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HomeMy WebLinkAboutMin - LB - 2007.07.17 BURL i NO-AN[ KIMONOS= Board of Trustees Minutes July 17, 2007 I. Call to Order President Toft called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (McCormack/Brock) IV. Minutes The Trustees unanimously approved the minutes for the June 19, 2007 meeting. M/S/C (McCormack/Carlton) V. Correspondence and Attachments A. June 2007 Statistics The Trustees reviewed the statistics which show a 4% decrease in circulation at the main library and a 13% increase at the Easton Library. B. ALA: Libraries Transform Communities The City Librarian provided the Trustees with a publication he received at the American Library Association Conference entitled "Libraries Transform Communities" with an introduction by Leslie Burger, ALA President. Ms. Berger noted the operational changes that libraries have experienced over the last 10 years, as a result of the Technology Revolution and encouraged Librarians to continue raising the profile of their libraries by providing new programs and services, building and/or renovating library buildings, and by marketing its services through constant communication with the community. C. Trustee Account The City Librarian advised the Trustees that the leases for the Xerox copy machines have expired and he is in the process of negotiating a new lease contract with Ricoh for 3 new copy machines. Ricoh has offered the library better cost effective lease terms than Xerox. VI. From the Floor - No one from the public attended. 480 Primrose Road•Burlingame•California 940io-4o83 Phone(650)558-7474'Fax(650)342-6295'www"burlingame"org/library I VII. Reports A. City Librarian's Report - Highlight of Report 1 Family Fun Nights - Family Fun Nights for the month of June had a total attendance of 379. The programs will continue throughout July ending with two performances by Magic Dan. 2. Adult Summer Programs - Patrons have been enjoying Thursday night mystery movies with a total attendance of 150. The last movie in the program series will be "Raiders of the Lost Ark" on July 26th. 3. One Book One Community - Seventy-five programs are planned by the Peninsula Library System for the One Book One Community event featuring Isabel Allende. The City Librarian has written grant proposals to Silicon Valley Community Foundation and to Target Corporation to help defray the cost of these programs. 4. Spanish Language Collection - De La Rosa 8s. Company gave $5,000 towards the purchase of Spanish books for children. A special children's program was held on July 10th specifically to acknowledge this gift. Juan Sanchez was the featured performer and Jesus Neava, Finance Director for the City, read a story to the children. Representatives from — De La Rosa attended the event. B. Foundation The Foundation Board will'not meet again until September 13th. The Foundation is sponsoring the adult and children summer programs. VIII. Unfinished Business A. PLS System Advisory Board Selection Trustee Brock agreed to serve a two year term on the Peninsula Library System Advisory Board. The City Librarian will send documentation of this appointment to the City Council for its approval. B. Library Centennial Task Force Trustee Toft and Trustee McCormack will serve on the Library Centennial Task force along with Susan May and Regina Neu from the Foundation Board. These 4 committee members will take the lead in selecting the events for the Library Centennial. Library Trustees, Library staff and Foundation Board members will help execute these events. Library Board of Trustee Minutes 2 July 17,2007 IX. New Business A. Election of Officers Trustee Griffith was nominated to serve as President of the Trustees and Trustee Carlton was nominated to serve as Secretary from July 2007 to June 2008. The Trustees unanimously voted to accept Trustee McCormack's motion to approve the Slate of Officers as presented. M/S/C (McCormack/Brock) B. Change in September Trustee Meeting Date The Trustees unanimously voted to approve the motion of Trustee Toft to change the September meeting date from September 18, 2007 to September 11, 2007. M/S/C (Toft/Griffith) Trustee Brock noted that she will not be able to attend the September meeting. C. Bronze Lions - Public Art 1. Preliminary Discussion - The Trustees discussed the City Librarian's recommendation to purchase 2 bronze lion sculptures with funds from the Duncan Trust Fund, earmarked for "Fine Arts". The lions would be installed on the pedestals located on the left and right of the front porch of the main library. 2. Trustee Action - The Trustees unanimously '— agreed to move forward with the purchase of the lion sculptures for the Centennial celebration. M/S/C (Toft/McCormack) 3. Procedure - In accordance with the requirements of the City's "Art in Public Places Policy", the City Librarian will submit the necessary documentation for review to the City Council. X. Adjournment The meeting was adjourned at 6:35pm. M/S/C (Toft/Griffith) The next meeting of the Library Trustees will be held August 21, 2007at 5:30pm in the Library Conference Room. Respectfully Submitted, Alyea x. sco r `City Librarian Library Board of Trustee Minutes 3 July 17,2007