HomeMy WebLinkAboutAgenda Packet - LB - 2008.03.18 URLINGAME PUBLIC LIBRARY rBClRLINGAME
Board of Trustees Agenda - _
A
March 18, 2008—5.30ptn °� P
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER-
II. ROLL CALL L
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustees' Minutes February 19, 2008
V. CORRESPONDENCE AND INFORMATION Information
A. February Statistics
B. Burlingame Centennial Gala
C. CLA Legislative Report
D. Centennial Events (VIII. A)
FROM THE FLOOR (Public Comments)
VII. REPORTS
A. City Librarian's Report—Escoffier Information
B. Foundation Update - Escoffier
1. Burlingame Mural
2. Children's Mural
VIII. UNFINISHED BUSINESS
A. Centennial Brainstorming Input/Information
B. Burlingame Centennial Status Information
IX. NEW BUSINESS
A. Employee Achievement Awards Dinner Input/Information
(Time to Make Reservations)
M ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
1,-
BURL NOA- NE
Board of Trustees Minutes
February 19, 2008
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith,
Katie McCormack, Pat-Teff
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(Brock/Carlton)
IV. Minutes
The Trustees unanimously approved the minutes for the January 15,
2008 meeting. M/S/C (Toft/Griffith
V. Correspondence and Attachments
A. Monthly Statistics - The City Librarian noted that the January
2008 statistics show a decrease in patrons which is due to a purge of
expired patron records in December 2007. Patron records with -
expiration dates before 1/1/04 were deleted from the data base. It was
also noted that attendance for adult programs has increased
substantially.
B. Unique Management - Unique Management Services has
provided material and financial recovery services from delinquent
patrons for the Library since 2003. As of December 2007, the Library
has submitted 1,526 accounts for collection and UMS has been
successful in total dollar recovery of$99,656.16 in materials and cash
received. Patrons are referred to UMS when their account reaches a
delinquent amount of$35.00 for a lost item.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights
1. Library Goals for 2008-09 - Priority goals for the Library
presented at the January 26th City Goals session are re-carpeting
the entire library and adding an IT Library Aide to assist with
managing and setting up IT equipment in the Community Room
and Electronic Gallery, as well as assisting the technical support
staff.
480 Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295www.burlingame.org/library
2. Peninsula Library System - Governor Schwarzenegger _
did not reduce financing for the Public Library Foundation and
Transaction Based Reimbursements in the initial state budget
proceedings. However, the state budget will be reviewed again in
May.
3. PLS Finance Committee -The City Librarian is the new
chair of the PLS Finance Committee which oversees the PLS and
PLAN budgets, and allocates funds for projects and services
through the library cooperative.
B. Foundation
1. Children's Mural - The Foundation approved the mural
which will be drawn by artist Lynne Rutter. Jim 8s Kris Cannon,
Pat Harding, Sue Reiterman and Al Escoffier comprise the mural
sub-committee.
2. "White Paper" - The City Librarian has prepared a "White
Paper" which details the projects that the Library needs the
Foundation to fund. It will be useful as a fund raising tool to give
to prospective donors.
3. Author's Luncheon - Invitations for the luncheon are
scheduled to be sent out to invitees the latter part of March.
C. PLS Advisory Board - Trustee Brock
Trustee Brock reported an overview of activities at the
Library at the meeting . She noted that Emmet Carson, CEO _
from the Silicon Valley Foundation will speak at the Library
Issues Breakfast on April 5th. CALTAC will hold a workshop
entitled "New Views on Advocacy for Library Trustees and
Commissioners" on Saturday, March 1, 2008 at the San Mateo
Public Library. The next meeting of the PLS Advisory Board will
be May 20, 2008.
VIII. Unfinished Business
A. Burlingame Mural
Contractor John Kazanjian of J 8s L Construction has been consulted
regarding the hanging of the mural on the south wall of the Reference
Room. Mr. Kazanjian has suggested creating a steel hanging device
which will hold the mural on a narrow steel ledge. Total cost for this
project is $2,700. The City Librarian is preparing a contract between
the City of Burlingame and the Historical Society stating the terms and
conditions under which the mural will reside in the Library.
B. Library Centennial Status
The City Librarian reviewed specific events that the Library will
hold for its Centennial: 1) Dedication of the Lions in October;
2) Winter Wonderland December 12th (Library will close early); and
3) Unveiling of mural in the Children's room. It was suggested that the
Trustees review the original list of possible Library Centennial events at
the next meeting.
Library Board of Trustee Minutes 2
February 19, 2008
C. Burlingame Centennial Status
A "Wine Walk" will be held on May 2nd and a "Special Places" walk
on May 4th. A plan to restore the monument in Washington Park
is presently under discussign by the Centennial Committee.
X. New Business
A. Centennial Book
The Centennial Book is currently being displayed in the case located
behind the Circulation Desk. Books may be purchased at the
Circulation Desk for $70 and proceeds will be mailed directly to the
Historical Society.
B. Ca1Tac Membership
Trustees were enrolled in CalTac through the Library. Membership
information will be sent directly to their residences.
C. Assign Council Counterparts
The Trustees approved the motion to accept their council counterparts
for the year 2008. M/S/C (McCormack/Griffith) The Trustees will keep
their counterparts apprised of important Library issues.
Nancy Brock Ann Keighran
Bruce Carlton Jerry Deal
Deborah Griffith Terry Nagel
�-- Katie McCormack Cathy Baylock
Pat Toft Rosalie M. O'Mahony
E. Trustee Counterpart to Foundation
The Foundation Board Members expressed an interest in becoming
better acquainted with the Trustees and the role they play in developing
and executing Library procedures. It was suggested that
the Trustees and the Foundation send a representative to attend their
respective meetings. Trustee Griffith volunteered to attend the next
Foundation meeting on April 10th.
XI. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (Griffith/Carlton)
The next meeting of the Library Trustees will be held March 18, 2008
5:30pm in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffi
City Librarian
Library Board of Trustee Minutes 3
February 19,2008
BURLONOr'IE
City Librarian Report
March 18, 2008
Library Services Budget, 2008-2009
As i-prepate the budget for the 2008-2009 fiscal year, I have been _
looking back at the last 5 fiscal years to see the changes in the budget.
Changes over the past 5 years include:
• Budget reductions in collections still leave us about 12% below 5
years ago; Help from the Foundation is helping defray these
reductions and bring them up to about a wash.
• Budget reductions of 2.22 FTE in Technical services (cataloging &,
processing) 5 years ago resulted in a $ 200K savings annually year
over year; Using vendor-processing has enabled us to stay on top
of the workload.
• Library Use (circulation) is up as much as 10%; we expect library
statistics to be up by 10%, over last year by June 30th; Self-check
machines allow us to increase the workload without adding staff.
We will plan to hold staff steady at the current level and enhance
programming and marketing to keep the public aware and informed of
our collections and services.
Burlingame Mural
The restored Burlingame Mural from the original City Hall will be
installed in the Reference Room at the main library. The piece will be on
extended loan from the Burlingame Historical Society.
International Language Funding
With help from the Foundation, we are applying for a grant from
Shinnyo-En for funding expansion of our International Languages
collection. The heaviest use is the Mandarin Chinese collection. This is
not surprising since as much as 36% of the Burlingame/Hillsborough
elementary school population is of Asian decent. We are hoping this
grant will fund 300 new titles. The titles will be ordered pre-cataloged
from the international library vendor OCLC.
Library Foundation Author's Luncheon
The Library Foundation will sponsor their 2nd annual Author's Luncheon
on Saturday, May 3rd at the Crystal Spring Golf Course. Featured
authors will be: Michael Krasny, discussing his book "Off Mike." Also
speaking will be Henry Neff, author of the young adult novel "Hound of
480 Primrose Road•Burlingame•California 94010-4083 1
Phone(650)558-7474'Fax(650) 342-6295'www.burlingame.org/library
Rowan." Our third author will be Julia Siler, author of"House of
Mondavi, the rise and fall of an American wine Dynasty." Invitations will
be mailed in mid-March. The signature underwriter for the event is the
Lane Family Trust. Additional sponsorships are being sought. All
proceeds benefit children's programs and collections.
Foundation Support for Calendar Year 2008
The.Foundation has pledged to underwrite $ 75,000.00 for the library
this year for:
• Library collections @ $ 36K;
• Library programs @ $ 25K; and
• Furnishings and infrastructure @ $ 12K. This includes a mini-
renovation of the children's room: new upholstery, refinishing of
the most used wood furniture.
Also on the project list is $ 25K for a children's mural in the style of
Maxfield Parrish. The mural was a concept that we had when the
building was built and after discussion over the past few years, the
Foundation agreed to sponsor the project. Separate funds will be raised
for the mural and it will be dedicated as a Library Centennial project in
the fall.
Project Status:
• Hillsborough Contract Renewal- Pending Hillsborough response
• "Shakespeare Comes to Burlingame" Series:
o "Twelfth Night" featuring members of the San Francisco
Shakespeare Festival, Sunday, March 16, 2 PM
o "Sex, Lies and Shakespeare," Featuring Stanford Professor
Emeritus, Ron Rebholz in conversation, Sunday, March 30,
2 PM.
o "Shakespeare's Wife," noted feminist author Germaine Greer
discusses her latest book to be published in April. Sponsored
in partnership with Books, Inc., the event will be held on
Tuesday, April 15, noon.
Library Centennial Events
We will soon need to decide on a fall commemorative event for the Library
Centennial. We will intend to kick off the year by dedicating the bronze
lions on the front porch and by unveiling the Children's mural. We could
have a kick-off event such as a dedication and reception. We are looking
for ideas on what the Trustees would like to see happen.
2
Library Programs
Library staff is busy planning programs for children and adults for late
spring and into the summer. The children's summer reading clubs will
feature 3 programs. There will reading events featuring California
Mystery writers and Wine and Culinary arts. More details will follow next
rriolith.
Upcoming Events:
+ 15 March- SF Shakespeare Festival "Twelfth Night," 2 PM, Lane Room
• 20 March- All Staff Meeting: Dealing with Difficult People- Wrap up, 9 AM
+ 23 March- Spring Sunday Closure
• 25 March- PLA Conference, Minneapolis, Pat and Al
+ 30 March- Sex, lies and Shakespeare" lecture, 2 PM, Lane Room
+ 10 April-Foundation Board Meeting, 5:30 PM
+ 15 April- Germaine Greer, "Shakespeare's Wife" Noon, Lane Room
• 19 April- "Word for Word" performance for children (National Library Week), 11
AM
• 22 April- Burlingame: Then and Now, Lecture, 7 PM
a . 24, 25, 26, 27 April-Foundation Spring Book Sale
3 May- Foundation Author Luncheon, Crystal Springs Golf Course, 11:30 AM
• 4 May- Burlingame Historical Society "Special Places"Tour
Alfred H. Escoffier
City Librarian
�. March 11, 2008
3
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008
Burlingame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 15,785 2,834 0 18,619
uveniI Patrons 4,667 1,469 0 6,136
Non-PLS Patrons 0 0 1,778 1,778
Teachers 92 11 94 197
Temporary Patrons 73 3 0 76
Outreach Patrons 26 2 0 28
Staff 29 0 38 67
Total Registered Borrowers 20,672 4,319 1,910 26,901
This month total Main 46,222 This month previous year 41,943 10.20% increase
This month total Branch 6,127 This month previous year 5,117 19.74% increase
This month Grand Total 52,349 This month previous year 47,060 11.24% increase
Circulation Activity
All Children's All AN All Non-English
Main 15,971 14,726 399
Easton 3,438 2,218 0
Total 19,409 16,944 399
Self Check Usage
Total Items %of 1st Time Check Outs
Main 19,425 58%
Branch 2,829 62%
Reference Activity Inter Library Loans
Questions Lent 3,798
Reference 2,847 Borrowed 2,545
Children's 1,154 TOTAL 6,343
Lower Level 2,304
Branch 581
TOTAL 6,886
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non-Fiction 457 279 23
Children's Non-Fiction 143 95 26
YA Non-Fiction 0 0 0
Adult Fiction 344 226 29
Children's Fiction 244 124 52
YA Fiction 91 68 3
DVD Fiction Adult 88 41 15
DVD Fiction JUV 54 23 5
DVD Fiction YA 3 3 0
DVD Non-Fiction Adult 3 3 0
DVD Non-Fiction JUV 1 1 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 16 12 3
Children's BKCD 8 6 2
YA BKCD 3 3 0
Music Adult 0 0 0
D Music JUV 0 0 0
CD Music YA 0 0 0
Totals 1,455 884 158
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008
PAGE 2
Fines and Fees Main $7,411.11
Branch* 655.23
Total $$8,066.34
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM (Main) $1,216.20
Photocopies/SAM Branch 46.00
Total Branch and Main $!,262.20
Estimated User Traffic Main 31,136 Daily Average Main 1,112
Estimated User Traffic Branch 3,519 Daily Average Easton 153
Total User Traffic 34,655 Total Daily Average 1,265
Community Room Adult*
Number of Meetings Attendance
Public Meetings 14 435
Staff Meetings 3 70
Lectures, Author, Music Events,c. 1 20
Total Events in Community Room 18 525
Conference Room
Book Club Adult 1 15
Children's and Young Adult Programs Attendance
Main
•e-school Story Time 11 271
'Toddler Story Time 8 592
Baby Story Time 1 42
Total Story Time 20 Total Story Time Attendance 905
Special Program Attendance
Fun Family Films 2 79
Total Special Programs 2 Total Special Program 79
Attendance
Class Visits (Elementary) 3 72
Preschool Outreach Visits 4 114
Total Class Visits 7 Total Class Visits Attendance 186
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008
PAGE 3
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 4 121 Reference 581
oddler 3 107
i'otal Programs 7 Total 228
Class Visits elements 1 Attendance 41
Total Class Visits 1 Total 41
Attendance
Special Program No programs in February
Attendance
Easton Internet Usage
User Sessions 1 522
Main Internet User Sessions
Hour, Half Hour, & Ex ress Childrens Total
5,949 245 6,194
February Outreach Statistics
Total Outreach Patrons 25
Deliveries 36
Pick Ups 5
joks 100
Paperbacks 20
Audio Books 19
Music CD's 10
DVD's 51
Magazines 10
Total Library Materials 210
BURLINGAME BURLINGAME
C NIAL
- CE N L
r
r
Please include me/us at the Burlingame Centennial Gala:
r
JK Ma in (aw'
Name
Q� Business Name
tw de
100th Anniversary ; Address
Dinner Dance and Fireworks ; city,state,ZIP
Friday, June 6, 2008, 6:00 p.m. ; Phone
HYATT REGENCY HOTEL Email
Grand Ballroom Please list on a separate sheet of paper those quests you wish to
1333 Bayshore Highway,Burlingame,California be seated with,and their menu selection.
NO-HOST COCKTAILS please reserve ticket(s):
HOSTED HORS D'OEUvus
6:00 p.m. - 7:00 p.m. ; Qty @$125 each =$
DINNER wrTH WINE AND CHAMPAGNE ; Qty
7:15 p.m. -9:45 p.m. @$1,250 for table of 10 =$
ENTERTAINMENT Total =$
Danny Marona,Comedian ; Menu Selection: Chicken Vegetarian
EMCEE ; Payment Methods:Payment can be made by credit card
Diane Dwyer,NBC 11 News Anchor through the City of Burlingame O Visa O MC
FIREWORKS i, Card# Expiration Date:
10:00 p.m. - 10:15 p.m. Signature:
DANCE TO THE MUSIC "Mm-LIFE CRISIS" ; Please mail,fax(650)696.7216)or drop off this ticket order form
to the Burlingame Recreation Department, 850 Burlingame
Until 1:00 a.m. ; Avenue,Burlingame,CA 94010.If paying by check,please make
TYCKETS check payable to:The City of Burlingame.You may also go to the
$125 per person ; the City of Burlingame Website:www.burhngame.org and print
out additional order forms.
ATTIRE
Cocktail or Period Costume ; During the evening,professional group pictures will be taken
for posterity of the Past/Present"Mo vers and Shakers"in
MORE INFORMATION i Burlingame.Please circle all groups listed which apply to you:
650-558-7300 ; Name:
SPECIAL HYATT OVERNIGHT ROOM RATES City Council Members,City Staff,City Commissioners(Planning,Traffic,Safety
1 and Parking,Parks and Recreation,Library Board and Foundation,Beautification,
The guest room rate will be$129.00 plus tax and tourism. ; Civil Service, Presidents - Lions Club, Rotary Club, Masonic Lodge 400,
Guests should call 1-800-233.1234,and refer to ; Soroptimist Club,Kiwanis Club/Burlingame Civic Club,Presidents of Chamber of
"Burlingame Centennial Celebration" Commerce, Broadway Business Improvement District, Burlingame Merchant's
Association,Lions Club Citizens of the Year,Former Miss Burlingames,Clergy,
Gold Sponsors Silver Sponsors i Elementary School Board Members,Superintendents of Elementary Schools,BCE
..
a i Presidents,San Mateo Union High School District Board Members,High School
VILLAGE
CST
_ , Principals,Private School Principals,Presidents Mills-Peninsula Hospital Board and
j\TEW %Al
- • �� �` __ a artoroc2natn' r � Foundation,Presidents Burlingame Newcomer's Club,Chairman of the Citizens
�► KOHL Budingome for a Better Burlingame,Presidents of the Burlingame Woman's Club,Peninsula
Lt NCA Lions Ouh i Guardians,Friends of Mills Canyon,Burlingame Historical Society,Burlingame
®Borel Private Bank First Presbyterian : Centennial Committee Chairs, Burlingame Centennial Executive Committee,
&Trust Company' Church of Burlingame : Non-profit groups.Any person born on June 6th,and other groups celebrating their
'DAILYJOURNAL , own 100 years in our community.
Page 1 of 2
Escoffier, All
From: PLS Administrative Council -Open to PLS Council members only
[PLSCOUNCIL@LISTSERV.PLSINFO.ORG] on behalf of Kimmel, Sarah
[kimmel@PLSINFO.ORG]
Sent: Monday, March 10, 2008 8:00 AM
To: PLSCOUNCIL@LISTSERV.PLSINFO.ORG
Subject: [PLSCOUNCIL] FW: [calix] NEWS FROM THE CAPITOL
Attachments: ATT9574518.txt
TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS
FROM: Mike Dillon, CLA Lobbyist and Christina Dillon, CLA Lobbyist
RE: NEWS FROM THE CAPITOL
SENATOR SIMITIAN INTRODUCES NEW LIBRARY CONSTRUCTION More Info
BOND BILL
We are pleased to report that Senator Joe Simitian, one of the biggest supporters of library issues in the
legislature, has introduced a new library construction bond bill for the 2008 session. The $4 billion
general obligation bond measure will be sponsored by the California Library Association. SB 1516
would enact the California Reading and Literacy Improvement and Public Library Construction and
Renovation Bond Act of 2010, if approved by the voters during the 2010 statewide primary election.
You may recall that Senator Simitian authored SB 156 last session, a$4 billion library bond measure,
which was held in the Senate Appropriations Committee due to cost concerns. SB 156, if passed by the
legislature,would have appeared on the ballot in 2008. In light of the state's increasingly difficult
Budget situation this year, Senator Simitian thought that the more prudent approach with his new SB
1516 would be to look to the out-years for the Budget to improve, which would mean a 2010 ballot
placement.
In order to forward a measure of this magnitude during a year when the state is facing a$16 billion
deficit, CLA members and affiliates will need to assist us in the coming weeks and months with a
significant letter writing campaign. The bill must be in print for 30 days before it can be heard in
committee. Thus, we will be anticipating a hearing, likely in the Senate Education Committee, in late
March or early April. We know that libraries and library groups are going to be very interested in the
success of SB 1516. Thus, we will alert you when the bill is set for hearing and will provide you with a
list of names of committee members to write.
Submitted by Mike Dillon and Christina Dillon, CLA Lobbyists
Melinda Cervantes, Chair
CLA Legislative Committee
melinda.cervantesa.lib.sccgov.org
NOTICE:This email message and/or its attachments may contain information that is confidential or restricted. It is intended only for the individuals
3/10/2008