HomeMy WebLinkAboutAgenda Packet - LB - 1979.07.17 Burlingame Public Library
Board of Trustees
Agenda
July 17th, 1979
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS:
Warrants: $8, 983 . 48
Special Fund: $929. 24
MINUTES OF THE MEETING OF JUNE 19th, 1979 :
LIBRARIAN' S REPORT:
CORRESPONDENCE:
Letter to City Council from Genevieve Phelan.
UNFINISHED BUSINESS :
Update on Capital Outlay and Improvements.
NEW BUSINESS:
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR AUGUST 21st , 1979 AT 4 : 30 P.M.
i
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 19th, 1979
CALL TO ORDER:
The meeting was called to order by Vice-President/Secretary DeMartini on June 19th, 1979 a 4:30 pm.
ROLL CALL:
Trustees Present: Trustee DeMartini, Trustee Parsons, Trustee Weatherbe and Chairman Hechinger.
Trustees Absent: Trustee Phelan, excused for personal reasons
Also Present: Mrs. Joy Molder, Assistant City Librarian
Mrs. Frank Pagliaro
BILLS:
Checks in the amount of $24,503.84 were ordered paid on a motion by Trustee Parsons, seconded by Trustee
Weatherbe, and carried. Special Fund bills totaling $1,313.60, were paid on a motion by Trustee
Weatherbe, seconded by Trustee Parsons, and carried.
MINUTES:
Minutes of the May 15th, 1979 meeting were approved and ordered filed.
LIBRARIAN'S REPORT:
The Librarian's Report was discussed in conjunction with the Agenda items under Unfinished Business and
New Business.
CORRESPONDENCE:
Librarian Bergsing read a letter to the Board from Prudence Hamilton, Chief of Library Services at
Peninsula Hospital that was addressed to Mayor Amstrup. Ms. Hamilton wanted to express her appreciation
of the Burlingame Public Library. Mrs. Bergsing also read a letter from Mr. Dikran Kazanjian of San
Mateo who wanted to express his feelings on the "outstanding staff" and the many kindnesses he has
been afforeded at the Burlingame Public Library. He donated $100.00 to the Library to show his
appreciation.
UNFINISHED BUSINESS:
Update on the 1979-1980 Budget: Librarian Bergsing informed the Board that the City Council had been
over to tour the Library on Saturday, June 9th. They viewed first hand some of the items the Library
had requested in the Capital Improvement portion of the budget. The majority of the session however,
was an update on the current financial status of the City by the City Finance Director. Mrs. Bergsing
is going to send a follow-up of the discussion regarding the Capital Improvements to Councilman Crosby.
Trustee DeMartini stated that he feels very strongly that if the City of Burlingame can afford to
become involved with the potential expenses supporting a rent control board, there should be no more
question about supporting the Easton Branch Library. If they can find the money for that, they can
certainly find the money to keep Easton open.
It was discussed that perhaps the Council might consider additional open hours at the Branch and Librarian
Bergsing said that she would include this as a possibility in her memo to Councilman Crosby.
NEW BUSINESS:
Financial Status of the City: Librarian Bergsing gave a brief summary of the Proposed City Budget and
the Financial Status of the City of Burlingame as presented by the Finance Director. She also described
the possible impact of the proposed Gann initiative on Burlingame's finances it it is approved by the
voters. Discussion followed.
Librarian Bergsing requested that the Board members consider the purchase of a new laminating machine
for use in the Periodical Department. The one that is presently being used is 15 to 20 years old and
can no longer be repaired. The price for a new machine she said, would run approximately $1,000.00. This
was considered to be a definate need for the Library's operation and the Board unanimously agreed that
it should be purchased out of the Special Fund. After discussion, Trustee Parsons moved that we purchase
the new machine, Trustee DeMartini seconded the motion and the Trustees present carried the vote
unanimously.
Mrs. Bergsing made mention of an "on-line cataloging system" which she thinks would be an excellent
purchase choice to make use of the C.L.S.A. funds. The Board requested more information on this and
Trustee DeMartini said that he would like to continue the matter under "Unfinished Business". Librarian
Bergsing is going to obtain further information and report back to the Board.
ADJOURNMENT:
The meeting was adjourned at 5:32 pm with the next meeting scheduled for July 17th, 1979 at 4:30 pm.
Respectfully submitted,
l//
/Patricia M. Bergsing /
Clerk of the Board
PMB/jag .
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
LIBRARIAN' S REPORT
JULY 17th, 1979
Resignation of Library Trustee:
At their meeting of July 2nd, 1979, the City Council accepted with
regret, the resignation of Genevieve Phelan as a member of the Library
Board 'of Trustees. She cited her impaired vision as the reason for her
resignation. The City Council sent a letter thanking Mrs. Phelan for her
10 years of service to the City. I know this Board wishes to join the
Council and the Library staff in expressing their regret over Genevieve's'
resignation. Her wisdom and judgement will be missed by all of us.
Mayor Amstrup appointed Councilman Martin and himself to interview
applicants for. the Board with an application deadline of two weeks .
Budget 1979-1980:
The City Council discussed the budget briefly at their study session
on July 10th. A July 20th dealine was set for individual Council members
to meet with their assigned department heads. A special budget meeting
will be scheduled after that date.
At the regular Council meeting on July 16th, the proposed use of
Revenue Sharing funds will be discussed. This includes roof repairs and
`- a smoke detection system for the Library. I plan to attend and I ' ll report
to you on the 17th about what happens.
Easton Drive Branch:
Beginning July 1st , Miss Ginny Rollett began working at the Branch
Library as the Library Assistant II responsible for the clerical tasks and
daily operation of the Branch. Ms. Barbara Rowe, the former Branch
Librarian has been reclassified as a Librarian II and is working full-time
at the Main Library. The hours of the two part-time Librarian II ' s have
been reduced to accomodate this change.
The Assitant Librarian, Mrs. Joy Molder, will supervise and oversee
all services and activities of the Branch. Joy has done an excellent job
of planning and organizing a smooth transition of this major change in
our Branch operating procedures. This change was made necessary by the
60% reduction in the Branch service hours operating budget after the
passage of Proposition 13.
Farrell Fund :
The Library received a check for $303 . 75 from the San Mateo Foundation
in the name of the Julia Farrell Memorial Fund. This Library receives about
$300. 00 per year from the interest on this fund. The money has been used
to purchase special books for the Library for the past 10 years as
requested in Mrs. Farrell ' s will .
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
LIBRARIAN' S REPORT CONTINUED, PAGE 2
JULY 17th,' 1979
Study of Technical Processing Costs :
As part of a study undertaken by P.L.S ., the Burlingame Library is
conducting a time and motion study of all the tasks carried out by the
Technical Service staff. On July 19th, Pat Thomas and I will be meeting
with the consultant the System has hired to conduct the survey. It is
the goal of this part of the study to arrive at sound, realistic cost
figures for selecting, ordering, cataloging and processing books.
Capital Outlay and Capital Improvments:
A considerable part of my time during the past month has been spent
in gathering more information on the following items and services: a new
laminating machine, new microfilm and microfiche reader/printers, a new
bindery to bind our periodicals and rebind our older books, on-line
cataloging systems, and automated and manual circulation systems. I 'm
not ready yet to give you a complete report or recommendations on any of
these items because I still have more research to do, but I will update you
on current progress at your meeting.
Friends of the Library:
The Friends of the Library initiated a new service for Library patrons
this month - providing "free" supplies of items like scissors , stapler, and
scotch tape. Since last June the Library had discontinued free handouts of
these items because so many staplers, scissors, etc. , had "walked away"
and/or the privilege had been frequently abused. However, the staff
received considerable criticism from the public for not providing some of
these "niceties" , so once again the Friends have come to the rescue. They
have re-established the service on an experimental basis.We hope it will
improve public relations, not prove too burdensome to handle, and not be
abused. We are not advertising the availability, but it will be nice to
have something to offer when asked.
Meeting Room Use:
We are. in the process of compiling figures for use of the California
and Community Rooms and I will have them completed in time for your meeting.
Annual Report :
We are currently in the process of compliling statistics for the
annual report to the State Library which is due in August . We should have
everything completed by your next Board meeting. The figures provide an
interesting summary of the Libraries activities for the 1978-1979 fiscal
year and make it possible to do some comparison with previous years.
Statistics :
Overall statistics are .up a whopping 300 over last June for general
reference transactions . Our six month average to date has been 2, 521 per
month. We are down slightly for June at 2, 177, but this is common for
, --- June to lag slightly. Interlibrary loans remained strong over last month
at 283. Circulation at the Main Library was up 11% over June a year ago,
but the Branch was down 360, reflecting the reduced service hours and the
reduced number of new books.
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
LIBRARIAN' S REPORT CONTINUED, PAGE 3
JULY 19th, 1979
Children ' s Department :
The Summer Reading Club is into its second week. Over a hundred
children have joined and are doing oral reports, drawings and dioramas.
Betty Hallock and Sue Reiterman completed their recruitment program
for volunteers for the children ' s Summer Reading Club. Sixteen individuals
were acepted to listen to children' s stories, following a training session
by Joan Leach. All open time periods were filled by volunteers, with some
additional persons volunteering to substitute if the need arises. The
volunteers seem to be enjoying listening to the children make their reports
and commenting on their art work.
r
STATISTICS FOR JUNE 1979
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 9744 357
Child, Non-Fiction 1268 246
Adult, Fiction 9595 903
Nk.- Child, Fiction 2819_ 442
TOTAL: 23426 TOTAL: 1948
Periodicals: 1. 336 329
Pamphlets ( Incl . Maps & Sm. Press: 231 1
TOTAL: 1567 TOTAL: 330
Moving Pictures: 55 -0
Audiorecordings (Incl . Rec. & Cass.) 1092 -0-
Art Prints: 37 -0-
Equipment Loaned: 4 -0-
Sl ides: 20 -0-
TOTAL: 1208 TOTAL: -0-
TOTAL CIRCULATION: 26,201 + 2,278
GRAND TOTAL CIRCULATION: 1978 Circulation 30,747 1979 Circulation 28,479 7.38 % `Dec.
Average Daily Circulation, Main, 1978 832 Main, 1979 936 11.10 % Inc.
Average Daily Circulation, Branch, 1978 222 Branch, 1979 142 36.00 % Dec.
REFERENCE STATISTICS:
Total Reference Questions: 2,193 ILL Borrowed: 119 GRAND TOTAL OF
ILL Lent: 164 REF. ACTIVITY 2,476
ILL Total : 283
REGISTRATIONS: AS OF Mau 30, 1979 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 18,566 359 524 18,401 DATE: 7,263
Children: 3,039 72 169 2,942 Increase of 60
Hillsborough: 2,958 72 -0- 3,030
Other Non-Res. Patrons 216 3 -0- 219
TOTAL: 24,779 506 693 24,592
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: May 31st VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,PJon-Fic. : 132,536 - 97,037 446 - 276 209 - 189 132,773 - 97,124
Child, Non-Fic: 1.7,688 - 13,689 52 - 45 205 - 21 17,535 - 13,713
Y.A. , Non-Fic: 3,241 - -31-041 -0- - -0- 9 - -0- 3,232 - 3;041
Adult, Fiction: 47,137 - 39,736 240 - 145 6 - 5 47,371 - 39,876
Child, Fiction: 13,325 - 9,526 53 - 44 8 - 5 13,370 - 9,569
Y.A. , Fiction: 2,587 - 2,237 11 - 8 7 - 4 2,591 - 2,241
TOTAL: 216,514 -165,266 802 - 518 444 - 220 216,872 - 165,564
PAMPHLETS ADDED: 361 MAPS ADDED: 1
PAMPHLETS DISCARDED: 274 MAPS DISCARDED: 11
TOTAL: 16,773 TOTAL: 1,219
RECORDINGS: AS OF: May 31st, 1979 ADDED DISCARDED AS OF: ,lune 30, 1979
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 4788 / 3983 16 / 14 -0- / -0- 4804 / 3997
Cassettes: 483 / 390 -0- / -0- -0- / -0- 483 / 390
TOTAL: 5271 / 4373 16 / 14 -0- / -0- 5287 / 4387
DEPOSITED WITH THE CITY TREASURER: MAIN: 1,736.27
BRANCH:' 22.95 TOTAL: ' 1,759.22
MEETIN 80014 FEES COLLECTED & DEPOSITED: $ 151.00 TOTAL: 1,910.22
TOTAL MEETINGS HELD 15 PEOPLE IN ATTENDANCE 373
Easton Branch Library
`.. Patron Count
Monday, June 11th 125
Tuesday, June 12th 141
Wednesday, June 13th 80
Thursday, June 14th 53
Monday, June 18th 102
Tuesday, June 19th 116
Wednesday , June 20th 84
Thursday, June 21st 51
Monday, June 25th 116
Tuesday, June 26th 143
Wednesday, June 27th 127
Thursday, June 28th 65
Monday, July 2nd 122
Tuesday, July 3rd 78
Wednesday, July 4th Closed for Holiday
Thursday, July 5th 107
SPECIAL FUND JULY 1979
CHECKING ACCOUNT :
DATE DEPOSITS WITHDRAWALS BALANCE
6/19/79 Balance Forward: 1 , 051. 21
6/21/79 357. 26
6/28/79 174. 70
2/28/79 225. 20
6/12/79 10. 00
5/10/79 Error in deposit - .40
7/6/79 162. 60
7/12/79 222. 75
7/13/79 303. 75
7/17/79 929. 24
7/17/79 Balance Forward to August : 1 , 577. 83
SAVINGS ACCOUNT:
6/19/79 Balance Forward: 8, 128. 06
6/25/79 Interest Earned:
$117. 37
7/17/79 Balance Forward to August : 8, 245.43
MONTHLY REPORT
MONTH June 1979
( Outreach Activities
`— 1. Volunteer Coordinator
A. Hours worked 51 1/4
2. Volunteers
A. Number of volunteers 13
B. Hours contributed 33 U2
3. Shut-in Patrons--Individual Visits
A. Number of patrons 24
B. Number of visits made 57
C. Items circulated 19?
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. Marion Convent I (BPL) 2 23
B.
% C.
D.
�.
E.
F.
5. Totals (3 & 4)
A. Shut-in patrons 2.6
B. Visits made 58
C. Items circulated 215
Comments/activities:
Our outreach service to individuals continued as usual this month, with
replacements being scheduled for volunteers who are on vacation. t42 are also
receivine renular numbers of books from the rental collection for use in our
outreach program.
This report does not include our institutional outreac7 statistics b-ecause
of a change In personnel at -ILS. Susan ,Holmar h3s resinnec as uu =reacn Liorarian
to acceot a oosi tion e1se�:rhere, and Jan Horne has begun in her place. ':lhi le outreach
scrvl ce tG bl .,r 1 ng•Lam3 institutions con t1 nus as usu3 1 in i s iaon Tn, t Ur of
temporarily unaval ]able. Petty H-ijl lock and I att2nd,ed a going-a •:ay lunch-on
n
for Susan Ho mer o .-na r f ot''L. V
JU' R te-r rn (1
CITY OF BURLINGAME
BUDGET EXPENDITURE
LIBRARY FUND ACCOUNT NUMBER 01-750
FOR MONTH OF JULY 1979
This To Budget
t t # Month Date Allowance Balance
750110 Office Expense 37 . 06 5771 . 26 5940. 00 169. 00
750120 Special Dept. Expenses 134. 49 4704. 86 4830. 00 125. 00
750121 Books & Maps 11504. 73 67379. 19 67298. 00 (81 . 00)
750122 Periodicals 120. 54 7513. 86 7450. 00 (65. 00)
750123 Binding -0- 1476. 07 2850. 00 1374. 00
750124 Cataloging 433 . 68 2949. 25 3032. 00 83 .00
750125 Records & Cassettes 198. 08 3535. 98 3610. 00 74 . 00
750130 Small Tools -0- 26. 24 225. 00 199. 00
750160 Communications 133. 89 1874. 55 2232 . 00 357. 00
750170 Utilities 1041. 57 13572. 00 16522. 00 2950. 00
750190 Maintenance 162. 01 4841 . 47 5170. 00 329. 00
750200 Maintenance of Equipment -0- 372. 81 866. 00 493 . 00
%�,_201 Operations of Equipment 86. 44 261 . 14 250. 00 (10 . 00)
750202 Maint . of Security System -0- 333. 00 240. 00 (93. 00)
750210 Professional & Spc. Serv. -0- 2400. 00 2400. 00 -0-
750240 Dues & Subscriptions -0- 212. 50 217. 00 5 . 00
750250 Travel Reimbursement 30. 99 188. 35 300. 00 111 . 00
750251 Conf . & Meetings, Lib. -0- 204. 50 250. 00 45. 00
750290 Miscellaneous -0- 92. 82 75. 00 ( 18. 00)
750800 Capital Outlay -0- 2573. 00 3000. 00 427. 00
TOTAL: 13883 . 200 120282. 85 126757 . 00 6474 . 00