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HomeMy WebLinkAboutMin - LB - 2007.01.16 BURL NO-AM[ Board of Trustees Minutes January 16, 2007 I. Call to Order President Toft called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Bruce Carlton, Deborah Griffith, Katie McCormack, Pat Toft Trustee Absent: Nancy Brock Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (McCormack/Carlton) IV. Minutes The Trustees approved as written the minutes of the November 28, 2006 meeting. M/S/C (Carlton/McCormack) V. Correspondence and Attachments The Trustees reviewed the correspondence. The City Librarian noted that the Easton tree now known as "Tom the Tree" is on the City Council agenda for this evening January 16, 2007. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights of Report 1. "The Big Read" The opening event for the "The Big Read" project will be hosted by the Library on April 3rd in the Lane Community Room. Drama students from the San Mateo High School and Hillbarn Theatre will give readings from "To Kill a Mockingbird". San Mateo students will also perform the stage play of "To Kill a Mockingbird" the first weekend in May at the Performing Arts Center. 2. Children's Services Story time is now being held 7 times a week. January is poetry month and school age children will be encouraged to participate by writing a poem and having it posted in the children's room if they wish. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library B. Library Foundation 1. New Members/Old Members/Advisory Board Cecile Coar, Jim Ensign, and Mary-Helen McMahon were elected to the Foundation Board on January 11th. Long time board members, Jane Dunbar, Debbie Grewal and Lauren Rosen left the board due to term limits and have joined the Advisory Board. Chip Coleman and Jim Nagel have also joined the Advisory Board. 2. City Librarian's "Wish List" The City Librarian submitted a 2007 "Wish List" to the Foundation with the suggestion that the Finance Committee review each item on the list in relation to their budget and then bring its conclusions to the full board at the February meeting. 3. Fund Raising Event Lisa Rosenthal and her committee are working on the first ever Foundation Author's Luncheon. They are presently waiting to hear if Jackie Speier will accept their invitation to be the featured author before a definite date can be set. C. Centennial Committee The Centennial Executive Committee will-meet Friday January 26th, 3:00pm at the Recreation Center. The Events Calendar is published in the Recreation Bulletin. VIII. Unfinished Business - None IX. New Business - Budget Issues for 2007/2008 A. Unfunded Library Items The Trustees discussed the items in the monetary range of$ 50,000 and under, $ 50,000-$ 100,000 and over $ 100,000. These items were determined by the Library management team. Trustee McCormack supported the increase in the Media Budget in the approximate amount of$20,000; Trustee Toft felt the installation of glass doors in the Reference Room would provide for a quieter study area. Cost of this item is approximately $ 25,000. Individual study rooms, at an approximate cost of$25,000, were also an item of interest to the Trustees. B. 2006-2007 Library Goals The City Librarian prepared this report to update the Trustees on goals that have been achieved and the status of goals that will continue into 2007 such as "Implementing results of Library Catalog ability study to provide grater functionality for library users" and "Implementing acquisitions module of automated.system". Library Board of Trustee Minutes 2 January 16,2007 C. Library Goals for 2007-2008 The Trustees reviewed and discussLd a draft of the 2007 and 2008 goals proposed by the City Librarian and the Library department managers. 1. New Carpet The City Librarian noted that new carpet has been selected for the area outside the Circulation office as well as a rubber flooring tile for the back stairway. 2. Outreach Program The Trustees inquired into the possibility of increasing the scope and public awareness of this program. They feel it is a valuable community asset and want to see it grow as a project. D. Potential Reductions A 10% The City Librarian discussed with the Trustees areas of possible library reductions that he and the department managers had considered in the event the public works sewer measure proposed for the June ballot does not pass. 10% of the Library's current budget would be a $ 355,000 reduction. X. Announcements Budget study sessions will be held Saturday January 27th at the Recreation Center and Wednesday evening February 5th at 6:00pm in the Lane Community Room. The City Librarian will sent meeting agendas to the Trustees. XI. Adjournment The meeting was adjourned at 7:00pin.- M/S/C (Griffith/Carlton). The next meeting will be held February 16, 2007 at 5:30pm in the Library Conference room. Respectfully Submitted, Alfre H. Esc ffier City Librarian Library Board of Trustee Minutes 3 January 16,2007