HomeMy WebLinkAboutMin - LB - 2008.11.18 BURL NGAME
Library Board of Trustees Minutes
November 18, 2008
I. Call to Order
President Brock called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith, Katie
McCormack, Pat Toft, Sandy Towle ,
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Minutes of the October 21, 2008 Trustee Meetin
The Trustees unanimously approved the October 21, 2008 minutes.
M/S/C (Grif-11_th/Toft)
IV. Correspondence and Attachments
A. State Budget 2008-2009
The Trustees reviewed the Governor's budget. No reductions in
Transaction Based Reimbursements or the Public Library Fund have
suggested at this time.
B. Key Indicators
The City Librarian prepared a power point presentation for the Trustees
which provided statistical information in the areas of usage, circulation
trends, program attendance, as well as a general overview of
accomplishments past and present and future goals for the main
Library and Easton.
C. Library Accomplishments 2007-2008
The 6 major accomplishments for the 2007-2008 year as determined by
the City Librarian are as follows: 1) Installation of new fiber optic cable
at both Easton and the main library; 2) Renovation of the Children's
room; 3) Recipient of 7 national library awards for public relations; 4)
6% increase of use statistics (10% at the main and 15% at Easton);
5) Establishment of an Education Fund by the Board of Trustees and
6) October 19th Centennial Kick Off event to begin the celebration of the
Library's 100th year.
V. From the Floor - No one from the public attended.
480 Primrose Road Burlingame-California 94010-4083
Phone(650) 558-7474-Fax(650)342-6295www.burlingame.orq/library
VI. Reports
A. City Librarian's Report - Highlights
1. Hillsborough Contract - Hillsborough paid the City of
Burlingame and San Mateo for the months of July, August and
September at the rate specified in its current contract. No further
negotiations have been conducted regarding a new contract.
2. Library Recarpeting Project - The carpet project has been
put on hold due to the budget crisis.
3. Website Statistics - Cathy Somerton and Jeff Mikulik
have complied statistics for the Library Website and its various
links. The Library Home page had 24, 562 hits from April 1st
through May 31st and 47,377 hits from September 1st through
October 31 st, 2008.
B. Foundation Report
The Foundation Board members are currently making plans for
the Author's Luncheon which will be held in May. Kris Cannon,
Chair of the Committee, is researching venues for the event.
Election of officers for 2009 will take place by mail during the
month of December. New officers will be installed at the January
2009 annual meeting. Incoming board members will be
introduced at this time.
VII. Unfinished Business
A. Winter Wonderland
This very special event will be held on Friday December 12th from
7:00 to 9:00pm.
B. Employee Achievement Award Event
After reviewing the nominations, Trustee Towle and McCormack will
select the three winners of the Employee Achievement Award for 2008.
The awards will be presented at the employee recognition dinner to be
held December 14, at the Doubletree Hotel.
C. Library Budget
Each department manager has been requested by the City Manager to
develop a budget based on 5% and 10% reductions. Reductions to the
Library at 5% would be $ 192, 680 and at 10% $ 385,360.
Library Board of Trustee Minutes November 18,2008 2
As a result of these reductions possible operational changes could be as
follows: 1) Close the Library at 5:00pm instead of 7:00pm; 2) Close
Easton on Friday; 3) Reduce the book budget by 30%; 4) Eliminate the
interlibrary loan program: and 4) Close extra days around holidays.
Further reductions at the 10% level would include closing Monday
through Thursday at 8:00pm instead of 9:00pm, as well as laying off
benefitted staff.
D. Duncan Trust
The Silicon Valley community foundation, which manages the Duncan
Trust, has approved the Trustees' request for a grant of$ 60,000 for
improvement and enrichment of the Library's non-print and print
collections.
VIII. New Business
A. Draft of Strategic Plan and Mission Statement
The City Librarian, library managers and selected staff members have
developed a draft of a new Mission Statement and Strategic Plan for the
Trustees to review and offer their suggestions. Trustee McCormack
offered to work with the committee in the role of a facilitator.
B. Early Closure on Friday December 12th
The Trustees unanimously approved the request of the City Librarian to
close the Library at 4:00pm on December 12th in order for the staff to
�- prepare the Library for the Winter Wonderland event. M/S/C
(Griffith/McCormack)
IX. Adjournment
The Trustees' meeting was adjourned at 6:20pm. M/S/C
(Griffith/McCormack) The next meeting of the Library Board of Trustees
will be held January 20, 2009 at 5:30pm in the Library Conference
Room. There will not be a meeting of the Board of Trustees in
December of 2008.
Respectfully Submitted,
Alfed HH Escoffier
City Librarian
Library Board of Trustee Minutes November 18,2008 3