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HomeMy WebLinkAboutMin - LB - 1979.05.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 15, 1979 CALL TO ORDER: The meeting was called to order by Chairman Hechinger at 4:35 P.M. on the 15th of May, 1979. ROLL CALL: Trustees Present: Trustee Hechinger, Trustee Phelan, Trustee Weatherbe, Trustee Parsons Trustees Absent: Trustee DeMartini, excused, due to an illness in his family Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $10,384.14 were ordered paid on a motion made by Trustee Pheland, seconded by Trustee Weatherbe, and carried by those Trustees present. Special Fund Bills totaling $2,333.36 were paid on a motion made by Trustee Phelan, seconded by Trustee Weatherbe and carried. MINUTES: The minutes of the April 17th, 1979 meeting were read, approved, and ordered filed. LIBRARIAN'S REPORT: There was discussion regarding the Librarian's Report. Chairman Hechinger asked Mrs. Molder if she had any more applications for volunteers for the Summer Reading Club. Mrs. Molder stated that the Library had recieved four or five applications so far which would be enough to cover the reporting hours for the children at the Branch Library. Trustee Weatherbe commented that she wanted to commend the Staff on the talks that they had been giving to various groups and said they were doing an excellent job. Budget 1979-1980: Librarian Bergsing explained the new system of accounting that the Finance Director is going to use this year in order to comply with the new Governmental Accounting Standards. The Board thought this was informative and did request that Librarian Bergsing inform them of the date that the Library's budget might be brought forward to Council for approval. Mrs. Bergsing told them that she would definately let them know when she found out. Traffic Count at the Easton Branch Library: Mrs. Bergsing advised the Board that there were two methods of counting the traffic at the Branch this month because the "mat" counter had been installed to count people coming and going from the Library rather than a sample count every hour on the half hour. She further explained that next month it will only be one method which will be consistantly used every day. She hoped it would provide a more accurate record. Foundation Repairs: Chairman Hechinger questioned whether or not the repairs that were being done by W.L. Bipes Company would be enough to successfully fix the water leaks in the foundation. Mrs. Bergsing said that hopefully this would "do the trick". If this didn't prove to be satisfactory that more extensive work would have to be done which would involve removing the landscaping, etc., and running somewhere in the neighborhood of $5,000.00 in addition to what we've already paid them. Circulation System: Librarian Bergsing told the Board that the representative from Gaylord Brothers had been to the Library to give a slide show demonstration on April 20th. The Board informed her that they would like to attend a similar showing to become more familiar with a computerized circulation system. Librarian Bergsing said she would try to set up an appointment with their representative the next time he is in the area which should be either June or July. Office Equipment: Mrs. Bergsing thanked the Board for purchasing the office equipment that was needed in the Library. Clarion/P.L.S. Advisory Board: Mrs. Bergsing said that she would see to it that the next issue of the California Library Association's newsletter get handed out at the Board meetings. She will give the Board a list of the members of the P.L.S. Advisory Board members as soon as she gets word on who they are other thatitBurlingame's representative Mr. William Nagle. The Board agreed that Mr. Nagle should have a standing Clarion/P.L.S. Advisory Board Continued: standing invitation to attend the Board meetings in order to report to them on the activities of the Advisory Board. Friend's of the Burlingame Public Library: It was unanimously agreed that the Friend's had a most successful booksale this time. It was the best they have ever done. A letter to Mrs. Mary Lang was signed by Chairman Hechinger, commending the Friend's on a great job well done. Mrs. Bergsing reported on the amount of the C.L.S.A. fund this year. She told the Board that the last payment for this year should be approximately $8,000.00 for reimbursement for the direct loans. She explained further that there are four payments made each year and the total for this year would more than likely be about $29,000.00 . Trustee Weatherbe asked how the Hillsborough contract was progressing. Mrs. Bergsing told her that she is going to contact Mr. Bob Davidson who is Hillsborough's City Manager, regarding the renewal of the contract to serve Hillsborough residents. She is going to contact him early in June. UNFINISHED BUSINESS: Unfinished business was discussed in conjection with the Librarian's Report. ,NEW BUSINESS: New Business was discussed in conjection with the Librarian's Report also. ADJOURNMENT: The meeting was adjourned at 6:00 P.M. on a motion by Trustee Phelan, seconded by Trustee Weatherbe and carried. The next meeting is scheduled for June 19th, 1979 at 4:30 P.M.. Trustee Parsons asked to be excused from the next meeting due to a vacation schedule. Respectfully submitted, Patricia M. Bergsing C lerk of the Board PMB/jg