HomeMy WebLinkAboutMin - LB - 2008.07.15 BURL MAME
Library Board of Trustees Minutes
July 15, 2008
I. Call to Order
President C�r called the meeting to order at 5:30pm.
H. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith,
Pat Toft, Sandy Towle
Trustee Absent: Katie McCormack
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Election of Officers
A. Election of President
The Trustees approved the motion of Trustee Griffith to elect Nancy
Brock to serve as President of the Library Board of Trustees for a term
of one year beginning July 15, 2008 to June 30, 2009. M/S/C
(Griffith/Towle)
B. Election of Secretary
The Trustees approved the motion of Trustee Toft to elect Katie
McCormack to serve as Secretary of the Library Board of Trustees for a
term of one year beginning July 15, 2008 to June 30, 2009. M/S/C
(Toft/Griffith)
IV. Warrants and Special Funds
The Trustees unanimously approved the Warrants.
M/S/C (Griffith/Toft)
V. Minutes
The Trustees unanimously approved the minutes of the June 24, 2008
meeting. M/S/C (Griffith/Toft)
VI. Correspondence and Attachments
Statistics — June 2008 statistics showed a 15.06% increase from June
of 2007 at the main library and a 13.91% increase at Easton for the
same period.
VII. From the Floor - No one from the public attended.
480 Primrose Road•Burlingame•California 94010-4083
Phone(650) 558-7474'Fax(650)342-6295'www.burlingame.org/library
VIII. Reports
A. City Librarian's Report - Highlights _
1. Library Collections Budget - 6 % cuts in the collection
budget have made it necessary for the City Librarian to find
alternative ways to continue to maintain the high standards of
current and future materials in both the children and adult
collections. One possibility under consideration is to reduce our
standing orders for some reference materials and other annual
materials. Some of these materials can be accessed electronically.
2. Hillsborough Contract - The city managers from
Hillsborough, San Mateo and Burlingame are continuing to try to
reach a solution to this issue.
3. Status of Children's Room Mini-Renovation - Painting of
the children's room is scheduled for the first two weeks of August.
Lynne Rutter is working on the mural which she plans to
complete by the end of August. The mural will be formally
unveiled on October 19th which is the kick off to our Centennial
events.
B. Foundation Report
Broadcast Mailing
In August, the Foundation will send out a fold out promotional
mailing to 8,000 plus residents with the 94010 zip code who are _
homeowners over the age of 25. The mailing will highlight the
Foundation's role as the fundraising arm of the Library.
IX. Unfinished Business
A. Lion Naming Contest
The Trustees reviewed the "Name the Lions Contest Rules" form
which will be available at the Library beginning August 1st until
September 15th. Contest forms will also be taken to the schools
for distribution. Anyone is eligible to enter the contest.
B. Hillsborough Update
City Manager, Jim Nantell, would like to meet with the Trustees
to inform them of the current status of the contract. Trustee
McCormack has contacted Jim Nantell to express the views of the
Trustees regarding this matter.
C. Proposal for Staff Endowment and Scholarship Fund
1. Continuing Education Fund - The Trustees requested that
the name of the policy be changed to "Education Fund". The final
policy, which was approved by the Trustees at the June 24, 2008
meeting ,will be included in the August board packet.
2. Scholarship Fund - The Trustees agreed to table the
discussion of the scholarship fund until a future meeting. --
Library Board of Trustee Minutes July 15,2008 2
X. New Business
�. Change of August Meeting
The Trustees agreed to change the August meeting from August
19, 2008 to August 26, 2008. M/S/C (Towle/Toft)
XI. Announcements
A. Monthly Statistics- Trustee Towle suggested sending the
monthly statistical report to the City Council.
B. Front Porch Upgrade Trustee Toft requested that the
front porch be painted for the Library's Centennial.
XII: Adjournment
The Trustees' meeting was adjourned at 7:OOpm.
M/S/C (Griffith/Toft)
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes July 15,2008 3