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HomeMy WebLinkAboutMin - LB - 1979.08.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES AUGUST 21st, 1979 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on August 21st, 1979 at 4:30 pm. ROLL CALL: Trustees Present: Chairman Hechinger, Trustee DeMartini, Trustee Weatherbe Trustee Absent: Trustee Parsons, Excused for vacation BILLS: Checks in the amount of $9,463.56 were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Weatherbe, and carried. Special Fund bills in the amount of $2,738.56 were paid on a motion made by Trustee Weatherbe, seconded by Trustee DeMartini and carried. MINUTES: Minutes of the July 17th, 1979 meeting were approved as written and ordered filed. ELECTION OF OFFICERS: Chairman Hechinger opened the floor to nominations for officers of the Board for 1979-1980. Chairman: It was moved by Chairman Hechinger, seconded by Trustee Weatherbe, that Trustee DeMartini become Chairman for the new year. Motion was carried. Secretary: Chairman DeMartini moved that Trustee Weatherbe assume the position of Secretary for the new year. The motion was seconded by Trustee Hechinger & carried. LIBRARIAN'S REPORT: Mrs. Bergsing reported that the budget had been formally approved at the regular Council meeting of August 20th. There was discussion about the appointment of a new trustee, and the City Librarian stated that she had received no further information. There was discussion of the annual report particularly with regard to the drop in volumes added to the collection during the past year. Librarian Bergsing replied that this was primarily due to the cutback in volumes purchased for the Branch. The vandalism at the Branch was discussed and the Librarian reported that there had been no more broken windows since the article had appeared in the local papers. The remainder of the Librarian's Report was taken up in conjunction with the Agenda items under Unfinished Business. UNFINISHED BUSINESS: Smoke Detection System: Librarian Bergsing explained to the Board that she had contacted several people regarding the installation of the smoke detection system that Council had apporved to be installed at the Main Library. She went on to explain that a fire protection engineer had been contacted regarding the cost to draw up specifications for the system. It may be necessary to contact other engineers to get estimates on their costs to do the specifications. After talking with Ed Vining, the engineer, for two hours and showing him the complexities of the building, he expressed some doubt about whether an adequate system could be installed for the $20,000.00 approved by Council. He seemed to think that the $38,000.00 that was quoted some years back was a more realistic figure, however, he agreed to develop some estimates (on the cost of the specs) and get back to the Librarian around the first of September. Mrs. Bergsing also reported that the Fire Department and the Public Works Director had been consulted and it would be possible to tie in the system directly to the Fire Department either through the alarm box on Chapin and Primrose or the one in front of City Hall. Discussion followed. RLIN: Mrs. Bergsing stated that she has packets of materials on RLIN that she had prepared for City Council and they were available if any of the Board were interested in knowing more about the cataloging system. ROOF REPAIRS: Librarian Bergsing reported that specifications were being developed for the roof repairs, so that requests for bid could be sent out to at least three different roofing companies. UNFINISHED BUSINESS CONTINUED: Reorganization of Library Service Areas: Librarian Bergsing is meeting with a State Library Consultant on September 12th, 1979.to discuss any possible reorganization of the public service areas. She'll advise the Board at their next meeting if anything is suggested that is feasible to consider. Saturday Hours at the Easton Branch: The hours at the Easton Branch Library will be increased by four hours starting on Thursday, September 6th, 1979 by one hour and on Saturday, September 15th, 1979 by three hours. The new hours will be as follows: Monday and Tuesday: 2-8 pm Wednesday and Thursday: 2-6 pm Friday: Closed Saturday: 2-5 pm Sunday: Closed The Board was pleased to hear that the residents of North Burlingame would have more service hours at the Branch and discussion followed. NEW BUSINESS: Demonstration of 2 Gaylord Brothers Electric Charging Machines: Librarian Bergsing showed the Board how the current charging machines operate and explained that the parts have been replaced so many times that they are just becoming weak and exhaused. She demonstrated how 2 different electric models could operate as compared to the manual one we are now using. The Board members concurred that the Gaylord Brothers Model "C" was far superior to the Model "400 and would be most economical of the two to operate in the long run. Mrs. Bergsing reported that this was just a beginning step and there were many other alternatives to explore including a computerized system. Ben Hechinger and the City Librarian displayed the plaque to the other Board members that has been designed for Genevieve Phelan. All agreed that it was very handsome and appropriate. It was made clear that the plaque was a gift from the present Board members and had not been purchased from any City funds. Mr. Hechinger agreed to arrange for a luncheon when everyone could get together and present the plaque to Genevieve to show their appreciation for her ten years of service on the Board of Trustees. ADJOURNMENT: The meeting was adjourned at 6:00 pm with the next meeting scheduled for September 18th, 1979 at 4:30 pm. Res tfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag