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HomeMy WebLinkAboutMin - LB - 2008.05.20 BURL MAME Library Board of Trustees Minutes �-- May 20, 2008 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Pat Toft Trustee Absent: Katie McCormack Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder Foundation Representative Stephen Hamilton Trustee Candidates Sandy Towle, Elizabeth Corcoran III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Toft/Carlton) IV. Minutes The Trustees unanimously approved the minutes of the April 15, 2008 meeting. M/S/C (Carlton/Griffith) V. :Correspondence and Attachments The press release announcing the Library's 2nd annual adult book club and summer program series entitled "Literary Tasting @ Burlingame Library: Food and Wine" was sent to local newspapers, local cable, Peninsula Channel 26, Next-Read Newsletter, City of Burlingame E- News and the BPL Website. These programs will be held from June 16th through July 31 st. Culinary programs will be given by representatives of the San Francisco Professional Food Society. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights 1. Library Budget - 2008-2009 - The budget for this time period had to reflect no increases in operating costs and_ collections. Increase in vendor contracts necessitated that costs be cut by 3.3% in other areas of the budget to sustain a zero percent increase. 48o Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474'Fax(650)342-6295-www.burlingame.org/library 2. Renovation of the Children's Room - Plans to give the Children's Room a new look are in progress. Upgrades to the room will be as follows: refinishing some of the existing furniture, painting all walls and beams, reupholstering original settees and purchasing 3 small Craftsman lounge chairs. The Children's Mural, created by muralist Lynne Rutter, will define this area as truly a place for children and create a feeling of wonderment and magic for them. This project is being funded by the Burlingame Library Foundation. B. Foundation Report - Stephen Hamilton 1. Author Luncheon - The event was a great success and netted the Foundation approximately $15,000. 2. Book Sales - The April book sale hit a new record by netting $6,800. Daily book sales are netting approximately $1,000 a month and e-bay sales are close to $2,800 since the beginning of this project. By combining all 3 book sale revenues, the Foundation's goal is to raise approximately $20-25,000 for the Library. Jim Nagel gave a workshop for members who might be interested in helping with the on-line book sale. The Foundation is going to strive for clearing $10,000 on the on-line book project. . VIII. Unfinished Business A. Library Centennial Update 1. Change in Mural/Lion Event -The Trustees determined that the dedication and naming of the lions should be combined with the dedication of the children's mural for the Centennial Kick-Off Celebration. Sunday May 19th before the library opens was selected as the date for the event. Trustee Griffith made a motion to change the date of the Centennial Kick- Off Event from October 17th to October 19th and to combine the dedications of the lions and the children's mural. M/S/C (Griffith/Carlton) Joanne Garrison, author of the "Burlingame Centennial 1908-2008" will be present at the event for a book signing. 2. Naming Contest Team - Trustees Toft and Brock will chair the "Naming of the Lions Contest". ,Information on the contest will be sent to the daily newspapers, as well as being available at both Burlingame libraries. Participants of all ages are welcome to send in an entry. The chairs will select the best 10 entries and the final choice will be made by full Library board. Library Board of Trustee Minutes May 20,2008 2 B. Hillsborough Update The City Librarian advised the Trustees that discussions between the City Managers of Burlingame, San Mateo and Hillsborough regarding an increase in Hillsborough's payment for Library services have come to a temporary impasse. Hillsborough's current response to this issue is that Hillsborough residents should be charged according to usage rather than by a per capita average of all libraries in the PLS System. Jim Nantell (Burlingame City Manager) and Arne Croce (San Mateo City Manager) will determine how they wish to proceed. The City Librarian noted that it would be illegal to permit Hillsborough residents to pay on a usage basis as California public libraries must serve all users equally. This would also put our State funding in jeopardy. At the request of the City Librarian, Bruce Carlton agreed to remain on the Library's committee for the Hillsborough Contract in a consulting role. IX. New Business A. Staff Development The Trustees discussed the possibility of creating an endowment fund which would be used to fund educational opportunities for individual staff members to further enhance their library knowledge and skills by attending workshops and conferences. Presently the Anderson Fund and the Duncan Fund are,being used as sources for staff development. The Trustees requested that the City Librarian prepare a proposal for their review. B. Staff Scholarship The Trustees also wanted to research the idea of offering a scholarship to a staff person who was working towards his or her Masters in Library Science. The issue of how a scholarship of this nature could be administered was of interest to the Trustees. The City Librarian will prepare scholarship options for the next meeting. The idea of discussing staff development and a staff scholarship as a package is one the Trustees want to consider. C. New Centennial Library Cards Patrons will be offered the opportunity to obtain a new library card featuring the main Library in recognition of the Library's 100 years. The card will be free during the Centennial. Patrons will receive a new card number with their Centennial card. Library Board of Trustee Minutes May 20,2008 3 X. Adjournment The meeting was.adjourned at 6:32pm. M/S/C (Brock/Toft) The next , meeting of the Library Trustees will be held June 24, 2008 at 5:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes May 20,2008 4