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BURL MAME
Board of Trustees Minutes
March 18, 2008
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith,
Pat Toft
Trustee Absent: Katie McCormack
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(T oft/Brock)
IV. Minutes
The Trustees unanimously approved the minutes for the February 19,
2008 meeting with the correction that Trustee Toft was not in
attendance. M/S/C (Carlton/Griffith)
V. Correspondence and Attachments
A. Monthly Statistics - February 2008 circulation statistics show
an overall increase of 11.24% from the February 2007 statistics.
B. Centennial 2008 - The final 100th Anniversary celebration will
be a dinner dance on Friday June 6, 2008 at the Hyatt Regency Hotel.
A fireworks display will begin at 10:00pm. Trustee Griffith encouraged
the board members to support the event.
C. CLA Legislative Report - Senator Joe Simitian, is introducing a
new library construction bond bill SB 1516 which will be sponsored by
the California Library Association. CLA members and affiliates are being
asked to participate in a letter writing campaign in order to get this
measure approved for a hearing in the Senate Education Committee in
late March or early April
D. CALTAC - Trustee Brock presented a written overview of the
CALTAC Workshop in Library Leadership. Susan Hildreth, State
Librarian, noted that a 10% reduction is slated in the 2008-2009
proposed State budget for Public Library Funds, Transaction Based
Reimbursement, and Literacy and State Library operations. Trustee
Brock also mentioned that libraries were encouraged to seek public
comment regarding library services.
480 Primrose Road•Burlingame•California 94010-4083
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VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights
1. Library Services Budget 2008-09
a. Current Budget - The budget is completed and will be
submitted March 21 st. For the current budget, staffing will
remain at its current level; programming and marketing will
be increased for the purpose of keeping the public informed
of the new programs, activities and services that are
available to them.
b. Collection Status - Status of the collection is as
follows: 1) The collection funding remains 12% below the
level of 5 years ago; 2) an annual savings of$ 200K in
Technical Services, resulting from loss of a 2.22 FTE 5
years ago, is being maintained; and 3) vendor processing
has made the work load in Technical Services manageable.
c. Circulation - Circulation is increasing monthly and
presently has increased 10% from last year at both the
main and Easton libraries.
2. International Language Funding - The Library is in the
process of applying for a grant from Shinnyo-En in hopes of _
obtaining funding to supplement our international language
collection especially in Mandarin Chinese.
B. Foundation Report
1. Author Luncheon - The Foundation's Author
luncheon will be held May 3rd at the Crystal Springs Golf
Club. Three authors will be featured: Michael Karasny -
"Off Mike", Henry Neff - "Hound of Rowan", and Julia Siler -
"House of Mondavi".
2. Foundation Support 2008 - The Foundation
Directors have approved $75,000 to fund the following
projects: 1) Collections @ $36K; 2) Programs @ $25K;
3) Reupholstering and Refinishing a large portion of the wood
furniture in the Children's room @ $ 12K.
VIII. Unfinished Business
A. Library Centennial Brainstorming
1. "Fine Free Week" - The Trustees discussed various ideas to
kickoff the Library Centennial and agreed to support the motion
of Trustee Griffith to have a "Fine Free Week" from October 1 lth
to October 18th of 2008. M/S/C (Griffith/Brock)
Library Board of Trustee Minutes 2
March 18,2008
2. Dedication of Lions Children's Mural - The Trustees
�.. discussed the idea of having a contest to name the Library Lions.
It was suggested that the schools be invited to participate. The
Lion's names will be selected by the Trustees. The Children's
mural should be completed in the middle of October and the City
Librarian suggested dedicating the Library Lions and the mural
on the same day. There would be a small celebration with music
and perhaps tours of the Library.
3. Date Change for "Fine Free Week" - The Trustees felt that
since they did want "Fine Free Week" to be the "kickoff event", it
should be held before the dedication of the lions and the
children's mural. Therefore Trustee Griffith amended her original
motion to change the date of "Fine Free Week" from October 11th
through the 18th to October l st through October 8th of 2008.
M/S/C (Griffith/Carlton)
X. New Business
A. Employee Achievement Awards Dinner
The Trustees decided that the Doubletree was the best venue for this
event. The Trustees approved the motion of Trustee Brock to contact
Jim Ensign, Manager of the Doubletree, and find out cost per person
and the services that will be available for the event.
M/S/C (Brock/Griffith)
XI. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (Brock/Griffith) The next
meeting of the Library Trustees will be heldApril15, 2008 at 5:30pm in the
Library Conference Room.
Respectfully Submitted,
Alfed H4Esffi21ere_
City Librarian
Library Board of Trustee Minutes 3
March 18,2008