Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1979.10.16 BURLINGAME PUBLIC LIBRARY OCTOBER 16th, 1979 BOARD OF TRUSTEES AGENDA ROLL CALL: BILLS : Warrants : $5,071 .97 Special Fund: $567.05 MINUTES OF THE MEETING OF SEPTEMBER 18th, 1979 : LIBRARIAN' S REPORT: CORRESPONDENCE : UNFINISHED BUSINESS : Update on Capital Improvement Projects NEW BUSINESS : ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR NOVEMBER 20th, 1979 at 4 : 40 pm. A. t BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 18th, 1979 CALL TO ORDER: The meeting was called to order by Chairman DeMartini on September 18th, 1979 at 4:30 pm. ROLL CALL: Trustees Present: Chairman DeMartini, Trustee Weatherbe and Trustee Hechinger Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs. Kristine Cannon, Representing A.A.U.W. Trustee Absent; Trustee Parsons, Excused for personal reasons BILLS: Checks in the amount of $7,019.26 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee Weatherbe, and carried. Special Fund bills in the amount of $281.86 were paid on a motion by Trustee Hechinger, seconded by Trustee Weatherbe and carried. MINUTES: Minutes of the August 21st, 1979 meeting were approved as written and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was discussed in conjunction with the items under "Unfinished Business". CORRESPONDENCE: Chairman DeMartini read a note of thanks from Genevieve Phelan expressing her warm appreciation for the beautiful plaque that she had received from the members of the Board. - UNFINISHED BUSINESS: Reorganization of the Public Service Areas: Librarian Bergsing reported to the Board that she had spent the entire day of September 12th with the State Library Consultant, Ann Kirkland. She reported that Ms. Kirkland had made some possible suggestions but they were strictly tentative. The staff is now beginning to do some actual measurements to see if any of the possibilities are feasible. She will keep the Board up-to-date as the planning progresses. Smoke Detection System: The Board members received a copy of the letter from Mr. Ed Vining, the Fire Protection Engineer, stating that he would do the specifications for the smoke detection and alarm system for $850.00 instead of the $3,500.00 he had originally estimated. Mr. Vining intends to do much of the work on his own time. The Board agreed that it was an extremely generous offer. Trustee Weatherbe asked if Chief Fricke had been contacted regarding Mr. Vining's qualifications. Mrs. Bergsing replied that Chief Fricke, and a number of other people had been contacted and Mr. Vining was highly recommended by everyone. There was a motion initiated by Chairman DeMartini to have Mr. Vining go ahead with the specifications, the motion was seconded by Trustee Hechinger and carried. Circulation System: Mrs. Bergsing reported on her recent visits to Sonoma County Library and Palo Alto Public Library to view two different computerized circulation systems in action. She explained that circulation is the most complex and sophisticated library function to automate, primarily because it requires converting your entire holdings into machine readable ,form. If Burlingame ever decides to do this it will be a costly and lengthy procedure. However, if several libraries in P.L.S. could do it together, it would reduce the expense considerably and reatly improve library service to the user. Mrs. Bergsing also reported that as far as she knows, G.R.C. was still planning on doing a study of computerized circulation for P.L.S. She will keep the Board informed as the study progresses. Discussion followed. R.L.I .N.: Mrs. Bergsing stated that an order had been placed for the equipment for the first phase of on-line computerized cataloging system. This Texas Instrument terminal will be used to access the Stanford computer until the video display terminal is available for purchase, probably in about one year. Discussion followed. UNFINISHED BUSINESS CONTINUED: Roof Repairs: Librarian Bergsing explained that the specifications for the roof repairs had been forwarded to the Public Works Department and they would send out formal requests for bid to to at least three roofing companies. She wasn't sure how quickly the requests would go out because of the heavy workload in the City's Engineering Department but she expressed hope that the repairs could be completed before the rainy season began. NEW BUSINESS: None The Library Board of Trustees wished to express their deepest sympathy to Councilman Crosby and his wife Beverly in the loss of their daughter, Signe Torland. ADJOURNMENT: The meeting was adjourned at 5:10 pm with the next meeting scheduled for October 16th, 1979 at 4:30 pm. Respectfully submitted, Z Patricia M.' Bergsing Clerk of the Board PMB/jag BURLINGAME PUBLIC LIBRARY LIBRARIAN'S REPORT OCTOBER 16th, 1979 REORGANIZATION OF PUBLIC SERVICE AREAS While I was on vacation, Mr . Escoffier, Head of our Reference Department began to draw up alternative plans for physical reorganization of several areas of the Library. I have not yet had a chance to review them with him, so I ' ll have to wait until your meeting to report what progress he has made. SMOKE DETECTION SYSTEM Mr . Ed Vining, the Fire Protection Engineer, met with Mrs . Molder during my absence and they looked through all the plans we have of the Library. If possible , he needs to acquire clearer blueprints and drawings than we currently have. I am now in the process of trying to locate them through the contractor or the Public Works Department . ROOF REPAIRS Mr. George Bagdon from the City' s Engineering Department has just about completed the specifications and requests for bid on the roof repairs . He and I "toured" the roof on Friday, October 12th and he plans to have everything ready to go out during the week of Ocotber 15th. I hope this is the case, because we are getting closer and closer to the rainy season . BACKFLOW DEVICES During the first week in October, Paul Borg from the City ' s Water Department installed the backflow devices on the chiller and sewer pipes and they have been inspected and certified that they meet the code requirements I would like to thank Paul , Ralph Kirkup and Larry Nelson for taking care of this problem for us . The total cost will probably be closer to $500 .00 rather than $1, 500 . 00 to $2, 000 .00 estimated if we had hired outside help . R.L. I .N. As I reported last month, the first equipment was ordered from C.L.A.S .S for the installation of R.L. I .N. We ordered a Texas Instruments Model #820 terminal for $1, 775 .00 . This terminal looks similar to a typewriter and we will use it initially to both send and receive information from the Stanford computer . Before the end of the year we will be ordering a visual display terminal (looks like a small TV screen) and when that arrives (probably not until next fall) , the model 820 will be used for printing only. Installation and equipment to link the terminal to the phone line will probably cost around $300 . 00 . We hope to receive the equipment and t,c3 operational by November. FRIENDS OF THE BURLINGAME PUBLIC LIBRARY BOOKSALE The annual Fall booksale is scheduled for Friday, October 19th, from 6-9 pm; Saturday, October 20th, from 10 am to 6 pm and Sunday, October 21st from noon to 5 pm. Everything is progressing smoothly under the able direction of the booksale co-chairmen Jackie Grey and Natalie Williams and President Alice, Fricke . Alice arranged for some excellent publicity for the papers. I hope you all saw it . BURLINGAME PUBLIC LIBRARY OCTOBER 16th, 1979 LIBRARIAN' S REPORT PAGE 2 : G.R.C. LIBRARY STUDY The Governmental Research Council is proceeding with its study on the feasibility of an automated circulation system for the public libraries in San Mateo County . The P.L.S . Board of Directors will be reviewing the proposed draft of the study plan at its October meeting. I have the outline of the study if any of you are interested in reading it . I ' ll keep you informed as it progresses. TERMS OF OFFICE OF COMMISSIONERS As you all know, at the meeting on October 1st , the City Council voted ( 3-2) to limit the terms of Commissioners to two terms on the same commission . For the current members of the Library Board of Trustees, it appears that the following retirement dates will apply: James DeMartini - June 1981 Ben Hechinger - June 1982 C.L.A. CONVENTION The California Library Association Annual Conference will be in San Francisco on December 8th through the 12th. There will be an all day work- shop for Trustees on Saturday, December 8th from 9 am to 4 pm, a general business meeting of C.A .L.T.A.C. (California Association of Library Trustees and Commissioners) on Sunday from 9 am to noon, a luncheon at noon, and a panel discussion from 2 to 4 pm. Unfortunately the topics for discussion have not yet been announced in the preliminary program, but I still hope some of you may be able to attend. The City no longer provides expenses for Trustees, and I know the $45 . 00 registration fee is high, but I think you would find it a rewarding experience . The conference is held in Northern California only in alternate years . I ' ll have programs and registration forms at the meeting. SYSTEM NEWS The new Executive Director of the Peninsula Library System is June Irby Light . We are all very pleased with her appointment . Mrs . Light was the original project director for the Computerized Community Information Project for P.L.S . , and has recently been employed by C.L.A.S .S . as a consultant . On. September 17th, Mrs . Reiterman attended the P.L.S . Film Center' Open House and gave tours to P.L.S . library staff members who attended. The Film Center is fully operational now and makes available over 900 films to P.L.S . patrons . SUMMER READING CLUB VOLUNTEERS PROGRAM Mrs . Reiterman completed an excellent and a very comprehensive report on the volunteer program for the Summer Reading Club . From the point of view of both the volunteers and the Library staff, the program was basically rewarding. I have complete report if you want to read it . BURLINGAME PUBLIC LIBRARY OCTOBER 16th, 1979 LIBRARIAN' S REPORT PAGE 3: OUTREACH Mrs. Betty Hallock has resigned her Outreach position effective October 12th . Mrs . Reiterman and Mrs . Molder have appointed Mrs . Pamela Stamnes to the position. Mrs . Reiterman reports a volunteer staff member meeting was held on October 11th, in the California Room to bid farewell to Betty and introduce Pamela to the volunteers . CHILDREN' S DEPARTMENT With school in session, classes have been visiting the Library. Washington ' s third grade has come twice. The students, having become familiar with the location of the Library , and having acquired their own Library cards , can now come individually. McKinley' s primary grade classes will be visiting the middle of next month. An ever increasing number of nursery schools have been taking advantage of the Library. Little Lamb Nursery School will be coming on a regular monthly basis . Teachers in these schools borrow books in great quantity. Barbara Rowe conducted the second session of the Children 's Story Hour at the Easton Branch Library on October 9th. She is now editing and re-writing a children 's book into play form for the Children's Department Holloween program. on October 29th at 4 :00 pm at the Main Library. PERSONNEL In a cooperative agreement with the college of Notre Dame, Burlingame Public Library has hired two work-study students, James Watt and Frank Rabauliman. We' re pleased to participate in the program because it fulfills financial needs for the students, the Library gains additional man-hours , and is responsible for only 200 of the employee's salary, which is a savings for our personnel budget . Mrs . Patricia Harding has been hired to cover the desk hours vacated by Betty Hallock. Mrs . Harding is a graduate student in Library Science at San Jose State University. Pat has had previous library experience and we look forward to her involvement in our Circulation Department . REFERENCE DEPARTMENT Overall statistics for the month of September were down slightly at the Reference desk, over the same month last year . Interlibrary loan statistics , however, are up 40%, for items lent and 45% for items borrowed over the same month last year. STAFF DEVELOPMENT Mrs. Rowe and Mr . Escoffier attended a B.A.R.C. (Bay Area Reference Center) workshop on medical reference on September 26th. The informative workshop featured Dr. Tom Fergusson, editor of Medical Self Care magazine as keynote speaker. He stressed the number of self-care and self-help materials now available and the Library' s role in providing medical information for the citizen. Several extensive bibliographies were distributed. Many of the self-care books are already in the Burlingame Library' s collection . BURLINGAME PUBLIC LIBRARY OCTOBER 16th, 1979 LIBRARIAN' S REPORT PAGE 4 : " STAFF DEVELOPMENT CONTINUED On September 25th, Mrs . Rowe attended the Bay Area Young Adult Librarian' s meeting. The program was given by Joyce Caball who discussed her use of Judy Blume' s book "Forever" with junior high school sex education classes . Censorship and its relationship to young adult literature was also discussed. After the Summer months, we resume our monthly staff development programs . In October , small groups will be touring the Perry G. Davis Bookbinding Co . in Burlingame. Perry Davis is the Library' s new periodical binder. The tour is highly recommended for its value in gaining insight into how a book is constructed and to evaluate the value to bind or rebind a book. In November, Mrs. Joan Leach, our Children's Librarian, will present a program describing children 's services at Burlingame Public Library. EXHIBITS/DISPLAYS Barbara Rowe has taken over the task of Exhibit/Display Coordinator. As such, Mrs. Rowe will be organizing exhibits in the Library. The Easton Branch, main and children's displays will be under her general direction. Mr . Escoffiei compiled a set of guidelines, as well as forms and other notes concerning the job to aid Mrs . Rowe and Staff Artist Karen Bash with the details of the exhibits and displays . Mrs . Rowe reports that the exhibit and display calendar for 1980 is nearly complete. The year will feature the paintings of local artists , as Well as collections and craft exhibits . The historical fiction book lists proved so popular, that plans are under- way for a bi-monthly offering of fiction with a similar theme. Themes under discussion include: Supernatural events, World War II-Spy Stories and Romance. J�H� �311l.J rvn Stf ItMtStK lyi: CIRCULATION MAIN BRANCH Books: Adult, Non-Fiction 8,470. 384 . Child, Non-Fiction 949 152 Adult, Fiction 8, 106 810 Child, Fiction 1 ,858_ 423 TOTAL: 19, 383 TOTAL: 1 ,769 Periodicals: 1 , 198 287 Pamphlets (Incl . Maps & Sm. Press: 170 -0- TOTAL: 1 ,368 TOTAL: 287 Moving Pictures: 2Z -0- Audiorecordings (Inc] . Rec. & Cass.) 788 -0- Art Prints: 27 -0- Equipment Loaned: 21 -0- Slides: -0- -0- TOTAL: 86.3 TOTAL: -0- TOTAL CIRCULATION: 21 ,614 + 2,056 = .23,671_- GRAND TOTAL CIRCULATION: 1978 Circulation 27,423 1979 Circulation 23,670 _ . 13.69 % Dec. Average Daily Circulation, Main, 1978 880 Main,1 1979 882 .23 % Inc. Average Daily Circulation, Branch, 1978 181 Branch, 1979 121 33. 15 % Dec. REFERENCE STATISTICS: Total Reference Questions: 2,011 ILL Borrowed: 132 GRAND TOTAL OF ILL Lent: 177 REF. ACTIVITY 2,320 ILL Total : 309 REGISTRATIONS: AS OF Aug. 31 , 1979 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 18,526 269 331 18,464 DATE: 7,416 Children: 2,959 52 56 2,955 Increase of 34 �- Hillsborough: 3, 146 50 -0- 3, 196 Other Non-Res. Patrons 219 -0- -0- 219 TOTAL: 24,850 371 387 24,834 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: 8/31/79 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 133,327 - 97,596 341 - 299 42 - 19 1-53,626 - 97,876 Child, Non-Fic: 17,553 - 13,744 17 - -14 36 - 8 17,534 - 131750 Y.A. , Non-Fic: 3,202 - 3,028 6 - 6 1 - -0- 3,207' - 3.034 : Adult, Fiction: 47,678 - 40,097 115 - 70 _ 5 - 3 47.788 - 40, 164 Child, Fiction: 13,454 - 9,629 54 - 22 72 - 6 13,436 - 9,645 Y.A. , Fiction: 2,596 - -2,246 -0- -0- 3 - -0- _ 2,593 - 2,246 TOTAL: 217,810 -166,340 533 - 411 159 - 36 218, 184 -166,715 PAMPHLETS ADDED: 268 MAPS ADDED: -0- PAMPHLETS DISCARDED: 172 MAPS DISCARDED: -0- TOTAL: 16,984 TOTAL: 1 ,229 RECORDINGS: AS OF: August 31 , 1979 ADDED DISCARDED AS OF: Sept. 30, 1979 UNITS / -TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc' s: 4,819 / 4,026 16 / 16 -0- / -0- 4,835 / 4,042 Cassettes: 486 / 395 -0- / -0- -0- / -0- 486 / 395 TOTAL: 5.305 / 4,421 16 / 16 -0- / -0- 5,321 / 4,437 DEPOSITED WITH THE CITY TREASURER: MAIN: 1 ,576. 12 - - BRANCH: 51 .65 TOTAL: MEETING ROOM FEES COLLECTED & DEPOSITED: $ 41 .50 TOTAL: 1 ,669.27 TOTAL MEETINGS HELD 12 PEOPLE IN ATTENDANCE 445 PATRON TRAFFIC - BRANCH MONDAY, SEPTEMBER 10TH CLOSED - HOLIDAY - ADMISSION DAY TUESDAY, SEPTEMBER 11TH 182 WEDNESDAY, SEPTEMBER 12TH 75 THURSDAY, SEPTEMBER 13TH 71 SATURDAY, SEPTEMBER 15TH 33 MONDAY, SEPTEMBER 17TH 183 TUESDAY, SEPTEMBER 18TH 109 WEDNESDAY, SEPTEMBER 19TH 95 THURSDAY, SEPTEMBER 20TH 55 SATURDAY, SEPTEMBER 22ND 42 MONDAY, SEPTEMBER 24TH 140 TUESDAY, SEPTEMBER 25TH 124 WEDNESDAY, SEPTEMBER 26TH 78 THURSDAY, SEPTEMBER 27TH 80 SATURDAY, SEPTEMBER 29TH 74 MONDAY, OCTOBER 1ST 117 TUESDAY, OCTOBER 2ND 148 WEDNESDAY, OCTOBER 3RD 81 THURSDAY, OCTOBER 4TH 68 SATURDAY, OCTOBER 6TH 47 MONTHLY REPORT MONTH September 1979 �i Outreach Activities 1. Volunteer Coordinator A. Hours worked 19 20 Volunteers A. Number of volunteers 12 B. Hours contributed 26.5 3. Shut-in Patrons--Individual Visits A. Number of patrons 21 B. Number of visits made 34 C. Items circulated 128 4. Shut-in Patrons--Institutional Visits No. of Materials visits / Attendance / circulated A. Bayview Conv. Hospital 4(PLS) 84 B. Burlingame Hacienda 2(PLS) 23 C. Riirl inc nm- R-t-iramanf Tnn, 1 (PT's) 5 _ D. Hillhaven Conv, Hospital 2 PLS 42 -- E. Marion Convent 2 BPL -- 17 F. 5. Totals (3 & 4) A. Shut-in patrons 175 B. Visits made 45 C. Items circulated 153 Cormnen is/ac tiv i ties: Betty Hallock and volunteers were on vacation from Sept. 9 - Sept. 24, this month, and no deliveries were made during that time. Betty Hallock has resigned as coordinator of volunteers, effective October 13. She will be sorely missed in the program, but fortunately, Pamela Stamnes will take this position as Betty leave.;, A meeting of volunteers is scheduled for October 11 to say good-bye to Betty and to introduce Pamela. We will also introduce 2 relatively neva volunteers to the group and honor two others who are leaving. A report on the summer reading club volunteers was submitted to the administration. Sue Reiterman BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES REPORT ON SPECIAL FUND OCTOBER 16th, 1979 CHECKING ACCOUNT: DATE DEPOSITS WITHDRAWALS BALANCE 09/18/79 Balance forward from September 2,045.03 09/20/79 199.20 09/27/79 250.25 10/04/79 225 .65 10/11/79 185. 55 10/16/79 567.05 10/16/79 Balance forward to November 2, 338.63 SAVINGS ACCOUNT: 09/18/79 Balance forward from September, 6 , 745.43 09/24/79 104 . 72 Quarterly Interest Earned 10/16/79 Balance forward to November 6 , 850.15 t CITY OF BURLINGAME _ . BUDGET STATUS REPORT 9-30-79 25 12 MONTH Y-T-D Y-T-D CUR MO UNEXPENDED UNENC ACCT DESCRIPTION APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE ENCUMBERED BALANCE UAL LIBRARY 750010 LIBRARY SALARIES 254,219 __... 63,555 _ 62,933 21,111---- 750013 LIBRARY PARTTIME 155,440 3q,859 35,976 10,617 2,883 119x464 0 119r464 77 750110 LIBRARY-OFFICE EXPENSE 6, 134 11533 1,942 1,763 409- 4, 192 0 4, 192 68 7SO120 SPEC DEPARTL EXPENSE _ ... _ _ 5,?13 1,302 - 2,806 _....-- 2,298 ---- 1�504__---__ 2,407 --- - ----.. 0 _ _ 2,407 - -46 750121 LIBRARY-BOOKS & MAPS 68,756 17,19p 4,058 1,566 13,132 64,698 0 64:,698 94 750122 LIBRARY - PERIODICALS 8,2.16 2,055 4,257 2 2,202- 3,959 0 3,959 48 -750123 LIBRARY - BINDING 7,850 _. 11962 1b4_ _......___-.__. p____--• 1,798 ----- 7,686 ----__. 0 _.-- - 7,666 _ 98 __-- 750124 LIBRARY -CATALOGING 11,532 2,883 ilA 98 2,765 11,414 0 11,414 99 750125 LIBRARY-RECORDS & CASSETTES3,827 957 144 16 813 3,683 0 3,683 96 750130 LIBRARY-SMALL TOOLS & EQUIP 225 ----_.. 57 5 2 52_- 220 -- ---- 0 --- 220 98-- 750i60 LIBRARY - COMMUNICATIONS 2,444 612 153 0 459 2,291 0 2,291 94 750170 LIISRARy - UTILITIES 16,822 4,206 2,030 971 2, 176 14,792 0 14,79? 88 750190 LIBRARY-MAINT BLDG K GROUNDS 5,787 1,446 722 -----'256 --- 724 ------- 5,065 ------ -- 0 -- 5,Ob5 _.. 88 750200 LIBRARY-EOUIPPENT MAINTENANCE 866 216 26 26 190 840 0 840 97 750201 LIBRARY-EQUIP MAINT-A.V. 350 870 0 87 350 0 350 100 750202 LIBRARY-EQUIP MA1NT-3EC.SYSTEM 333 84 -- _ U .----..---. p ------ ..84..-.-_- 333 _.._-.-. ---- 0------ - 333 100 750210 LIBRARY-PRUF & SPECIAL SERVICE 2,400 600 0 0 600 2,400 0 2,400 100 750240 LIBRARY-DUES & SUBSCRIPTIONS 223 5740 10 17 183 0 183 82 ;i 750?50 LIBRARY - TRAVEL 300 75 _-_ 17 __ _.._. 11 58 -._-.._ _ _ 283 ______- 0 _.__ __.. 283 94 ... 750251 LIB-CONF & MTGS-LIBRARIAN 150 39 0 0 39 150 0 150 100 750252 LItl-CONF & MTGS-STAFF 200 510 0 51 200 0 200 100 7502.60 LIBRARY-TRAINING & SAFETY 200 51 ._._ _ _ _.. ... _.00.--------- .--51 __.--------.--- .200 ____ .... .. .-- 0 ._____-._._ . 200 100 750290 LIBRARY - OTHER CHARGES 75 18 0 0 18 75 0 75 100 x **** TOTAL LIBRARY 551,562 137,895 115,392 38,748 22,503 +136,170 0 u3b, 170 79 ,F -.gyp _. .- -_ . . __ .._..__.. _. --_. _..._.__._ _.--- - • ---._._. 'F