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Board of Trustees Minutes
February 19, 2008
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith,
Katie McCormack, Pat-Te€t
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(Brock/Carlton)
IV. Minutes
The Trustees unanimously approved the minutes for the January 15,
2008 meeting. M/S/C (Toft/Griffith
V. Correspondence and Attachments
A. Monthly Statistics - The City Librarian noted that the January
2008 statistics show a decrease in patrons which is due to a purge of
expired patron records in December 2007. Patron records with -
expiration dates before 1/1/04 were deleted from the data base. It was
also noted that attendance for adult programs has increased
substantially.
B. Unique Management - Unique Management Services has
provided material and financial recovery services from delinquent
patrons for the Library since 2003. As of December 2007, the Library
has submitted 1,526 accounts for collection and UMS has been
successful in total dollar recovery of$99,656.16 in materials and cash
received. Patrons are referred to UMS when their account reaches a
delinquent amount of$35.00 for a lost item.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights
1. Library Goals for 2008-09 - Priority goals for the Library
presented at the January 26th City Goals session are re-carpeting
the entire library and adding an IT Library Aide to assist with
managing and setting up IT equipment in the Community Room
and Electronic Gallery, as well as assisting the technical support
staff.
480 Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www•burlingame.org1library
2. Peninsula Library System - Governor Schwarzenegger
did not reduce financing for the Public Library Foundation and
Transaction Based Reimbursements in the initial state budget
proceedings. However, the state budget will be reviewed again in
May.
3. PLS Finance Committee -The City Librarian is the new
chair of the PLS Finance Committee which oversees the PLS and
PLAN budgets, and allocates funds for projects and services
through the library cooperative.
B. Foundation'
1. Children's Mural - The Foundation approved the mural
which will be drawn by artist Lynne Rutter. Jim & Kris Cannon,
Pat Harding, Sue Reiterman and Al Escoffier comprise the mural
sub-committee.
2. "White Paper" - The City Librarian has prepared a "White
Paper" which details the projects that the Library needs the
Foundation to fund. It will be useful as a fund raising tool to give
to prospective donors.
3. Author's Luncheon - Invitations for the luncheon are
scheduled to be sent out to invitees the latter part of March.
C. PLS Advisory Board - Trustee Brock
Trustee Brock reported an overview of activities at the
Library at the meeting . She noted that Emmet Carson, CEO _
from the Silicon Valley Foundation will speak at the Library
Issues Breakfast on April 5th. CALTAC will hold a workshop
entitled "New Views on Advocacy for Library Trustees and
Commissioners" on Saturday, March 1, 2008 at the San Mateo
Public Library. The next meeting of the PLS Advisory Board will
be May 20, 2008.
VIII. Unfinished Business
A. Burlingame Mural
Contractor John Kazanjian of J 8s L Construction has been consulted
regarding the hanging of the mural on the south wall of the Reference
Room. Mr. Kazanjian has suggested creating a steel hanging device
which will hold the mural on a narrow steel ledge. Total cost for this
project is $2,700. The City Librarian is preparing a contract between
the City of Burlingame and the Historical Society stating the terms and
conditions under which the mural will reside in the Library.
B. Library Centennial Status
The City Librarian reviewed specific events that the Library will
hold for its Centennial: 1) Dedication of the Lions in October;
2) Winter Wonderland December 12th (Library will close early); and
3) Unveiling of mural in the Children's room. It was suggested that the
Trustees review the original list of possible Library Centennial events at
the next meeting.
Library Board of Trustee Minutes 2
February 19,2008
C. Burlingame Centennial Status
A "Wine Walk" will be held on May 2nd and a "Special Places" walk
on May 4th. A plan to restore the monument in Washington Park
is presently under discussion by the Centennial Committee.
X. New Business
A. Centennial Book
The Centennial Book is currently being displayed in the case located
behind the Circulation Desk. Books may be purchased at the
Circulation Desk for $70 and proceeds will be mailed directly to the
Historical Society.
B. Ca1Tac Membership
Trustees were enrolled in CalTac through the Library. Membership
information will be sent directly to their residences.
C. Assign Council Counterparts
The Trustees approved the motion to accept their council counterparts
for the year 2008. M/S/C (McCormack/Griffith) The Trustees will keep
their counterparts apprised of important Library issues.
Nancy Brock Ann Keighran
Bruce Carlton Jerry Deal
Deborah Griffith Terry Nagel
`— Katie McCormack Cathy Baylock
Pat Toft Rosalie M. O'Mahony
E. Trustee Counterpart to Foundation
The Foundation Board Members expressed an interest in becoming
better acquainted with the Trustees and the role they play in developing
and executing Library procedures. It was suggested that
the Trustees and the Foundation send a representative to attend their
respective meetings. Trustee Griffith volunteered to attend the next
Foundation meeting on April 10th.
XI. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (Griffith/Carlton)
The next meeting of the Library Trustees will be held March 18, 2008
5:30pm in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffi
City Librarian
Library Board of Trustee Minutes 3
February 19,2008