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Library Board of Trustees Minutes
August 26, 2008
I. Call to Order
President Brock called the meeting to order at 5:30pm.
H. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith, Katie
McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Minutes of the July 15, 2008 Trustee Meeting
The Trustees unanimously approved the July 15, 2008 minutes with
the correction that President Brock opened the official meeting on this
date. M/S/C (Griffith/Towle)
IV. Budget Status and Special Fund
At the request of City Finance Department, library invoices will be now
be processed on weekly basis instead of monthly. Instead of the
monthly Warrant Register, the Trustees will receive an "Accounts Paid
`- Report" reflecting all weekly invoices paid from the City's General Fund.
Financial reports on the Trustees Special Fund Revolving Fund and
p p � g
Duncan Trust Fund will continue to be provided to the Trustees
quarterly. Allocations from the Trustees Special Fund are approved by
the Trustees and recorded in the minutes.
V. Correspondence and Attachments
Library Bond Measure — On August 11, 2008, the Assembly
Appropriations Committee dropped SB 1516 written by Senator
Simitian in committee. Therefore the $4 billion library construction and
renovation general obligation bond measure is dead for this year. The
City Librarian encouraged the Trustees to talk or write to their
legislative representatives Gene Mullin, Assemblymember of the 19th
District, and State Senator Leland Yee requesting them to urge the
legislature not to cut library funding for TBR and the Public Library
Foundation.
480 Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474'Fax 0650)342-6295'www.burtingame.org/tibrdry
VI. From the Floor - No one from the public attended. -�
VII. Reports
A.' City Librarian's-Report - Highlights
1. Summer Reading Programs for Adults and Children
Summer reading programs showed an increase in participation of
15%. , The three children's programs had an enrollment of 510
and the adult programs a total of 317. Family Fun Nights and
Family Movie Nights attracted 864 parents and children. Lincoln
Scool had the largest student involvement; North Hillsborough
School finished first among the Hillsborough schools. Library staff
was most gratified that 21% of the students in the reading
program were.from Hillsborough schools.
2. Status of Children's Room Mini-Renovation - Painting,of
the children's room is completed. It.is possible that the project
will incur a $4,280 shortfall due to the cost of scaffolding and
increases in furniture upholstering. The Foundation approved
$5,000 to cover the shortfall if necessary.
3. Easton Air Conditioning- Current summer weather
conditions have resulted in temperatures as high as 90 degrees
inside the Easton Library. Since excessive heat is a safety risk for
staff, the City Attorney determined that Easton will be closed if -�
the inside temperature reaches 89 degrees. Facilities estimated
that an air-conditioning unit would cost $15,000 and probably
would have to be funded from the Library budget.
The Trustees discussed this issue and decided to contact their
City Council counterpart and advise them of their concerns
regarding the lack of air-conditioning at Easton.
B. Foundation Report
August Mailing--Tie Foundation sent out a mailer last week to
approximatel�8 0 sidents in the 94010 zip code. The
Foundation re ted this list for this specific mailing in the hopes of
reaching ne . donors. The mailing brochure was also sent to
previous donors outside the 94010 zip code.
Library Board of Trustee Minutes August 26,2008 2
VIII. Unfinished Business
�- A. City Council Counterparts - Trustee/Council counterparts are
as follows:
Council Member Library Trustee
Terry Nagel Deborah Griffith
Jerry Deal Sandy Towle
Ann Keighran Nancy Brock
Rosalie O' Mahony Pat Toft
Cathy Baylock Katie McCormack
B. Tri stee Education and Training Fund Policy,
The Trustees reviewed the criteria and application form for the
Trustees Education Fund which they created to provide staff with
the opportunity to further enhance their library skills by
attending workshops, conferences and classes.
IX. New Business
A. Requests from Foundation For 2009 - The City Librarian has
requested funding in 3 specific areas: 1) Library Collections
Budget at a cost of$45,000; 2) Programs for Adults and Children
of all ages at a cost of$32,000; and 3) Library Shelving for the
media collection at a cost of$30,000. The total cost requested
from the Foundation is $107,000.
B. Request for Funds from the Duncan Trust
The City Librarian presented a draft proposal requesting $30,000
from the Duncan Trust Fund for the purpose of increasing and
improving our media and print collection to the level of quality
prior to the budget cuts of 2003. Trustee McCormack moved to
approve the proposal with a modification that the request from
the Duncan Fund be increased to $60,000. The motion carried
unanimously. The City Librarian was directed to draft a request.
M/S/C (McCormack/Griffith)
C. Change in September Meeting Date
The Trustees unanimously approved changing the September
Trustee meeting date to September 16, 2008.
D. Trustee Education Fund Requests
The Trustees approved the requests of 4 staff members to attend
the California Library Association Conference to be held in San
Jose in November, 2008. M/S/C (Toft/McCormack)
Library Board of Trustee Minutes August 26,2008 3
X. Announcements
A. Confirmation of Trustee Dates - Meeting dates for the
remainder of 2008 areas follows: 1) Tuesday October 21st; and
2) Tuesday November 18th. There will not be a Trustee meeting in
December in lieu of the Employee Recognition Dinner.
B. Council Meeting September 2, 2008 - Maryam Refahi will be
presented with the 7 awards she received from the American Library
Association. Trustee Griffith and Towle will attend.
C. Centennial Invitation - The Trustees requested that the Lion's
Club be iiivited to attend the event.
D. Naming of the Lions -The Naming of the Lion Contest will close
on Monday, September 15th.
XI. Adjournment
The Trustees' meeting was adjourned at 6:20prn. M/S/C
(McCormack/Towle)
Res ectfully Submi ed,
Alfred H. Escoffie
City Librarian --N
Library Board of Trustee Minutes August 26,2008
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