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HomeMy WebLinkAboutMin - LB - 1980.03.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 18, 1980 MINUTES CALL TO ORDER: The meeting of March 18th, 1980 was called to order by Chairman June Weatherbe at 4:30pm. ROLL CALL: Trustees Present: Chairman Weatherbe, Trustee Hechinger, Trustee Fricke & Trustee Nagle. Trustees Absent: Trustee Parsons, excused for illness. Also Present: Mrs. Kristine Cannon, Representing A.A.U.W. Mrs. Joy Molder, Assistant City Librarian DEMONSTRATION OF THE SYSDAC III, CHARGING MACHINE: Mr. John Moore of the Brodart Company gave a brief demonstration of the electric "Sysdac III" book charging machine. He explained the simplicity of the machine and showed how it printed the borrower's name and address on a label attached to the book card. Mrs. Bergsing pointed out that the machine would simplify the overdue procedures, and eliminate the need to maintain a numerical registration file. Mr. Moore noted that there was a lease-buy option available, and if, in the future, the machine was improved and upgraded, the Company would automatically replace the outdated machine at no charge. Discussion of costs followed, and Mrs. Bergsing reported that she would have a full report and comparison of available systems at a later meeting. BILLS: Checks in the amount of $7,311 .99 were ordered paid on a motion made by Trustee Hechinger seconded by Chairman Weatherbe and carried. Special Fund checks in the amount of $303.54 were ordered paid on a motion made by Trustee Nagle, seconded by Trustee Fricke and carried. MINUTES: Minutes of the meeting of February 18th, 1980 were approved as written and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was discussed in conjunction with Unfinished Business and New Business. CORRESPONDENCE: There was no correspondence. JNFINISHED BUSINESS: Capital Improvements 1980-1985: Librarian Bergsing reported that the Capital Improvement requests that had been submitted to the City were essentially the same as those described at the last Board meeting. Discussion was held on the current state of the roof repairs and Mrs. Bergsing indicated that she was very pleased with the job that Ace Roofing Company was doing. The tiles have not been replaced because the roofing company is waiting for the sheet metal work to be completed on the gutters. However, everything is water tight. The foundation repairs remain .another story. The Public Works Director, Ralph Kirkup, is checking on the estimates to caulk the two basement leaks in the back of the building to determine if they are reasonable. The roofing company ran water tests in the ramp area and apparently the leak in the Community Room is coming from the foundation area under the wheelchair ramp rather than on the top of the ramp. They recommended letting the entire area dryout and then running another water test to reconfirm their findings. Trustee Nagle asked if the Public Works Department could furnish the labor to fix the foundation. Mrs. Bergsing replied that she didn't think they had either the manpower or the expertize to perform the job. However, until we can definitely trace the source of the leak, she recommeded not proceeding with any digging. Discussion followed. NEW BUSINESS: Instructions for preparation of the 1980-1981 Operating Budget: Librarian Bergsing had sent a copy of the budget instructions from the Finance Director to each of the Board members. She pointed out that it was another "bare-bones" budget. She also called the Board's attention to the timetable for submitting the budget and asked if they could move their meeting back one week. After brief discussion, Mr. Hechinger asked if the date could be changed to Wednesday, April 23rd, 1980 at 4:30 pm instead of Tuesday, April 22nd. Trustee Nagle moved, Trustee Fricke seconded, and it was passed that the next Board meeting be held on April 23rd. Librarian Bergsing stated that she would notify the newspapers. Attendance at the Commissioners Dinner: Everyone will be attending the Commissioners' Dinner with the exception of Mr. & Mrs. Hechinger and possibly Mr. & Mrs. Parsons. Trustee Hechinger and his wife will be out of town and Trustee Parsons has been hospitalized for the past two weeks for neck traction and isn't sure if she'll feel well enough to attend. The Board members asked that the minutes show that they were all very sorry to hear of Barbara Parson's illness, and wished her a speedy recovery. ADJOURNMENT: The meeting of March 19th, 1980, was adjourned at 5:35 pm with the next meeting scheduled for Wednesday, April 23rd, 1980 at 4:30 pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag