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HomeMy WebLinkAboutAgenda Packet - LB - 2007.07.17 BURLINGAME 1 • IURLINGAME PUBLIC LIBRARY Y . Board of Trustees Agenda _ q July 17, 2007—9.30pm ce 480 Primrose Road-Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. WARRANTS & SPECIAL FUND Approval IV. MINUTES Approval Library- Board of Trustees' Minutes June 19, 2007 V. CORRESPONDENCE AND INFORMATION Information A. ALA: Librarians Transform Communities B. June 2007 Statistics C. Review of Revolving& Trustee Accounts & Duncan Trust Fund VI. FROM THE FLOOR (Public Comments) i. REPORTS A. City Librarian's Report—Escoffier Information B. Foundation Report- Escoffier Information VIII. UNFINISHED BUSINESS A. PLS Advisory Board Nomination Discussion/Approval B. Library Centennial Task Force Discussion/Approval IX. NEW BUSINESS A. Election of Officers Approval B. September Meeting Date Change Approval C. Bronze Lions - Public Art Discussion/Approval X. ANNOUNCEMENTS XI. ADJOURNMENT Adjourn BURL NO-AM[ Board of Trustees Minutes June 19, 2007 I. Call to Order Secretary Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack Trustee Absent: Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (McCormack/Brock) IV. Minutes The Trustees unanimously approved as written the minutes for the May 15; 2007 meeting. M/S/C (McCormack/Brock) V. Correspondence and Attachments A. May 2007 Statistics The Trustees reviewed the statistics which continue to show a decrease in circulation at the main library and an increase at the Easton Library. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlight of Report 1 Library Centennial October 19, 2009 - The City Librarian suggested forming a joint committee composed of two Library Trustees and two Foundation board members to oversee and help produce the library centennial events. 2. Harry Potter Evening - On July 20, 2007, the Library will open its doors at 10:00pm for a special Harry Potter event. The evening will begin with a variety of activities for children and culminate with parents and children walking to Books, Inc. to pick up pre-purchased copies of the final Harry Potter book. 480 Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library 3. "Big Box" Programming - Peninsula Library System has applied for a grant from The California State Library to bring "big" name programs to selected venues throughout the Bay Area. 4. Children and Adult Summer Programs - The traditional "Family Fun Nights", which have been well attended in the past, begin on June 19th. Murder, Mystery and Mayhem is the theme for the adult Movie nights. Bill Lewellen of the San Mateo County Forensic Lab was the featured speaker at the first adult event held June 18th. 5. Appointment of Trustees - The City Council reappointed Katie McCormack and Pat Toft to serve for an additional 3 year term on the Library Board of Trustees. B. Foundation Report The Foundation board is in the process of looking for a new data base program. VIII. New Business A. Burlingame Historical Mural The City Librarian advised the Trustees that the Silicon Valley Foundation rejected the joint request of the Burlingame Library and the Burlingame Historical Society to fund a $10,000 restoration of _ the Burlingame Historical Mural. B. Library Cafe Concept The Trustees reviewed the preliminary drawing and commentary prepared by Group 4 for a terrace cafe in the library. The Library Foundation originally proposed the idea of a cafe and upon reviewing the information from Group 4, has requested the City Librarian to contact libraries that have cafes and obtain information on management and cost effectiveness. The Trustees wanted to look into other areas in the library that might be conducive to a cafe. C. Unattended Children's Policy The Trustees approved the Unattended Children's Policy as amended. M/S/C (McCormack/Griffith) The policy will not be posted but will personally be given by a staff person to the parent of the disruptive child. IX. Announcements A. System Advisory Board Trustee McCormack, who has served two terms as the Library's representative to the System Advisory Board, gave a brief summary of the responsibilities that the position would entail and how the Board serves the Peninsula Library System. Her term has been completed and the City Council will need to appoint a new board member. Library Board of Trustee Minutes 2 June 19,2007 B. Directional Signs - The City Librarian advised the Trustees that new directional signage will be placed in the appropriate places when specific collections such as biographies are moved in the Spring. C. Change of September Meeting Date - The Trustees have requested that the September meeting date be placed on the July agenda in order that a change in the scheduled date could be made. X. Adjournment The meeting was adjourned at 6:30pm. M/S/C (Griffith/McCormack) The next meeting will be held on July 17, 2007 at 5:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 June 19,2007 ALAA-iflorican Library Association I I 'I + r r I Li\ t i deas and Inspiration for Transforming Your librar p � i A Message from the ALA President Transforming communities starts with transforming ourselves . Librarians and libraries have been through a decade of great change, spurred by a revolution in technology. Now is not the time to stop. We have changed how we do business. Now we must change how others see us. Marketing and communication must become as important as delivering the service. . We have a unique moment in time to transform the way the world perceives us, to build on the things that we do sod well and set the stage for the next century of library service. We know that when libraries are transformed by new services, programs, renovations or new buildings, the communities we serve are in turn transformed. When customers realize they are getting more from their libraries, they become advocates and passionate supporters for what we do. Change isn't easy, but it is the key to our future. I hope the ideas and suggestions in this tip sheet will inspire you. Leslie Burger, ALA President, 2oo6-2007 r Tips for Creating Change ....................................................................... ....................................................................... s Be passionate about libraries. 5 Be willing to take risks. • Believe 150 percent in the power of libraries to change lives, • Don't be afraid to take chances in the workplace. enhance productivity, influence social policy, improve educa- • Ask for the money that you need. Make the case for why you tional levels,and help businesses maintain a competitive edge. need more. • Be proud of working in a library. Remember librarians, • Look for creative ways to finance projects. libraryworkers and library advocates are leading the charge ....................................•••••.............................. on some of the most important policy issues of our times— 6 Become the change you want to see. filtering on the Internet,the USA Patriot Act, defending First • Lead by example. Amendment freedoms. • Keep your eye on the vision for the library. • Remember, if we aren't passionate about what we do, • Be relentless about promoting the changes you hope no one else will be either. to implement. ...... ............................................................... ....................................................................... 2 Think strategically and create a 7 Build a culture that welcomes and vision to guide the future. rewards change. • Think competitively and creatively. • Develop a team that encourages a free flow of ideas. • Continually assess your library's strengths and • Take time to retreat from day-to-day activity to learn about weaknesses. each other's unique strengths and talents. • Identify opportunities and threats that will either advance or • Work with your supervisor or director to help him or her detract from your vision. achieve the operational changes needed. 3 step outside the box. s Think all library, all the time. • Determine what it will take to change the way people think • Read the newspaper, magazines,weblogs and surf the web to about and react to your library,whether it's belly dancers, identify trends that might have an impact your library. cooking, community forums, human rights festivals or • Visit other libraries during your travels. community reads. • Participate in professional associations. • Examine current practices.Are they customer-friendly? "..................••.....................................•••.•....... • Consider practices of other libraries and competitors and 9 Raise the library's profile. determine what might work in your library. • Engage in shameless promotion at social and business events. """• """""""""""""""..............................•• • Communicate! Develop a single message that can be shared 4 Never stop learning. by everyone on the library staff,trustees, Friends and advocates. • Transforming libraries means transforming ourselves as well. • Create a strong brand or identity for your library. • Take advantage of the continuing education opportunities ..............................•••...•.................................. available through ALA,your state or regional library so Believe that everything is possible. association, regional consortia and other avenues to broaden • Identify a dream and make it happen. your horizons. • Remain positive even in the face of minor setbacks. • Be flexible, realistic and open to new ideas. • Never give up! —Leslie Burger,ALA President,2oo6-2007 Profiles in CTransformation is powerful. The librarians profiled here are only a few of many who have risked change and reaped the benefits. -1 ....................................................................... ....................................................................... Sandra Feinberg, Director Q. How did you approach change? Middle Country Public Library Any major work we do is done in collaboration with Centereach, New York other experts in their fields, starting with the Staff: 305 (56 full time) Parent/Child Workshop. Everything grew from there. Budget: $12.5 million We also intensified efforts to tell our story. A politician Population served: 60,679 told me, "Get on the offensive and never get off." ............................................................... Now we've become a place that people come to and Sandra Feinberg knew that having a baby would say, "Will you try this?" People are constantly calling. change her life. What she didn't anticipate was the transformative effect it would have on her Q. What was your biggest challenge? career and library. Continually re-inventing the library and ourselves. When she returned to work as a children's librarian It's exhilarating but exhausting. I used to have an in the late `los, she began to focus on parents and occasional slow, boring day. Now there is no downtime. helping them raise happy, healthy, literate children. We're on the front line the entire time. Realizing that she needed more expertise, Feinberg developed partnerships with schools, literacy groups Q. What advice would you give to another library? and other community organizations. Today more than You can't do it alone.You have to partner with community 200 libraries in 23 states have adopted her model groups/nonprofits/schools. Stay open. Try not to say known as the Family Place Libraries. "no" right away. Just say, "Let me think about that,_or Since becoming library director in 1991, Feinberg "Let me do some research and see if that's been t has focused on transforming the entire library into anywhere else." Never be afraid to call on other people a learning and activity center, and she continues and ask them what they think. Let other people help to leverage the power of community partnerships. you with the new reality of a public library. When you, Last year the Suffolk Community Council named her ask their opinion, you get their support. Long Island Woman of the Year. Feinberg is the winner of the 2007 Public Library Q. What resources would you recommend? Association (PLA) Charlie Robinson Award sponsored • Other libraries—many have undertaken some by Baker &Taylor to honor a public library director wonderful initiatives. Calling them will save a lot who has been a risk taker and change agent. of energy. • People—especially potential partners. If we get an _ idea, it's usually because someone has come to us. always the . "Family-Centered Library Handbook," change that wilt occur in the Sandra Feinberg, New York: Neal-Schuman, 2007. • Beyond Books: The Middle Country Public Library next two years (DVD), Centereach, N.Y.: Middle Country Public the change that Library, 2007. Contact petersonjoan@mcpl.lib.ny.us. the next ten. Don't,let yourself For more information: . nto feinbergsandra@mcpl.lib.ny.us be www.mcpLlib.ny.us _ "WMrlr ............................................................. ....................................................................... Lucy Hansen, Lead Librarian Q. What was your biggest challenge? Biblioteca Las Americas First, involving students, staff, administration, parents, Mercedes,Texas the school board and community in helping to establish Students: 1,500 (two high schools) our vision, discussing the issues, focusing on outcomes, Budget: $590953 choosing how to move forward, taking the leap of Staff: 9 (3 full-time librarians) making a decision, locating funding, and then planning through all the steps down to the tiniest details. Biblioteca Las Americas moved from a cramped 4,500 Second, ensuring implementation by taking action, square-foot space to a 33,000 square-foot freestanding overcoming the force of habit, tackling the paperwork, facility on )an. 1, 1998. But the physical transformation and focusing on the positive throughout the process. was only the beginning. You need to have excellent staff who share the vision With support from an Empowerment Zone grant, and are forward-thinking.You need to hire talented, the staff expanded from four to nine and the creative, student-centered, cooperative people, and library extended its hours for student and public use. you may need to help those who cannot adapt find Students attend rock concerts in the library's main another home. area. Dance groups and string quartets practice in conference rooms. Students give presentations, and Q. What advice would you give to other libraries? community organizations hold meetings in the 128-seat • Listen to all of your patrons and to your staff. lec' i hall. ESL and GED classes are offered in the Brainstorm together and talk things through. Think everrmgs and on Saturdays. together about why you are contemplating this The library also sponsors Viva, an award-winning change and what outcome(s) you hope to achieve. student-peer tutor project with a goal of increasing Where is it that you want to be? What is your goal? community health literacy.The project has evolved to How will you know when you have reached it? include a summer institute, online symposium and • Once you reach consensus, make a detailed Plan A, school-wide health fair. along with contingency plans B and C. Learn The library's online services include a rich web site, technology. Implement the plan. Act! online catalog, databases with home access, email • When you make mistakes, admit them and make reference service, and an online reservation and things right. service request system. . Carry on with good cheer and always look to the The library received the 2oo6 American Association next level. of School Librarians (AASL) National School Library Media Program of the Year Award sponsored by Follett Q. What resources would you recommend? Library Resources • Outreach Evaluation Resource Center, National Network of Libraries of Medicine Q. How did you approach change? http://nnim.gov/evaluation/ We see change as a constant and actually seek it out • AASL Advocacy Toolkit: www.ala.org/ala/aasl/ by listening to our students and looking for ways aaslproftools/toolkits/aas[advocacy.htm to reach them and meet their needs. Generally we plan very carefully, using a logic model to focus on out- For more information: co ;. We may make an action plan with a detailed lucy.hansen@stisd.net timf[ine that lists each action, persons responsible, http://bla.stisd.net resources needed, and evaluation method. We also look at our district plan, state and national standards, and conduct surveys and needs assessments. Profiles in Change ....................................................................... Richard Meyer, Director "it is not the strongest of the Georgia Tech Library & Information Center Atlanta, Georgia species that survives, nor the Students: 18,000 most intelligent, but the Budget: $12 million Staff: 120 (35 librarians) one most responsive to change." ....................................................................... _ . - Darwin Six years ago, the Georgia Tech library had fallen off the campus map. Library visits had dropped an average of 5 percent a year for the past 15 years, with students and faculty complaining that the library had become irrelevant. The library interiors were drab, with collections dominating Q. What was your biggest challenge? the space.The library was not part of campus discussions We had to work a lot with the computer center. They about technology, speak a different language. It took several weeks for us Today the library is again recognized as the heart to begin to understand each other. Now we work very and soul of the campus. Faculty praise the library's effectively as a team. digital delivery systems. Computer login records show that almost every student visited the library at least Q. What advice would you give to another library?_ once during the last school year. One student reported . Stay current. Know what faculty are involved in, turning down a Fulbright scholarship at another what's changing in the world that impacts us. campus to attend Georgia Tech because of the library's . Bring in experts to share. information commons area. A columnist for the campus • Focus on what is most important and do a couple newspaper cited the library for its efforts to gather of things really well. People want to support and use student input—claiming it was the first time successful things. she had seen that happen. • Give your staff free rein. Let them figure out what The library was awarded a 2007 Association of the needs are and how to address them. College & Research Libraries (ACRE) Excellence • Become the nexus of engagement with in Academic Libraries Award sponsored by Blackwell's undergraduates. Provide them with the tools they Book Services. need to succeed. Q. How did you approach change? Q. What resources would you recommend? We began to listen to students and faculty. • Libraries Designed for Learning, Scott Bennett. For example, we hada team go to five study areas Council on Library and Information Resources around campus to interview students. It wasn't about (CLIR), 2003, No. 122. asking, "What can we do to help you?" It was to find . Library as Place: Rethinking Roles, Rethinking out what they were doing and figure out how we could Space, CUR, 2005, No. 129. help them do it better. We now have a Student Advisory Council representing various groups. Our students For more information: and faculty told us to move swiftly and effectively richard.meyer@library.gatech.edu to provide digital content and to make our services http://smartech.gatech.edu/handle/1853/12982 evident and relevant. A five-year strategic plan was crafted with both librarian and staff participation. had a second retreat, hired the same facilitator and did strategic planning. We identified five strategic areas that we all agreed we wanted to focus on, and then set up management teams to identify key objectives and Number of students: 4,500 develop a three-year plan for each area. (60% Hispanic/Latino, mostly female) Budget: $875,000 Q. Staff: 15 full-time (8 library faculty) The biggest challenge was recasting the library image. The perception of the library was so negative. It was When Lucinda Zoe says her library could be "the a huge culture shift to even acknowledge there was a poster child for transformation," she isn't kidding. library, that there was anything in it and that the When she arrived in 2001, the library had had 10 library faculty could be an active partner in the learning chief librarians in 10 years. Two staff librarians had not process. Students didn't use it. Faculty didn't use it. spoken to each other in five years. There were They didn't refer people there. We've had to keep no Technical Services, no instructional programs. putting ourselves out there. The library was in such bad shape that the college was in danger of losing accreditation. Q. Today the library is the "go-to" place for faculty . Invest as much in your support staff as you do in and students. All freshmen are required to take the your professional staff. When the message is that li�y's three information literacy workshops. The you care about them, want them to be happy, they library publishes an award-winning poetry journal and give back. It creates synergy. Empowering and regularly hosts open mics, poetry and other events. investing in them is the key to transformation. On its home page, the library asks, "How are we . If they don't give you money, go find it—write grants! doing?" and regularly receives comments such as, . Tie everything you do to the mission of the college. "I think this library gives so much support to all You are the best friend of the college. You want to students. Keep up the good work." make that visible and clear in your reports to the The library received a 2007 ACRL Excellence in president and provost. It's basic management stuff Academic Libraries Award sponsored by Blackwell's but we forget it. Book Services. Q. Q• . ACRL Harvard Leadership Institute We latched on to the college mission statement. www.ala.org/ala/acrl/acrievents/upcomingevents/ We identified the most important initiatives—student . Frye Leadership Institute retention, writing across the curriculum, general Sponsored by the Council on Library and Information education, language acquisition—and attached Resources, EDUCAUSE, and Emory University ourselves to them.The turning point was investing www.fryeinstitute.org some extra funds from the Chancellor's office, around $6,000, in professional and staff development. We had For more information: a two-day "Professional and Program Development" LZOE@hostos.cuny.edu retreat in June 2004 to examine our organizational www.hostos.cuny.edu/library/ cI 'e, our programs, and our work life. We hired an exzr lent facilitator/consultant. The next year we 6 Lessons from the Where Do We Go Change Masters from Here? -, r ....................................................................... ..... ............................................................... While their libraries are very different, the four Today's library users enjoy an unprecedented directors profiled have more than a little in common array of tools and services on- and off-line. Yet the when it comes to transforming their libraries. future of libraries and free access to information cannot be taken for granted. • All recognize a need for libraries to become more Too many people still are not aware of the active partners in learning and to create resources and assistance available at their community, environments and programs that support that role. school or campus library—or choose to turn • Whether it's through surveys, focus groups or elsewhere. Too many decision-makers question the chatting one-on-one, they make a point of value of a library in an electronic age. listening—and responding to what they hear. Transformation begins with a strategic plan, • They are generous in giving credit to their staff a mission, vision and services that both members and recognizing the unique talents and address and anticipate needs. But it's not enough energy each brings. if libraries are to be recognized as essential, • All say investment in staff development is critical. relevant services. There must also be a plan to • Communication is a priority—with their staffs, as communicate library services in a consistent and well as with external constituents. powerful way. Put the two plans together and • They see change as an ongoing process. Nothing is you have a marketing plan. so good that it can't be improved. Marketing is about creating an experience that • They look to other libraries for inspiration and people will seek out in person or online. It means guidance and are glad to give others the benefit of getting smart about how we communicate—Navin- their experience. a clear and consistent message, identifying key • They appreciate the power of partnerships. audiences and getting strategic about how we reach • All have strategic plans. out to them. • While lack of funds can be an obstacle, they say it Marketing encompasses communication in all also can spur creativity. All are adept at seeking out- forms—advocacy, advertising, publicity, partnerships, side funding through grants, gifts and partnerships. public relations, print, electronic, word of mouth. • They evaluate constantly and don't hesitate to Getting savvy about how we use these tools and make adjustments. techniques is key to our future. • - "You really can change • the world if you care enough." • Marian Wright Edelman M ....................................................................... ....................................................................... ThreeThings � For Academic Libraries The Changing Academic Library: Operations, Cultures, Environments. John Budd. Should Know About ACRL Publications in Librarianship, No. 56. Marketing Constancy and Change in the Worklife of Research University Librarians. 1. Marketing is everyone's job. Rebecca Watson-Boone. ACRL Publications in 2. It's about people—not what's on the shelf. Librarianship, No. 51. 3. Listening is as important as selling. ....................................................................... ....................................................................... For Public Libraries Gettiner StartedThe Small but Powerful Guide to Winning Big Support for Your Library. www.ala.org/ala/olos/ .�- ® oloscommittees/rnt/advocacy.htm-i --our Learn more about how to develop a marketing/ "Technology for Results: Developing communication plan and find tools you can use in the Service-Based Plans," Diane Mayo. Chicago: @ your library@ toolkits developed as part of ALA's American Library Association, August, 2005. Ca, -iign for America's Libraries. "Creating Policies for Results: From Chaos -vols for public, school and academic libraries can to Clarity," Sandra Nelson and June Garcia. be found at www.ala.org/@yourtibrary. You'll find Chicago: American Library Association, 2003. sample messages, downloadable art and a wealth of strategies for reaching out to students, parents, "The New Planning for Results: A Streamlined media, funders and more. Approach," Sandra Nelson. Chicago: American ....................................................................... Library Association, 2001. ....................................................................... Tools You Can For Youth Librarians "New Directions in Library Services ALA Advocacy Center: Issues &Advocacy to Young Adults," Patrick Jones. Chicago: www.ala.org Young Adult Library Services Association (YALSA), 2002. Library Technology Reports: www.techsource.ala.org/ltr/ "Excellence in Library Service to Young Adults," 5th edition. Chicago: Young Adult Smart Libraries Newsletter. Library Services Association (YALSA), 2007. www.techsource.ala.org/sln/ www.alastore.ala.org State ofAmerica's Libraries: www.ala.org/2007state Partnership for 21st Century Skills: www.21stcenturyskills.org ALS _ mmunications Handbook for Librarians: www.ala.org/ala/pio/mediare[ationsa/ YALSA Wiki: availablepiomat/commhandbook.htm http://wikis.ala.org/yalsa/index.php/Main_Page • � I I I I I • I ore Help ....................................................................... ....................................................................... For more resources to help transform your library, Office for Diversity (OFD) check out the following ALA units. www.ala.org/ala/diversity/diversity.htm ALA Editions Office of Government Relations (OGR) www.ala.org/ala/ourassociation/publishing/ www.ala.org/ala/washoff/contactwo/ogr/ alaeditions/editions.htm ogrofficegovernment.cfm ALA Graphics Office for Information Technology Policy (OITP) www.alastore.ala.org/ www.ala.org/ala/washoff/contactwo/oitp/ oitpofficeinformation.cfm American Association of School Librarians (AASL) www.ala.org/aast/ Office for Intellectual Freedom (OIF) www.ata.org/oif/ Association for Library Collections & Technical Services (ALCTS) Office for Literacy and Outreach Services (OLDS) www.ala.org/atcts/ www.ala.org/ala/olos/literacyoutreach.htm Association for Library Service to Children (ALSC) Office for Research and Statistics (ORS) www.ala.org/atsc/ www.ala.org/ala/ors/researchstatistics.htm _ Association for Library Trustees and Public Information Office (PIO) Advocates (ALTA) www.ala.org/pio/ www.ala.org/alta/ Public Programs Office (PPO) Association of College and Research Libraries (ACRL) www.ala.org/ala/ppo/publicprograms.htm www.ala.org/acrl/ Public Library Association (PLA) Association of Specialized and www.ala.org/pla/ Cooperative Library Agencies (ASCLA) www.ala.org/ascia/ Reference and User Services Association (RDSA) www.ala.org/rusa/ Library Administration and Management Association (LAMA) Young Adult Library Services Association (YALSA) www.ala.org/lama/ www.ala.org/aicts/ Library and Information Technology Association (LI TA) Washington Office www.ala.org/lita/ www.ata.org/ala/washoff/washingtonoffice.cfm They at t say thime Nothing endures Nnges things, but you ctually have to change em yourself." N � General Eric Shinseki • - � • American Library Association 5o East Huron Street Chicago, Illinois 6o640 Telephone: 800.545.2433 Fax: 312.280.3256 Email: ala@ala.org www.ata.org American LA Library AAssociation ALA American Li' M77MUU=UZq Ideas and Inspiration for Transforming Your Librar BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2007 Patron Statistical Classes - New Adds Registered Borrowers Previous month's total #Added Total Registered Burlingame Adults 22,077 129 22,206 Burlingame Children 6,469 48 6,517 Hillsborough Adults 3,23-6 14 3,250 Hillsborough Children 1,797 18 1,815 Non-San Mateo Co. Borrowers 2,370 16 2,386 Totals 35,949 225 36,174 Circulation Activity Main Easton Branch Adult Print Materials 14,549 1,618 Children's Print Materials 10,421 2,280 Audio/Visual Materials 10,571 1,031 Circulation Totals This month total Main 47,293 This month previous year 49,373 4.0%increase This month total Branch 5,487 This month previous year 4,835 13% increase This month Grand Total 52,780 This month previous year grand 54,208 3% decrease Patrons Items % of Circulation Main 4,931 20,1000 Easton 622 56/o 2,958 59% Reference Activity Inter Libra Loans Questions Lent 3,749 Reference 2,944 Borrowed 2,402 Children's 1,407 TOTAL 6,151 Lower Level 2,339 Branch 624 TOTAL 7,314 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 424 287 4 Children's Non-Fiction 10 6 1 YA Non-Fiction 0 0 0 Adult Fiction 276 119 20 Children's Fiction 99 48 22 YA Fiction 372 227 4 DVD Fiction Adult 85 35 22 DVD Fiction JUV 39 12 20 DVD Fiction YA 7 6 0 DVD Non-Fiction Adult 49 47 0 FBCKD VD Non Fiction JUV 0 0 0 D Non-Fiction YA 0 0 0 Adult121 90 26 ildren's BKCD 10 90 BKCD 7 6 0 Music Adult 41 38 0 -cD Music JUV 10 6 0 CD Music YA 0 0 0 Totals 1,550 936 119 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2007 PAGE 2 sines and Fees Main $7,835.03 Branch* 535.05 Total $8,370.08 Main and Easton Deposits Trustee Special Fund Photocopies/SAM (Main $1,126.47 Photocopies/SAM Branch) 27.70 Total Branch and Main $1,154.17 Estimated User Traffic Main 33,947 Daily Average Main 1,132 Estimated User Traffic Branch 3,388 Daily Average Easton 130 Total User Traffic 37,335 Total Daily Average 1,262 Community Room Adult* TOTAL MEETINGS HELD 5 Attendance 140 Adult Library Programs Attendance Lectures, Film Series etc. 3 100 Book Groups 1 15 =Childrernl'snd Young Adult Programs Attendance 're-school Story Time 7 220 oddler Story Time 4 268 Total StoryTime 11 Total Story Time Attendance 488 Class Visits Elementa 109 2,500 Preschool Outreach Visits N/A N/A Total Class Visits 109 Total Class Visits Attendance 2,500 Special Programs Dad&me 49 Family Fun Night: Cross Pulse Rhythm 95 Family Fun Night: Songs of the Sea 109 Wizard Rock Concert: Remus Lupins 34 Special Programs Total 287 Easton Story Times&Special Programs Attendance Questions Easton Preschool 2 62 Reference 624 Toddler 2 121 Total Pro rams 4 Total Attendance 183 Class Visits elementa 1 Attendance 32 Class Visits reschool N/A Total Class Visits 1 Total Attendance 32 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2007 PAGE 3 Easton Internet Usage User Sessions 1 600 Main Internet User Sessions Hour, Half Hour, & Express Childrens Total 9,562 344 9,906 May Outreach Statistics Active 17 Semi Active 11 Total Outreach Patrons 27 Deliveries 4 Pick Ups 28 Books 75 Paperbacks 24 Audio Books 13 Music CD's 12 DVD's 12 Magazines 14 Total Library Materials 150 Revolving Account Funds (Includes unrealized gains) As of 6/30/2007 7/112007 Page 1 6/302007 Account Balance ASSETS Cash and Bank Accounts Amazon.com 1,092.19 Children's Reading Club(designated) 805.79 Children's Spanish Collection 2,474.17 Davenport(Elizabeth)Fund 140.00 Friends of the Library 4,144.77 Gifts to Staff 200.00 Land's End 112.96 Large Print Books 26.69 Manini(David)Fund 1,813.00 Moose(Gladys)Fund 100.00 Postcard Sales 389.22 Staff Education-LSTA 1,092.00 Staff Recognition 785.70 Stone Mem. Lecture Fund(dsgn.) 491.85 Volunteer Program(designated) 973.05 Writers Club 150.00 TOTAL Cash and Bank Accounts 14,791.39 TOTAL ASSETS 14,791.39 LIABILITIES 0.00 OVERALL TOTAL 14,791.39 Trustees Account Funds As of 6/302007 7/112007 Page 1 6/302007 Account Balance Bank Accounts Anderson(O. E. E.)Fund 20,000.00 Donations-Children(designated) 250.00 Donations-Misc 1,493.54 Duncan-Misc 1,355.64 Duncan-Fine Arts(designated) 4,010.76 Ellis Memorial_ 23.75 Farrell(Julia)Fund 6,644.06 Interest -151.95 Jackson(Dorothea)Fund 10,000.00 Peltier Memorial Fund 1,270.00 Pine(Jane and David) Fund 1,000.00 Schmidt(Mary Jane)Fund 1,565.00 Schroeder(Alice)Fund 1,215.00 Shinnyo-En USA Fund 812.78 Thigpen(Dorothy)Fund(designated) 1,000.00 Trader(John Thomas)Fund 24210.00 Xerox Fund 28,872.76 TOTAL Bank Accounts 81,571.34 OVERALL TOTAL 81,571.34 Page 1 of 1 SUCON I community VALLEY foundation Donorconnect Nome FUND SUMMARY > Fund Summary Recommend a Grant Roger and Jean Hunt Duncan Fund (1012) Synergy Connection Year-To-Date- Last Year-2006 Cumulative Your Recommendation List 2007 (since 7/1/1993) Contributions 30.:00 $0,_00 n/a. Contact Us Grants Awarded $0 00 0.00 $239,100.00 Forms and Information Grants Pending Approval $0.00 Calendar of Events Grants Approved, Not Yet Investments Paid $0,00 Sign Off Investment Activity $11.,031...34 $1.14:..3...27._94 Support Fees&Other _959.16 $-5,377,00 Expenses Balance Available for $601.530.76 Grants Fund Balance! $1,157,114.88 Select a range10/01/2006-12/31/2006 View fund statement* Fund Statement 0 Email fund statement to Gef statement 1 -Click on the highlighted balance to view your fund's investment pool allocations. Silicon Valley Community Foundation assesses reasonable fees for the costs associated with administering charitable funds.All fees are an annual percentage and are assessed monthly based on the fund balance at the beginning and end of the month. Funds must maintain a minimum balance of$1,000. The minimum annual fee for all fund types is$250. *Adobe Acrobat is needed to view fund statements. SAN MATEO 170O South EI Camino Real,Suite 300 + San Mateo,California 94402 f tel:65Q3S8.9369 fax!650358.9817 infoaai:licorrvalleycforg SAN JOSE 60 South Market Street,.Suite 1000 * San Jose,California 95113 . tel€408.278.2200 fax:408.2,78.0280 privacy policy https://www.edonoreentral.com/ftmd—history.asp 4/12/2007 BURL N16AME City Librarian's Report July 17, 2007 Summer Programs Thrive! This is our biggest summer yet for programming. Highlights of the program include: • June 12t11- The Dad 8s Me event was well attended by Dads and children alike. The Puppet Art Theater Co. performed to an audience of 50. • June 19th- Family Fun Night #1, featuring "Crosspulse Rhythm Duo" playing to an enthusiastic crowd of 95. • June 23rd, Wizard Rock Concert: Remus Lupins with 35 attendees. • June 26t", Family Fun Night #2, Songs 8s Tales of the sea, with 109 in attendance The Family Fun Nights continue through July on Tuesday evenings at 7 PM. Class Visits at an All Time high! Class visits to Burlingame and Hillsborough classrooms were at an all time high for June with 109 classes visited reaching 2,500 children. In this way each class gets a few minutes with one of our librarians and an introduction to our summer activities. The personal touch really helps bring the children in. Harry Potter Pre-Release Party! There is considerable excitement in the community, as well as the entire staff about our Harry Potter Pre-release party on Friday, July 20th. Costumed staff will lead a number of activities including crafts, song, and a special presentation of the magic of"Magic Dan." Refreshments will be served and the entire library will be the home of Harry and his friends. At 11:45, the entire group, led by Police Chief Jack van Etten, will proceed over to Books, Inc., to purchase books. We already have over 170 signed up for this event. All are welcome! 480 Primrose Road Burlingame•California 94010-4083 1 Phone(650)558-7474-Fax(65o)342-6295•www.burlingame.org/library Adult Summer Reading Program Launches Our first ever adult reading program has launched successfully. Eight programs are planned and several have already been held. Those already held include: • June 18t11, CSI: San Mateo County. Live program • June 21St, Movie Night: Dial M for Murder • June 281h, Movie Night: National Treasure • July 5th, Movie Night: Cold Case Files • July 12th, Movie Night: Wait Until Dark There will be several other programs, including: July 18th, Best Selling mystery authors Cara Black and Cornelia Read July 19th, Movie Night: Young Sherlock Holmes July 26th, Movie Night: Raiders of the Lost Ark Burlingame Historical Images on Display. The Library continues to host an exhibit of paintings and photographs of Burlingame during the months of June and July 2007 in celebration of the Centennial Year from the Studio Shop and the Art Attack galleries in Burlingame. — "One Book, One Community." The program list for the October reading initiative is now complete. Nearly 60 programs are being planned for the One Book program this year featuring Isabel Allende. Programs will feature Chilean history and culture; California Gold Rush; the Chinese during the Gold Rush; the role of women in the Gold Rush; wine-tasting and food demonstrations; and a host of other events. I wrote a grant proposal for the project to the Silicon Valley Community Foundation. We also have a grant proposal in to the Target Corporation pending. Trusteeships Appointed. I am personally very pleased that Pat Toft and Katie McCormack were reappointed to the Library Board of Trustees for another 3 year term. Congratulations! American Library Association Conference The City Librarian attended the ALA Conference in Washington in late June. It was a very valuable conference in many ways. I am enclosing a copy of something that I thought was quite useful from one of the program sessions, entitled "Libraries Transform Communities." I have enclosed a copy for your review. 2 Among the keynote speakers who were the most memorable was Ken Burns, the author/filmmaker, whose newest effort will be on the history of World War II, which will be forthcoming this fall. Also of note was Robert Kennedy Jr., who is an environmental activist and attorney. He discussed the importance of the environmental movement and of the role of librarians in bringing information to the public. He signed his book "Crime against Nature" at the event. He is also the author of a book on saving the Hudson River and a children's picture book on St. Francis of Assisi, illustrated by former Burlingame resident Dennis Nolan. The City Librarian also attended an event featuring Tina Brown, former editor of Vanity Fair and the New Yorker, discussing her latest book "The Diana Chronicles." Spanish Language Collection Celebrated! The De La Rosa Company has given the library a gift of$ 5,000.00 to purchase much-needed Spanish language books for children. The books will be showcased during a special bilingual program on Tuesday, July 10th at 7 PM. Performer Juan Sanchez, Finance Director Jesus Nava and members of the De La Rosa organization will be on hand to welcome the collection to the library. Alfred H. Escoffier City Librarian July 9, 2007 3 Library Board of Trustees July 17, 2007 Item: PLS System Advisory Board Membership Background: The Peninsula Library System, made up of 8 public library jurisdictions and the San Mateo Community College District libraries, has a citizen's advisory board called the "PLS System Advisory Board." Known as the SAB, the group meets 4 times a year on a quarterly basis. The primary focus is to act as an advocate group for the libraries. The major event of the year is the annual Issues Breakfast in the spring. Past speakers have included: Susan Hildreth, State Librarian; Jackie Speier, State Senator; Gene Mullin, State Assemblyman, etc. The meetings are usually held at the PLS offices on 25th Avenue in San Mateo about 4:30 in the afternoon on a Tuesday. It would be helpful to have a Trustee willing to serve on this Board to represent Burlingame. If this is not possible, I would like permission to request a member of the Library Foundation Board to serve. Recommendation: It is recommended that a Trustee volunteer to serve on the SAB for a 2 year term. The two year term needs to be confirmed by the City Council. Alternate Recommendation: It is recommended that a Library Foundation Board member volunteer to serve on the SAB for a 2 year term. The 2 year term needs to be confirmed by City Council. Library Board of Trustees July 17, 2007 Item: Library Centennial Task Force Background: The Burlingame Public Library will celebrate its official Centennial October 19, 2009. The Board has recommended and the Library Foundation has agreed this should be a joint effort of both groups. By law, only 2 members of the Library Board may meet and serve (Brown Act). The 2 Trustees would take the leadership role in requesting assistance from the Library Foundation Board and from other volunteers. They would also help determine the activities to be celebrated. After brainstorming of Trustees, Foundation and library managers, the short list of potential projects is: • Time Capsule • Calendar of Library Development over the years • Library Centennial Street Fair • Customized "Read" posters by local celebrities • Rare Book Appraisal Clinic (can be done with Pacific Book Auction) • Roll back fines to 1909 level for a week or two (would take Board action) • Fund a large project for the library • Antiques Road Show type event with Bonham 8a Butterfields • Publication of a Library Cook Book • Published history of the library • Teen Battle of the Bands Recommendation: It is recommended that 2 Trustees volunteer to serve on the Burlingame Library Centennial Committee to help lead the library centennial project. Several library managers will join the committee. Library Board of Trustees July 17, 2007 Item: Election of Officers Background: The Library Board of Trustees holds an annual Election of Officers. There are two officers for the Board: President and Secretary. Past practice is that we rotate the officers through each of the members. The rotation would now be Deborah Griffith, President and Bruce Carlton, Secretary. This requires a majority vote of the Board. Recommendation: It is recommended that the Trustees hold an election and elect officers for service from July 2007 through June 2008. Library Board of Trustees July 17, 2007 Item: Change in September Trustee Meeting Date Background: Due to vacations, it is recommended that the monthly meeting of the Library Board of Trustees meet one week earlier on September 1 It instead of September 18th. This requires a majority vote of the Board and a written 72 hour notice for the public. Recommendation: It is recommended that the Trustees approve changing of the official meeting of the Library Board of Trustees for September 2007 from September 18th to September 1 lth. Library Board of Trustees July 17, 2007 Item: Lions Sculptures Background: When the main library building was built the intention for the pedestals at the front porch was for sculptures to be placed there. At the time, we were considering Lion sculptures in bronze. The then-Board reviewed this option and felt that the expenditure at the time ($ 20,000.00) was too much to pay. At the recent American Library Association Conference, the City Librarian found some handsome Lions sculptures for $ 5,400.00. This was a special "show price" of 40% off the regular price of$ 9,000.00. The Lions are smaller than those originally planned for the location, approximately 4 feet by 2 feet. I feel this would add a special touch to the front of the building and would be a welcome addition to the front of the building. They would also be a fitting gift for the Library's upcoming Centennial. Recommendation: It is recommended that the Library Board purchase and authorize installation of the bronze lion sculptures. Upon approval of the purchase by the Board, the installation would require approval by the City Council. Verde Bronze Reclining Lions (Pair- one left facing, one right facing) Randolph Rose Collection, New York Size: 48L X 16W X 23H Space on porch plinth: 62L X 22 1/2W Retail cost: $ 9,000.00 the pair ALA Show price: $ 5,400.00 the pair