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HomeMy WebLinkAboutMin - LB - 1979.02.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES FEBRUARY 20, 1979 CALL TO ORDER: The meeting was called to order by Chairman Hechinger at 4:35 P.M. on February 20, 1979. ROLL CALL: Trustees Present: Trustee DeMartini, Trustee Hechinger, Trustee Phelan, Trustee Weatherbe Trustees Absent: Trustee Parsons, absent due to illness Also Present: Joy Molder, Assistant City Librarian Elaine White, Representative of the A.A.U.W. Kris Cannon, Resident of Burlingame BILLS: Checks in the amount of $8,793.42 were ordered paid on a motion by Trustee Phelan, seconded by Trustee DeMartini, and carried by those Trustees present. Special Fund bills totaling $8,545.00 were paid on a motion by Trustee Phelan, seconded by Trustee DeMartini, and carried. MINUTES: Minutes of the meeting of January 16, 1979 were approved and ordered filed. LIBRARIAN'S REPORT: Update on Branch: Discussion was held on the Librarian's report on the Branch. Trustee DeMartini asked the Librarian about the Friends of the Library paying for the magazine sub- scriptions, and if refunds couldn't be obtained on a pro-rata basis for the subscriptions renewed for two and three years. Librarian Bergsing replied that the Friends had reaffirmed their desire to do something to help support service at the Branch Library and had approved the paying for the magazine subscriptions at their last Board meeting. She also noted that since the Friends wished to provide the magazines for the Branch, this could be done by having them pay a separate invoice rather than co-mingling funds with the City's funds. Regarding the pro-rata refunds, the library was still checking with the jobber to see if this was possible, but sometimes the clerical time involved in cancelling subscriptions and trying to collect refunds was more costly than it was worth. She stated payment for the magazines would not be due until July even though decisions had to be made now regarding renewals and cancellations. She also noted that in the event the Branch did close, the patrons currently using the Branch materials would then be coming to the Main Library, and the Main's collection would have to be supplemented to provide the same service level. Reference Statistics: Chairman Hechinger commented on the report that total questions were up 32% over January of last year, and inquired about the total reference questions answered in a month. Librarian Bergsing noted that there were 2,943 questions answered by the Reference Department during January 1979. Foundation and Roof Repairs: Trustee Phelan asked the Librarian about the status of the leaks in the roof. Librarian Bergsing reported that there were leaks in the Reading Room that had not yet been repaired. The Browsing Room leaks were repaired a week ago and seemed to be holding up well. The Librarian reported that the facade around the foundation of the new addition was pulling away from the building and that there was a leak as a result of this. The City Engineer had obtained three bids for repairs and they ranged from $685.00 to $6,500.00 Discussion was held regarding the comparison of the wide range of bids received. Librarian Bergsing reported that the City Engineer was in the process of researching the specifics of the proposed work to be done by the contractors. She will report further after she had heard from the City Engineer. Regional and Governor's Conferences: Librarian Bergsing reported that Bill Nagle was chosen one of the eight delegates from San Mateo County to attend the Governor's Conference. Dis- cussion was held and the Board asked the Librarian to invite Mr. Nagle to attend the March Board meeting to report on the Governor's Conference. CORRESPONDENCE: None UNFINISHED BUSINESS: Update on Branch: This item of business was discussed during the Librarian's Report. Report on Regional Conference: This tiem of business was discussed during the Librarian's Report. NEW BUSINESS: Recommendations to Council for Burlingame Representative on the System Advisory Board: Discussion was held regarding recommendations for the Peninsula Library System Lay Advisory Board. ' After discussion, it was the unanimous opinion of the Board that the Council be urged to consider one of the candidates who had applied for the recent vacant positions on the Library Board. In addition, Mrs. Kristine Cannon expressed interest in the position and the Board agreed that she would be an excellent candidate and her name should be included with the other possible appointees. Foundation and Roof Repairs: This itme of business was discussed in the Librarian's Report. Holiday Schedule: Librarian Bergsing discussed the proposed holiday schedule and special attention was drawn to the Verteran's Day holiday. She explained that the City of Burlingame had chosen to recognize the Monday before the traditional Veteran's Day as the day the City offices would close, but that most of the schools and banks have returned to the traditional day to be closed. After discussion, the Board agreed that the library should close on the traditional day to coordinate with the school schedule and this would be less confusing for patrons who use our library. ADJOURNMENT: The meeting was adjourned at 5:55 P.M. with the next Board meeting scheduled for March 20, 1979. Respectfully submitted, � v �� Patricia M. Bergsing " Clerk of the Board PMB:jt