nov. 78 Dec. 78 Jan . 79 Total Circ. 3454 4124 3149 3322 3035 2882 3761 Avg. Circ. 864 825 787 831 759 721 940 Total N. R. Circ. 1207 1378 1029 991 1066 1042 1478 Avg. N. R. Circ. 302 276 257 248 267 261 370 Total SMPL Circ. 567 621 480 388 413 381 525 Avg. SMPL Circ. 142 124 120 97 103 95 131 A CIRCULATION FOR: Fridays 9 AM - 9 PM July 77 Aug. 77 Sept . 77 Oct . 77 Nov. 77 Dec . 77 Jan . 78 Total Circ. 4665 3405 3536 3295 3817 3954 3474 Avg. Circ. 933 851 883 824 954 791 869 Total N.R. Circ. 1545 1180 989 1178 1201 1354 1202 Avg. N. R. Circ. 309 295 247 295 300 271 301 Total SMPL Circ. 665 465 416 492 415 465 479 Avg. SMPL Circ. 133 116 104 123 104 93 120 July 78 Aug. 78 Sept . 78 Oct . 78 Nov. 78 Dec . 78 Jan . 79 Total Circ. 3825 3540 4122 3280 3162 4245 4060 Avg. Circa 956 885 824 820 1054 849 1015 Total N.R. Circ. 1387 1323 1475 1270 1351 1729 1706 Avg. N. R. Circ. 347 331 295 318 450 346 427 Total SMPL Circ. 632 591 713 533 628 780 695 Avg. Srti7PL Circ. 158 148 143 133 209 156 174 CIRCULATION FOR: Sundays 1 PM - 5 PM July 77 Aug. 77 Sept . 77 Oct . 77 Nov. 77 Dec. 77 Jan. 78 Total Circ. 1592 1416 1629 2310 2092 1376 2168 Avg. Circ. 398 354 407 462 523 459 542 Total N.R. Circ. 659 521 515 755 598 465 649 Avg. N. R. Circ . 165 130 129 151 150 155 162 Total SMPL Circ. 264 245 204 300 271 171 216 Avg. SMPL Circ. 66 61 51 60 68 57 54 July 78 Aug. 78 Sept . 78 Oct . 78 Nov. 78 Dec . 78 Jan . 79 Total Circ. 1910 1647 917 2627 2405 1440 2171 Avg. Circ. 382 412 459 525 601 480 543 Total N.R. Circ. 599 810 264 965 900 508 826 Avg. N. R. Circ . 120 203 132 193 225 169 207 Total SMPL Circ. 263 400 133 376 417 204 356 Avg. SMPL Circ. 53 100 67 75 104 68 89 I 10 1 /Sd- a o� Q/o 1 X5071 0/0 55z- aG 8/ 9��5 250 01014 b5j b/ � obi 4. .l LG/ Q()Z- % L n.� -Z 7G'�/n h 458 L l p/:07.7 _ I� °IO I i O /o5o 2h�1 -i q1 !o� 0. 7 � 1 / Q7 �¢S�- 2 / 8C7,C)ir QSaI r fl/loty. C jg./ % / /f 252 "/,, -A iJ�47� Q,�Gj/ bW REFERENCE USE FOR: Thursdays, Fridays and Sundays July 77 Aug. 77 Sept . 77 Oct . 77 Nov. 77 Dec . 77 Jan . 78 TOTAL THURSDAY REFERENCE : 229 170 300 291 179 257 284 AVERAGE THURSDAY REFERENCE : 55 42 59 72 59 50 70 TOTAL FRIDAY REFERENCE : 303 216 196 164 252 249 217 AVERAGE FRIDAY REFERENCE : 60 54 39 41 63 49 54 TOTAL SUNDAY REFERENCE : 65 77 112 152 142 91 156 AVERAGE SUNDAY REFERENCE. 16 19 28 38 35 30 39 July 78 Aug . 78 Sept . 78 Oct . 78 Nov . 78 Dec . 78 an . 79 TOTAL THURSDAY REFERENCE: 268 240 286 284 272 274 420 AVERAGE THURSDAY REFERENCE : 65 47 71 71 67 67 104 TOTAL FRIDAY REFERENCE : 256 214 271 237 198 300 275 AVERAGE FRIDAY REFERENCE : 64 53 54 59 66 60 68 TOTAL SUNDAY REFERENCE : 84 80 50 148 130 92 174 AVERAGE SUNDAY REFERENCE: 16 20 - 25 2932 30 43 Total Reference Activity : 1977-78 Monthly Average: 1562 1978-79 lJonthly Average : 1742 Total Thursday Avg. : 1977-78 407 1977-79 492 - 17 . 28% Increase Total Friday Avg. : 1977-78 360 1978-79 424 - 15. 09% Increase Total Sunday Avg. : 1977-78 205 1978-79 195 - 4 . 88% Decrease CREDIT BUREAU Date No. of Accts. Total of Accts. Total Cleared Total Outstanding 1975-76 193 $4,272.68 $2,689.43 $1 ,583.25 1976-77 199 $4,533.99 $3,255.04 $1 ,278.95 1977-78 330 $6,495.95 $4,795.34 $1 ,700.61 SKIPS (Mail Returned) 1975-76 17 $365.98 $135.20 $230.78 1976-77 42 $881 .47 $379.20 $502.27 1977-78 73 $1 ,633.79 $467.97 $1 ,165.80 TOTAL FINES COLLECTED 1974-75 $14,061 .53 1975-76 $15,727.34 1976-77 $17,742.36 1977-78 $17.980.79 *IOC fine instituted April 1976 CIRCULATION - Overdue Votices Date 1st Notices 2nd Notice-Itemized Fires July 75 - June 76 Total. (PLS) Total. � (PIS) Total. � (PIS) 5595 (1656) 1180 (394) 1529 --- July om6 - June 77 _ ----�---�-- _ 5508 (1843) 1090 4 t333) 1723 (503) . _July 77 - June 78 5473 1744 1823 566) 1366 (375) . I i I F f f S Y i 1 ' i TO ALL EMPLOYEES : The following benefits have been offered to us by the City: * City to contribute 3.5% towards employees retirement plan (PERS) /0 * City to pay additional $0.00 towards each employees Dental Plan (Total=$. 0.00) * City to increase life insurance coverage by $10,000 * Vacation updated as follows: One through five years - 10 days (existing) Six through ten years - 15 days (existing) After eleven years - 16 days ) After twelve years - 17 days ) 5 After thirteen years - 18 days) year After fourteen years - 19 days) update After fifteen years - 20 days ) * Two additional holidays : Day after Thanksgiving Floating Holiday * Clarification of Christmas Eve holiday: If Christmas Eve falls on Saturday or Sunday the one-half day would be taken on the preceding Friday. * 8/ raise effective July 1, 1979 ..s..--'--• _ .....r...a.y.i.*��:*��'��*��'k�**it��titxF4-•l -L-t--4t-fi-� h9tk�4tSrk��e�t*::'ti*4r* 0 ' 1D !V SC1!., ,1JI E 1W9 7 (Subject to Change) 11onday, January 1 Closed (New Year t s D"y) �-' Mlonday, =ebrizary 12 Closed (Li.ncoln's Birthday) �:onda r, Feb- exy 19 Closed Birthday) Sunday, April 15 Closed (Easter Sunday) A.1 4,ay, 1'ay ata Closed (Memorial Day) Wednesday, July b Closed (1-dependence Day) Sur-day, Septerber 2 Closed "onday., SeAte mb..r 3 Closed (Labor Day) Sunday, Septe�ber 9 Closed (Admission Day) Monday, September 10 Closed No &Y. October 8 Closed (COlurbus Day) Y.Onday, October 22 Cpen (City of Bi-1-lin a e veteranI s Days Sunday, November 11 Cpen (V eteran t s Day) ?:onday, Noven'rer 12 Closed . (Holiday foz- trete un' s D�j y) Tbarsday,, 1-ove��ber 22 Closed (Thanl::�ivinp) Friday, lKovember 23 0,en (Foliday, Day after Thanks ivin,7) Monday, December 24 Close at 1:00 P.14. (Christnas Eve) Tuesday, Decerher 25 Closed (Chri st"Ma s Day) Monday, December 31 Closo at 5:00 P.M. (New Year t s Eve) Tuesday, January 1 . 1980 Closed (New Year's Day)