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Board of Trustees Minutes
July 17, 2007
I. Call to Order
President Toft called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith, Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(McCormack/Brock)
IV. Minutes
The Trustees unanimously approved the minutes for the June 19,
2007 meeting. M/S/C (McCormack/Carlton)
V. Correspondence and Attachments
A. June 2007 Statistics
The Trustees reviewed the statistics which show a 4% decrease in
circulation at the main library and a 13% increase at the Easton
Library.
B. ALA: Libraries Transform Communities
The City Librarian provided the Trustees with a publication he
received at the American Library Association Conference entitled
"Libraries Transform Communities" with an introduction by Leslie
Burger, ALA President. Ms. Berger noted the operational changes
that libraries have experienced over the last 10 years, as a result of
the Technology Revolution and encouraged Librarians to continue
raising the profile of their libraries by providing new programs and
services, building and/or renovating library buildings, and by
marketing its services through constant communication with the
community.
C. Trustee Account
The City Librarian advised the Trustees that the leases for the Xerox
copy machines have expired and he is in the process of negotiating a
new lease contract with Ricoh for 3 new copy machines. Ricoh has
offered the library better cost effective lease terms than Xerox.
VI. From the Floor - No one from the public attended.
480 Primrose Road•Burlingame•California 940io-4o83
Phone(650)558-7474'Fax(650)342-6295'www"burlingame"org/library
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VII. Reports
A. City Librarian's Report - Highlight of Report
1 Family Fun Nights - Family Fun Nights for the month
of June had a total attendance of 379. The programs will
continue throughout July ending with two performances by
Magic Dan.
2. Adult Summer Programs - Patrons have been enjoying
Thursday night mystery movies with a total attendance of 150.
The last movie in the program series will be "Raiders of the
Lost Ark" on July 26th.
3. One Book One Community - Seventy-five programs are
planned by the Peninsula Library System for the One Book
One Community event featuring Isabel Allende. The City
Librarian has written grant proposals to Silicon Valley
Community Foundation and to Target Corporation to help
defray the cost of these programs.
4. Spanish Language Collection - De La Rosa 8s.
Company gave $5,000 towards the purchase of Spanish
books for children. A special children's program was held on
July 10th specifically to acknowledge this gift. Juan Sanchez
was the featured performer and Jesus Neava, Finance Director
for the City, read a story to the children. Representatives from —
De La Rosa attended the event.
B. Foundation
The Foundation Board will'not meet again until September
13th. The Foundation is sponsoring the adult and children
summer programs.
VIII. Unfinished Business
A. PLS System Advisory Board Selection
Trustee Brock agreed to serve a two year term on the
Peninsula Library System Advisory Board. The City Librarian
will send documentation of this appointment to the City
Council for its approval.
B. Library Centennial Task Force
Trustee Toft and Trustee McCormack will serve on the Library
Centennial Task force along with Susan May and Regina Neu
from the Foundation Board. These 4 committee members will
take the lead in selecting the events for the Library
Centennial. Library Trustees, Library staff and Foundation
Board members will help execute these events.
Library Board of Trustee Minutes 2
July 17,2007
IX. New Business
A. Election of Officers
Trustee Griffith was nominated to serve as President of the
Trustees and Trustee Carlton was nominated to serve as
Secretary from July 2007 to June 2008. The Trustees
unanimously voted to accept Trustee McCormack's motion to
approve the Slate of Officers as presented. M/S/C
(McCormack/Brock)
B. Change in September Trustee Meeting Date
The Trustees unanimously voted to approve the motion of
Trustee Toft to change the September meeting date from
September 18, 2007 to September 11, 2007. M/S/C
(Toft/Griffith) Trustee Brock noted that she will not be able to
attend the September meeting.
C. Bronze Lions - Public Art
1. Preliminary Discussion - The Trustees discussed
the City Librarian's recommendation to purchase 2
bronze lion sculptures with funds from the Duncan
Trust Fund, earmarked for "Fine Arts". The lions would
be installed on the pedestals located on the left and
right of the front porch of the main library.
2. Trustee Action - The Trustees unanimously
'— agreed to move forward with the purchase of the lion
sculptures for the Centennial celebration. M/S/C
(Toft/McCormack)
3. Procedure - In accordance with the requirements
of the City's "Art in Public Places Policy", the City
Librarian will submit the necessary documentation for
review to the City Council.
X. Adjournment
The meeting was adjourned at 6:35pm. M/S/C (Toft/Griffith)
The next meeting of the Library Trustees will be held August
21, 2007at 5:30pm in the Library Conference Room.
Respectfully Submitted,
Alyea x. sco r
`City Librarian
Library Board of Trustee Minutes 3
July 17,2007