HomeMy WebLinkAboutMin - LB - 2007.08.21 �s
BURL NOAME
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Board of Trustees Minutes
August 21, 2007
I. Call to Order
Secretary Carlton called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith (by phone), Katie McCormack,
Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(McCormack/Brock) Trustee McCormack inquired about the
payment of$100,000 listed on page 2 of the warrants. The City
Librarian advised the Trustees that this fee is the Burlingame
Library's annual computer and membership fees to the Peninsula
Library System.
IV. Minutes
The Trustees unanimously approved the minutes for the July 17,
2007 meeting. M/S/C (McCormack/Brock)
V. Correspondence and Attachments
Correspondence was reviewed.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlight of Report
1 "Harry Potter" Pre-Release Party - Wizards, sorcerers
and Harry Potter characters welcomed almost 300 children
and parents to the library's Harry Potter pre-release event.
Children and their parents participated in bingo, Harry Potter
trivia, crafts, tarot card reading, fortune telling, and star
gazing. Magic Dan closed the evening with a special Harry
Potter magic show. Children and their parents followed Magic
Dan and Police Chief Van Etten over to Books, Inc. to pick up
their copies of the last book in the Harry Potter series.
48o Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
2. One Book One Community - Seventy-five programs are
planned by the Peninsula Library System for the One Book
One Community event featuring Isabel Allende. The Silicon
Valley Community Foundation has advised the City Librarian
that it would not provide-funding for this event. The PLS "One
Book" committee will ask libraries and corporations to assist
with funding.
Trustee Griffith suggested promoting this event on the public
TV station. Other promotional ideas were to submit an article
for the local daily newspapers and/or run an ad, find out if
Books Inc. would include the program in their monthly
publication of coming author events and notify high schools of
the October 1 lth program featuring Isabel Allende.
3. Pilot "WorldCat" Project
The "WorldCat" pilot project is ready for its six week trial.
After this time, library staff will evaluate its effectiveness.
Another option being explored is "open source" software.
VIII. Unfinished Business
A. Bronze Lions Public Art
The Trustees unanimously supported the motion of Trustee Griffith
to reaffirm their decision to move forward with the purchase of the
two bronze lion sculptures in recognition of the Library's 100 years _
in 2009 and the City's Centennial celebrations in 2007-2008.
M/S/C (Griffith/Carlton)
B. Employee Achievement Award
Trustee Carlton and Trustee Toft will serve on the Employee
Achievement Award committee. Nominations for the employee
award will be given to staff the week of October 1 st with a return
request date of November 1st. The award dinner will be held
December 2nd at the Doubletree Hotel.
IX. New Business
A. Library Board Schedule Dates
The Trustees unanimously approved the following meeting
schedule recommended by the City Librarian for the remainder of
the year 2007. M/S/C (McCormack/Toft)
• October 1 st - Joint Meeting with City Council 6-7pm
• October 16th - Trustee Meeting 5:30pm
• November 13th - Trustee Meeting 5:30pm
• December 2nd - Staff Recognition Dinner 6pm
• December Trustee Meeting cancelled
Library Board of Trustee Minutes 2
August 21,2007
B. Hillsborough Contract
The City Librarian noted that the per capita increase in the
current Hillsborough Contract for the year 2007-2008 is based
on the per capita average for all libraries. This year the
average per capita rate is $64.56 which is an 11% increase
over last year's per capita rate of$56.97. According to the
terms of the contract, Burlingame serves 2/3 of Hillsborough
and San Mateo serves 1/3.
The Trustees voiced a concern that the per capita rate for
Hillsborough residents does not reflect the total level of
service benefits provided by Burlingame and Hillsborough.
Trustee McCormack requested that the Hillsborough Contract
be placed on the agenda for the meeting with the City Council
on October 1st.
C. Joint Meeting with Council
The City Librarian prepared a list of issues that the Trustees
had either discussed or acted upon during the past year to be
used as a guide to select topics for the joint meeting agenda.
Trustee McCormack felt that a Foundation member should be
present to discuss future fund raising events and/or projects.
The City Librarian was requested to ask the council members
if they had issues the Trustees should be prepared to discuss.
D. Library Reorganization - Duncan Trust Request
The Trustees unanimously approved the motion of Trustee
Toft to authorize the City Librarian to request $35,000 from
the Duncan Trust to hire Norcal'to move the biography, fiction
and mystery collections to a different location and provide
additional children's seating and updated signage.
M/S/C (Toft/McCormack)
X. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (Carlton/Griffith)
The next meeting of the Library Trustees will be held
September 11, 2007at 5:30pm in the Library Conference
Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
August 21,2007