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HomeMy WebLinkAboutAgenda Packet - LB - 1980.05.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA MAY 20th, 1980 TRUSTEES PRESENT: TRUSTEES ABSENT: BILLS : Checks : 13, 551 . 30 Special Fund: 125.46 MINUTES OF THE MEETING OF APRIL 23rd, 1980 : LIBRARIAN'S REPORT: CORRESPONDENCE: None UNFINISHED BUSINESS : Report on DaVinci Reception and Programs - Alice Fricke Report on Friends of the Library Booksale - Alice Fricke Roof Repairs Library Emergency Plan NEW BUSINESS : Capital Outlay Requests ADJOURNMENT: Next Board meeting scheduled for June 17th, 1980 at 4 :30pm. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 23, 1980 MINUTES CALL TO ORDER: The meeting was called to order by Chairman Weatherbe at 4:30pm on the 23rd of April , 1980. ROLL CALL: Trustees Present: Chairman Weatherbe, Trustee Fricke, Trustee Nagle, Trustee Hechinger & Trustee Parsons. Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $20,141.76 were ordered paid on a motion by Trustee Nagle, seconded by Trustee Hechinger, and carried by those Trustees present. Special Fund bills totaling $1,234.59 were paid on a motion by Trustee Hechinger, seconded by Trustee Nagle and carried. MINUTES: The minutes of the March 18th, 1980 meeting were approved as written and ordered filed. LIBRARIAN'S REPORT: Mrs. Bergsing said she had nothing to add to the Librarian's Report, except to report that the foundation and roof repairs had been at a stand-still because of the strikers. The men have come out to do the work but cannot cross the picket lines, so until the pickets are gone, the work cannot be completed. She also reported that Mr. Oscar Skanderup, owner of Ace Roofing Company is going to retire as of May 1st. He said that his son-in-law is going to take over the business and Mr. Skanderup is planning on bringing him out to meet Mrs. Bergsing before his retirement. Librarian Bergsing also reported that Mr. Maxwell from the American Television and Communications Cable TV Company is meeting with a number of people in the community to get their opinions on how they might utilize Cable TV. He met with Librarian Bergsing, Al Escoffier, Head of the Reference Department, and Alice Fricke, representing the Friends of the Library. She also reported that his company is owned by "Time Magazine" and is the second largest Cable TV company in the Country. CORRESPONDENCE: Librarian Bergsing read a letter from Mr. DeJardin commending our Outreach Program and other members of the staff for the outstanding job they are doing. She also read' a letter from "Victoria Holt", "Jean Plaidy", "Philippa Carr", that told of her writings. The letter was obtained for the Library by Mrs. Penton of Burlingame, when she was on a cruise with Victoria Holt. Mrs. Bergsing plans to display the letter and some of her books so the public can share it. UNFINISHED BUSINESS: None NEW BUSINESS: Librarian Bergsing reviewed the budget with the Board members. She reported that she had tried to allow for inflationary increases but had not asked for any new services or programs. She explained each page in detail and answered questions regarding the carry-over funds, books and periodical prices increase, cataloging costs, utilities, travel and conference expenses, and Branch hours and circulation. Discussion followed. Trustee Fricke complimented Librarian Bergsing on the job she had done in keeping the costs as low as she had.With the inflation rate at about 180, she thought it was remarkable that the Library's budget was relacting only a 9.7% increase. The Trustees briefly discussed the timing of the budget process, and asked to be kept in- formed about when the Library's budget would be reviewed by the City Council . Trustee Fricke encouraged the Board members to attend the DaVinci reception. There will be no other showing in Northern California, and it will be too good to miss. Everyone was interested and impressed that the Burlingame Public Library was selected to show the exhibit. ADJOURNMENT: The meeting was adjourned at 6:00pm with the next meeting set for May 20th, 1980 at 4:30pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag ' LIBRARIAN' S REPORT BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MAY 23rd, 1980 CAPITAL OUTLAY REQUESTS : There are several items of equipment that the Library needs to replace and upgrade. Since we are still waiting for current prices on some of them, I ' ll present the requests to you at your meeting. DaVINCI EXHIBIT: The models of the DaVinci inventions have arrived, have been assembled and are ready for the reception on Sunday , May 18th. We are all very pleased with the exhibit , and we are hoping that a large number of Burlingame Citizens will take advantage of the opportunity to view the models while they are here. Alice Fricke will have a report for your meeting, but I hope you will all be there on Sunday. FRIENDS OF THE LIBRARY BOOKSALE : The Spring Booksale was an outstanding success ! The Friends *petted $3 , 095. 00. That ' s the most they have ever made and everyone >eemed to have a good time - both the workers and the buyers - CONGRATULATIONS ! ! ! ROOF REPAIRS: The roof repairs have finally been completed. I am meeting with the contractor and the City ' s building inspector on Thursday for the final inspection . I ' ll report to you next week on the results. The foundation repairs are still pending. EMERGENCY PLAN: Mr . Cecil Williams of the Office of Emergency Services has completed the Library ' s emergency plan . We are extremely pleased with the results , and I ' ll have copies to show you at the meeting. We ' ll be holding staff training sessions on the use of the plan on June 5th and 6th . We feel this fulfills a long-expressed need to improve staff preparedness in case of an emergency and will help minimize the effects of a major disaster. OPERATING BUDGET: I met with the City Manager and the City Finance Director on May 5th to review the Library ' s budget requests . They had a number of questions regarding the line item operating expenses particularly regarding inflation , Cecurity tags and carry-over funds . The general tenor of the. discussion �.)peared to be favorable, and the City Manager did not suggest any cuts . '1he budget will probably go to the Council in another week or two. LIBRARIAN'S REPORT: PAGE 2 CONTINUED: MAY 20th, 1980 1ILLSBOROUGH CONTRACT: At the same meeting we discussed the possibility of re-negotiating a contract with Hillsborough for Library service . As you know, we have been operating on a month-to-month basis , without a contract , since July 1978 . This was a result of Hillsborough ' s fiscal problems after the passage of Proposition 13 . While we all have some doubts that Hillsborough will wish to agree to another contract before learning the outcome of the June election regarding Proposition 9 , we all agreed that some preliminary discussion with Bob Davidson, the Hillsborough City Manager might be a worthwhile action . Mr. Schwalm is going to contact Mr . Davidson. SMOKE DETECTION SYSTEM: We finally received the specifications for the Smoke Detection System from the Fire Protection Engineer on May 12th. The Fire Department personnel have looked them over and they are now in the hands of the City ' s Engineering Department to draw up the bid proposals . There are : till a few questions to be resolved, but maybe, if all goes well , we can go out to bid in June and have the system installed sometime this summer . CHILDREN'S DEPARTMENT: The Laura Ingalls Wilder program held during National Library Week n April was a big success. Over 100 children attended as well as a number �'of adults . Currently plans are underway for a new series of programs in May and June. Karen Kott , a part-time Library Assistant is setting up the programs as part of a field work project for a graduate class she is taking at Cal State in San Francisco. On May 21st , Helen Cordell , former Art Director in the Daly City School District , will speak to the Children on Leonardo daVinci in conjunction with the exhibit . On May 28th , there will be a talk on pet care ; on June 4th , a film festival of legends and folklore ; and on June 11th , a puppet show. PROGRAMS : Joy Molder gave a gook talk to the Rebecca and Priscilla Women ' s Circles at the Burlingame United Methodist Church, April 30th. Thirty women attended the program on unique and special cookbooks . In April , Joan Leach presented several book reviews to the Burlingame Women ' s Club Book Discussion Group. PERSONNEL: Bill VanNiekerken resigned his position as our Interlibrary Loan Clerk to take a new librarian position with the San Jose Mercury News . We wish him well in his new professional career . Christine Dassoff has taken over the interlibrary loan responsibilities from Bill . Christine transferred to the Reference Department from the Technical Services Department and Circulation Department but she has also had interlibrary loan experience at the Santa Monica Public Library before coming to Burlingame. We feel very lucky to have her. BURLINGAME PUBLIC LIBRARY LIBRARIAN'S REPORT PAGE 3 CONTINUED MAY 20th, 1980 : �- PERSONNEL CONTINUED: Michelle Larsen has ,joined the Circulation Department staff as a part-time Library Assistant I . Michelle is a Burlingame resident and gained her library experience while attending San Jose State University. We are pleased to welcome Michelle to our staff . A page test was held on Thursday, May 8th. Thirty students applied and took the test . Vacancies for the next few months will be filled from these applicants. Overall , the test scores of these students were high. A page test is given three times a year, usually in January, May and September. Al and Barbara Escoffier had their baby, Michelle Leigh, on April 21st . Michelle weighed in at 9 lbs . 1 oz. Not long after, Susan and Tim Reiterman delivered Amanda Susan on April 26th. Amanda weighed in at 9 lbs . 15 oz. The Library staff is as proud of both of them as the parents are. PB/j g `- SPECIAL FUND CHECKING ACCOUNT Balance forward from April : 1,873 . 1 April 25th Deposit 311 . 05 May 1st Deposit 275. 50 May 7th Deposit 256 . 55 May 19th Deposit 286 .50 May 20th Withdrawals (125.46) Balance Forward to June : SAVINGS ACCOUNT Balance forward from April : 8,103. 61 No activity Balance forward to June : 8,103 .61 �- SPECIAL FUND "CAPITAL OUTLAY REQUESTS" 1) Copying machine for the Branch : $1,961 .00 2) Slipping truck for Main desk (plus tax & shipping) : $585 . 00-$710 . 00 -- 3) Periodical cases - 360 @ 33. 85 per "dozen and 3 dozen @ 38. 90 plus tax and shipping: $1, 030.65 4) Cassette Browser : (plus tax & shipping) $1,422 . 00 5) Microfiche desk stand : (plus tax & shipping) $ 186 . 75 6) Information center display rack: (plus tax & ship) $ 337. 00 7) Paperback rack: (plus tax only) $ 75 .00 8) Paper cutter : (plus tax and shipping) $ 56. 90 9) Record bin : (plus tax and shipping) $ 650.00 10) Record bin dividdrs : (plus tax and shipping) $ 163 .00 11) Adding machine : (plus tax) $ 125. 00 $6 . 717 .00 PB/Jg STATISTICS FOR APR1L 1980 CIRCULATION MAIN BRANCH 3ooks: Adult, Non-Fiction 11,834 520 Child, Non-Fiction 1,405 373 Adult, Fiction 8,411 1 278 N.- Child, Fiction 2,416 701' TOTAL: 24,066 TOTAL:2 872 Periodicals: 1,601 523 Pamphlets (Incl . Maps & Sm. Press: 415 -0- TOTAL: 2,016 TOTAL: 523 Moving Pictures: --37" -0- Audiorecordings (Incl . Rec. & Cass.) 774 -0- Art Prints: 31 -0- Equipment Loaned: 10 -0- Sl ides: -0- -0- TOTAL: 852 TOTAL: -0- TOTAL CIRCULATION: � .934 + 3139; GRAND TOTAL CIRCULATION: 1979 Circulation 29,562 1980 Circulation 30,329 2.59 '1nctce.aA: Average Daily Circulation, Main, 1979 1,007 Main, 1980 979 2. 78 %Dee,,ceaa, Average Daily Circulation, Branch, 1979 139 Branch, 1980 154 10.79 %Tncteas REFERENCE STATISTICS: Total Reference Questions: 2,783 ILL Borrowed: 178 GRAND TOTAL OF ILL Lent: 213 REF. ACTIVITY 3, 174 ILL Total : 391 REGISTRATIONS: AS OF 3/31/80 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 18,562 253 229 18.586 DATE: 6,963 - Children: 3,093 51 23 3. 121 Increase of 107 Hillsborough: 3,575 42 Adiwstmemt f3.235 Other Non-Res. Patrons 80 3 -0- 83 TOTAL: 25,310 349 252 25,025 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: 3/31/80 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 134,972 - 99,075 442 - 276 149 - 69 135,265- 99,282_ Child, Non-Fic: 7,73-731 8 23 - 16 115 - 53 17,511 - 13, 844 Y.A. , Non-Fic: 3,259 - 3,075 2 - 2 9 - 4 3,252 - 3,073 Adult, Fiction: 48,580 - 40, 729 162 - 107 786 - 1 48,556- 4035_ Child, Fiction: 131175 - 9,488 51 30 30 - 3 13, 196 - 9, 515 Y.A. , Fiction: 2,660 - 2, 271 8 - 6 5 - 2 - 2,663- 2,275 TOTAL: 2207249 -168, 519 688 - 437 494 - 132 220,443-168, 824 PAMPHLETS ADDED: 231 MAPS ADDED: -0- PAMPHLETS DISCARDED: 193 MAPS DISCARDED: -0- TOTAL: 17,485 TOTAL: 1 ,253 RECORDINGS: AS OF: Mooch 31, 1980 ADDED DISCARDED AS OF: UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 4,839 / 4, 137 21 / 21 163 / 35 40697 / 4, 123 Cassettes: 538 / 447 11 / 11 -0- / -0- 549 / 452 TOTAL: 5, 377 / 4.578 32 / 32 163 / 35--_ 5,246 / 4,525___ DEPO" 'TED WITH THE CITY TREASURER: MAIN: 1,976.49 BRANCH: 165.47 TOTAL: 20141 ,96--- MEETING , 741 ,EMEETING ROOM FEES COLLECTED & DEPOSITED: $ 15.00 TOTAL: 2. 156..96 TOTAL MEETINGS HELD 24 PEOPLE IN ATTENDANCE 685 - ---- ----- ------ ------------ -------- --- ----- ------ - -- -- - -- -- 1. t CIJY OF 31LLINGA-ME .� _ ._.- OtLDGET. 3TATU3__REPORT _ 4-30-80 25 12 MONTH Y-T-D Y-T-D CUR MO UNEXPENDED UNENC X 6�ACC1_ DESCRIPTI.ON APPROP.�ESTIMATE ACTUAL ACTUAL VARIANCE BALANCE ENCUMBERED BALANCE BAL LIBRARY 750010 LIBRARY $A ARIES 254,219 211,850 211,066 21,138 784 43,153 0 43,153 -17 750013 LIBRARY PAhTTIME 155,440 129,S30 123,387 140282 6,143 32,053 0 32,053 21 750110 08kARY•OFFICE.-EXPEN E _4.r 130 5, 110 11 14--- -470 ^"196 1,22.0 0 1,220✓ 20 "�-750120 LIBRARY-SPECIAL DFPTL EXPENSE 5,213 4,340 3,y36 205 ' 404 1.277 �0 1,277✓--Zq 750121 LIBRARY-BUOKS 8 MAPS 68,756 57,300 48,531 10,679 8069 20.225 0 20,225✓ 29 750122 LIBRARY - PFRIODICAL.S_ : ' H,21 h.. .6,850 7,095 1"1.013_ -245 1, 121 U 1. 12.1✓ 14 ; . 750123 LIURARY- BINDING -7,950 b,540 �,uq0 613 5, 100 6,x10 0 b,410 H2 750124 LIBRARY -CATALOGING 110532 9,610 5,642 1,037 3,968 50,890 0 _ 5,840✓ 51 750125 LIBRARY-RECORDS 8 CASSETTES 3,827 3, 190 4,036 897 946- 209- 0 209.✓ • 750130 LIBRARY-SHALL TUULS 8 EQUIP 225?" .. 190 ?2 _-� -16K 203 0 20S-/---90 } ; 750160 LIBRARY - COMMUNICATIONS 2,444 2,040 1,524 167 516 920 0 920-' 38 750170 LTifkARY - UTILITIES -- 16.822 14,020 9.7` 3 1,325 4,267 7,069 0 7,Oh9✓ 42 ._. 750190 LTBRARY•MAINT BLDG K GROUNDS 5,787 4,920 3,7n2 1,059 3;058 2.025 2,02y✓"-35" 750200 LIBRARY-EQUIPMENT MAINTENANCE 866 720 3$3 60 327 473 0 473" 55 ' _750201 1IBRARY-tNUJP.MAINT-A.V,-_T 3SO 290 2l5.. 134 55 1.15 0 115✓ 33 y 750102 LIBRARY-LIJUIP MAINT-SEC,SYSTEM 333 280 333 - 0 53- 0 0 - 0✓---- 0 750110 LIBRARY-PROF 8 SPECIAL SERVICE 2,4002,000 2,400 2,400 400- 0 0 0✓ 0 750140 LIURARY-UUES a SUHSCRIPJt.ONS 223_ 140_ 238 __13 48 15- 0 15-✓ +► -- 750250 LIBRARY - TRAVEL 300 250 285- - 23 35- 1'i 0 750251 LIB-CONF a MTGS-LIBRARIAN 150 130 147 0 17- 3 0 3✓ 2 X750252 LIB-CUNF a Mi1;S-STAFF-_ Z00 -170 190_ 0. 20- 10 0 to./ 7502b0 LIBRARY-TRAINING g SAFETY 200 170 138 19 32' 62- '0--62-, 31 750290 LIBRARY - OTHER CHARGES 75 60 r 29 0 31 46 0 46-" 61 i,----•x**a*__TUTAL---LIBRARY,--- 5`� p-50,2- 45.9,-h5-o---j42,.-4g6�+ . _.i`5�' u2 3.0*1.54_� 122 _066 6bi 2 MONTHLY REPORT MONTH_ Gari 1 19R� Outreach Activities a 1. Volunteer Coordinator A. Hours worked 50 2. Volunteers A. Number of volunteers 9 B. Hours contributed - 219 3. Shut-in Patrons--Individual Visits A. Number of patrons 23 B. Number of visits made 61 C. Items circulated 182_ 4. Shut-in Patrons--Institutional Visits No. of Materials visits / Attendance / circulated A. Mr. tri c and -iaotvi ew (` come 1 - — t B. Ra"wi pw rnnv- Wr)Tno 1 hr. film 42 - C. Burlingame hacienda 1 hr. film 29 D. BurlinLame Retirement •Ynn 1 hr. film 16 E. Burlin e-me Retirement Inn 1 TS _ 8 F. .illhaven 1- hr. film 1j1_ - G. Mari an Convent 5. Totals (3 & 4) A. Shut-in patrons 1 2 B. Visits made 73 C. Items circulated 219 Comments/activities: April 21st through the 25th was National Volunteer Week. BPIF honored it 's volunteers with a luncheon in the comrminity room. Mamnbers of tha staff cams and shared lunch with all of us. We have added two new Ou.treacg vlunteers to our program as well gas (8p eight new shut-in patrons. Mrs. Edith Coleman who has been an C�:treach Volunteer for a number of years is now on a leave of absence due to recent surgery.