HomeMy WebLinkAboutAgenda Packet - LB - 1979.10.16 BURLINGAME PUBLIC LIBRARY
OCTOBER 16th, 1979
BOARD OF TRUSTEES
AGENDA
ROLL CALL:
BILLS :
Warrants : $5,071 .97
Special Fund: $567.05
MINUTES OF THE MEETING OF SEPTEMBER 18th, 1979 :
LIBRARIAN' S REPORT:
CORRESPONDENCE :
UNFINISHED BUSINESS :
Update on Capital Improvement Projects
NEW BUSINESS :
ADJOURNMENT:
NEXT BOARD MEETING SCHEDULED FOR NOVEMBER 20th, 1979 at 4 : 40 pm.
A.
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
SEPTEMBER 18th, 1979
CALL TO ORDER:
The meeting was called to order by Chairman DeMartini on September 18th, 1979 at 4:30 pm.
ROLL CALL:
Trustees Present: Chairman DeMartini, Trustee Weatherbe and Trustee Hechinger
Also Present: Mrs. Joy Molder, Assistant City Librarian
Mrs. Kristine Cannon, Representing A.A.U.W.
Trustee Absent; Trustee Parsons, Excused for personal reasons
BILLS:
Checks in the amount of $7,019.26 were ordered paid on a motion by Trustee Hechinger, seconded by Trustee
Weatherbe, and carried. Special Fund bills in the amount of $281.86 were paid on a motion by Trustee
Hechinger, seconded by Trustee Weatherbe and carried.
MINUTES:
Minutes of the August 21st, 1979 meeting were approved as written and ordered filed.
LIBRARIAN'S REPORT:
The Librarian's Report was discussed in conjunction with the items under "Unfinished Business".
CORRESPONDENCE:
Chairman DeMartini read a note of thanks from Genevieve Phelan expressing her warm appreciation for the
beautiful plaque that she had received from the members of the Board.
- UNFINISHED BUSINESS:
Reorganization of the Public Service Areas: Librarian Bergsing reported to the Board that she had spent
the entire day of September 12th with the State Library Consultant, Ann Kirkland. She reported that Ms.
Kirkland had made some possible suggestions but they were strictly tentative. The staff is now beginning
to do some actual measurements to see if any of the possibilities are feasible. She will keep the Board
up-to-date as the planning progresses.
Smoke Detection System: The Board members received a copy of the letter from Mr. Ed Vining, the Fire
Protection Engineer, stating that he would do the specifications for the smoke detection and alarm
system for $850.00 instead of the $3,500.00 he had originally estimated. Mr. Vining intends to do much
of the work on his own time. The Board agreed that it was an extremely generous offer. Trustee
Weatherbe asked if Chief Fricke had been contacted regarding Mr. Vining's qualifications. Mrs. Bergsing
replied that Chief Fricke, and a number of other people had been contacted and Mr. Vining was highly
recommended by everyone. There was a motion initiated by Chairman DeMartini to have Mr. Vining go ahead
with the specifications, the motion was seconded by Trustee Hechinger and carried.
Circulation System: Mrs. Bergsing reported on her recent visits to Sonoma County Library and Palo Alto
Public Library to view two different computerized circulation systems in action. She explained that
circulation is the most complex and sophisticated library function to automate, primarily because it
requires converting your entire holdings into machine readable ,form. If Burlingame ever decides to do
this it will be a costly and lengthy procedure. However, if several libraries in P.L.S. could do it
together, it would reduce the expense considerably and reatly improve library service to the user. Mrs.
Bergsing also reported that as far as she knows, G.R.C. was still planning on doing a study of
computerized circulation for P.L.S. She will keep the Board informed as the study progresses. Discussion
followed.
R.L.I .N.: Mrs. Bergsing stated that an order had been placed for the equipment for the first phase of
on-line computerized cataloging system. This Texas Instrument terminal will be used to access the Stanford
computer until the video display terminal is available for purchase, probably in about one year. Discussion
followed.
UNFINISHED BUSINESS CONTINUED:
Roof Repairs: Librarian Bergsing explained that the specifications for the roof repairs had been
forwarded to the Public Works Department and they would send out formal requests for bid to to at least
three roofing companies. She wasn't sure how quickly the requests would go out because of the heavy
workload in the City's Engineering Department but she expressed hope that the repairs could be completed
before the rainy season began.
NEW BUSINESS:
None
The Library Board of Trustees wished to express their deepest sympathy to Councilman Crosby and his
wife Beverly in the loss of their daughter, Signe Torland.
ADJOURNMENT:
The meeting was adjourned at 5:10 pm with the next meeting scheduled for October 16th, 1979 at 4:30 pm.
Respectfully submitted,
Z
Patricia M.' Bergsing
Clerk of the Board
PMB/jag
BURLINGAME PUBLIC LIBRARY
LIBRARIAN'S REPORT
OCTOBER 16th, 1979
REORGANIZATION OF PUBLIC SERVICE AREAS
While I was on vacation, Mr . Escoffier, Head of our Reference Department
began to draw up alternative plans for physical reorganization of several
areas of the Library. I have not yet had a chance to review them with him,
so I ' ll have to wait until your meeting to report what progress he has made.
SMOKE DETECTION SYSTEM
Mr . Ed Vining, the Fire Protection Engineer, met with Mrs . Molder during
my absence and they looked through all the plans we have of the Library. If
possible , he needs to acquire clearer blueprints and drawings than we
currently have. I am now in the process of trying to locate them through
the contractor or the Public Works Department .
ROOF REPAIRS
Mr. George Bagdon from the City' s Engineering Department has just about
completed the specifications and requests for bid on the roof repairs . He
and I "toured" the roof on Friday, October 12th and he plans to have everything
ready to go out during the week of Ocotber 15th. I hope this is the case,
because we are getting closer and closer to the rainy season .
BACKFLOW DEVICES
During the first week in October, Paul Borg from the City ' s Water
Department installed the backflow devices on the chiller and sewer pipes
and they have been inspected and certified that they meet the code requirements
I would like to thank Paul , Ralph Kirkup and Larry Nelson for taking care of
this problem for us . The total cost will probably be closer to $500 .00 rather
than $1, 500 . 00 to $2, 000 .00 estimated if we had hired outside help .
R.L. I .N.
As I reported last month, the first equipment was ordered from C.L.A.S .S
for the installation of R.L. I .N. We ordered a Texas Instruments Model #820
terminal for $1, 775 .00 . This terminal looks similar to a typewriter and we
will use it initially to both send and receive information from the Stanford
computer . Before the end of the year we will be ordering a visual display
terminal (looks like a small TV screen) and when that arrives (probably not
until next fall) , the model 820 will be used for printing only. Installation
and equipment to link the terminal to the phone line will probably cost around
$300 . 00 . We hope to receive the equipment and t,c3 operational by November.
FRIENDS OF THE BURLINGAME PUBLIC LIBRARY BOOKSALE
The annual Fall booksale is scheduled for Friday, October 19th, from 6-9
pm; Saturday, October 20th, from 10 am to 6 pm and Sunday, October 21st from
noon to 5 pm. Everything is progressing smoothly under the able direction of
the booksale co-chairmen Jackie Grey and Natalie Williams and President Alice,
Fricke . Alice arranged for some excellent publicity for the papers. I hope
you all saw it .
BURLINGAME PUBLIC LIBRARY
OCTOBER 16th, 1979
LIBRARIAN' S REPORT
PAGE 2 :
G.R.C. LIBRARY STUDY
The Governmental Research Council is proceeding with its study on the
feasibility of an automated circulation system for the public libraries in
San Mateo County . The P.L.S . Board of Directors will be reviewing the
proposed draft of the study plan at its October meeting. I have the outline
of the study if any of you are interested in reading it . I ' ll keep you
informed as it progresses.
TERMS OF OFFICE OF COMMISSIONERS
As you all know, at the meeting on October 1st , the City Council voted
( 3-2) to limit the terms of Commissioners to two terms on the same commission .
For the current members of the Library Board of Trustees, it appears that the
following retirement dates will apply:
James DeMartini - June 1981
Ben Hechinger - June 1982
C.L.A. CONVENTION
The California Library Association Annual Conference will be in San
Francisco on December 8th through the 12th. There will be an all day work-
shop for Trustees on Saturday, December 8th from 9 am to 4 pm, a general
business meeting of C.A .L.T.A.C. (California Association of Library Trustees
and Commissioners) on Sunday from 9 am to noon, a luncheon at noon, and a
panel discussion from 2 to 4 pm. Unfortunately the topics for discussion
have not yet been announced in the preliminary program, but I still hope some
of you may be able to attend. The City no longer provides expenses for
Trustees, and I know the $45 . 00 registration fee is high, but I think you
would find it a rewarding experience . The conference is held in Northern
California only in alternate years . I ' ll have programs and registration
forms at the meeting.
SYSTEM NEWS
The new Executive Director of the Peninsula Library System is June Irby
Light . We are all very pleased with her appointment . Mrs . Light was the
original project director for the Computerized Community Information Project
for P.L.S . , and has recently been employed by C.L.A.S .S . as a consultant .
On. September 17th, Mrs . Reiterman attended the P.L.S . Film Center' Open
House and gave tours to P.L.S . library staff members who attended. The Film
Center is fully operational now and makes available over 900 films to P.L.S .
patrons .
SUMMER READING CLUB VOLUNTEERS PROGRAM
Mrs . Reiterman completed an excellent and a very comprehensive report on
the volunteer program for the Summer Reading Club . From the point of view of
both the volunteers and the Library staff, the program was basically rewarding.
I have complete report if you want to read it .
BURLINGAME PUBLIC LIBRARY
OCTOBER 16th, 1979
LIBRARIAN' S REPORT
PAGE 3:
OUTREACH
Mrs. Betty Hallock has resigned her Outreach position effective October
12th . Mrs . Reiterman and Mrs . Molder have appointed Mrs . Pamela Stamnes to
the position. Mrs . Reiterman reports a volunteer staff member meeting was
held on October 11th, in the California Room to bid farewell to Betty and
introduce Pamela to the volunteers .
CHILDREN' S DEPARTMENT
With school in session, classes have been visiting the Library.
Washington ' s third grade has come twice. The students, having become familiar
with the location of the Library , and having acquired their own Library cards ,
can now come individually. McKinley' s primary grade classes will be visiting
the middle of next month. An ever increasing number of nursery schools have
been taking advantage of the Library. Little Lamb Nursery School will be
coming on a regular monthly basis . Teachers in these schools borrow books in
great quantity. Barbara Rowe conducted the second session of the Children 's
Story Hour at the Easton Branch Library on October 9th. She is now editing
and re-writing a children 's book into play form for the Children's Department
Holloween program. on October 29th at 4 :00 pm at the Main Library.
PERSONNEL
In a cooperative agreement with the college of Notre Dame, Burlingame
Public Library has hired two work-study students, James Watt and Frank
Rabauliman. We' re pleased to participate in the program because it fulfills
financial needs for the students, the Library gains additional man-hours , and
is responsible for only 200 of the employee's salary, which is a savings for
our personnel budget .
Mrs . Patricia Harding has been hired to cover the desk hours vacated by
Betty Hallock. Mrs . Harding is a graduate student in Library Science at
San Jose State University. Pat has had previous library experience and we
look forward to her involvement in our Circulation Department .
REFERENCE DEPARTMENT
Overall statistics for the month of September were down slightly at the
Reference desk, over the same month last year . Interlibrary loan statistics ,
however, are up 40%, for items lent and 45% for items borrowed over the same
month last year.
STAFF DEVELOPMENT
Mrs. Rowe and Mr . Escoffier attended a B.A.R.C. (Bay Area Reference
Center) workshop on medical reference on September 26th. The informative
workshop featured Dr. Tom Fergusson, editor of Medical Self Care magazine as
keynote speaker. He stressed the number of self-care and self-help materials
now available and the Library' s role in providing medical information for the
citizen. Several extensive bibliographies were distributed. Many of the
self-care books are already in the Burlingame Library' s collection .
BURLINGAME PUBLIC LIBRARY
OCTOBER 16th, 1979
LIBRARIAN' S REPORT
PAGE 4 :
" STAFF DEVELOPMENT CONTINUED
On September 25th, Mrs . Rowe attended the Bay Area Young Adult Librarian' s
meeting. The program was given by Joyce Caball who discussed her use of Judy
Blume' s book "Forever" with junior high school sex education classes .
Censorship and its relationship to young adult literature was also discussed.
After the Summer months, we resume our monthly staff development programs .
In October , small groups will be touring the Perry G. Davis Bookbinding Co . in
Burlingame. Perry Davis is the Library' s new periodical binder. The tour is
highly recommended for its value in gaining insight into how a book is
constructed and to evaluate the value to bind or rebind a book. In November,
Mrs. Joan Leach, our Children's Librarian, will present a program describing
children 's services at Burlingame Public Library.
EXHIBITS/DISPLAYS
Barbara Rowe has taken over the task of Exhibit/Display Coordinator. As
such, Mrs. Rowe will be organizing exhibits in the Library. The Easton Branch,
main and children's displays will be under her general direction. Mr . Escoffiei
compiled a set of guidelines, as well as forms and other notes concerning the
job to aid Mrs . Rowe and Staff Artist Karen Bash with the details of the
exhibits and displays .
Mrs . Rowe reports that the exhibit and display calendar for 1980 is
nearly complete. The year will feature the paintings of local artists , as
Well as collections and craft exhibits .
The historical fiction book lists proved so popular, that plans are under-
way for a bi-monthly offering of fiction with a similar theme. Themes under
discussion include: Supernatural events, World War II-Spy Stories and
Romance.
J�H� �311l.J rvn Stf ItMtStK lyi:
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 8,470. 384 .
Child, Non-Fiction 949 152
Adult, Fiction 8, 106 810
Child, Fiction 1 ,858_ 423
TOTAL: 19, 383 TOTAL: 1 ,769
Periodicals: 1 , 198 287
Pamphlets (Incl . Maps & Sm. Press: 170 -0-
TOTAL: 1 ,368 TOTAL: 287
Moving Pictures: 2Z -0-
Audiorecordings (Inc] . Rec. & Cass.) 788 -0-
Art Prints: 27 -0-
Equipment Loaned: 21 -0-
Slides: -0- -0-
TOTAL: 86.3 TOTAL: -0-
TOTAL CIRCULATION: 21 ,614 + 2,056 = .23,671_-
GRAND TOTAL CIRCULATION: 1978 Circulation 27,423 1979 Circulation 23,670 _ . 13.69 % Dec.
Average Daily Circulation, Main, 1978 880 Main,1 1979 882 .23 % Inc.
Average Daily Circulation, Branch, 1978 181 Branch, 1979 121 33. 15 % Dec.
REFERENCE STATISTICS:
Total Reference Questions: 2,011 ILL Borrowed: 132 GRAND TOTAL OF
ILL Lent: 177 REF. ACTIVITY 2,320
ILL Total : 309
REGISTRATIONS: AS OF Aug. 31 , 1979 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 18,526 269 331 18,464 DATE: 7,416
Children: 2,959 52 56 2,955 Increase of 34
�- Hillsborough: 3, 146 50 -0- 3, 196
Other Non-Res. Patrons 219 -0- -0- 219
TOTAL: 24,850 371 387 24,834
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: 8/31/79 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 133,327 - 97,596 341 - 299 42 - 19 1-53,626 - 97,876
Child, Non-Fic: 17,553 - 13,744 17 - -14 36 - 8 17,534 - 131750
Y.A. , Non-Fic: 3,202 - 3,028 6 - 6 1 - -0- 3,207' - 3.034 :
Adult, Fiction: 47,678 - 40,097 115 - 70 _ 5 - 3 47.788 - 40, 164
Child, Fiction: 13,454 - 9,629 54 - 22 72 - 6 13,436 - 9,645
Y.A. , Fiction: 2,596 - -2,246 -0- -0- 3 - -0- _ 2,593 - 2,246
TOTAL: 217,810 -166,340 533 - 411 159 - 36 218, 184 -166,715
PAMPHLETS ADDED: 268 MAPS ADDED: -0-
PAMPHLETS DISCARDED: 172 MAPS DISCARDED: -0-
TOTAL: 16,984 TOTAL: 1 ,229
RECORDINGS: AS OF: August 31 , 1979 ADDED DISCARDED AS OF: Sept. 30, 1979
UNITS / -TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 4,819 / 4,026 16 / 16 -0- / -0- 4,835 / 4,042
Cassettes: 486 / 395 -0- / -0- -0- / -0- 486 / 395
TOTAL: 5.305 / 4,421 16 / 16 -0- / -0- 5,321 / 4,437
DEPOSITED WITH THE CITY TREASURER: MAIN: 1 ,576. 12 - -
BRANCH: 51 .65 TOTAL:
MEETING ROOM FEES COLLECTED & DEPOSITED: $ 41 .50 TOTAL: 1 ,669.27
TOTAL MEETINGS HELD 12 PEOPLE IN ATTENDANCE 445
PATRON TRAFFIC - BRANCH
MONDAY, SEPTEMBER 10TH CLOSED - HOLIDAY - ADMISSION DAY
TUESDAY, SEPTEMBER 11TH 182
WEDNESDAY, SEPTEMBER 12TH 75
THURSDAY, SEPTEMBER 13TH 71
SATURDAY, SEPTEMBER 15TH 33
MONDAY, SEPTEMBER 17TH 183
TUESDAY, SEPTEMBER 18TH 109
WEDNESDAY, SEPTEMBER 19TH 95
THURSDAY, SEPTEMBER 20TH 55
SATURDAY, SEPTEMBER 22ND 42
MONDAY, SEPTEMBER 24TH 140
TUESDAY, SEPTEMBER 25TH 124
WEDNESDAY, SEPTEMBER 26TH 78
THURSDAY, SEPTEMBER 27TH 80
SATURDAY, SEPTEMBER 29TH 74
MONDAY, OCTOBER 1ST 117
TUESDAY, OCTOBER 2ND 148
WEDNESDAY, OCTOBER 3RD 81
THURSDAY, OCTOBER 4TH 68
SATURDAY, OCTOBER 6TH 47
MONTHLY REPORT
MONTH September 1979
�i
Outreach Activities
1. Volunteer Coordinator
A. Hours worked 19
20 Volunteers
A. Number of volunteers 12
B. Hours contributed 26.5
3. Shut-in Patrons--Individual Visits
A. Number of patrons 21
B. Number of visits made 34
C. Items circulated 128
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. Bayview Conv. Hospital 4(PLS) 84
B. Burlingame Hacienda 2(PLS) 23
C. Riirl inc nm- R-t-iramanf Tnn, 1 (PT's) 5 _
D. Hillhaven Conv, Hospital 2 PLS 42 --
E. Marion Convent 2 BPL -- 17
F.
5. Totals (3 & 4)
A. Shut-in patrons 175
B. Visits made 45
C. Items circulated 153
Cormnen is/ac tiv i ties:
Betty Hallock and volunteers were on vacation from Sept. 9 - Sept. 24, this
month, and no deliveries were made during that time. Betty Hallock has resigned
as coordinator of volunteers, effective October 13. She will be sorely missed in
the program, but fortunately, Pamela Stamnes will take this position as Betty leave.;,
A meeting of volunteers is scheduled for October 11 to say good-bye to Betty and
to introduce Pamela. We will also introduce 2 relatively neva volunteers to the
group and honor two others who are leaving.
A report on the summer reading club volunteers was submitted to the administration.
Sue Reiterman
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
REPORT ON SPECIAL FUND
OCTOBER 16th, 1979
CHECKING ACCOUNT:
DATE DEPOSITS WITHDRAWALS BALANCE
09/18/79 Balance forward from September 2,045.03
09/20/79 199.20
09/27/79 250.25
10/04/79 225 .65
10/11/79 185. 55
10/16/79 567.05
10/16/79 Balance forward to November 2, 338.63
SAVINGS ACCOUNT:
09/18/79 Balance forward from September, 6 , 745.43
09/24/79 104 . 72 Quarterly Interest Earned
10/16/79 Balance forward to November 6 , 850.15
t
CITY OF BURLINGAME _ . BUDGET STATUS REPORT 9-30-79 25
12 MONTH Y-T-D Y-T-D CUR MO UNEXPENDED UNENC
ACCT DESCRIPTION APPROP. ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE ENCUMBERED BALANCE UAL
LIBRARY
750010 LIBRARY SALARIES 254,219 __... 63,555 _ 62,933 21,111----
750013 LIBRARY PARTTIME 155,440 3q,859 35,976 10,617 2,883 119x464 0 119r464 77
750110 LIBRARY-OFFICE EXPENSE 6, 134 11533 1,942 1,763 409- 4, 192 0 4, 192 68
7SO120 SPEC DEPARTL EXPENSE _ ... _ _ 5,?13 1,302 - 2,806 _....-- 2,298 ---- 1�504__---__ 2,407 --- - ----.. 0 _ _ 2,407 - -46
750121 LIBRARY-BOOKS & MAPS 68,756 17,19p 4,058 1,566 13,132 64,698 0 64:,698 94
750122 LIBRARY - PERIODICALS 8,2.16 2,055 4,257 2 2,202- 3,959 0 3,959 48
-750123 LIBRARY - BINDING 7,850 _. 11962 1b4_ _......___-.__. p____--• 1,798 ----- 7,686 ----__. 0 _.-- - 7,666 _ 98 __--
750124 LIBRARY -CATALOGING 11,532 2,883 ilA 98 2,765 11,414 0 11,414 99
750125 LIBRARY-RECORDS & CASSETTES3,827 957 144 16 813 3,683 0 3,683 96
750130 LIBRARY-SMALL TOOLS & EQUIP 225 ----_.. 57 5 2 52_- 220 -- ---- 0 --- 220 98--
750i60 LIBRARY - COMMUNICATIONS 2,444 612 153 0 459 2,291 0 2,291 94
750170 LIISRARy - UTILITIES 16,822 4,206 2,030 971 2, 176 14,792 0 14,79? 88
750190 LIBRARY-MAINT BLDG K GROUNDS 5,787 1,446 722 -----'256 --- 724 ------- 5,065 ------ -- 0 -- 5,Ob5 _.. 88
750200 LIBRARY-EOUIPPENT MAINTENANCE 866 216 26 26 190 840 0 840 97
750201 LIBRARY-EQUIP MAINT-A.V. 350 870 0 87 350 0 350 100
750202 LIBRARY-EQUIP MA1NT-3EC.SYSTEM 333 84 -- _ U .----..---. p ------ ..84..-.-_- 333 _.._-.-. ---- 0------ - 333 100
750210 LIBRARY-PRUF & SPECIAL SERVICE 2,400 600 0 0 600 2,400 0 2,400 100
750240 LIBRARY-DUES & SUBSCRIPTIONS 223 5740 10 17 183 0 183 82
;i 750?50 LIBRARY - TRAVEL 300 75 _-_ 17 __ _.._. 11 58 -._-.._ _ _ 283 ______- 0 _.__ __.. 283 94 ...
750251 LIB-CONF & MTGS-LIBRARIAN 150 39 0 0 39 150 0 150 100
750252 LItl-CONF & MTGS-STAFF 200 510 0 51 200 0 200 100
7502.60 LIBRARY-TRAINING & SAFETY 200 51 ._._ _ _ _.. ... _.00.--------- .--51 __.--------.--- .200 ____ .... .. .-- 0 ._____-._._ . 200 100
750290 LIBRARY - OTHER CHARGES 75 18 0 0 18 75 0 75 100
x **** TOTAL LIBRARY 551,562 137,895 115,392 38,748 22,503 +136,170 0 u3b, 170 79
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