HomeMy WebLinkAboutAgenda Packet - LB - 2007.08.21 :'►URLINGAME PUBLIC LIBRARY EBUR`►"SAME 1
Board of Trustees Agenda -(Revised Agenda) _
August 21, 2007—5.30pm �e P
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustees' Minutes July 17, 2007
V. CORRESPONDENCE AND INFORMATION Information
A. CALTAC Nomination Form - FYI
B. Why Library Lions?
VI. FROM THE FLOOR (Public Comments)
'riI. REPORTS
A. City Librarian's Report—Escoffier Information
VIII. UNFINISHED BUSINESS
A. Bronze Lions Public Art Discussion/Decision
B. Employee Achievement Awards Task Force (Attachment) Discussion/Appointment
IX. NEW BUSINESS
A. Board Meeting Schedule Changes (Attachment) Discussion/Approval
B. Hillsborough Contract (Attachment) Information
C. Joint Meeting with Council: -Agenda Building (Attachment) Discussion
X. ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
BURL NO-AME
Board of Trustees Minutes
July 17, 2007
I. Call to Order
President Toft called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith, Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(McCormack/Brock)
IV. Minutes
The Trustees unanimously approved the minutes for the June 19,
2007 meeting. M/S/C (McCormack/Carlton)
V. Correspondence and Attachments
-- A. June 2007 Statistics
The Trustees reviewed the statistics which show a 4% decrease in
circulation at the main library and a 13% increase at the Easton
Library.
B. ALA: Libraries Transform Communities
The City Librarian provided the Trustees with a publication he
received at the American Library Association Conference entitled
"Libraries Transform Communities" with an introduction by Leslie
Burger, ALA President. Ms. Berger noted the operational changes
that libraries have experienced over the last 10 years, as a result of
the Technology Revolution and encouraged Librarians to continue
raising the profile of their libraries by providing new programs and
services, building and/or renovating library buildings, and by
marketing its services through constant communication with the
community.
C. Trustee Account
The City Librarian advised the Trustees that the leases for the Xerox
copy machines have expired and he is in the process of negotiating a
new lease contract with Ricoh for 3 new copy machines. Ricoh has
offered the library better cost effective lease terms than Xerox.
VI. From the Floor - No one from the public attended.
480 Primrose Road-Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295`www.burlingame.org/library
VII. Reports
A. City Librarian's Report - Highlight of Report
1 Family Fun Nights - Family Fun Nights for the month
of June had a total attendance of 379. The programs will
continue throughout July ending with two performances by
Magic Dan.
2. Adult Summer Programs - Patrons have been enjoying
Thursday night mystery movies with a total attendance of 150.
The last movie in the program series will be "Raiders of the
Lost Ark" on July 26th.
3. One Book One Community - Seventy-five programs are
planned by the Peninsula Library System for the One Book
One Community event featuring Isabel Allende. The City
Librarian has written grant proposals to Silicon Valley
Community Foundation and to Target Corporation to help
defray the cost of these programs.
4. Spanish Language Collection - De La Rosa &
Company gave $5,000 towards the purchase of Spanish
books for children. A special children's program was held on
July 10th specifically to acknowledge this gift. Juan Sanchez
was the featured performer and Jesus Neava, Finance Director
for the City, read a story to the children. Representatives from
De La Rosa attended the event.
B. Foundation
The Foundation Board will'not meet again until September
13th. The Foundation is sponsoring the adult and children
summer programs.
VIII. Unfinished Business
A. PLS System Advisory Board Selection
Trustee Brock agreed to serve a two year term on the
Peninsula Library System Advisory Board. The City Librarian
will send documentation of this appointment to the City
Council for its approval.
B. Library Centennial Task Force
Trustee Toft and Trustee McCormack will serve on the Library
Centennial Task force along with Susan May and Regina Neu
from the Foundation Board. These 4 committee members will
take the lead in selecting the events for the Library
Centennial. Library Trustees, Library staff and Foundation
Board members will help execute these events.
Library Board of Trustee Minutes 2
July 17,2007
IX. New Business
A. Election of Officers
Trustee Griffith was nominated to serve as President of the
Trustees and Trustee Carlton was nominated to serve as
Secretary from July 2007 to June 2008. The Trustees
unanimously voted to accept Trustee McCormack's motion to
approve the Slate of Officers as presented. M/S/C
(McCormack/Brock)
B. Change in September Trustee Meeting Date
The Trustees unanimously voted to approve the motion of
Trustee Toft to change the September meeting date from
September 18, 2007 to September 11, 2007. M/S/C
(Toft/Griffith) Trustee Brock noted that she will not be able to
attend the September meeting.
C. Bronze Lions - Public Art
1. Preliminary Discussion - The Trustees discussed
the City Librarian's recommendation to purchase 2
bronze lion sculptures with funds from the Duncan
Trust Fund, earmarked for "Fine Arts". The lions would
be installed on the pedestals located on the left and
right of the front porch of the main library.
2. Trustee Action - The Trustees unanimously
�-- agreed to move forward with the purchase of the lion
sculptures for the Centennial celebration. M/S/C
(Toft/McCormack)
3. Procedure - In accordance with the requirements
of the City's "Art in Public Places Policy", the City
Librarian will submit the necessary documentation for
review to the City Council.
X. Adjournment
The meeting was adjourned at 6:35pm. M/S/C (Toft/Griffith)
The next meeting of the Library Trustees will be held August
21, 2007at 5:30pm in the Library Conference Room.
Respectfully Submitted,
Alf�ea x. scokr
,City Librarian
L
Library Board of Trustee Minutes 3
July 17,2007
Page 1 of 2
Escoffier, Al
From: owner-calix@listproc.sjsu.edu on behalf of KTDyer@aol.com
Sent: Friday, July 27, 2007 7:01 PM
To: calix@listproc.sjsu.edu; CALTAC@yahoogroups.com
Cc: KTDyer@aol.com
Subject: [CALIX:7033] Re: CALTAC Award Time!
Please share this posting. This form can be printed out and used. Better yet, please go to
www.caltac.orq and click on the "Awards" link to print out the one-page form there. Please
note: If you have nominated someone for a CALTAC award, and that person did not receive
the award but has continued to contribute, please consider nominating the same deserving
person again!
CALTAC Award Nomination Form
California Association of Library Trustees and Commissioners
Have you an unsung hero in your library?
Use this form to nominate that person for a CALTAC award. Attach no more than 6 pages (3
double-sided) and no less than three (3) pages to support your nomination telling us how the
nominee made a difference to your library and library board. These pages may be letters of
recommendation and press clippings. Items may be reduced in size, but must be legible. Send the
form and related information to Yu-Lan Chou by September 6, 2007 (address below). The persons
or organizations chosen to receive recognition will be honored at the CALTAC luncheon,
Sunday, October 28, 2007 held during the annual conference of the California Library Association,
this year in Long Beach, CA.
Eligibility Requirements:
• Some of the services provided by the nominees must have occurred within the past two
years.
• Individuals making nominations must be current/paid members of CALTAC
• Current CALTAC board members are ineligible to nominate or to be nominated during their
terms of office.
• Each nomination must be on a separate form. Photocopies of the form are accepted.
CALIFORNIA ASSOCIATION OF LIBRARY TRUSTEES AND COMMISSIONERS
2007 AWARDS NOMINATION FORM
Categories:Please circle the category for which the nomination is being made:
1. Trustee, Commissioner, or System Advisory Board Member for outstanding service to a local library or
system.Any Trustee,Commissioner or System Advisory Board member,past or present,is eligible
with the exception of current CALTAC Board members.
2. Librarian for outstanding work with a Board of Trustees or Commission.
7/30/2007
Page 2 of 2
3. Newspaper,Radio Stations, or Television Channel for outstanding media coverage or special services
to libraries.
4. Business, Community Organization, or Individual making a significant financial or in-kind contribution "1
to a library or library program.
5. Elected Local, State, or Federal Oficial from California for special support or promotion for
legislation to benefit libraries and/or library services.
6. Individual who is not,and never has been,a Trustee,Commissioner,or System Advisory Board
member,and does not fit into the other categories,for outstanding or volunteer service to a library.
Individual or organization being nominated:
Name:
Address:
City, State,Zip
Phone:
E-mail:
CALTAC member making the nomination:
Name:
Address:
City, State,Zip
Phone/Fax:
Library/Library System: --�
E-mail:
Nomination Materials (NOTE:Items postmarked after September 6,2007 will be ineligible for
consideration.)
• A one-page letter of nomination must be attached,clearly stating why the nominee is worthy of
recognition.
• It is essential that supporting materials be submitted as described above.In fairness to all
nominees,nominations will not be considered unless these guidelines are followed.
Please return this form and all nomination materials by September 6,2007 to:
Yu-Lan Chou
Innovative Interfaces Inc.
5850 Shellmound Way
Emeryville, CAA 94608
Phone: (408)416-1314(cell)
E-mail:yulan chou@vahoo.com
Get a sneak peek of the all-new AOL.com.
7/30/2007
Burlingame Public Library
Why Literary Lions?
Lions have always been linked to humans in a magical way. We seem to
share a mystical bond with them in consciousness throughout time. The
bond is reflected in all major civilizations. What is this mystery that ties
lions and humanity together? It is certainly immortalized in the use of
the Sphinx in ancient Egypt, which was a female figure with the body of
a lion, the breast and head of a woman, and eagle's wings.
Each of the major cultures that have influenced modern civilization, have
had rich lion mythologies.
In the Egypt, Sekmet, whose name means "mighty powerful one", is the
fire goddess whose flames consume enemies. While she is feared for her
destructive power, she is also associated with healing. She awakens
within us the will and energy we need to meet the challenges of our time.
Lions appear frequently during Biblical passages. They also appear in
ancient Palestinian, Assyrian and Sumerian art, though they have been
extinct in the Middle East since 12th century A.D.
Hindu mythology of the goddess of Durga pictures Durga riding on a lion.
She is the fierce aspect of Shakti, the Great Mother, and comes to restore
order in the world.
Lions in the Judeo/Christian tradition are illustrated by the 7 Hebrew
words for lion. In a mystical sense, the lion can be a symbol for the
spiritual light.
There is also a curious belief among the ancients that the lion sleeps
with his eyes open and for this reason was chosen as a symbol of
vigilance. The figure of a lion placed on either side of doors or gateways is
an emblem of guardianship.
Lion symbology throughout the ages helps explain how lions as sphinxes
were used to guard the hiding places and secret repositories of ancient
wisdom waiting for man to receive the higher truth.
Our "Literary Lions", are a Centennial gift from the Library Board of
Trustees through the Duncan Trust. As such they join with the symbols
of Science, History, Art, Philosophy and Knowledge represented on the
original sculptured panel above the library's main entrance, created in
1931 by architect Col. E. L. Norberg.
�- What better place to find truth than the public library!
ITEM: VIII.B.
Library Board of Trustees
August 21, 2007
Item: Employee Achievement Awards Task Force
Recommendation: Form a task force of 2 Trustees to serve on the
Employee Achievement Award Committee.
Background: The Employee Achievement Award has been given at the
Staff Recognition Dinner each year for the past 7 years. Staff will
distribute the forms on October 1st, with a due date of November 1St. The
Board Task Force then meets and selects the employees to receive the
award. The Task Force obtains certificates for those to be honored, along
with a check for $ 100.00 each from the Trustees Special Fund.
Budget Impact: $ 300.00
ITEM: IX.A.
Library Board of Trustees
July 30, 2007
Item: Library Board Schedule Changes
Recommendation: It is recommended that the Library Board meeting be
adjusted to the following schedule for the remainder of this calendar year
and posted as changed according to city standards.
Background: Due to vacations and other busy times, the following
schedule is recommended:
• September Meeting: September 11th (previously approved)
• October 1: Joint Meeting with City Council, 6-7 PM
• October 16 Meeting as scheduled
• November Meeting: November 13th instead of November 20th
December 2nd, Staff Recognition Dinner, 6 PM
• December Meeting: Canceled
Per Capita Support of Peninsula Library System Libraries
Fiscal Year 2006-2007
Revised July 24,2007
Jurisdiction Budget Population Served Per Capita
Burlingame $ 3,559,816 36,801 $ 96.73
South SF $ 4,797,880 62,614 $ 76.63
Redwood City $ 6,167,279 77,025 $ 80.07
SM County $ 18,430,824 278,388 $ 66.20
Menlo Park $ 1,877,924 30,750 $ 61.07
San Mateo City $ 5,760,488 99,217 $ 58.06
San Bruno $ 1,957,790 42,145 $ 46.45
Daly City $ 3,321,584 106,160 $ 31.28
`- Per Capita Average for all Libraries $ 64.56
Per Capita Average for all Libraries, 2005-2006 $ 56.97
Increase in Per Capita Average for 2006-2007 $ 7.59
Hillsborough Per Capita rate to be based on $ 64.56
Note: Budgets are direct from the libraries; population served is from the
California Population served report, August 2007. See payment
calculation page.
Alfred H. Escoffier
City Librarian
July 31, 2007
ITEM: IX. C.
Library Board of Trustees
August 21, 2007
Item: Joint Meeting with City Council, October 1, 2007, 6 PM
Recommendation: It is recommended that the Board review the past
year's accomplishments with the Council and request any support for
future programs.
Background: The City Council holds joint meetings with most of the
Boards and Commissions each year. These meetings are generally one
hour and provide an informal dialog between Council and Board
members. There is usually not a set agenda, but the Board might want to
make a list of"talking points" for the meeting.
Attached is a list of accomplishments for the last year, as well as a list of
unfunded items.
Burlingame Public Library
Board of Trustees
Library Board Issues
2006-2007
July 2006
• Added Friday evening service hours from 5 PM-7 PM, with City
Council approval
• Received word that State subvention for resource sharing was
increased by $ 7 million, or a 30% increase; though this
measure has never been fully funded by the legislature
• Added "Novelist" database as a gift from Trustee Griffith
• Approved revised Collection Development policy for Children
and Teen collections
• Approved Memorial leaf for O.E.E. Anderson Trust donation
August 2006
• Proclamation for "One Book, One Community"
• Nancy Brock appointed Trustee by City Council
• Burlingame Library Foundation develops Strategic Plan for
�.. fundraising for library programs
• San Mateo Public Library re-opens
September 2006
• Met with then-Assemblyman Leland Yee's assistant regarding
library legislation
• Approved Library Holidays for 2007 calendar
• Quarterly review of Trustee Fund
October 2006
• Set plans for Employee Achievement Awards in December
• Set plans for Staff Recognition Dinner
• Approved purchase of two new stainless steel outdoor Book
Drops from Trustee fund
• Donation of funds to Washington Parish Library, Louisiana,
destroyed by Hurricane Katrina (Donation from Alex Veech)
• Approved installation of bronze plaque for Lions Club donation
of flag pole at Easton Branch
• Reviewed City Librarian's Insurance valuation of$ 14M on
collections required by the City Attorney
• Attended "One Book" Khaled Hosseini event
t
1
November 2006
• Approved revised Patron Behavior Policy
�- • Approved Park & Recreation Commission recommendation for
potential replacement tree for Easton eucalyptus removal
December 2006
• Held Staff Recognition Dinner and gave 3 Employee
Achievement Awards (Event co-sponsored by the Board and the
Foundation)
January 2007
• Reviewed Easton Tree "Tom the Tree" situation.
• Issued a Frequently Asked Questions document
• Reviewed Library "Unfunded" library budget items
• Discussed Library accomplishments for 2006-2007
• Reviewed proposed library goals for 2007-2008
• Reviewed potential effects of 10% budget reduction at request of
City Manager
• Attended annual City Budget session
• Attended Poetry Month event: 40 Children read their own poetry
February 2007
• Reviewed plans for National Endowment Grant for "BIG READ"
• Accepted "Honor Board" status from CALTAC (California
Trustees and Commissioners)
• Prohibited access to the library for a problem patron for 60 days
March 2007
• City Librarian reported that Isabel Allende and Michael Krasny
have accepted his offer to be our featured speakers at the "One
Book" reading initiative for 2007
• Attended Commissioner's Dinner
• Reviewed plans for Foundation Author's Luncheon
April 2007
• Quarterly review of Trustee Fund
• Reviewed Centennial plans for essay and poetry contest with
Trustee Toft
• Reviewed City Librarian's testimony before the California State
Assembly Education Committee regarding "Live Homework
Help"
• Attended 5 BIG READ events held at Burlingame Library,
including closing event with former child actress Mary Badham
2
• Reviewed staff report regarding potential of joint programming
with Villa Montalvo
May 2007
• Attended Foundation Author's Luncheon fund-raiser ($ 10,000)
featuring former Senator Jackie Speier "This is not the Life I
ordered"
• Reviewed replacement flooring in back hall and stair area
• Funded Staff Recognition initiative for 2007 from Trustees Fund
• Appointed task force for Library Centennial in October 2009:
Katie McCormack, Pat Toft and Foundation Board members
Susan May and Regina Neu
• Trustee Brock attended Library Issues Breakfast with Mayor
Terry Nagel
June 2007
• Discussed feasibility of a Library Cafe on the public terrace;
• Reviewed conceptual plans by Group 4 Architecture
• Directed City Librarian to do a study of other cafes and their
costs, profit margins, etc.
• Approved Unattended Children's Policy for safety of children in
the library
• Discussed feasibility of installation of Burlingame Mural owned
�- by Burlingame Historical Society
• Discussed "Harry Potter" pre-release party, July 20, 2007
• Reviewed statistics of library usage
Compiled July 31, 2007
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