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Home My WebLink AboutAgenda Packet - LB - 1979.08.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA AUGUST 21, 1979 ROLL CALL: BILLS: Warrants: $9,4,63.96 Special Fund: $2,738.56 MINUTES OF THE MEETING OF JULY 17th, 1979 : LIBRARIAN` S REPORT: CORRESPONDENCE: i UNFINISHED BUSINESS: j Smoke Detection System RLIN Roof Repairs Reorganization of Library Service Areas # Saturday Hours at the Easton Branch NEW BUSINESS : Demonstration Of Two Gaylord Brothers Manual Charging Machines ADJOURNMENT: NEXT BOARD MEETING SCHEDULED FOR SEPTEMBER 18th, 1979 AT 4 : 30 PM 1 4 R BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JULY 17th, 1979 CALL TO ORDER: The meeting was called to order by Chairman Hechinger on July 17th, 1979 at 4:30 pm. ROLL CALL: Trustees Present: Chairman Hechinger, Trustee DeMartini, Trustee Parsons, & Trustee Weatherbe Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $8,943.48 were ordered paid on a motion by Trustee DeMartini, seconded by Chairman Hechinger, and carried. Special Fund bills that totaled $929.24 were paid on a motion by Trustee Weatherbe, seconded by Trustee DeMartini and carried. MINUTES: Minutes of the June 19th, 1979 meeting were approved and ordered filed. LIBRARIAN'S REPORT: The Librarian's Report was discussed in conjunction with the Agenda items under Correspondence and Unfinished Business. CORRESPONDENCE: Trustee DeMartini read a letter to the Board from Mrs. Genevieve Phelan, that was addressed to the Burlingame City Council. Mrs. Phelan regretfully turned in her resignation to the Council for the Burlingame Public Library Board of Trustees. Mrs. Phelan stated that her failing eyesight was becoming more and more apparent which in turn makes it impossible for her to continue on the Board. The present Board members expressed their concern for Genevieve and reluctance to see her go. They want to show their appreciation for her 10 years of service by means of a plaque or something similar and asked Librarian Bergsing and Chairman Hechinger to look into the proper gift. UNFINSHED BUSINESS: Update on Capital Outlay and Improvements: Librarian Bergsing informed the Board members that there will be a Study Session on Monday, July 30th, regarding the 1979-1980 budget. There will be a public hearing to discuss the budget sometime in August. She will let the Board members know exactly when this meeting will be in the event that they wish to attend. She advised them that she had met with Mayor Crosby earlier in the day. She said that he was supportive of the Library's budget requests. He mentioned that he is going to ask the Council if additional hours at the Easton Branch Library are a possibility. Librarian Bergsing advised the Board that the Periodicals Department is currently trying out a new laminator. No final decision has been made on whether this one will be satifactory or not. Chairman Hechinger asked Mrs. Bergsing that status of Hillsborough borrowers and she told him that they were still on a month-to-month basis. Discussion followed. NEW BUSINESS: None ADJOURNMENT: The meeting was adjourned at 5:10 pm with the next meeting scheduled for August 21st, 1979 at 4:30 pm. Re$pectfully submitted Patricia M. Bergsing Clerk of the Board PMR/ig Burlingame Public Library Board of Trustees LIBRARIAN' S REPORT August 21, 1979 BUDGET 1979-1980 The City Council should formally approve the City budget for this year at their regular meeting of August 20th. Since your- last Board meeting, the Council has held two study sessions on the budget . . . One to review the operating budgets of the departments and one to review the Capital Improvements . The operating budget of the Library was approved as submitted with the addition of $4,000.00 to extend the operating hours of the Branch by four hours; the addition of $5,000 .00 to begin transferring some of our backfiles of periodicals to microform; and the addition of $10,000 . 00 to join RLIN, a computerized cataloging service available through Stanford University . The Capital Improvements that the Library requested were approved as follows : $20,000 .00 to repair the roof over the main reading room and the browsing room, and to install backflow prevention apparatus on the water pipes; $20, 000.00 to install a smoke detector system; and the approval to go ahead and study the possible reorganization of the public service areas and report back with specific plans and costs if that seem desirable . I have contacted the State Library and I ' ll be meeting with their building consultant in September to see if she has any ideas . I ' ll elaborate on the status of the other items at your meeting. f RLIN The Libraryhas contacted CLASS _ f (California Library• Authority for Systems and Services) which is the broker for RLIN (Research Libraries Information Network) . Plans are moving ahead for the installation of the service sometime in September. I have prepared packets of materials on RLIN, and I will have them for your meeting if you are interested in knowing more details about the service. APPOINTMENT OF A NEW TRUSTEE 2 The City Council has not yet made an appointment to replace Genevieve Phelan on the Board. It is my understanding that Mayor Amstrup and Vice-Mayor Martin interviewed several candidates prior to the August 6th Council meeting, but I have heard nothing further. Depending on the number of candidates they. need to interview, I would expect they may appoint someone in September. ANNUAL REPORT We have completed our annual report (1978-1979) to the State Library , and I have pulled together a few of the interesting statistics for comparison of this year with the two previous years. When I recieve the figures from some of the other libraries, I ' ll do some other comparisons for you. i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES LIBRARIAN'S REPORT + AUGUST 21, 1979 I PAGE 2: ANNUAL REPORT CONTINUED: 1976-1977 1977-1978 1978-1979 CIRCULATION Main 288, 820 298,693 313,199 Branch 65, 395 671049 42 ,622 REFERENCE REQUESTS Main & Branch 21,161 201896 273-109 I INTERLIBRARY LOANS Items Borrowed from other libraries 1,831 1, 785 1,292 Items Loaned to other libraries 2,889 2,758 1,677 VOLUMES & TITLES ADDED j Volumes 104641 90656 7,679 Titles 50998 5,587 5,026 RENTAL COLLECTION The Rental Collection is proving a popular addition to the Library' s services. It is now operating almost as a self supporting collection . The Friends initially donated $800 .00 to set up the collection last November. Since April , the balance in the account has returned to $800 .00 . In :other words, the amount we are taking in on rental fees is just about covering the cost of purchasing books . If we can build up a little reserve, we hope to be able to return the $800.00 to the Friends. Since we started the collection we have purchased 254 books and cancelled 83. The cancelled books are loaned to the Library' s outreach program and eventually cycled into the Friends Booksale. VANDALISM AT THE BRANCH i Since May, the Branch has been experiencing a rash of broken windows . We have been averaging one broken window every week or so , but during the weekend of August 4th and 5th, the Custodian discovered 7 (seven) broken panes when he cleaned the Branch on Monday morning. We have alerted police and I sent a little plea to the newspapers asking nearby residents ' to be aware of children loitering in the neighborhood particularly on the weekends. We probably won't have much luck catching anyone but you ' never know. �. CHILDREN' S DEPARTMENT - SUMMER READING CLUB The Summer Reading Club is ending with a party at 1: 00 pm on August 22nd in the Community Room. Over 200 children participated in the Club and at the party they will receive their certificates . There will be 4 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES AUGUST 21, 1979 LIBRARIAN'S REPORT PAGE 3: CHILDREN' S DEPARTMENT SUMMER READING CLUB CONTINUED: entertainment by puppeteer Terry Ryder and refreshments of ice cream and cookies . All through the generosity of the Burlingame Lions Club. The volunteers who assisted the Club by listening to the children ' s reports , seemed to enjoy the experience. A questionaire is being sent to them to learn their reactions to the program. PERSONNEL Staff artist Tom Carey resigned effective August 2nd, to attend college at California State University, Long Beach . Tom had been on our staff for five and a half years, four of them as staff artist . We shall certainly miss his talent and creativity which he brought to the job, but we wish him well. j i Karen Bash, a student at Skyline College , has been hired for the staff artist' position. Karen has had experience not only with art work ` in college, but has had experience locally in setting up art exhibits and doing promotional work for the Periwinkle Gallery in Pacifica. Karen will �. be working 10 hours per week. We look forward to working with Karen and feel that her previous experience should continue our high quality art work and exhibits. Carol Perez, Library Assistant I , part-time, has been hired in the Circulation Department to cover weekend and vacation fill-ins . Ms . Perez had worked at San Mateo Public Library for 10 years prior to coming to work for Burlingame Public Library. We welcome her to our staff . E SYSTEM NEWS Sue Reiterman will serve as the Library' s representative to the PLS Film Center Committee. This committee will set up and coordinate the cooperative film endeavors for the system. The Center , to be housed at the San Mateo County Library in Belmont, will include all of the 16mm films owned by system members . The Center is expected to be operational by September . ' GRC The Governmental Research Council has finally recieved money from a local foundation to do a study of libraries in San Mateo County. They have decided to concentrate on computerized circulation systems and whether or not an automated system would be "cost effective" for the libraries in P.L.S . I 'm not too hopeful about the study, primarily because the person they have hired to conduct the research doesn ' t know much about libraries . However , if she can come up with existing costs to perform the circulation function, as well as a summary of details and costs for computerized circulation systems available on the market , the information could prove interesting and save time for Burlingame.. f ADJUSTMENTS TO LIBRARY OPERATING BUDGET 1979 = 1980 COUNCIL APPROVED ACCOUNT # DESCRIPTION BUDGET REQUEST INCREASE NEW AMOUNT ADDITIONAL BRANCH COSTS 750013 Salaries, Part-Time 153,440 2,000 155,440 750110 Office Expense 6,034 100 6, 134 750120 Special Dept. Expense 5, 113 100 5,213 750121 Books 67,756 1,000 68,756 750122 Periodicals 7,916 300 8,216 750160 . Communications 2,344 100 2,444 750170 Utilities 16,522 300 16,822 750190 Maintenance 5,687 100 5,787 ` 4,000 ! ADDITIONAL BUDGET CHANGES { " 3 750123 Binding 2,850 5,000 7,850 750124 Cataloging 1,532 10,000 11,532 15,000 1 (Total Increase: 19,000) i I I. F k STATISTICS FOR JULY 1979 CIRCULATION MAIN BRANCH 3ooks: Adult, Non-Fiction 9913 441 Child, Non-Fiction 1673 316 Adult , Fiction 10336 1213 Child, Fiction 3433 6 35 TOTAL: 25 , 355 TOTAL:_2 ,605 'eriodicals: 1595 434 'amphlets (Incl . Maps & Sm. Press: 33 16 TOTAL: 1 ,628 TOTAL:-4 5 0 loving Pictures: -56 -0- kudiorecordings (Inc] . Rec. & Cass.) 1099 -0- art Prints: . 31 -0- Loaned: 26 -0- Mdes: 96 -0- TOTAL: 1 , 308 TOTAL: -0- TOTAL CIRCULATION: 28 , 291 + 3, 055 = 31 , 346 RAND TOTAL CIRCULATION: 1978 Circulation `31 ,222 1979 Circulation 31, 346004 % Inc . Overage Daily Circulation, Main, 1978 934 Main, 1979 7 , Q29 9 . 2 o Inc . Nverage Daily Circulation, Branch, 1978 222 Branch, 1979 180 18 . 9 % Dec . tEFERENCE STATISTICS: Total Reference Questions:, 2 , 254 ILL Borrowed: 128 GRAND TOTAL OF ILL Lent: 136 REF. ACTIVITY 2 , 51 ILL Total : 264 tEGISTRATIONS: AS OF June . 30 , 1979 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 18 , 401 397 304 18 , 494 DATE: 7 , 323 Children: 2 ,942 81 81 2 , 942 Increase of 60 Hillsborough: 3 ,030 62 -0- 3 , 092 )ther Non-Res. Patrons 219 -0- -0- 219 TOTAL: 24 , 592 540 385 24 , 747 XCESSIONS AND WITHDRAWALS: Added Discarded Total to Date ►S OF: June 30th VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES ►dult,Non-Fic. : 132,773- 97,124 503 - 368 310 - 191 132,966 - 97,301 :hild, Non-Fic: 17,535- 13,713 101 - 50- 74 - 5 17,562 - 13,758 '.A. , Non-Fic: 3,232- 3,041 1 - 1 4 - 3 3,229 -- 3,039 ►dult, Fiction: 47,371- 39,876 170 - 108 17 - 4 47,524 - 39,980 :hild, Fiction: 13,370- 9,569 41 - 20 21 - -0- 13,390 - 9,589 '.A. , Fiction: 2,591- 2,241 3 - 3 10 - 7 _ 2,584 - 2,227 'OTAL: 216,872-165,564 819 - 550 436 - 210 217,255 -165,904 'AMPHLETS ADDED: 209 MAPS ADDED: 6 'AMPHLETS DISCARDED: Z89 MAPS DISCARDED: _0 TOTAL: 16,690 TOTAL: 1,225 .ECORDINGS: AS OF: June 30th, 7979 ADDED DISCARDED AS OF: July 31st, 1979 UNITS / - TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 4804 / 3997 18 / 13 2 / -0- 4820 / 4010 Cassettes: 483 / 390 5 / 5 -0- / -0- 488 / 395 TOTAL: 5287 / 4387 23 / ]8 2 / -0- 5308 / 4405 Et-31TED WITH THE CITY TREASURER: MAIN: 1,715.12 BRANCH: 73.05 TOTAL: 1,788.17 EETING ROOM FEES COLLECTED & DEPOSITED: $ 207.50 TOTAL: 1,995.67 OTAL MEETINGS HELD 10 PEOPLE IN ATTENDANCE 221 t Easton Branch Library . i 'Patron Count I Monday - July 9th 162 Tuesday - July 10th 156 Wednesday - July 11th 99 j Thursday - July 12th 109 Monday July 16th 164 Tuesday - July 17th 168 Wednesday - July 18th 76 Thursday - July 19th 93 s Monday - July 23rd 206 Tuesday - July 24th 125 Wednesday - July 25th 103 f Thursday - July 26th 84 Monday - July 30th 174 Tuesday - July 31st 137 Wednesday - August 1st 126 j Thursday - August 2nd 116 i i Monday - August 6th 112 i , Tuesday - August 7th 186 Wednesday - August 8th 126 Thursday - August 9th 82 t C ' 4 F Y SPECIAL FUND AUGUST 1979 CHECKING ACCOUNT: DATE DEPOSITS WITHDRAWALS BALANCE 7/17/79 Balance forward from July : 1 , 577. 83 7/19/79 227. 90 7/26/79 199. 55 7/26/79 133. 82 8/02/79 200 .00 8/09/79 215 . 75 8/16/79 226 . 05 8/20/79 1 ,500 . 00 Transfer from Nor-Cal Savings 8/21/79 2, 738.56 8/21/79 Balance forward to September : 1 , 542 . 34 SAVINGS ACCOUNT: 7/17/79 Balance forward from August : 8,245 .43 8/20/79 Transfer to B of A 1 ,500 .00 8/21/79 Balance forward to September : 6, 745 .43