HomeMy WebLinkAboutMin - LB - 2008.06.24 BURL i NOAME
Library Board of Trustees Minutes
June 24, 2008
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith,
Katie McCormack, Pat Toft,
{ Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants.
M/S/C (Toft/Brock)
IV. Minutes
The Trustees unanimously approved the minutes of the May 20, 2008
meeting. M/S/C (Brock/Toft)
V. Correspondence and Attachments
Statistics for May continue to show an increase in circulation. Easton
increased 9.28% and the main Library increased 8.27% over May of
2007. On May 23rd members of the Senate Appropriations Committee
approved Library Bond Bill SB 1516-Simitian to be sent to the Senate in
approximately two weeks. If passed by the legislature, the bond would
appear on the November 2010 ballot and would provide $4 billion for
library construction and renovation.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights
1. ALA Awards - Maryam Refahi, our staff artist won 6 first
place awards and 1 honorable mention from the American Library
Association for her public relations posters, programs, brochures,
reading materials for adult, young adult, children materials and
the Foundation newsletter.
2. Library Carpet Project - Bids for the carpet will close on
June 13th. It is hoped that the carpet will be installed before-the
beginning of the Library Centennial in October.
480 Primrose Road-Burlingame•California 94010-4083
Phone(65o)558-7474-Fax(650)342-6295'www.burlingame.org/library
3. Technology Update - Fiber optic cable is presently being
installed in all PLS Libraries by AT&T. Upon completion, the -�
libraries' increased bandwidth will provide greater access speed to
computer users.
B. Foundation Report
1. Mural Update
The Mural Committee's plan is to find a lead gift of$10,000 to
kick start the campaign while simultaneously seeking possible
contributions in the $ 1,000 to $ 5,000 range. The goal for this
project is approximately $ 25,000430,000.
2. ' Broadcast Mailing
In August, the Foundation will send out a fold out promotional
mailing to 8,000 plus residents with the 94010 zip code. The
'mailing will highlight the Foundation's role as the fundraising
arm to the Library.
VIII. Unfinished Business
A. Lion Naming Contest
Trustees Toft and Brock will prepare a draft of the rules and
procedures for the contest to be distributed to the schools by
August 18th. The contest will close September 15th. Forms for
the contest will be available at the Children's desk. Trustees Toft -
and Brock will review all the names and make a determination
which ones to bring to the Trustees for the final selection.
B. Hillsborough,Update
Currently the Hillsborough Contract is being discussed between
the City Managers of Hillsborough, San Mateo and Burlingame.
Trustee McCormack suggested that perhaps the Trustees should
send a communication to City Manager, Jim Nantell, stating the
Trustees' position on the contract. Trustee McCormack will
prepare a draft on this issue to be reviewed at the next meeting.
C. Proposal_for Staff Endowment and Scholarship Fund
1. Continuing Education Fund -The Trustees reviewed the
City Librarian's written proposal and recommended the following
changes: a) item #3 should read ".....fixed expenses ...."; "b) add
"Recipients are requested to report highlights of events they
attended."; c) add ...funding for this program will begin with the
$20,000 from the O. E. E. Anderson account. As the program
progresses funds from the Duncan Trust will be allocated;
d) add...determination of recipient and amount of awards will be
made by the City Librarian. The Trustees approved the
Continuing Education Fund with the proposed changes.
M/S/C (McCormack/Griffith)
Library Board of Trustee Minutes June 24,2008 2
2. Trustees' Scholarship Education Fund - The Trustees
reviewed the City Librarian's proposal and made the following
�. suggestions: a) scholarship should be $1,000; b)' ...applicant
must be currently enrolled in an ALA accredited library graduate
program; and c) applicant must provide proof of registration and
attendance. Some Board members felt it might be more beneficial
to put Library monies towards the Continuing Education
program. The proposed scholarship program, will be discussed at
a future meeting.
IX. New Business
A. Nomination of Officers for 2008-2009
Trustee Brock was nominated to serve as President of the Board
Iof Trustees from July 2008 to June of 2009; Trustee McCormack
was nominated to serve as Secretary of the Board of Trustees
from July 2008 to June of 2009. M/S/C (Griffith/loft)
B. Honoring Graphic Artist
The Trustees unanimously approved the motion of Trustee
Griffith to recognize the exceptional, creative performance in
graphic arts of the Library's staff artist,Maryam Refahi, by giving
her a special award at the Employee Achievement Awards dinner
in December. Trustee McCormack will write a note to Maryam
advising her of this award. M/S/C (Griffith/Toft)
X. Senate Bill 343
A. Senate Bill 343
This bill becomes effective July 1, 2008 and requires that all
writings or documents related to any item on an open session
agenda and which are distributed to a majority of City Council or
Commission members must be made available to the public 72
hours before the open meeting.
B. Senate Bill 343 - Agenda Material
This portion of Senate Bill 343 requires that any materials that
are provided to the members of City Council or City Commission
after the original materials have been given to said members at
the meeting or by mail be placed in a separate folder and labled
as such.
Library Board of Trustee Minutes June 24,2008 3
C. Agenda
A footer must now be added to all Agendas relating to public —..
meetings stating that all writings and documents will be made
available for public inspection during normal business hours.
D. Library Board of Trustee Information
In compliance with Senate Bill 343 as of July 1, 2008, all Library
Trustee board packets and any added- information will be placed
at the Reference desk 72 hours before the Trustee meeting for
public viewing.
E. Agenda Posting
The agenda for each meeting is also posted 72 hours before the
Trustee meeting on the Library's public bulletin board and at City
Hall.
XI. Announcements
The Trustees requested that the August 19th Trustee meeting be
placed on the July agenda in order to officially reschedule the
meeting to August 26, 2008.
XII. Adjournment
The Trustees' meeting was adjourned at 7:00pm.
M/S/C Toft/Griffith
I4
Re ectfully Submitted,
Alf ed H. Escoff r
City Librarian
Library Board of Trustee Minutes June 24,2008 4