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HomeMy WebLinkAboutMin - LB - 2008.06.24 BURL i NOAME Library Board of Trustees Minutes June 24, 2008 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, Pat Toft, { Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Toft/Brock) IV. Minutes The Trustees unanimously approved the minutes of the May 20, 2008 meeting. M/S/C (Brock/Toft) V. Correspondence and Attachments Statistics for May continue to show an increase in circulation. Easton increased 9.28% and the main Library increased 8.27% over May of 2007. On May 23rd members of the Senate Appropriations Committee approved Library Bond Bill SB 1516-Simitian to be sent to the Senate in approximately two weeks. If passed by the legislature, the bond would appear on the November 2010 ballot and would provide $4 billion for library construction and renovation. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights 1. ALA Awards - Maryam Refahi, our staff artist won 6 first place awards and 1 honorable mention from the American Library Association for her public relations posters, programs, brochures, reading materials for adult, young adult, children materials and the Foundation newsletter. 2. Library Carpet Project - Bids for the carpet will close on June 13th. It is hoped that the carpet will be installed before-the beginning of the Library Centennial in October. 480 Primrose Road-Burlingame•California 94010-4083 Phone(65o)558-7474-Fax(650)342-6295'www.burlingame.org/library 3. Technology Update - Fiber optic cable is presently being installed in all PLS Libraries by AT&T. Upon completion, the -� libraries' increased bandwidth will provide greater access speed to computer users. B. Foundation Report 1. Mural Update The Mural Committee's plan is to find a lead gift of$10,000 to kick start the campaign while simultaneously seeking possible contributions in the $ 1,000 to $ 5,000 range. The goal for this project is approximately $ 25,000430,000. 2. ' Broadcast Mailing In August, the Foundation will send out a fold out promotional mailing to 8,000 plus residents with the 94010 zip code. The 'mailing will highlight the Foundation's role as the fundraising arm to the Library. VIII. Unfinished Business A. Lion Naming Contest Trustees Toft and Brock will prepare a draft of the rules and procedures for the contest to be distributed to the schools by August 18th. The contest will close September 15th. Forms for the contest will be available at the Children's desk. Trustees Toft - and Brock will review all the names and make a determination which ones to bring to the Trustees for the final selection. B. Hillsborough,Update Currently the Hillsborough Contract is being discussed between the City Managers of Hillsborough, San Mateo and Burlingame. Trustee McCormack suggested that perhaps the Trustees should send a communication to City Manager, Jim Nantell, stating the Trustees' position on the contract. Trustee McCormack will prepare a draft on this issue to be reviewed at the next meeting. C. Proposal_for Staff Endowment and Scholarship Fund 1. Continuing Education Fund -The Trustees reviewed the City Librarian's written proposal and recommended the following changes: a) item #3 should read ".....fixed expenses ...."; "b) add "Recipients are requested to report highlights of events they attended."; c) add ...funding for this program will begin with the $20,000 from the O. E. E. Anderson account. As the program progresses funds from the Duncan Trust will be allocated; d) add...determination of recipient and amount of awards will be made by the City Librarian. The Trustees approved the Continuing Education Fund with the proposed changes. M/S/C (McCormack/Griffith) Library Board of Trustee Minutes June 24,2008 2 2. Trustees' Scholarship Education Fund - The Trustees reviewed the City Librarian's proposal and made the following �. suggestions: a) scholarship should be $1,000; b)' ...applicant must be currently enrolled in an ALA accredited library graduate program; and c) applicant must provide proof of registration and attendance. Some Board members felt it might be more beneficial to put Library monies towards the Continuing Education program. The proposed scholarship program, will be discussed at a future meeting. IX. New Business A. Nomination of Officers for 2008-2009 Trustee Brock was nominated to serve as President of the Board Iof Trustees from July 2008 to June of 2009; Trustee McCormack was nominated to serve as Secretary of the Board of Trustees from July 2008 to June of 2009. M/S/C (Griffith/loft) B. Honoring Graphic Artist The Trustees unanimously approved the motion of Trustee Griffith to recognize the exceptional, creative performance in graphic arts of the Library's staff artist,Maryam Refahi, by giving her a special award at the Employee Achievement Awards dinner in December. Trustee McCormack will write a note to Maryam advising her of this award. M/S/C (Griffith/Toft) X. Senate Bill 343 A. Senate Bill 343 This bill becomes effective July 1, 2008 and requires that all writings or documents related to any item on an open session agenda and which are distributed to a majority of City Council or Commission members must be made available to the public 72 hours before the open meeting. B. Senate Bill 343 - Agenda Material This portion of Senate Bill 343 requires that any materials that are provided to the members of City Council or City Commission after the original materials have been given to said members at the meeting or by mail be placed in a separate folder and labled as such. Library Board of Trustee Minutes June 24,2008 3 C. Agenda A footer must now be added to all Agendas relating to public —.. meetings stating that all writings and documents will be made available for public inspection during normal business hours. D. Library Board of Trustee Information In compliance with Senate Bill 343 as of July 1, 2008, all Library Trustee board packets and any added- information will be placed at the Reference desk 72 hours before the Trustee meeting for public viewing. E. Agenda Posting The agenda for each meeting is also posted 72 hours before the Trustee meeting on the Library's public bulletin board and at City Hall. XI. Announcements The Trustees requested that the August 19th Trustee meeting be placed on the July agenda in order to officially reschedule the meeting to August 26, 2008. XII. Adjournment The Trustees' meeting was adjourned at 7:00pm. M/S/C Toft/Griffith I4 Re ectfully Submitted, Alf ed H. Escoff r City Librarian Library Board of Trustee Minutes June 24,2008 4