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HomeMy WebLinkAboutAgenda Packet - LB - 2009.01.20 :'►URLINGAME PUBLIC LIBRARY I BU RLINGA ME 1 Board of Trustees Agenda - January 20, 2009—5.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION --<ALL TO ORDER 'li-L-40 LL CALL ICY. Library Board of Trustees Minutes for November 18,2008 Appproval CORRESPONDENCE AND INFORMATION Information A. Libraries How They Stack Up (Article) B. Monthly Statistics for November 2008 C. Monthly Statistics for December 2008 " FROM THE FLOOR (Public Comments) VI. REPORTS �."City Librarian's Report—Escoffier Information Foundation Report Information J. UNFINISHED BUSINESS Library Budget Information � Employee Dinner Reviewi Discussion C,f trategic Plan Status J Information ✓ 01/ VIII. NEW BUSINESS ,,A-'Wayne Willett Trust Fund Expenditures Discussion/Action ,,,B. Lopez Ban Discussion/Action IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURL NO-AME Eau M- EMN13= Library Board of Trustees Minutes November 18, 2008 I. Call to Order President Brock called the meeting to order at 5:30pm. H. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle . Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Minutes of the October 21, 2008 Trustee Meetin The Trustees unanimously approved the October 21, 2008 minutes. M/S/C (Griffith/Toft) IV. Correspondence and Attachments A. State Budget 2008-2009 The Trustees reviewed the Governor's budget. No reductions in Transaction Based Reimbursements or the Public Library Fund have suggested at this time. B. Key Indicators The City Librarian prepared a power point presentation for the Trustees which provided statistical information in the areas of usage, circulation trends, program attendance, as well as a general overview of accomplishments past and present and future goals for the main Library and Easton. C. Library Accomplishments 2007-2008 The 6 major accomplishments for the 2007-2008 year as determined by the City Librarian are as follows: 1) Installation of new fiber optic cable at both Easton and the main library; 2) Renovation of the Children's room; 3) Recipient of 7 national library awards for public relations; 4) 6% increase of use statistics (10% at the main and 15% at Easton); 5) Establishment of an Education Fund by the Board of Trustees and 6) October 19th Centennial Kick Off event to begin the celebration of the Library's 100th year. V. From the Floor - No one from the public attended. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295www.burlingame.org/library VI. Reports A. City Librarian's Report - Highlights 1. Hillsborough Contract - Hillsborough paid the City of Burlingame and San Mateo for the months of July, August and September at the rate specified in its current contract. No further negotiations have been conducted regarding a new contract. 2. Library Recarpeting Project - The carpet project has been put on hold due to the budget crisis. 3. Website Statistics - Cathy Somerton and Jeff Mikulik have complied statistics for the Library Website and its various links. The Library Home page had 24, 562 hits from April 1st through May 31st and 47,377 hits from September 1st through October 31 st, 2008. B. Foundation Report The Foundation Board members are currently making plans for the Author's Luncheon which will be held in May. Kris Cannon, Chair of the Committee, is researching venues for the event. Election of officers for 2009 will take place by mail during the month of December. New officers will be installed at the January 2009 annual meeting. Incoming board members will be introduced at this time. VII. Unfinished Business A. Winter Wonderland This very special event will be held on Friday December 12th from 7:00 to 9:00pm. B. Employee Achievement Award Event After reviewing the nominations, Trustee Towle and McCormack will select the three winners of the Employee Achievement Award for 2008. The awards will be presented at the employee recognition dinner to be held December 14, at the Doubletree Hotel. C. Library Budget Each department manager has been requested by the City Manager to develop a budget based on 5% and 10% reductions. Reductions to the Library at 5% would be $ 192, 680 and at 10% $ 385,360. Library Board of Trustee Minutes November 18,2008 2 As a result of these reductions possible operational changes could be as �. follows: 1) Close the Library at 5:00pm instead of 7:00pm; 2) Close Easton on Friday; 3) Reduce the book budget by 30%; 4) Eliminate the interlibrary loan program: and 4) Close extra days around holidays. Further reductions at the 10% level would include closing Monday through Thursday at 8:00pm instead of 9:00pm, as well as laying off benefitted staff. D. Duncan Trust The Silicon Valley community foundation, which manages the Duncan Trust, has approved the Trustees' request for a grant of$ 60,000 for improvement and enrichment of the Library's non-print and print collections. VIII. New Business A. Draft of Strategic Plan and Mission Statement The City Librarian, library managers and selected staff members have developed a draft of a new Mission Statement and Strategic Plan for the Trustees to review and offer their suggestions. Trustee McCormack offered to work with the committee in the role of a facilitator. B. Early Closure on Friday December 12th The Trustees unanimously approved the request of the City Librarian to close the Library at 4:00pm on December 12th in order for the staff to prepare the Library for the Winter Wonderland event. M/S/C (Griffith/McCormack) IX. Adjournment The Trustees' meeting was adjourned at 6:20pm. M/S/C (Griffith/McCormack) The next meeting of the Library Board of Trustees will be held January 20, 2009 at 5:30pm in the Library Conference Room. There will not be a meeting of the Board of Trustees in December of 2008. Respectfully Submitted, ' 14�e9) Alf ed H. Escoffi City Librarian Library Board of Trustee Minutes November 18,2008 3 �' w. IL 0C 'LC . LlbrarieS H ow th a stack u Y p This report, Libraries:Howtheystackup, provides a snapshot of the economic impact of libraries. The report contains some interesting comparisons of library economics and activities to other sectors, professions and destinations in the worldwide economy. U.S. spending S14 `billion Libraries as retailvideo economic engines See page S io 15 In bions of dollars Circulation/shipments per day Libraries Amazon 5.4 million i.5 million Libraries as logistics 6411; experts ibraries FedEx See page 3 '*%�'.4 million 5.3 million Circulation/units handled per day Libraries as valued lop destinations See page 4 i.i billion visits zoo million tickets SOU 1j, � � © :�i Libraries as global information suppliers i6 billion volumes pp 8 worldwide See page 5 8 8of Ubranansj MA W Libraries as home to pharmacis a vibrant and sizable `-- profession See page E fin« +...:.. .se.... _...... number employed Libraries as economic engines Library expenditure comparison $14.0 s6•= Estimated worldwide library expenditures: billion $31 billion annually(Information compiled from more than 30 sources) 15 Estimated U.S. library expenditures: ,•i 123 $14 billion annually(National Center for Education Statistics 1993-2002,BowkerAnnual 2003) - U.S. libraries purchase an estimated $14 billion in goods and services annually— exceeding U.S. spending on videos and 10 athletic footwear, and approaching the level spent by businesses on magazine o advertising. U.S. libraries account for 77 nearly half of the $31 billion spent 0 0 annually by libraries worldwide. a 5.1 c 5 3•$ 3'9 2.1 Annual U.S.spending U.S.industries with similar approximate spending levels: U.S.industries with smaller approximate spending levels: Video retail sales $12.3 billion(WSJ,2.13-03,p.1) Barbershops $2.1 billion(Statistical Abstract 2002,p.775) Bars and taverns $13.3 billion (stahshcalAbstract 2002,p.770) Exercise equipmentsales $3.8 billion(Statistical Abstract 2002,p.760) Athletic footwear $13.6 billion(Statistical Abstract 2002,p.760) Golf equipmentsales $3.9 billion(statistical Abstract 2002,p.760) sales Coin-operated Laundromats $4.3 billion(Statistical Abstract 2002,p.775) Magazine advertising $16.2 billion(Statistical Abstract 20OZ p.772) Bicycle sales $5.1 billion(Statistical Abstract 2002,p.760) Parking lots $7.7 billion (Statistical Abstract 2002,p.775) Value of library services Public library benefits per tax dollar One way to measure a library's service value is to use cost- Baltimore county Public Library 3 b0 benefit analysis. Each public library in this sample returned Birmingham Public Library X130 substantially more than $1 of benefits to its patrons for each $1 of annual local taxes. King County Phoenix Public Library 10.00 (Glen Holt and Donald Elliott,"Cost Benefit Analysis:A Summary ofthe Methodology," The Bottom Line:Managing Library Finances,15(q)2002,pp.154-158) St.Louis Public Library 2 2 4 6 8 10 U.S.dollars returned Libraries as logistics experts U.S. libraries circulate 1,947,600,000 items a year Public libraries Academic libraries 1,772,000,000 Circulation (lent to patrons) 122,000,000 Circulation 39,500,000 Interlibrary loan 14,100,000 Interlibrary loan 1,811,500,000 Total(State library data 2001-2002) 136,100,000 Total(ACRL2001) How do libraries compare to Amazon? U.S. public library cardholders outnumber Amazon customers by almost 5 to 1. Amazon Amazon has 30,000,000 customers. Qohn cox."Amazon dives into *� 1,500,000 technology services."Info World,June 10,2003.http://www.infoworld.com/0rticle/03/06/10/ HHamazondives_Lhtml?business(Accessed August 18,2003.)) U.S.public libraries have 148,000,000 library cardholders. ' (State library data 2001-02) D ` Each day, U.S. libraries circulate nearly 4 times U.S. Libraries more items than Amazon handles. 5,400,000 'mazon ships an estimated 1,500,000 items per day J hn Cox,"Amazon dives into technology services."Info World,June 10,1003.http:// � �zinfoworld.com/article/03/06/10/HNamazondives_l.htmi?business(Accessed August 28, Circulation/units handled per day 2003.)."How to go from 100 to 1.5 million units per day."Internet Retailer,June 10,2003.http: //www.internetretailer.cam/dailyNews.asp?id=9521(Accessed August 28,2003.)) How do libraries compare to FedEx? ® U.S. libraries circulate about the same number of items as FedEx ships per day. Y FedEx ships more than 5.3 million items per day. (Fed Ex Annual Report 2003) FedEx U.S.Libraries 5,300,000 5,400,000 Circulation/shipments per day Libraries: How they stack up 3 po Libraries as valued destinations j - 1.1 billion One out of every six people in the world is a registered library user. Total number of worldwide registered library users: 1.1 billion(Information compiledfrom multiple sources) Population of the world:6.2 billion(WoridAlmanac2003,p.857) Five times more people visit U.S. public libraries each year than attend U.S. professional and college football, basketball, baseball and hockey games combined. If library patrons were to pay the average sporting game ticket price of approximately $35 per visit, libraries would generate more than $39 billion in annual revenues. F-Y ❑� 1 II U.S. public library visits: 1,116,000,000 (State library data,2001-02) too 1 t,o . to oto 1 11 1 yt+so r / �Sao �.zo U.S. sports attendance: 203,700,000 e college basketball C 29 � � � �� • (Statistical Abstract 2002,chart 1224) G Q 0 .e '1 pro baseball 74 to Libraries: t treport from OCLC Libraries as global information suppliers `— Libraries hold 16 billion volumes worldwide—that's about 2.5 items for each person on earth. At an average price of$45 per book,the worldwide library book inventory approaches nearly three-quarters of a trillion dollars. In 2002, libraries led the way with new electronic books, delivering access to eBooks more than 2.6 million times. (netLibrary,2002) 1 million libraries worldwide Total number of volumes: (Information compiled from multiple sources) 16 billion (Information compiled from multiple sources) 139,800 libraries in the United States (American Library Directory 1001,Market Data Retrieval 1001,NCES 1001) Estimated value of library collections Total number of volumes is worldwide: 21/2 times the total population $720 billion Total estimated value of library of the world. materials, including the following Population of the world:6.2 billion (World Almanac 1003,p.857) specific categories: $211 billion Estimated value of academic library materials 16 (Total numberof volumesx$60 Government/ average cost of academic book) National libraries .9 $202 billion Estimated value of public 14 library materials Special libraries (Total number of volumes x$45 vs 12 1 average cost of book) 3.1 a (BowkerAnnual,1003,p.513-516,average hardback$60,average paperback$30) •`— 10 Academic libraries v 3.5 t 8 E 6 School libraries 3.7 4 2 Public libraries 4.5 Volumes held/n the world's l/brorles Libraries as home to a vibrant and sizable profession How many librarians are there worldwide? Total number of librarians worldwide: 69o,000 Population of Guyana 698 Population of Bahrain 656 � . . 6go (Information compiled from multiple sources) Population of North Dakota 6421' i Population of Baltimore,MD 651 I I Population of Austin,TX 657 Population of Columbus,OH 711 64o 650 66o 670 68o 690 700 710 (World Almanac 2003) population in thousands ^ How do librarians compare with other professionals? Total number of U.S. librarians: 203,000 224 203 This is roughly equivalent to the number of pharmacists and architects. U.S. librarians deliver more than 422 million hours ofservice annually. 214 2i2 (203,000 x 40 hours a week x 52 weeks) -- 1�- (Statistical Abstract 2002,p.38 1) n 170 165 154 N • <ren � • � 150 136 135 131 116 114 111 T . 101• _ a E 90 g9 g • m a _ I 50 r � Libraries Howtheystack up published 2003 by OCLC Online Computer Library Center,Inc. Amazon is a registered trademark/service mark of Amazon.com,Inc.FedEx is a registered trademark/service mark of Federal Express Corporation All rights reserved. ©2003 OCLC Online Computer Library Center,Inc. Founded in 1967,OCLC Online Computer Library Center is a nonprofit,membership,computer library service and research organization dedicated �\ to the purposes of furthering access to the world's information and reducing information costs. More than 45,000 libraries in 84 countries and territories around the world use OCLC services including cataloging,reference,resource sharing,eContent and preservation services. www.octc.org reportLibraries:How they stack up 6 A . OCLC 0308/11440 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2008 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 15,583 2,747 0 18,330 Juvenile Patrons 4,687 1,369 0 6,056 Jon-PLS Patrons 0 0 1,727 1,727 Teachers 85 11 88 184 Temporary Patrons 69 3 0 72 Outreach Patrons 24 1 0 25 Staff 29 0 37 66 Total Registered Borrowers 20,477 4,131 1,852 26,460 Circulation Totals This month total Main 47,904 This month previous year 42,773 12.00% This month total Branch 5,963 This month previous year 6,224 -4.50% This month Grand Total 53,867 This month previous year 49,017 9.89% Circulation Activit All Children's All A/V All Non-English Main 17,307 15,661 387 Easton 3,676 1,906 0 Total 20,983 17,567 387 Self Check Usage Total Items %of 1 st Time Check Outs Main 21,919 63% Branch 2,781 63% inline Renewals Total Items %of Total Renewals Main 9,716 73% Branch 1,148 75% 10,864 Reference Activity Inter Lib ary Loans Questions Lent 3,617 Reference 2,221 Borrowed 2,308 Children's 960 TOTAL 5,925 Lower Level 1,955 Branch 527 TOTAL 5,663 BUR:.INGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2008 PAGE 2 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 157 96 18 hildren's Non-Fiction 120 70 42 A Non-Fiction 0 0 0 Adult Fiction 285 170 39 Children's Fiction 154 66 33 YA Fiction 45 25 5 DVD Fiction Adult 76 50 8 DVD Fiction JUV 6 2 1 DVD Fiction YA 0 0 0 DVD Non-Fiction Adult 1 1 0 DVD Non-Fiction JUV 0 0 0 DVD Non-Fiction YA 0 0 0 BCKD Adult 8 7 1 Children's BKCD 5 5 0 YA BKCD 4 4 0 CD Music Adult 30 30 0 CD Music JUV 0 0 0 CD Music YA 0 0 0 Totals 891 526 147 Fines and Fees Main $7,308.85 Branch* 711.45 Total 8,020.30 ain and Easton Deposits Trustee Special Fund Photocopies/SAM (Main) $968.71 Photocopies/SAM (Branch) 0 Total Branch and Main $968.71 Estimated User Traffic Main 31,298 aily Avera a Main 1,159 Estimated User Traffic Branch 3,328 Daily Average Easton 152 Total User Traffic 34,626 Total Daily Average 1,311 Community Room Adult Number of Meetings Attendance Public Meetings 4 165 Staff Meetings 3 65 City Meetings 4 120 Lincoln School 2nd &3rd Grade Book Club 2 40 13 390 Totals Conference Room Book Club Adult 1 15 Public Meeting 1 20 Staff Meetings 6 38 Foundation Meeting 1 16 Library Board of Trustee Meeting 1 8 Totals 10 97 BUR;-INGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2008 PAGE 3 '.hildren's and Young Adult Programs Attendance Main Pre-school Story Time 12 339 Toddler Story Time 7 401 Baby Story Time 1 48 Total Story Time 20 Total Story Time Attendance 788 Special Programs Attendance Friday Family Films 3 461 Total Special Program 461 Attendance Class Visits (Elementary) 1 14 Preschool Outreach Visits 5 102 Total Class Visits 6 Total Class Visits Attendance 164 Easton Story Times&Special Programs Attendance Questions Easton Preschool 3 108 Reference 527 Toddler 3 108 Total Programs 6 216 Class Visits elements 1 Attendance 26 Total Class Visits 1 Total 26 Attendance Easton Internet Usage User Sessions 1 505 Main Internet User Sessions Hour, Half Hour, & Express Children's Total 5,199 181 5,380 November Outreach Statistics Current Patrons 23 Additions 1 -Subtractions 3 Total Outreach Patrons 23 21 Deliveries Pick Ups Books 58 Paperbacks 14 Audio Books 15 Music CD's 36 DVD's 50 Magazines 7 Total Library Materials 180 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2008 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 15,677 2,730 0 18,407 juvenile Patrons 4,704 1,369 0 6,073 nlon-PLS Patrons 0 0 1,742 1,742 Teachers 85 11 88 184 Temporary Patrons 72 2 0 74 Outreach Patrons 23 1 0 24 Staff 29 0 39 68 Total Registered Borrowers 20,590 4,113 1,869 26,572.00 Circulation Totals This month total Main 46,856 This month previous year 40,566 15.51% This month total Branch 5,473 This month previous year 4,925 11.13% This month Grand Total 52,349 This month previous year 45,491 15.03% Circulation Activit All Children's All AIV All Non-English Main 15,203 16,590 464 Easton 3,492 2,017 0 Total 18,695 18,607 464 Self Check Usage Total Items %of 1 st Time Check Outs Main 20,819 63% Branch 2,258 58% `-Jnline Renewals Total Items % of Total Renewals Main 9,868 72% Branch 1,149 72% Reference Activity Inter Lib ary Loans Questions Lent 4,190 Reference 1,973 Borrowed 2,386 Children's 939 TOTAL 6,576 Lower Level 2,069 Branch 474 TOTAL 5,455 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2008 PAGE 2 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 222 94 10 ^.hildren's Non-Fiction 29 16 11 A Non-Fiction 0 0 0 Adult Fiction 170 124 13 Children's Fiction 99 56 18 YA Fiction 33 30 1 DVD Fiction Adult 104 42 12 DVD Fiction JUV 41 14 7 DVD Fiction YA 0 0 0 DVD Non-Fiction Adult 21 19 0 DVD Non-Fiction JUV 0 0 0 DVD Non-Fiction YA 0 0 0 BCKD Adult 26 14 7 Children's BKCD 28 20 8 YA BKCD 16 12 4 CD Music Adult 7 0 0 CD Music JUV 0 0 0 CD Music YA 0 0 0 Totals 796 441 91 Fines and Fees Main $ 7,779.33 Branch* 549.45 Total $8,349.78 ain and Easton Deposits Trustee Special Fund Photocopies/SAM (Main) $ 1,047.90 Photocopies/SAM (Branch) 4.80 Total Branch and Main $ 1,051.80 Estimated User Traffic Main 32,005 Dail Average Main 1,143 Estimated User Traffic Branch 3,317 Daily Average Easton 139 Total User Traffic 35,322 Total Daily Average 1,282 Community Room Adult Number of Meetings Attendance Public Meetings 2 80 Staff Meetings 2 20 City Meetings 3 110 Adult Program World War II 1 72 Totals 8 282 Conference Room Book Club Adult 1 15 City Meeting 2 30 Staff Meetings 1 30 Totals 4 75 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2008 PAGE 3 '.hildren's and Young Adult Programs Attendance v1ain Pre-school Story Time 9 256 Toddler Story Time 6 332 Baby Story Time 1 24 Total Story Time 16 Total Story Time Attendance 612 Special Programs Attendance Winter Wonderland 1 600 Fratello Marionettes 2 305 3 Total Special Program 905 Attendance Class Visits (Elementary) 0 0 Preschool Outreach Visits 0 0 Total Class Visits 0 Total Class Visits Attendance 0 Easton Story Times &Special Programs Attendance Questions Easton Preschool 2 56 Reference 474 Toddler 3 96 Total Programs 5 152 Class Visits elements 1 Attendance 26 Total Class Visits 1 Total 26 Attendance ecial Programs Holiday Sing-Along 1 85 Easton Internet Usage User Sessions 1 508 Main Internet User Sessions Hour, Half Hour, & Ex ress Children's Total 5,541 190 5,731 December 2008 Outreach Statistics Current Patrons 23 Additions 1 -Subtractions 3 Total Outreach Patrons 23 31 Deliveries 0 Pick Ups Books 71 Paperbacks 18 Audio Books 10 Music CD's 42 DVD's 60 Magazines 10 notal Library Materials 215 Comments from City Librarian regarding suggestions List from Labor Groups for Library,January 5, 2009 Comments from City Librarian in red (CL) 25. Close library at 8 p.m. CL Comment: This is another reduction "around the edges"for our library hours. During the last budget reduction we lost the 9 AM- 10 AM time slot. Closing at 8 PM will reduce hourly staff and reassign permanent staff to public desks. Impact on the public would be significant with Millbrae closing at 8 PM and San Mateo closing at 6 PM two evenings. If the schedule isn't clear to the public, use will suffer. 26. Use Foundation money for materials budget and less for programming. CL Comment: We received $ 100K in 2008 from the Foundation. Half of that money went to collections: $ 50K. Another $ 18K went to programming; This year the remaining$ 32K went to renovation of the Children's room. The entire renovation of the room was done with private funds. Even the paint was donated. With the recession, it is unclear if our donors will be as generous as in `- the past, however we will be asking for more support this year for materials. 27. Put newspapers in racks, not on poles CL Comment: We have tried this both ways; the downside is that current newspapers are regularly stolen if they are loose and then we don't have them available for other users. The upside is that the poles are more difficult to steal. This method is often used in hotel lobbies to keep the papers from "walking away." Reference staff keeps other high theft items behind the desk; it would be a shame to do that with the newspapers. However, it can be done. The cost savings is about 8 hours a week; PPT staff hours would be reduced. 28. Reduce bound periodicals collection, consider relocating all public internet in that location, with appropriate level staff to monitor/assist. CL Comment: Eliminating the bound magazine collection and using the space for computers is being discussed as part of our Strategic Plan. I had the room wired for computers during the 1997 reconstruction for just this reason. We have already 1 ceased binding magazines this year. Labor savings would be for behind the scenes processing; staffing the lower level service desk would still be necessary. 29. Have all managers work a minimum of up to 20% time on public desk. CL Comment: Two of the 4 managers currently work more than 20% on a service desk. Some managers regularly work 6-7 days a week, often 12 hour days, evenings, and weekends. The other 2 managers work regular desk schedules. Good management takes time behind the scenes. Implementation of this initiative would lead to layoffs of hourly and benefitted staff as there would be less need for line staff on the desk. As a business decision, it is more expensive to use management staff for line desk staffing. Currently the City Librarian is the only manager not regularly scheduled on a public desk. 30. Use only "canned" programs- i.e. docent lectures, California Center for the book- Book club in a Box. CL Comments: We have discussed this with the -� program librarian. We are implementing 2 of these canned programs this year. Implementation will mean fewer programs for the public and would move the program librarian back to public service desk hours, laying off other hourly or PPT staff. 31. Eliminate Baby and Me programs; use prep and program hours to staff public service desks. CL Comments: This program has been requested repeatedly by the public and was offered only after many requests. We frequently have 75 or more in attendance. For the planning involved, this is a cost effective program which is done only once a month. Eliminating this program would result in little savings. We currently do 7 story times per week with an average attendance of 75-100. Introducing children to books and the printed word through story times and programming is an essential part of what children's librarians do. 32. Send only one BPL rep to city/county/statewide activities. CL Comments: We do send only one person to most meetings, unless there are issues other staff '1 2 need to be exposed to in person. One example is a recent system meeting where the acquisitions clerk, cataloger and technical services/IT people needed to meet at the system level to discuss problems with the database. Each had a role to play. The only program I am aware of to which we regularly send more than one staff member is the "One Book, One Community" program which the City Librarian started for PLS. It is probably time for the City Librarian to step away from this program and leave it to the program librarian. There would be some cost savings of the City Librarian's time. 33. Hold internal library meetings before opening to reduce need for on-call staff to cover. CL Comments: We currently hold our "All Staff" meetings (3-4 per year), along with staff training sessions before opening. Even at that, some staff cannot attend for family reasons, or because they work other jobs, or are in school. Other meetings require working around carefully crafted desk schedules (manager meetings are arranged around manager's desk hours). Since meetings generally last longer than an hour, we would need to ask staff to come in an hour earlier to implement this program (typical work day is 9 AM-6 PM), but it could be done. 34. Reduce number of copies purchased. CL Comment: The professional staff adopted the "Quick Picks" policy 5 years ago to purchase as many copies of a title to fill the need for Burlingame users. The decision was made to meet public demand for popular titles. This practice is common in public libraries. It is less labor intensive to buy more copies than it is to buy more titles. More titles involve more staff time to catalog and process. 35. Reduce or eliminate conference attendance. CL Comments: I am a firm believer that training for staff is essential for a well-rounded highly functioning staff. If I could, I would have all staff attend some sort of conference /training. The library has a $ 3.8M budget this year; we have only $ 2,000 for conferences and training. For this reason, we use private funds for this effort. All conference attendance is paid for from the Trustees Education Fund, a 3 private donor trust set up for this purpose; no City general funds are used. Staff may apply for use of these funds by contacting their supervisor or the City Librarian. 36. Replace public computers less often. CL Comments: Public computers are replaced less often than staff computers, as they are used only to access the online catalog or the Internet. Staff who do heavy computer work (word processing, Excel, cataloging) get computers more often as they need the power and speed of the newest technology. New library computers are purchased according to a schedule created by the Finance Department. At this time, all computers are replaced on a 5 year cycle. 37. Re-evaluate use of graphic artist hours. CL Comments: The library has had a graphic artist in one form or another for over 25 years. The artist works 23 hours a week. The artist saves professional librarian time by doing fliers, posters and brochures for library events and programs. As part of the library's marketing effort, the publicity of our programs maximizes their success in the community. --� Service to the community would be very different if the library did not promote its services. 38. Explore shared services of Library Director position with another library. CL Comments: It is difficult to know how open other cities would be to this option. As a municipal library, Burlingame would need to contract with another City with a municipal library(there are 7 municipal libraries in San Mateo County) or with the County Library (the County operates 12 branches, in 12 cities,through a JPA, e.g.: Millbrae, Portola Valley, etc.)The contracting city would need to agree to service levels, etc. If Burlingame were to become a branch of the County Library, Burlingame Library would lose about 40% of its funding, because the per capita support for county branches is between 35 and 40% of Burlingame's per capita support. The County library JPA is supported by a separate tax on the property tax bill, so Burlingame would be added as a library tax. 4 In either case, a shared director would need to work with 2 city administrations, 2 city councils, 2 library boards, etc. 39. Close Easton Branch Library. Twice in the past 30 years the Easton Branch has been proposed for closure, once in 1978 (Proposition 13 property tax roll back) and again in 2003 when it was discovered there was significant deferred maintenance of the building (termites, dry rot, etc.). City Council made the decision to renovate the building in 2003 rather than close it. Of the $ 1.1M renovation, $ 1M of that amount was private donations from the community, both through the Foundation and the Marshall Trust. City funding for renovation was less than 10% of the cost. The on-going cost for Branch operations (personnel and materials) is currently $ 110,000 per year or about 2% of the library budget, making it a very cost effective service. Branch circulation and use has tripled since completion of the renovation. 5 BURL NOANE City Librarian's Report to the Board of Trustees January 20, 2009 Winter Wonderland a Great Success! It is estimated that we had between 500-600 people attend the Winter Wonderland event on Friday, December 12th at the Main Library. The event featured: Serra Men's Choir; Peninsula Ballet Theater "Nutcracker" dancers; crafts; bingo; model train display; doll house display; Christmas village display; refreshments courtesy of Mollie Stone's general manager, Mark Lucchesi and Doubletree Hotel general manager Jim Ensign. It was a wonderful kick off for our Centennial year holiday celebration. Thanks to everyone who volunteered for the event making it a great success! Employee Recognition Dinner The 14th annual Staff Recognition Dinner, co-sponsored by the Foundation and the Trustees had the largest attendance ever at 130. Honored that evening with Employee Achievement Awards were three staff members: Linda Santo, Program Librarian; Cathy Somerton, Children's Librarian, and Brad McCulley, Library Assistant and library school student. This was the Trustees' 19th annual awards event. Vicki Machado and Manuel Caneri entertained the group with a witty overview of the history of the library. Other Holiday Events Singer and guitarist, Jim Stevens, was featured at the Easton Branch for his annual carol sing-along on December 17th. Also on the agenda were the Fratello Marionettes in two programs on Saturday, December 20th. Al Escoffier and Jan Eustis joined other city staff members in the annual Holiday Parade, singing their hearts out in the back of a city dump truck! Technology Upgrades The Easton Branch had fiber optic cable installed via ATT and the Peninsula Library System on December 5th. This work completed the fiber optic installation for the Burlingame libraries. The new cabling has increased the bandwidth and speed by 10X. In addition, 15 new replacement computers have been added to the library network. Strategic Planning Team The Library Managers began their initial work on the Library Strategic Plan discussed at the last meeting. The team was expanded to 10 library staffers to continue the work. The status of the plan is attached for your information and input. The plan has two main objectives: 1) Continue to provide excellent library service in Burlingame with diminishing resources; and 2) Provide a vision for the future of library services. 3 48o Primrose Rodd•Burlingame•California 94010-4083 Phone(65o)558-7474•Fax(650)342-62`95•wwwburlingame.org/library Budget Issues The City Budget crisis is being addressed, with the Department Heads offering input to the City Manager. A number of potential reductions have been identified. It will now be up to the City Council to review the budget options and decide on the next steps for the remainder of this fiscal year, 2008/2009, and for the new fiscal year 2009/2010. It is expected that reductions in budget will occur in the range of 10% for city services by July 1, 2009. A complete matrix of proposed reductions is enclosed for your review. City Council will receive this document on January 5th. It is unclear when action will be taken. The next meeting with City Council will be the Annual Goals Session, Saturday, January 31St, 9 AM. The Annual Budget Session will be: Wednesday, February 25, 6 PM, Lane Room. CALTAC Memberships The City Librarian renewed memberships for the Board members in CALTAC, the California Library Trustees and Commissioners Association. This is a group of library supporters who are Trustees. There is another group forming throughout the state which will include Friends, Foundation and Trustees. I will keep you posted on this group as it forms. Endowment Gift to Library Trustees In December 2008, the Trustees were given a bequest by the Wayne Willert Trust. Mr. Willert was a native of Chicago and a long term resident of Burlingame. About 15 — years ago, I was called to the desk to meet Mr. Willert. At that time, he wanted to name the library in his will and wanted to know how best to do it. After giving him the information, he mentioned how much the library has meant to him over the years. After that meeting, I saw him several times at church and in the library. Upon his death in November 2007, he left the Library Trustees Special Fund $ 240,000.00. This wonderful gift will help the library build our vision for the future and help us to hang on to some current services and programs. The Trustees will likely wish to have an initial discussion about the use of the funds. Foundation Status As of this writing, the Burlingame Library Foundation was scheduled to hold its annual election of officers and introduction of new board members on January 15th. Unfortunately, the incoming president and vice president have decided to leave the board. There will need to be some re-building of board membership in the coming months. An additional challenge to the Foundation this year will be the recessionary economy and the difficulty fundraising in this environment. The Foundation Development committee will be a very important part of this year's efforts. 2 January Children's Events �.- January will be a very busy month for the children's division. January is poetry month, an event in which children write a poem and receive a book of poetry as a gift from the Foundation. In addition, children will read their poems at an event on January 31st. We will also host the 2009 Dan Stone Memorial Author event, sponsored by the Stone family on January 15th. Young adult author Elizabeth Partridge will visit classrooms in Burlingame and Hillsborough in the morning, be the featured speaker at a luncheon in her honor that day, and then hold a question and answer session at 4 PM that day. Partridge is the author of more than a dozen books, the most recent: John Lennon:All I want is the truth (Viking, 2005). State Budget Status Governor released his 2009-2010 state budget with a current year deficit of$ 14.8 billion. To date there has been no reduction in the Public Library Fund (per capita support for public libraries) or the Transaction Based Reimbursements (providing some cost recovery for resource sharing). However, $ 3.4 million is proposed as a reduction for the California State Library. However the state budget may have other impacts on subventions to the city, which then might impact the library. Upcoming Events • January 15, Stone Luncheon, Lane Room, Noon • January 15, Foundation Board, 5:30 PM • January 19, Martin Luther King, Jr. Holiday, Closed • January 20, Presidential Inauguration, Live on the Lane Room screen • January 20, Library Board, 5:30 PM • January 31, Council Goals Session, 9 AM, Recreation Center • February 17, Library Board, 5:30 PM • February 25, Budget Study Session, 6 PM, Lane Room • March 13, Commissioner's Dinner, TBA • March 17, Library Board Meeting, 5:30 PM • April 8, Citizens Academy, Library presentation, 6:30 PM, Lane Room • April 21, Library Board, 5:30 PM • April 23-26, Foundation Spring Book Sale 3 2008 Employee Dinner Attendees Staff = 45 Guests of Staff= 29 (spouses, guests) Foundation Board Members & Advisory Board Members = 21 Foundation Board Guests (spouses, etc) = 18 Trustees = 4 Trustees (spouses, guests) = 4 About 8 "no shows" Proposed Wayne Willert Trust Expenditures December 23, 2008 Total Trust to date $ 240,000 Note: Additional Funds to come after tax return is complete Addition to Education Fund $ 30,000 Note: Education Fund was funded by the Anderson Trust; this would add to this permanent staff Education Fund, as we reduce this from our City Budget. Joint Service Desk Project $ 50,000 Note: We are moving to a Joint Service Desk model, combining Reference/Information and Circulation. We will begin the project with the existing desk but are exploring potential changes to enhance the new service model for the public. The City does not fund this sort of change. Air Conditioning Easton $ 40,000 Note: This CIP project may or may not be possible depending on the City's ability to provide staff to implement the project. Collection Back Up Fund $ 120,000 Note: Due to the uncertainty about funding for collection from the City, as well as some uncertainty about the status and fundraising of the Library Foundation, it would be a good idea to hold back funds for the library collections. December 9, 2008 Carlos Lopez Burlingame, CA 94010 Dear Mr. Lopez: RE: Inappropriate Behavior in the Library This letter is a follow up to your conversation with Mrs. Harding regarding your inappropriate behavior at the library. This is to formally inform you that you are prohibited from coming into the Burlingame Public Library for a period of 3 months or March 15, 2009. This action is taken due to your inappropriate behavior and inappropriate comments to others using the library. In an incident report in late November, it was noted that you had a disturbing conversation with one of our regular tutors regarding drugs and children. In a written incident report, dated December 2nd, it was noted that you exhibited a menacing presence. It has also been noted that you made inappropriate sexual remarks to members of the staff on that date. The library is a place where all members of the community should feel comfortable to use. I hope your time away from the library will give you some time to think about how your words and actions affect others. The formal process of banning you from the library until March 15th will be reviewed by our Library Board of Trustees on January 20, 2009, 5:30 PM, Main Library. Should you wish to attend the hearing on that date, you are free to do so. Sincerely, Alfred H. Escoffier City Librarian Escoffier, Al From: Harding, Patricia Sent: Tuesday, December 09, 2008 12:00 PM _ i'o: Escoffier, AI Cc: Reiterman, Susan Subject: Carlos Lopez Al, I spoke to Fred Wolfgramm, the Dean of Students at BHS this morning about Carlos Lopez. As you know we have had several incidents involving Carlos Lopez, a freshman student at BHS. Sue has written up a summary of these incidents in an Incident Report dated December 2, 2008. Fred Wolfgramm said that there have been a number of issues with Carlos at the school and he has had a number of run-ins with him over his school work and his behavior. He has heard rumors that he is selling drugs both during school hours and after school but he has never been caught with anything. He said that Carlos can't distinguish between appropriate and inappropriate behavior. He stated several times during our conversation that he felt Carlos was a menacing presence and should not be allowed in the library. He said that he would fully support our banning Carlos from the library. Fred is going to speak to the school safety advocate and the two vice principals at BHS about the problems Carlos has caused at the library. He felt that Carlos should at least be banned from the library for 2 to 3 months. One of his final comments was definitely do it, take the necessary steps to keep him out of the library. I will leave a copy of the Incident report in your mailbox. Thanks, Pat J at%icia Mauling MAaWS"vim ✓tanager JBw"Waaw Yab&Bd u"q. 65U-558-7410 i Burlingame Public Library INCIDENT REPORT Date: Dec. 2, 2008 Time: 5:00 pm Library Department: Children's Description of Incident: One evening approximately 10 days ago, Daniel Hirschfield, the tutor who works in the Children's Room, told me that he had a disturbing conversation with a young man earlier in the afternoon. The teen was hanging around the table where Daniel was tutoring and complained to Daniel and anyone else around that he was "under house arrest" and hiding out in the library till dark because he wasn't supposed to be on the streets. He said he had been arrested for selling drugs to children and that as soon as he was over the house arrest he was going to return to selling drugs. Daniel said he spoke to the teen at length and was quite convinced he was a troubling presence. The teen is large in stature and Daniel thought his presence was intimidating and that we should be aware of him. I asked Daniel to tell me or whoever was at the desk if this person came in again so I could keep my eye on him. Last night at 6:00, Amy Pelman reported that Daniel had told her this teen was in the library, so I was able to see this person. Amy has had contact with him also and says he is in often and is a freshman at Burlingame High School. She helped him find books for school, but he was unable to check them out because of fines in excess of$100. When asked his name, he said "Pimp". Later that evening,our page, Veronica Feifer, reported to me that the teen had asked her where the books on having sex were located when she was shelving on the lower level. He also asked if she had access to the bathroom behind the locked door on the lower level because he wanted to take a girl in there and do something sexual to her. He continued to talk in this manner to Veronica and she described it as"hitting on" her. He was in again today, and Pat Harding asked his name and talked to him about his unacceptable behavior which has generated complaints from staff and patrons alike. He identified himself as Carlos Lopez and said he is a freshman at BHS. Pat told him if this continues she will talk to the BHS principal, his parents, and he will not be permitted in the library. Action taken, if any: Patron was verbally warned about unacceptable behavior. Name: Carlos Lopez Address: ? Telephone: ? Library staff involved: Pat Harding, Sue Reiterman, Amy Pelman, Veronica Feifer Other agencies contacted: n.a. Reported by: Sue Reiterman Date: Dec. 2, 2008 Administration_/"Reference_ Children's_ Lower Level Circulation Branch This is an administrative, not a legal form. Information gathered is for library use only. jb/04