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HomeMy WebLinkAboutMin - LB - 1979.11.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES NOVEMBER 20th, 1979 CALL TO ORDER: The meeting of the November 20th, 1979 meeting was called to order by Chairman DeMartini. The Chairman warmly welcomed Mr. William Nagle to the Board and expressed a great deal of pleasure in his appointment. All the members of the Board agreed. ROLL CALL: Trustees Present: Chairman DeMartini, Trustee Nagle, Trustee Hechinger, Trustee Weatherbe & Trustee Parson: Trustees Absent: None Also Present: Mrs. Kristine Cannon, Representing A.A.U.W. Miss Adrian Cannon Miss Karen Cannon Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $6,323.04 were ordered paid on a motion by Trustee Parsons, seconded by Trustee Weatherbe and carried. Special Fund bills in the amount of $1,002.42 were paid on a motion by Trustee Parsons, seconded by Trustee Nagle and carried. MINUTES: Minutes of the meeting of October 16th, 1979 were approved as written and ordered filed. LIBRARIAN'S REPORT: r —' Capital Improvements: Librarian Bergsing reported that the contract for the Roof Repairs had been approved by the City Council at their meeting of November 19th. Ace Roofing Company will do the work for $13,000.00. She also reported that the R.L.I.N. terminal had arrived and had been installed. As soon as the staff receivestraining on the terminal, she will schedule a demonstration for the Board members. Terms of Commissioners: Mrs. Bergsing distributed copies of the "Resolution Establishing Procedures for Commission Appointments" that the Council had approved. The major change from the draft document was the provision that Commissioners could fill two complete terms after filling an unexpired term. Brief discussion followed. Employee Manual: Copies of the Personnel Manual that Joy Molder, Assistant City Librarian, had researched and written during the past year, were distributed. There was some discussion on the contents of the manual, and Chairman DeMartini praised Mrs. Molder for her work. He noted that there had been a need for such a manual for a long time. Membership Fees for P.L.S.: Librarian Bergsing briefly outlined some of the proposed formulas for assessing fees for membership in the System. These include the Civil Defense formula, a per capita formula, and a formula based on a combination of the percentages of population, number of volumes in the collections, annual circulation, and the number of registered borrowers per library. No decision was reached at the P.L.S. Board meeting of November 15th, but a vote will be taken at the December meeting. At the moment, a majority of the Board seem to be favoring the combination formula as the most relevant and equitable. Since it appears that System operations will be short approximately $50,000.00 in 1980-1981, out of a total projected budget of approximately $350,000.00, all the members contributions will have to increase. For Burlingame, all the formulas proposed would cost approximately $5,000.00 or about double the current fee of $2,400.00. The major change in the new structure would be that the County's share would increase from the current $2,400.00 to a more equitable $17,000.00 to $18,000.00 annually. Personnel: Chairman DeMartini noted the change in Personnel, and reminded the Libraryian that the Board appreciated meeting all new staff members. a CORRESPONDENCE: None UNFINISHED BUSINESS: C.L.A. Conference: Mrs. Bergsing distributed copies of a letter from the State Librarian inviting all Library Board members to a special all day seminar on "Planning Processes for Library Boards." It will be held at the San Francisco Hilton Hotel on Saturday, December 8th. In order to attend, each Board member must register for the Conference for $30.00. After discussion about the program and other arrangements, Trustee Hechinger, Parsons and Weatherbe all agreed they would like to attend even if they had to pay for their own expenses. NEW BUSINESS: P.L.S. Advisory Board: Trustee Nagle gave a report on the activities of the Advisory Board to date. They include meeting and touring the difference libraries in the System; learning the operations and funding, and studying the various projects and activities with which the System is involved. Specifically he told about the Union Catalog located at the County Headquarters in Belmont, the new Film Center, the Outreach Van (partially subsidized by VayView Feceral Savings and Loan Association), and the Computerized Community Information Project. He also gave each Board member one copy of the California Position Paper that the delegates took back to the White House Conference. Mr. Nagle was elected as an alternate delegate to the Conference, but when no funding was made available for the alternates, he was unable to attend. Additional Hours- At the Easton Branch: Trustee Parsons asked about the possibility of requesting the City Council to add a few gore open service hours to the Branch schedule. Discussion followed. Librarian Bergsing pointed out this year's budget had already been approved. Then she gave each Trustee a copy of the Finance Director's memo regarding the possible future effects of the Gann Initiative on the City. The Board agreed to study the memo and to table further discussion until the December meeting. Inventions of Leonardo da Vinci: Mrs. Bergsing informed the Board that during the month of May the Burlingame Library would have a special exhibition of the inventions of Leonardo da Vinci. The Library had requested the special traveling exhibit of models amost five years ago, and our request had finally been approved. The show is provided at no cost as a public service by the I.B.M. Corporation. The Friends and staff are planning a reception and special publicity and programs around the event. Everyone is very -- enthusiastic. ehristmas Party: On behalf of the staff, Mrs. Bergsing extended an invitation to the Board to attend the annual staff Christmas Party on the evening of December 2nd. It will be held at the home of Barbara Rowe in Half Moon Bay. The Board generously agreed to contribute a roast turkey for the pot luck dinner. ADJOURNMENT: The meeting was adjourned at 5:50 pm with the next meeting scheduled for December 18th, 1979 at 4:30 pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag