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HomeMy WebLinkAboutReso - CC - 068-2008RESOLUTION NO. 68_2008 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ADOPTING AMENDMENTS TO THE CITY'S PURCHASING AND CONTRACTING PROCEDURES RESOLVED, by the City Council of the City of Burlingame: WHEREAS, in 2003, the City Council adopted Resolution 28-2003 establishing procedures for the reimbursement of expenses; and WHEREAS, in 2005, the City Council adopted Resolution 10-2005 incorporating and revising procedures for reimbursement of expenses in the City's Purchasing and Contracting Procedures;and WHEREAS, in 2006, the City Council adopted Resolution 9-2006 to revise per diem standards in response to State law changes; and WIDEREAS, in 2007, the City Council adopted Resolution 16-2007 to revise petty cash I and provide for out-of-state travel to Nevada; and WHEREAS, addition of a risk analysis matrix in evaluating purchases in an appropriate addition to the procedures together with two minor changes to the credit card procedure and to the general provisions for travel expenses, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The following amendments to the Purchasing and Contracting Procedures are approved: A. The telephone numbers for US Bank on pages V-3 and V-6 are changed to 1-800-344- 5696. 4B. The third sentence in Section X(B) on page X-1 is amended to read as follows: "With the exception of travel to the State of Nevada, City Council pre -approval for travel outside the State of California is required." C. The Risk Management Matrix attached to this resolution as Exhibit A is placed in the Purchasing and Contracting Procedures as Appendix F. D. A new Section I is added at page I-6 to read as follows: I. Risk Evaluation. In determining whether and how to proceed with a purchase of new equipment, the persons responsible for the purchase and program should use the Risk Matrix contained in Appendix F. This matrix allows a thoughtful evaluation of the possible risks and strategies that may arise when considering such a purchase. This matrix is also useful when considering whether to begin or revise a service or program. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 1 Rrh day of Augus* 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: sAY.00K, DEAL, KEIGHRAN, NAGEL, WMAHONY NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS:NONE � ITY CLERK 'U