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Library Board of Trustees Minutes
September 23, 2008
I. Call to Order
Secretary McCormack called the meeting to order at 5:30pm.
IL Roll Call
Trustees Present: Deborah Griffith, Katie McCormack,
Pat Toft, Sandy Towle
Trustee Absent: Nancy Brock
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
Foundation Board Member Stephen Hamilton
III. Minutes of the August 26, 2008 Trustee Meeting
The Trustees unanimously approved the August 26, 2008 minutes as
amended. M/S/C (Griffith/Towle)
IV. Correspondence and Attachments
August 2008 Statistics - Circulation statistics continue to climb; the
Main library increased by 7.89% and the Easton Branch by 6.14% in
comparison to August 2007.
V. From the Floor - No one from the public attended.
VI. Reports
A. City Librarian's Report - Highlights
1. Local and State Issues -The latest sales tax revenues for
the City of Burlingame show a 10% decrease from the previous
quarter. The Transaction Based Reimbursement and the Public
Library Foundation funding has been reduced 10% in the State
budget.
2. Duncan Trust - The City Librarian has not received a
response to his request to the Silicon Valley Community
Foundation for additional funding for the Library's collection from
the Duncan Trust. Trustee McCormack expressed her concern
over the delayed response. The City Librarian will follow up on
this matter.
3. Hillsborough Contract - The contract is still pending. City
Manager, Jim Nantell, is working with the City Manager of
Hillsborough.
48o Primrose Road Burlingame•California 94010-4o83
Phone(650) 558-7474Fax(650)342-6295•www.burlingame.org/library
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4. Library Carpeting- The City has hired a carpet consultant .�
to prepare detailed specifications on carpet costs and installation.
The City Librarian, Library Service Manager and the Facilities
Supervisor will meet with the consultant on September 19th to
review specifications and make preparations to go out to bid for a
second time.
B. Foundation Report . Stephen Hamilton
August Mailing- The Foundation sent out a mailer on August
19th to approximately 8,000 residents in the 94010 zip code. The
Foundation rented the list for this specific mailing in the hopes of
reaching new donors. The,mailing brochure was also sent to
previous donors outside the 94010 zip code.
Stephen Hamilton noted that the Foundation is looking for
prospective board members.
VII. Unfinished Business
A. Air-Conditioning Unit - The Trustees decided to table the
subject of placing an air-conditioning unit at the Easton Branch
Library.
B. Centennial Update - The Centennial kickoff will begin at 12:00
noon on Sunday October 19th. Mayor Rosalie O'Mahony, Hillsborough --�
Mayor Kitty Mullooly and Deputy State Librarian Stacey Aldrich will give
opening remarks. The winning names of the bronze lions will be _
announced by Nancy Brock, President of the Board of Trustees and the
children's mural will be dedicated by Stephen Hamilton, President of the
Library Foundation Board. After the ceremony, the public will be
invited into.the Library,to view the children's mural. Members of the
Historical Society will be present to sign their Centennial book.
C. Naming of the Lions - The Trustees agreed that Trustee Toft and
Brock should select the winning names. Trustee Toft noted that there
has been an excellent response to the contest.
D. Mural Update - Three of the sections "Boy & Castle" (south arch),
"Repunzel & Vista" (north wall) and "Flying Carpet", (between buttress
on the south, overhanging wall) will be completed in time for the
Centennial. Members.of the mural committee will visit Lynne Rutter's
studio next week. The mural committee has raised approximately
$ 15K. The City Librarian will talk to Lynne Rutter regarding possible
ways to create a permanent acknowledgement for the mural donors.
Mural souvenirs will be available for the artist's signature on Oct. 19th.
Library Board of Trustee Minutes September 23rd,2008 2
E. One Book/One Community - The kickoff event for the 2008 One
Book/One Community featuring Dave Eggers discussing his book
"What is the What" with Michael Krasny will be held at the San Mateo
Performing Arts Center at 7:30 on Wednesday October 1st. The
surprise of the evening is that Valentino Achak Deng, the subject of
Eggers', book, will also be speaking.
VIII. New Business
A. Tee Shirts - The City Librarian requested that the Trustees
consider purchasing Centennial tee shirts for staff and to sell to the
public ash a souvenir of the Library Centennial. The Trustees agreed to
approve an expenditure not to exceed $:1,000 for the purchase of
Centennial tee shirts. The design and purchase price will be determined
by Centennial Committee. M/S/C (Griffith/Toft)
B. Children's and Young Adult Services - Children's Librarian, Sue
Reiterman, prepared an Activity Summary for 2007-2208. The
summary includes statistics for staffing, programs for toddlers, pre-
schoolers, babies 0-18 months and young adults, attendance at
programs for both the Easton Branch and Main Libraries and school
visits outside of the Library.
C. Accept Business Landscape Award Painting (Dale Perkins)
The Beautification Committee gives an award periodically to a business
in the community that has a creative and picturesque landscape
surrounding its building. Artist Dale Perkins painted the award
winning landscape for this year's winner and it will be on loan to the
Library for a year.
IX. Adjournment
The Trustees' meeting was adjourned at 6:20pm. M/S/C
(Griffith/Towle) The meeting of the Library Board of Trustees will be
held October 21, 2008 in the Library Conference Room.
Respectfully-Submitted,
Alfred Ii. Escoffier
City Librarian
Library Board of Trustee Minutes September 23rd,2008 3