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HomeMy WebLinkAboutAgenda Packet - LB - 2008.03.18 URLINGAME PUBLIC LIBRARY rBClRLINGAME Board of Trustees Agenda - _ A March 18, 2008—5.30ptn °� P 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER- II. ROLL CALL L III. WARRANTS & SPECIAL FUND Approval IV. MINUTES Approval Library Board of Trustees' Minutes February 19, 2008 V. CORRESPONDENCE AND INFORMATION Information A. February Statistics B. Burlingame Centennial Gala C. CLA Legislative Report D. Centennial Events (VIII. A) FROM THE FLOOR (Public Comments) VII. REPORTS A. City Librarian's Report—Escoffier Information B. Foundation Update - Escoffier 1. Burlingame Mural 2. Children's Mural VIII. UNFINISHED BUSINESS A. Centennial Brainstorming Input/Information B. Burlingame Centennial Status Information IX. NEW BUSINESS A. Employee Achievement Awards Dinner Input/Information (Time to Make Reservations) M ANNOUNCEMENTS XI. ADJOURNMENT Adjourn 1,- BURL NOA- NE Board of Trustees Minutes February 19, 2008 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack, Pat-Teff Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Brock/Carlton) IV. Minutes The Trustees unanimously approved the minutes for the January 15, 2008 meeting. M/S/C (Toft/Griffith V. Correspondence and Attachments A. Monthly Statistics - The City Librarian noted that the January 2008 statistics show a decrease in patrons which is due to a purge of expired patron records in December 2007. Patron records with - expiration dates before 1/1/04 were deleted from the data base. It was also noted that attendance for adult programs has increased substantially. B. Unique Management - Unique Management Services has provided material and financial recovery services from delinquent patrons for the Library since 2003. As of December 2007, the Library has submitted 1,526 accounts for collection and UMS has been successful in total dollar recovery of$99,656.16 in materials and cash received. Patrons are referred to UMS when their account reaches a delinquent amount of$35.00 for a lost item. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights 1. Library Goals for 2008-09 - Priority goals for the Library presented at the January 26th City Goals session are re-carpeting the entire library and adding an IT Library Aide to assist with managing and setting up IT equipment in the Community Room and Electronic Gallery, as well as assisting the technical support staff. 480 Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295www.burlingame.org/library 2. Peninsula Library System - Governor Schwarzenegger _ did not reduce financing for the Public Library Foundation and Transaction Based Reimbursements in the initial state budget proceedings. However, the state budget will be reviewed again in May. 3. PLS Finance Committee -The City Librarian is the new chair of the PLS Finance Committee which oversees the PLS and PLAN budgets, and allocates funds for projects and services through the library cooperative. B. Foundation 1. Children's Mural - The Foundation approved the mural which will be drawn by artist Lynne Rutter. Jim 8s Kris Cannon, Pat Harding, Sue Reiterman and Al Escoffier comprise the mural sub-committee. 2. "White Paper" - The City Librarian has prepared a "White Paper" which details the projects that the Library needs the Foundation to fund. It will be useful as a fund raising tool to give to prospective donors. 3. Author's Luncheon - Invitations for the luncheon are scheduled to be sent out to invitees the latter part of March. C. PLS Advisory Board - Trustee Brock Trustee Brock reported an overview of activities at the Library at the meeting . She noted that Emmet Carson, CEO _ from the Silicon Valley Foundation will speak at the Library Issues Breakfast on April 5th. CALTAC will hold a workshop entitled "New Views on Advocacy for Library Trustees and Commissioners" on Saturday, March 1, 2008 at the San Mateo Public Library. The next meeting of the PLS Advisory Board will be May 20, 2008. VIII. Unfinished Business A. Burlingame Mural Contractor John Kazanjian of J 8s L Construction has been consulted regarding the hanging of the mural on the south wall of the Reference Room. Mr. Kazanjian has suggested creating a steel hanging device which will hold the mural on a narrow steel ledge. Total cost for this project is $2,700. The City Librarian is preparing a contract between the City of Burlingame and the Historical Society stating the terms and conditions under which the mural will reside in the Library. B. Library Centennial Status The City Librarian reviewed specific events that the Library will hold for its Centennial: 1) Dedication of the Lions in October; 2) Winter Wonderland December 12th (Library will close early); and 3) Unveiling of mural in the Children's room. It was suggested that the Trustees review the original list of possible Library Centennial events at the next meeting. Library Board of Trustee Minutes 2 February 19, 2008 C. Burlingame Centennial Status A "Wine Walk" will be held on May 2nd and a "Special Places" walk on May 4th. A plan to restore the monument in Washington Park is presently under discussign by the Centennial Committee. X. New Business A. Centennial Book The Centennial Book is currently being displayed in the case located behind the Circulation Desk. Books may be purchased at the Circulation Desk for $70 and proceeds will be mailed directly to the Historical Society. B. Ca1Tac Membership Trustees were enrolled in CalTac through the Library. Membership information will be sent directly to their residences. C. Assign Council Counterparts The Trustees approved the motion to accept their council counterparts for the year 2008. M/S/C (McCormack/Griffith) The Trustees will keep their counterparts apprised of important Library issues. Nancy Brock Ann Keighran Bruce Carlton Jerry Deal Deborah Griffith Terry Nagel �-- Katie McCormack Cathy Baylock Pat Toft Rosalie M. O'Mahony E. Trustee Counterpart to Foundation The Foundation Board Members expressed an interest in becoming better acquainted with the Trustees and the role they play in developing and executing Library procedures. It was suggested that the Trustees and the Foundation send a representative to attend their respective meetings. Trustee Griffith volunteered to attend the next Foundation meeting on April 10th. XI. Adjournment The meeting was adjourned at 6:40pm. M/S/C (Griffith/Carlton) The next meeting of the Library Trustees will be held March 18, 2008 5:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffi City Librarian Library Board of Trustee Minutes 3 February 19,2008 BURLONOr'IE City Librarian Report March 18, 2008 Library Services Budget, 2008-2009 As i-prepate the budget for the 2008-2009 fiscal year, I have been _ looking back at the last 5 fiscal years to see the changes in the budget. Changes over the past 5 years include: • Budget reductions in collections still leave us about 12% below 5 years ago; Help from the Foundation is helping defray these reductions and bring them up to about a wash. • Budget reductions of 2.22 FTE in Technical services (cataloging &, processing) 5 years ago resulted in a $ 200K savings annually year over year; Using vendor-processing has enabled us to stay on top of the workload. • Library Use (circulation) is up as much as 10%; we expect library statistics to be up by 10%, over last year by June 30th; Self-check machines allow us to increase the workload without adding staff. We will plan to hold staff steady at the current level and enhance programming and marketing to keep the public aware and informed of our collections and services. Burlingame Mural The restored Burlingame Mural from the original City Hall will be installed in the Reference Room at the main library. The piece will be on extended loan from the Burlingame Historical Society. International Language Funding With help from the Foundation, we are applying for a grant from Shinnyo-En for funding expansion of our International Languages collection. The heaviest use is the Mandarin Chinese collection. This is not surprising since as much as 36% of the Burlingame/Hillsborough elementary school population is of Asian decent. We are hoping this grant will fund 300 new titles. The titles will be ordered pre-cataloged from the international library vendor OCLC. Library Foundation Author's Luncheon The Library Foundation will sponsor their 2nd annual Author's Luncheon on Saturday, May 3rd at the Crystal Spring Golf Course. Featured authors will be: Michael Krasny, discussing his book "Off Mike." Also speaking will be Henry Neff, author of the young adult novel "Hound of 480 Primrose Road•Burlingame•California 94010-4083 1 Phone(650)558-7474'Fax(650) 342-6295'www.burlingame.org/library Rowan." Our third author will be Julia Siler, author of"House of Mondavi, the rise and fall of an American wine Dynasty." Invitations will be mailed in mid-March. The signature underwriter for the event is the Lane Family Trust. Additional sponsorships are being sought. All proceeds benefit children's programs and collections. Foundation Support for Calendar Year 2008 The.Foundation has pledged to underwrite $ 75,000.00 for the library this year for: • Library collections @ $ 36K; • Library programs @ $ 25K; and • Furnishings and infrastructure @ $ 12K. This includes a mini- renovation of the children's room: new upholstery, refinishing of the most used wood furniture. Also on the project list is $ 25K for a children's mural in the style of Maxfield Parrish. The mural was a concept that we had when the building was built and after discussion over the past few years, the Foundation agreed to sponsor the project. Separate funds will be raised for the mural and it will be dedicated as a Library Centennial project in the fall. Project Status: • Hillsborough Contract Renewal- Pending Hillsborough response • "Shakespeare Comes to Burlingame" Series: o "Twelfth Night" featuring members of the San Francisco Shakespeare Festival, Sunday, March 16, 2 PM o "Sex, Lies and Shakespeare," Featuring Stanford Professor Emeritus, Ron Rebholz in conversation, Sunday, March 30, 2 PM. o "Shakespeare's Wife," noted feminist author Germaine Greer discusses her latest book to be published in April. Sponsored in partnership with Books, Inc., the event will be held on Tuesday, April 15, noon. Library Centennial Events We will soon need to decide on a fall commemorative event for the Library Centennial. We will intend to kick off the year by dedicating the bronze lions on the front porch and by unveiling the Children's mural. We could have a kick-off event such as a dedication and reception. We are looking for ideas on what the Trustees would like to see happen. 2 Library Programs Library staff is busy planning programs for children and adults for late spring and into the summer. The children's summer reading clubs will feature 3 programs. There will reading events featuring California Mystery writers and Wine and Culinary arts. More details will follow next rriolith. Upcoming Events: + 15 March- SF Shakespeare Festival "Twelfth Night," 2 PM, Lane Room • 20 March- All Staff Meeting: Dealing with Difficult People- Wrap up, 9 AM + 23 March- Spring Sunday Closure • 25 March- PLA Conference, Minneapolis, Pat and Al + 30 March- Sex, lies and Shakespeare" lecture, 2 PM, Lane Room + 10 April-Foundation Board Meeting, 5:30 PM + 15 April- Germaine Greer, "Shakespeare's Wife" Noon, Lane Room • 19 April- "Word for Word" performance for children (National Library Week), 11 AM • 22 April- Burlingame: Then and Now, Lecture, 7 PM a . 24, 25, 26, 27 April-Foundation Spring Book Sale 3 May- Foundation Author Luncheon, Crystal Springs Golf Course, 11:30 AM • 4 May- Burlingame Historical Society "Special Places"Tour Alfred H. Escoffier City Librarian �. March 11, 2008 3 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 15,785 2,834 0 18,619 uveniI Patrons 4,667 1,469 0 6,136 Non-PLS Patrons 0 0 1,778 1,778 Teachers 92 11 94 197 Temporary Patrons 73 3 0 76 Outreach Patrons 26 2 0 28 Staff 29 0 38 67 Total Registered Borrowers 20,672 4,319 1,910 26,901 This month total Main 46,222 This month previous year 41,943 10.20% increase This month total Branch 6,127 This month previous year 5,117 19.74% increase This month Grand Total 52,349 This month previous year 47,060 11.24% increase Circulation Activity All Children's All AN All Non-English Main 15,971 14,726 399 Easton 3,438 2,218 0 Total 19,409 16,944 399 Self Check Usage Total Items %of 1st Time Check Outs Main 19,425 58% Branch 2,829 62% Reference Activity Inter Library Loans Questions Lent 3,798 Reference 2,847 Borrowed 2,545 Children's 1,154 TOTAL 6,343 Lower Level 2,304 Branch 581 TOTAL 6,886 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 457 279 23 Children's Non-Fiction 143 95 26 YA Non-Fiction 0 0 0 Adult Fiction 344 226 29 Children's Fiction 244 124 52 YA Fiction 91 68 3 DVD Fiction Adult 88 41 15 DVD Fiction JUV 54 23 5 DVD Fiction YA 3 3 0 DVD Non-Fiction Adult 3 3 0 DVD Non-Fiction JUV 1 1 0 DVD Non-Fiction YA 0 0 0 BCKD Adult 16 12 3 Children's BKCD 8 6 2 YA BKCD 3 3 0 Music Adult 0 0 0 D Music JUV 0 0 0 CD Music YA 0 0 0 Totals 1,455 884 158 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008 PAGE 2 Fines and Fees Main $7,411.11 Branch* 655.23 Total $$8,066.34 Main and Easton Deposits Trustee Special Fund Photocopies/SAM (Main) $1,216.20 Photocopies/SAM Branch 46.00 Total Branch and Main $!,262.20 Estimated User Traffic Main 31,136 Daily Average Main 1,112 Estimated User Traffic Branch 3,519 Daily Average Easton 153 Total User Traffic 34,655 Total Daily Average 1,265 Community Room Adult* Number of Meetings Attendance Public Meetings 14 435 Staff Meetings 3 70 Lectures, Author, Music Events,c. 1 20 Total Events in Community Room 18 525 Conference Room Book Club Adult 1 15 Children's and Young Adult Programs Attendance Main •e-school Story Time 11 271 'Toddler Story Time 8 592 Baby Story Time 1 42 Total Story Time 20 Total Story Time Attendance 905 Special Program Attendance Fun Family Films 2 79 Total Special Programs 2 Total Special Program 79 Attendance Class Visits (Elementary) 3 72 Preschool Outreach Visits 4 114 Total Class Visits 7 Total Class Visits Attendance 186 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2008 PAGE 3 Easton Story Times &Special Programs Attendance Questions Easton Preschool 4 121 Reference 581 oddler 3 107 i'otal Programs 7 Total 228 Class Visits elements 1 Attendance 41 Total Class Visits 1 Total 41 Attendance Special Program No programs in February Attendance Easton Internet Usage User Sessions 1 522 Main Internet User Sessions Hour, Half Hour, & Ex ress Childrens Total 5,949 245 6,194 February Outreach Statistics Total Outreach Patrons 25 Deliveries 36 Pick Ups 5 joks 100 Paperbacks 20 Audio Books 19 Music CD's 10 DVD's 51 Magazines 10 Total Library Materials 210 BURLINGAME BURLINGAME C NIAL - CE N L r r Please include me/us at the Burlingame Centennial Gala: r JK Ma in (aw' Name Q� Business Name tw de 100th Anniversary ; Address Dinner Dance and Fireworks ; city,state,ZIP Friday, June 6, 2008, 6:00 p.m. ; Phone HYATT REGENCY HOTEL Email Grand Ballroom Please list on a separate sheet of paper those quests you wish to 1333 Bayshore Highway,Burlingame,California be seated with,and their menu selection. NO-HOST COCKTAILS please reserve ticket(s): HOSTED HORS D'OEUvus 6:00 p.m. - 7:00 p.m. ; Qty @$125 each =$ DINNER wrTH WINE AND CHAMPAGNE ; Qty 7:15 p.m. -9:45 p.m. @$1,250 for table of 10 =$ ENTERTAINMENT Total =$ Danny Marona,Comedian ; Menu Selection: Chicken Vegetarian EMCEE ; Payment Methods:Payment can be made by credit card Diane Dwyer,NBC 11 News Anchor through the City of Burlingame O Visa O MC FIREWORKS i, Card# Expiration Date: 10:00 p.m. - 10:15 p.m. Signature: DANCE TO THE MUSIC "Mm-LIFE CRISIS" ; Please mail,fax(650)696.7216)or drop off this ticket order form to the Burlingame Recreation Department, 850 Burlingame Until 1:00 a.m. ; Avenue,Burlingame,CA 94010.If paying by check,please make TYCKETS check payable to:The City of Burlingame.You may also go to the $125 per person ; the City of Burlingame Website:www.burhngame.org and print out additional order forms. ATTIRE Cocktail or Period Costume ; During the evening,professional group pictures will be taken for posterity of the Past/Present"Mo vers and Shakers"in MORE INFORMATION i Burlingame.Please circle all groups listed which apply to you: 650-558-7300 ; Name: SPECIAL HYATT OVERNIGHT ROOM RATES City Council Members,City Staff,City Commissioners(Planning,Traffic,Safety 1 and Parking,Parks and Recreation,Library Board and Foundation,Beautification, The guest room rate will be$129.00 plus tax and tourism. ; Civil Service, Presidents - Lions Club, Rotary Club, Masonic Lodge 400, Guests should call 1-800-233.1234,and refer to ; Soroptimist Club,Kiwanis Club/Burlingame Civic Club,Presidents of Chamber of "Burlingame Centennial Celebration" Commerce, Broadway Business Improvement District, Burlingame Merchant's Association,Lions Club Citizens of the Year,Former Miss Burlingames,Clergy, Gold Sponsors Silver Sponsors i Elementary School Board Members,Superintendents of Elementary Schools,BCE .. a i Presidents,San Mateo Union High School District Board Members,High School VILLAGE CST _ , Principals,Private School Principals,Presidents Mills-Peninsula Hospital Board and j\TEW %Al - • �� �` __ a artoroc2natn' r � Foundation,Presidents Burlingame Newcomer's Club,Chairman of the Citizens �► KOHL Budingome for a Better Burlingame,Presidents of the Burlingame Woman's Club,Peninsula Lt NCA Lions Ouh i Guardians,Friends of Mills Canyon,Burlingame Historical Society,Burlingame ®Borel Private Bank First Presbyterian : Centennial Committee Chairs, Burlingame Centennial Executive Committee, &Trust Company' Church of Burlingame : Non-profit groups.Any person born on June 6th,and other groups celebrating their 'DAILYJOURNAL , own 100 years in our community. Page 1 of 2 Escoffier, All From: PLS Administrative Council -Open to PLS Council members only [PLSCOUNCIL@LISTSERV.PLSINFO.ORG] on behalf of Kimmel, Sarah [kimmel@PLSINFO.ORG] Sent: Monday, March 10, 2008 8:00 AM To: PLSCOUNCIL@LISTSERV.PLSINFO.ORG Subject: [PLSCOUNCIL] FW: [calix] NEWS FROM THE CAPITOL Attachments: ATT9574518.txt TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, CLA Lobbyist and Christina Dillon, CLA Lobbyist RE: NEWS FROM THE CAPITOL SENATOR SIMITIAN INTRODUCES NEW LIBRARY CONSTRUCTION More Info BOND BILL We are pleased to report that Senator Joe Simitian, one of the biggest supporters of library issues in the legislature, has introduced a new library construction bond bill for the 2008 session. The $4 billion general obligation bond measure will be sponsored by the California Library Association. SB 1516 would enact the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2010, if approved by the voters during the 2010 statewide primary election. You may recall that Senator Simitian authored SB 156 last session, a$4 billion library bond measure, which was held in the Senate Appropriations Committee due to cost concerns. SB 156, if passed by the legislature,would have appeared on the ballot in 2008. In light of the state's increasingly difficult Budget situation this year, Senator Simitian thought that the more prudent approach with his new SB 1516 would be to look to the out-years for the Budget to improve, which would mean a 2010 ballot placement. In order to forward a measure of this magnitude during a year when the state is facing a$16 billion deficit, CLA members and affiliates will need to assist us in the coming weeks and months with a significant letter writing campaign. The bill must be in print for 30 days before it can be heard in committee. Thus, we will be anticipating a hearing, likely in the Senate Education Committee, in late March or early April. We know that libraries and library groups are going to be very interested in the success of SB 1516. Thus, we will alert you when the bill is set for hearing and will provide you with a list of names of committee members to write. Submitted by Mike Dillon and Christina Dillon, CLA Lobbyists Melinda Cervantes, Chair CLA Legislative Committee melinda.cervantesa.lib.sccgov.org NOTICE:This email message and/or its attachments may contain information that is confidential or restricted. It is intended only for the individuals 3/10/2008