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HomeMy WebLinkAboutMin - LB - 2008.04.15 BURL NOAME Board of Trustees Minutes April 15, 2008 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder Foundation Representative Kris Cannon III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Brock/Carlton) IV. Minutes The Trustees unanimously approved the minutes of the March 18, 2008 meeting. M/S/C (Carlton/Griffith) V. Correspondence and Attachments A. Monthly Statistics - March 2008 Circulation statistics showed a 6.32% increase over statistics for March 2007. B. Burlingame Library Events -The marketing committee has created a hand out of all library events to be available to the public: The Trustees suggested putting the information or. the Website and stating at the top of the page that all events are free. Trustee McCormack suggested that each Trustee contact their City Council Counterpart and inform them of the programs that the Foundation is providing for our Library patrons. The City Librarian noted that some libraries do have programs-funded through the City budget but in our case most adult and children's programs are funded by the Foundation. C. Children Events Calendar-The Trustees reviewed the program calendar for the Children's Department which gives detailed information on all the children's events such as age level of program, time and place. Calendars are available at all the public desks. VI. From the Floor - No one from the public attended. 480 Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library VII. Reports A. City Librarian's Report - Highlights 1. Library Survey-The City Librarian discussed the results of a national library survey taken by the Institute for Library and Museum Services Surveys 2000-2005. Burlingame Library rating's were above the national average in the following areas: Category Burlingame National Average Excellent Library Experience 96% 60% Located Needed Materials 81% 55% Easily Use of Library Website 55% 23% previous to visiting Library Items checked out on per 17% 7.5 capita basis Per Capita Visits to Library 13.8 4.8 2. Lighting Project Completed - Facilities updated our lighting system with energy saving lamps and ballasts in March. The lighting throughout the library is noticeably brighter. The new system should result in a cost repayment to the City in 18 months. 3. "Free 2" Library Public Relations Campaign - On March 17t four cooperative library systems in the Bay Area began promoting their --� "Free 2" campaign. The focus of this campaign is to increase public awareness with regard to the many library services that are "Free 2" their patrons. Some of the visual tools are placards on bus exteriors, signage in the cities, and public relations materials in libraries. B. Foundation Report - Kris Cannon 1. Author Luncheon - The Foundation's Author luncheon will be held May 3rd at the Crystal Springs Golf Club. Three authors will be featured: Michael Karasny -"Off Mike", Henry Neff- "Hound of Rowan", and Julia Siler - "House of Mondavi". 2. Foundation Retreat -The Foundation Board held a retreat on Saturday, April 12th in the Lane Room to formulate a 2 year plan for fundraising drives and events. 3. Children's Mural- Lynne Rutter, Muralist for the Children's mural, will prepare-a maquette to be displayed at the Foundation - luncheon. The mural is scheduled to be completed by October in time for the beginning of the Library centennial. Al Escoffier, Pat Harding, Sue Reiterman, Maryam Refahi, and Kris and Jim Cannon comprise the mural oommittee. 4. Book Sale - Kris passed around a sign up sheet for the Book Sale which will be held April 24+h-April 28th. Library Board of Trustee Minutes April 15,2008 2 VIII. Unfinished Business �-- A. Staff Recognition Dinner-This year the annual staff achievement awards and recognition dinner -will be held on Sunday, December 14th at the Doubletree Hotel in Burlingame. An e-mail will be sent to staff to "save the date". The price of the event will be the same as last year. B. Confirmation of Library Centennial Events 1. Confirmed Centennial Dates and Events - Confirmed dates and activities planned by the library staff for the Library Centennial and sponsored by,the Trustees are Fine Free Week- October 1 st-8th and Winter Wonderland at the Library Friday evening December 12th. This event will be on the scale of the successful Harry Potter event held last July. The public will be invited and there will activities for children. 2. Unconfirmed Dates for Planned Events - Events planned with unconfirmed dates are the Centennial Kick-Off Celebration tentatively scheduled for Friday, October 10th at 4:00pm and the Dedication of the Children's Mural tentatively scheduled for Friday, October 17th. The dedication and naming of the lions will be the main focus of the kick-off celebration. Burlingame and Hillsborough schools will be invited to submit names for the lions; The Trustees will select the finalists. Trustee Toft suggested having a scout troop with one of the members carrying the flag at the kick-off event. 3. Custom Library Christmas Ornaments - Custom hand blown, Polish glass ornaments of the Burlingame Library will be for sale in October. Sale price has not been determined. The Trustees will sponsor this project. 4. Staff Recognition Dinner and Employee Achievement Awards The City Librarian proposed initiating a project entitled "Invest in the Library Staff" at the Employee Achievement Award dinner on December 14th. An endowment fund would be created for the purpose of providing the means for the City Librarian to further the education of his staff by sending them to professional conferences and seminars. This matter will be discussed at the next Trustee meeting. IX. Announcements - Proposed Activities for 2009 Activities and events that are in the working stages for next year are as follows: 1) Centennial Poetry Month to be held in January featuring poet Robert Haas; 2) History Displays every month featuring historic events of the Library; 3) New Library cards to be distributed during National Library week April 12th- 18th and 4) The Centennial Author Luncheon to be held at a yetto be determined date in May. Library Board of Trustee Minutes April 15,2008 3 X. Adjournment The meeting was adjourned at 6:40pm. M/S/C (McCormack/Toff) The next meeting of the Library Trustees will be held May 20, 2008 at 5:30pm in the Library Conference Room. Re ectfully Submitted, Alfr d H. Escoffier City Librarian Library Board of Trustee Minutes April 15,2008 4