HomeMy WebLinkAboutAgenda Packet - LB - 2007.09.11 :'URLINGAME PUBLIC LIBRARY rBURLINGAME
Board of Trustees Agenda -(Revised Agenda) _
September 11, 2007—5.30pm
�. 480 Primrose Road—Library Conference Room c ' 'BR
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustees' Minutes August 21, 2007
V. CORRESPONDENCE AND INFORMATION Information
A. News From the Capitol (State Budget Passes)
B. Letter to Nancy Brock
C. PLS Advisory Board/New Employee Orientation
D. July 2007 Statistics
VI. FROM THE FLOOR (Public Comments)
VII. REPORTS
A. City Librarian's Report—Escoffier Information
VIII. UNFINISHED BUSINESS
A. Employee Awards Dinner Discussion
Library Reorganization Status Discussion
Proposed Agenda for Joint Council Meeting Discussion/Decision
1) Library Board Issues
2) Increase Service Hours
3) Hillsborough Contract
IX. NEW BUSINESS
A. Holidays - 2008-2009 (Attachment)
Discussion/Approval
X. ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
BURU NOAME
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Board of Trustees Minutes
August 21, 2007
I. Call to Order
Secretary Carlton called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith (by phone), Katie McCormack,
Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(McCormack/Brock) Trustee McCormack inquired about the
payment of$100,000 listed on page 2 of the warrants. The City
Librarian advised the Trustees that this fee is the Burlingame
Library's annual computer and membership fees to the Peninsula
Library System.
IV. Minutes
The Trustees unanimously approved the minutes for the July 17,
2007 meeting. M/S/C (McCormack/Brock)
V. Correspondence and Attachments
Correspondence was reviewed:
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report — Highlight of Report
1 "Harry Potter" Pre-Release Party - Wizards, sorcerers
and Harry Potter characters welcomed almost 300 children
and parents to the library's Harry Potter pre-release event.
Children and their parents participated in bingo, Harry Potter
trivia, crafts, tarot card reading, fortune telling, and star
gazing. Magic Dan closed the evening with a special Harry _
Potter magic show. Children and their parents followed Magic
Dan and Police Chief Van Etten over to Books, Inc. to pick up
their copies of the last book in the Harry Potter series.
48o Primrose Road Burlingame•California 940ro-4o83
Phone(650)558-7474'Fax(650)342-6295•www.burlingame.org/library
2. One Book One Community - Seventy-five programs are
planned by the Peninsula Library System for the One Book
One Community event featuring Isabel Allende. The Silicon
Valley Community Foundation has advised the City Librarian
that it would not provide-funding for this event. The PLS "One
Book" committee will ask libraries and corporations to assist
with funding.
Trustee Griffith suggested promoting this event on the public
TV station. Other promotional ideas were to submit an article
for the local daily newspapers and/or run an ad, find out if
Books Inc. would include the program in their monthly
publication of coming author events and notify high schools of
the October 11th program featuring Isabel Allende.
3. Pilot "WorldCat" Project
The "WorldCat" pilot project is ready for its six week trial.
After this time, library staff will evaluate its effectiveness.
Another option being explored is "open source" software.
VIII. Unfinished Business
A. Bronze Lions Public Art
The Trustees unanimously supported the motion of Trustee Griffith
to reaffirm their decision to move forward with the purchase of the
two bronze lion sculptures in recognition of the Library's 100 years _
in 2009 and the City's Centennial celebrations in 2007-2008.
M/S/C (Griffith/Carlton)
B. Employee Achievement Award
Trustee Carlton and Trustee Toft will serve on the Employee
Achievement Award committee. Nominations for the employee
award will be given to staff the week of October lst with a return
request date of November 1 st. The award dinner will be held
December 2nd at the Doubletree Hotel.
IX. New Business
A. Library Board Schedule Dates
The Trustees unanimously approved the following meeting
schedule recommended by the City Librarian for the remainder of
the year 2007. M/S/C (McCormack/Toft)
• October 1st - Joint Meeting with City Council 6-7pm
• October 16th - Trustee Meeting 5:30pm
• November 13th - Trustee Meeting 5:30pm
• December 2nd - Staff Recognition Dinner 6pm
• December Trustee Meeting cancelled
Library Board of Trustee Minutes 2
August 21,2007
B. Hillsborough Contract
The City Librarian noted that the per capita increase in the
current Hillsborough Contract for the year 2007-2008 is based
on the per capita average for all libraries. This year the
average per capita rate is $64.56 which is an 11% increase
over last year's per capita rate of$56.97. According to the
terms of the contract, Burlingame serves 2/3 of Hillsborough
and San Mateo serves 1/3.
The Trustees voiced a concern that the per capita rate for
Hillsborough residents does not reflect the total level of
service benefits provided by Burlingame and Hillsborough.
Trustee McCormack requested that the Hillsborough Contract
be placed on the agenda for the meeting with the City Council
on October 1st.
C. Joint Meeting with Council
The City Librarian prepared a list of issues that the Trustees
had either discussed or acted upon during the past year to be
used as a guide to select topics for the joint meeting agenda.
Trustee McCormack felt that a Foundation member should be
present to discuss future fund raising events and/or projects.
The City Librarian was requested to ask the council members
if they had issues the Trustees should be prepared to discuss.
D. Library Reorganization - Duncan Trust Request
The Trustees unanimously approved the motion of Trustee
Toft to authorize the City Librarian to request $35,000 from
the Duncan Trust to hire Norcal'to move the biography, fiction
and mystery collections to a different location and provide
additional children's seating and updated signage.
M/S/C (Toft/McCormack)
X. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (Carlton/Griffith)
The next meeting of the Library Trustees will be held
September 11, 2007at 5:30pm in the Library Conference
Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
August 21,2007
Escoffier, Al
From: owner-calix@listproc.sjsu.edu on behalf of Susan Negreen [snegreen@cla-net.org]
Sent: Tuesday, August 21, 2007 4:55 PM
To: calix@listproc.sjsu.edu
Subject: [CALIX:7147] News from the Capitol
August 21, 2007
TO: CLA Members/Systems/ Network Contacts
FROM: Mike Dillon, CLA Lobbyist
Christina Dillon, CLA Lobbyist
RE: News From the Capitol
STATE BUDGET FINALLY PASSES
This afternoon, the Senate passed the State Budget and accompanying "trailer bills" that were previously passed by the
Assembly on July 20th. Late yesterday, Senate and Assembly leaders met with the Governor in hopes of reaching an
accord, and then both Houses scheduled and rescheduled Floor Sessions until 10:00 p.m. last night. This morning, an
agreement was reached on a number of pending details, which paved the way for Senate Republican Minority Leader,
Dick Ackerman, to provide the 27th necessary vote for passage. In casting his vote, he was joined by the 25 Democrats,
and Republican Senator Abel Maldonado, who earlier committed to voting for the Budget.
As one long-time consultant commented to us this afternoon, "Rarely has passage of a Budget been postponed for so long
over so few differences."
The Budget and corresponding "trailer bills" are now on their way to the Governor for action. You will recall that the Budget
contains a $1 million augmentation for the Public Library Foundation (PLF), which would bring the baseline figure for the
fund up to $22.3 million. However, as a condition of the Budget's passage, the Senate Republicans have asked Governor
Schwarzenegger to use his so-called "blue pencil" to veto up to $700 million in additional spending in the Budget bill. We
will keep you posted as to the status of the PLF once the Governor acts.
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i
Peninsula Library System
September 23, 2007
Nancy Brock
2117 Carmelita Avenue
Burlingame, CA 94010
Dear Nancy,
On behalf of the PLS Administrative Library Council, I would like to
welcome you as Burlingame's new representative to Peninsula Library
System Advisory Board (SAB). The next meeting will be Tuesday,
September 18, 2007 at the PLS Office, 2471 Flores Street, San Mateo, CA
94010 from 4:00 p.m. to 5:30 p.m.
Your copy of the Advisory Board Manual will mailed to you very soon and
staff will also routinely be sending you the agendas and minutes of all future
System Advisory Board meetings, and other pertinent information to keep
you well informed on Peninsula Library System activities.
You are also invited to attend, at your convenience, the Administrative
Council meetings, held every other month. You will receive the agendas
and minutes for these meetings at least a week in advance of the scheduled
meeting date.
1 hope your SAB association will be as rewarding for you as it will be for
Peninsula Library System.
Sincerely,
Gail McPartland
Assistant Director, Services
GM/kak
cc: Al Escoffier, Director
NI— Burlingame Public Library
2471 Flores Street San Mateo CA 94403 Tel 650-349-5538 Fax 650-349-5089
Peninsula Library System Annual
System Advisory Board/
New Employee Orientation.
Who should attend? All PLS SAB Members and new
employees of PLS member libraries.
Also, if you're a more seasoned employee
who hasn't attended a PLS Orientation but
would like to learn more about the
Peninsula Library System we encourage
you to attend.
Where is it? The Peninsula Library System's
Headquarters at 32 West 25th Avenue,
Suite 204.
Street and public parking is available
nearby. Also, parking is available at the
Church parking lot on 25th and Hacienda.
When is it? Wednesday, September 18, 2007
4:00 p.m. to 5:30 p.m..
Why should I attend? To learn about the Peninsula Library
System and the services it provides to its
member libraries. PLS Managers will
present informative briefings.
How do I register? Please register online at:
http://evanced.cali fa.org_/pls/lib/eventcalendar.asp
Or email Kathy Krause at:
krause@plsinfo.org.
Please include your name, library /
organization, and job title in your email.
Space is limited; please register as soon as possible
KAK
8/23/07
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2007
Patron Statistical Classes -New Adds
Registered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 22,206 142 22,348
Burlingame Children 6,517 49 6,566
Hillsborough Adults 3,250 19 3,269
Hillsborough Children 1,815 19 1,834
Non-San Mateo Co. Borrowers 2,386 22 2,408
Totals 36,174 251 36,425
Circulation Activity Main Easton Branch
Adult Print Materials 15,084 1,013
Children's Print Materials 10,137 2,150
Audio/Visual Materials 11,102 1,546
Circulation Totals
This month total Main 49,544 This month previous year 52,856 6.0% decrease
This month total Branch 5,122 This month previous year 4,664 10.0 % increase
This month Grand Total 54,666 This month previous year 57,520 5.0% decrease
Patrons Items % of Circulation
Main 5,305 21,250 58%
Easton 620 2,786 59%
Reference Activity Inter Library Loans
Questions Lent 3,804
Reference 3,018 Borrowed 2,301
Children's 1,693 TOTAL 6,105
Lower Level 2,416
Branch 840
TOTAL 7,967
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non-Fiction 360 241 6
Children's Non-Fiction 3 0 0
YA Non-Fiction 0 0 0
Adult Fiction 461 359 47
Children's Fiction 309 209 77
YA Fiction 195 144 2
DVD Fiction Adult 1 0 0
DVD Fiction JUV 0 0 0
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 92 91 0
DVD Non Fiction JUV 0 0 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 0 0 0
Children's BKCD 0 0 0
YA BKCD 0 0 0
:D Music Adult 0 0 0
CD Music JUV 0 0 0
CD Music YA 0 0 0
Totals 1,421 1,044 132
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2007
PAGE 2
Fines and Fees Main $7,185.53
Branch* 502.98
Total $7,688.51
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM (Main) $1,145.45
Photocopies/SAM (Branch) 31.55
Total Branch and Main $1,177.00
Estimated User Traffic Main 36,793 Daily Average Main 1,227
Estimated User Traffic Branch 3,593 Daily Average Easton 144
Total User Traffic 40,386 Total Daily Average 1,371
Community Room Adult
TOTAL MEETINGS HELD 10 Attendance 405*
*Art Show held July 20th-July 22nd.
Adult Library Programs Attendance
Lectures, Film Series etc. 1 182 (165 movie series) (17) Author
Book Groups 1 15
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 12 454
Toddler Story Time 7 403
Total Story Time 19 Total Story Time Attendance 857
Class Visits (Elementary) 3 113
Preschool Outreach Visits 2 70
Total Class Visits 5 Total Class Visits Attendance 183
Special Programs(Family Fun Nights) Attendance Total 676
Voice of the Wood 117
Juan Sanchez Rainbow of Sons 123
P&T Puppet Theater 143
Magic Dan 153
Magic Dan 140
Harry Potter Extravaganza 284
Special Programs Total 924
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 3 117 Reference 840
Toddler 4 169
Total Programs 7 Total Attendance 286
;lass Visits (elementary) 1 Attendance 8
otal Class Visits 1 Total Attendance 8
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2007
PAGE 3
Summer Reading Programs
Adult Summer Reading Club Completion of Program
68 Staff& patrons registered 26
_ Youth Summer Reading Clubs (Easton & Main)
Read-to-Me-Club 131
Elementary Age Club 474
Teen Clubs 144
Youth SRC Totals 749
Easton Internet Usage
User Sessions 1 568
Main Internet User Sessions
Hour, Half Hour, & Express Childrens Total
10,677 358 11,035
July Outreach Statistics
Active 19
Semi Active 9
Total Outreach Patrons 28
Deliveries 27
Pick Ups 0
Books 93
Paperbacks 25
Audio Books 14
Music CD's 0
DVD's 19
Magazines 11
Total Library Materials 162
BURL NOAME
City Librarian's Report
September 11, 2007
Main Library Reorganization
Following years of planning, including a re-writing of our collection
development policy two years ago, we have reorganized the main
library. Some of the highlights are:
a. All non-fiction, including biography on the Lower Level
b. More space for mysteries on the Upper Level
c. More space for fiction and seating, as well as marketing
gondolas on the Upper Level
d. Move of the adult foreign language materials to the Upper Level
New signage and "you are here" directories will be installed in the
coming weeks.
Bronze Lions Ordered
The Trustees Centennial gift to the community, a pair of bronze lions
for the pedestals on the front porch, has been ordered. We expect
them to arrive in the coming weeks. Following installation, the Board
may wish to have an official presentation to the City Council and the
citizens.
Pilot "WorldCat" Project for Online Catalog in Process
We have implemented the beta test of the OCLC WorldCat product in
our PLS libraries. This test will be for a period of 60 days. There will
then be extensive evaluation of the test. This software fits somewhat
like a template over our existing online library catalog and allows it to
function more like search engines such as Google.corn. It should take
you directly to the title you are searching for, with the library in which
you are searching being listed first.
If this template type of solution doesn't assist us sufficiently, we are
simultaneously exploring "open source" software which allows for
more customization. This is being very successfully used in Ann
Arbor, Michigan; Kings County, Washington; and much of the state of
Georgia, called "Georgia Pines." These national projects may show
greater promise for PLS.
480 Primrose Road-Burlingame-California 94010-4083 1
Phone(650)558-7474-Fax(650)342-6295-www.burlingame.org/library
Hillsborough Contract Discussion
The Hillsborough Library Service.contract has been updated for fiscal
2006=2007. The current contract has been in force since 2003;
however we have had some sort of contract for library service with
Hillsborough since 1976. The per capita average for PLS libraries is:
$ 64.56. This is an 11% increase over last year.
The Board expressed some concerns about increasing the cost to
Hillsborough users to be more in keeping with the level of service
provided by San Mateo and Burlingame. The City Manager suggested
this be a discussion item on the Joint City Council/Library Board
meeting on October 1St.
Upcoming Events:
• 20 September, Foundation Board Meeting, 5:30 PM
• 1 October, Joint Council/Library Board Meeting, 6 PM
• 4, 5, 6,7 October, Foundation Book Sale
• 6 October, Centennial Event: Bridge of Friendship Community Picnic,
Washington Park
• 7 October, Centennial Scavenger Hunt
• 8 October, Columbus Day Closure
• 11 October, Isabel Allende in Conversation with Michael Krasny, San
Mateo Performing Arts Center, 7:30 PM _
• 16 October, Library Board Meeting, 5:30 PM
• 26-29 October, California Library Association Conference,
Sacramento
Alfred H. Escoffier
City Librarian
August 27, 2007
2
Proposed
`- Burlingame Public Library
Library Closure Schedule
2008
Date Day Observed Hours
Jan 1 Tuesday New Year's Day Closed
Jan 15 Monday Martin Luther King, Jr. Closed
Feb 18 Monday President's Day Closed
Mar 23 Sunday Spring Sunday Closure Closed
May 25 Sunday Closed Closed
May 26 Monday Memorial Day Closed
July 4 Friday Independence Day Closed
Aug 31 Sunday Closed Closed
Sep 1 Monday Labor Day Closed
Oct 13 Monday Columbus Day Closed
Nov 11 Tuesday Veteran's Day Closed
Nov 26 Wednesday Reduced hours Close 5 PM
Nov 27 Thursday Thanksgiving Day Closed
Nov 28 Friday City Holiday Closed
Dec 24 Wednesday Christmas Eve Closed
Dec 25 Thursday Christmas Day Closed
Dec 31 Wednesday New Year's Eve Closed
Jan 1 Thursday New Year's Day Closed
Rev.August 10, 2007